Chestnut Place Condominium Association Rules and Regulations

Transcription

1 Chestnut Place Condominium Association Rules and Regulations INTRODUCTION All owners and tenants shall comply with the following rules and regulations for the safety and care of the building and for the comfort of the owners and tenants. If an owner or tenant violates any of these rules, the Board of Trustees of the Association will have the option to correct the violation and charge the owner and/or the tenant for the cost of such correction. Any consent or approval given under these house Rules and Regulations by the Association shall be revocable at any time. These Rules and Regulations shall be binding not only on the unit owner but also on the family, guest and assigns of the unit owner. Owners are responsible for any violation committed by their family members, guest, tenants and the family members or guest of their tenants. These rules and regulations may be added to, amended, or repealed at any time by the Association. Unit owners shall be responsible for damage caused by unit owner's minor children. Children shall be subject to these Rules and Regulations. ENFORCEMENT Violators of the Master Deed, By-Laws and/or Rules and Regulation will be sent a Notice of Violation requesting compliance with the applicable policies. Non-compliance will necessitate a second notice, assessing a fine for violators, with an appeal hearing date before the Alternate Dispute Resolution Committee. The Committee may then agree to waive or uphold the assessed fine. Non-appearance before the Committee will result in an automatic fine assessment. Fines may be assessed up to $ Additionally, unit owners shall be deemed responsible for their tenant s violations of Association rules and regulations. In the event the Association incurs a fine from the Township for resetting the fire alarm system due to an individual unit causing the false alarm the charges will be passed along to that unit owner, who must pay immediately. The procedure for filing complaints with the Condominium Association is that all complaints must first be placed in writing to the managing agent. In the event the complaint concerns the managing agent and/or its performance, the Board shall be copied in. In the event the unit owner does not receive the relief it requests or a reasonable explanation why the relief is not possible, then a letter shall be directed to the Board setting forth the unit owner s concern. Unit owners shall not directly contact any Trustee (Board Member) without first exhausting the procedure as set forth herein. Once this procedure has been exhausted, the owner then has the option to appeal to the Alternate Dispute Resolution Committee

2 CONDOMINIUM ASSOCIATION FEES Timely payment of maintenance fees and assessments are necessary to keep the Association functioning as a responsible business. Therefore, late charge fees on unpaid maintenance and assessments will be computed as follows: Payments of maintenance fees and assessments shall be mailed as specified by the Association. Payments made in the form of a check shall be made to the order of CHESTNUT PLACE CONDOMINIUM ASSOCIATION, INC. Payment is due on the first day of each month. A late fee of $ will be assessed for each maintenance and/or assessment payment that is not received by the Association by the tenth (10th) of each month. It is the responsibility of the owner to insure receipt by the Association within this time period. In addition to late charges, any legal or other collection cost relating to the collection of delinquent accounts of sixty (60) days will be assessed against the delinquent unit owner. If a check is submitted to Management and is returned by the bank for insufficient funds, a late charge of $ and a NSF (Non-Sufficient Funds) fee of $ will be assessed. Partial payments will be applied on a first in, first out basis. If a partial payment does not cover an entire bill, including late charges, additional late charges may be assessed on the unpaid portion. ELECTRIC SERVICE Any owner or tenant with an unpaid or delinquent balance in excess of 60 days for electric service shall experience a disruption in service until the account balance is paid in full or acceptable payment arrangements can be made. To avoid disruption in service, please remit the balance due immediately to Energy Management Services. If service is discontinued, the Association will assess a shut off charge of $40 and a reconnection charge of $40 in addition to the balance due. Payments must be in the form of money orders or certified checks (no cash!) and will be accepted Monday through Friday between the hours of 9:00 AM and 1:00 PM in order to reinstate service the same day. If an owner and/or tenant have questions regarding their electric service bill, they must contact EMS at the number listed on the bill. USE OF THE BUILDING AND COMMON ELEMENT The owners and/or tenants of the building will be expected to be respectful of each other, the Board, and the employees, contractors, and the agents of the Association. Use of abusive, threatening, or vulgar language will be cause for the issuance of a fine. The sidewalks, entrances, passages, vestibules, stairways, corridors and halls must not be obstructed or encumbered or used for any purpose other than ingress or egress to and from the premises.

3 Children are not permitted to loiter or play in the lobbies, vestibules, hallways, stairways, elevators, and other common areas. Children shall be properly supervised by their parents or other responsible adults at all times. Children shall not be permitted to play in public areas within the building, absolutely, nor in any public area outside the building except for the designated recreation areas. No sign, advertising, notice, or other lettering shall be exhibited, inscribed, painted, or fixed by unit owner on any part of the outside or inside of the premises of the building. In the event of a violation of the foregoing, the association may remove the sign without any liability, and may charge the expense incurred by such removal to the unit owner along with a violation assessment. No owner, resident, renter, its family, guest, visitor, servant, employee or agent shall at any time or for any reason whatsoever enter upon or attempt to enter upon the roof of the building without the prior approval of the Association. Nothing shall be altered or constructed in or removed from the common elements, except upon the written consent of the Board of Directors. No common areas shall be decorated or furnished by any Unit Owner in any manner. All damage to common elements caused by and owner, tenant or visitor to a unit shall be the responsibility of, and will be paid for by the owner of the unit in question. UNITS No part of the property shall be used for other than housing and the common recreational purposes for which the property was designed. Each Unit shall be used as a residence for a single family Units may be rented only in entirety, and no unit may be rented for hotel or transient purposes. There shall not be kept in any unit any inflammable, combustible or explosive fluid, material, chemical or substance except for normal products for household use. Owners will not permit anything to be done or kept in their units that would increase the rate of fire insurance on their unit or on the condominium as a whole. The comfort and rights of other owners and tenants must be respected. Annoying sounds, odors and lights are prohibited at any hour. No owner, resident, renter, visitor or guest shall play or permit to be played any musical instrument or operate or permit to be operated a phonograph, radio, television set or any other loud speaker in a unit if such activity disturbs or annoys other residents of the building. All owners/tenants are required to maintain Household Insurance with the following minimum coverage: a.) Personal property contents.

4 b.) c.) Minimum $ 100, liability coverage. Alterations/Additions Policy. d.) Owners/tenants must supply Certificate of Insurance to the Management Company as proof of insurance. Any Owner/tenant having no insurance will be issued a fine. The agents of the Association, and any contractor or workman may enter any unit at any reasonable hour of the day for the purpose of inspecting such unit to determine if there are any leaks, etc. that may cause damage to the building and to ascertain whether measures are necessary or desirable to control or exterminate any such vermin, insects or other pests. Nothing may be placed on or attached to the outside walls of the owner s unit, the roof, the halls or the public areas of the building. Nothing may be attached to the windows or windowsills except window treatments. Each unit owner and/or tenant is required to install smoke detectors, CO2 detectors, and fire extinguishers. These items must be maintained in working condition. The association may enter any unit at any reasonable hour of the day for the purpose of inspecting for compliance. Windows and glass wall areas shall not be covered by any means other than drapery or vertical blinds, which will be of a neutral color so as not to contrast the uniform appearance of the exterior of the building. Painting windows, applying foil, applying plastic coverings or any material other than the above described draperies or blinds is prohibited without the prior written consent of the Association. The sidewalks, entrances, passages, vestibules, stairways, corridors and halls must not be obstructed or encumbered or used for any purpose other than ingress or egress to and from the premises. Owners and/or tenants shall remove garbage daily by placing it down the compactor chute. All trash and garbage must be contained in tied plastic bags. No cardboard, wood, plants, trees, carpeting, furniture, appliances, or broken glass is to be placed in the compactor chute. All items too large for the compactor chute must be taken out to the dumpsters. Owners and/or tenants are required to recycle paper, glass, and cans. No trash, garbage, cat litter, etc is to be disposed of via the plumbing. All damages resulting from the misuse of plumbing fixtures will be assessed to the responsible owner and/or tenant. Balconies are not to be used as a storage facility of any kind. Acceptable patio furniture and plants are allowed. Anything else stored on the balconies is subject to Association approval. No clothing or articles or any kind are to be hung from or on the balconies. Cooking of any type is not allowed on patios, terraces or on the grounds by any unit owner or guests. Move-ins or move-outs MUST be scheduled with the Condominium Association office in advance. The hours of moving in or out are between 8:00 am and 5:00 pm. No moving is permitted through the main lobby front door. Unit owners must instruct their tenants accordingly.

5 Move-in and move-outs require a $ refundable deposit via money order or cashier s check. BUYERS, or any other entity or individual(s) acquiring legal tile to and ownership of a condominium unit covered under the Master Deed, either by purchaser(s) by sale, transfer of title, foreclosure, in rem tax foreclosure, or by any other means, are responsible for the 1st Month s Condo fee, 3 months Capital Contribution, an administration fee of $ for preparation of the association documents and a $ refundable security deposit to Move-In to the building after settlement. The office is to be notified with date of Move-Ins. SELLERS are responsible for an administration fee for the preparation of association documents in the amount of $ The SELLER is responsible for the turning over the condo documents (Master Deed, By Laws, and Rules and Regulations) and the keys for the mailbox and unit. There is a $40 charge for the replacement of any front door and an additional $ for the replacement of mailbox keys and $ extra charge for condo docs. Waterbeds are not permitted. Washers and Dryers are not permitted in individual units. The building has a laundry room that is open to all residents of the building. The laundry facilities are provided by a third party vendor and are not the responsibility of the Association. Laundry machines are used at the owner and/or tenant s risk and expense. Laundry facilities are only available for the residents of Association. No garbage cans, baby carriages, bicycles, or other articles shall be placed in the hallways, laundry room, storage areas, and trash chute rooms, on the balconies, staircases, or staircase landings. Only recyclables, in plastic buckets, may be left outside unit doors on assigned days for pick up. Monday: Floors 1 and 2 Wednesday: Floors 3 and 4 Friday: Floors 5 and 6 In the event that renovation work is to be performed in a unit, the owner must submit a written request to the Board of Trustees. The request must include blueprint plans of the renovation and estimate of time required for completion; Specific insurance policy, covering the construction work, with the Chestnut Place Condominium Association, named as additional insured; the appropriate written approvals from Cherry Hill Township; and the name of the Construction Company and specific proof of the Contractor s Liability Insurance, with the Chestnut Place Condominium Association named as an additional insured. Owners must follow all Rules and Regulations set forth by the Cherry Hill Township, including obtaining all appropriate permits, and this Association. Construction work hours will be limited to 9:00 a.m. through 5:00 p.m. Monday through Friday.

6 AUTOMOBILES AND PARKING Owners and tenants are required to register their vehicles with the Association. This includes all cars, motorcycles and recreational vehicles. Registration tags must be clearly displayed on the mirror. Any owners in delinquent status are not permitted to park vehicles on the Association lot. Such owners and their tenants will have their vehicles towed at their expense without further notice. Non-registered vehicles possessing an invalid state inspection sticker and abandoned vehicles will be towed at the owner's expense. Abandoned vehicles include those vehicles which are without license plates, wrecked, junked, have flat tires, or are unused or not moved for five (5) days or more unless the Association is notified and the owner is given written permission to keep the vehicle in said location. (Moving vehicle from one area to another on the Complex is not considered use.) Vehicles with excessively loud radios, faulty exhaust or muffler systems, or any other annoying or disturbing conditions are not permitted on the premises. An owner or tenant is not entitled to make any major repairs of a vehicle in any portion of the development, the streets or the common areas. Owners/tenants may not wash or detail their vehicles in the parking lot. All vehicles must be parked legally according to signs posted. Parking is prohibited at all times in the fire zone and loading zone. Guest parking may be requested from the Association. The request should be in writing and include make, model and tag number of the vehicle and the length of time needed. Guest parking will be allowed only if space is available. Owners and their guests are expected to observe safe driving practices while in the parking area and speeds should not exceed 15 miles per hour. LEASES - RENTING OF UNITS All leases prior to occupancy by any tenant shall first be submitted along with the data information forms (available in the condominium office) to the Condominium Association and dated by the office as to when received. All leases must be in writing. Within ten (10) business days thereafter, the Condominium Association shall reject said lease and refuse such occupancy in the event; Delinquent Owners: Assessments or electric billing. If the condominium unit owner is delinquent with respect to his or her payment of common expenses, special or general assessments or electric bills to the Condominium Association, regardless of whether the Association has at that time taken any steps pursuant to the Master Deed, the By-Laws, or the Rules and Regulation of the Association with respect to the enforcement of such delinquency.

7 Term of Lease: If the said condominium unit owner seeks to lease said unit for a period less than twelve (12) consecutive months: Procedure and Fee: If the application is not accompanied by a fee made payable to the Chestnut Place Condominium Association in the amount of $50, which sum encompasses the reasonable administrative fees necessary to review the condominium unit owner s application and will cover a copy of the Rules and Regulations, welcome letter, and suggested lease. Such fee shall be paid at the time of submission of the credit report form and release authorization form and all submitted prior to the occupancy of any tenant of the said unit owner. In the event the Association does not forward to the unit owner its express approval or refusal within (10) ten business days of the receipt of the condominium unit owner's request, which notice shall be forwarded Certified Mail, Return Receipt requested, and which shall set forth in detail its explicit reasons for refusal, then and in such event the application shall be deemed approved. Although said application by the condominium unit owner shall be made to the Condominium Association, approval or refusal shall be granted or denied by the Board of Directors of the said Condominium Association, which Board, in order to meet special situations and to avoid undue hardship or practical difficulties, may grant permission to a condominium unit owner to lease his or her unit to the specified lessee for a period of less than twelve (12) consecutive months. The lease form used by the condominium unit owner in leasing his unit shall be in the form adopted or approved by the Chestnut Place Condominium Association which shall incorporate all of the Rules and Regulations, Master Deed, and By-Laws of the condominium as part of said lease. In addition, there shall be inserted in the lease the following specific provision, to-wit: "It is required that any tenant who has been convicted of any crime within any jurisdiction within five years of the date of this lease must inform the Chestnut Place Condominium Association of such conviction. Failure to do so and the subsequent discover of the criminal record by the Chestnut Place condominium Association will result in the immediate termination of the lease." Owners are required to register tenants with the Association and to give a copy of the Association Rules and Regulations to the tenant. The number of occupants residing in each rental unit shall only be limited to those on leases. Tenants are required to complete and sign the Association Resident Information form. Owners are responsible for each tenant's actions. Any damage to common areas or disturbance by tenants is the owner's responsibility. Owners shall comply with the Association's decisions on tenant expulsion due to excessive or substantial violations of the Master Deed, By- Laws, and Rules and Regulations. In the event any person occupies a unit a lease that has not been processed as set forth above, such person may be evicted and the cost and expenses of such eviction shall be charged to the unit owner as an assessment under the provisions of the condominium documents.

8 ANIMALS -- PETS No animal or insect of any kind, including reptiles, monkeys, or other exotic or undomesticated animals of any type shall be raised, bred, or kept in any unit or anywhere else upon the property, except those household pets as described below (provided they are housed within a unit, are kept in accordance with all applicable Rules and Regulations, and are not kept, bred, or maintained for any commercial purpose). Tenant must also have written permission from their landlords. No outside animal pens, runs, or yards shall be permitted. Residents may, after fulfilling all requirements of these Rules and Regulations, choose a pet from the following categories. Any animal used to aid the handicapped is exempt from this policy provided the legal documentation is provided stating animal is approved legal medical service animal. CATS - Maximum of two (2). Cats must be kept in accordance with local health/animal welfare codes (distemper, registration, etc.). DOGS - Those owners currently possessing dogs will be permitted to keep the animals as long as they comply with all rules and regulations concerning animals. The dog will be limited to one and cannot exceed 30 lbs. The Association requires that all township laws, rules and regulations concerning dog ownership be complied with and evidence of same be provided to the Association office. There will be an assessment of $360 per dog per year to all current dog owners. No new dogs will be accepted into the building. No new dogs will be accepted for an animal that dies or is relocated. BIRDS - Maximum of two (2). (Ex: Love birds, Finches, etc.). No Myna birds or Parrots or other large birds. Cage size is not to exceed 2' X 2'. FISH - Maximum aquarium size 10 gallons. Aquarium must be placed in a safe location within unit as approved by the Association office. All animals' waste or litter from litter boxes or cages is to be disposed of in DOUBLED PLASTIC BAGS that are SEALED before placing in trash chute. The bags must also be of a size that easily fits into the chute (ex. Grocery bags). Cat litter shall be emptied at least twice weekly and cleaned daily. Litter from litter boxes is NOT to be disposed of down the toilet. Charges for cleaning/repairing the toilet or cleaning up the common grounds because of a resident's pet will result in fines plus additional repair costs if any. If odors develop because of improper care one (1) written reprimand will be given. A second notice of the problem may result in the resident being required to remove the pet from the premises. Resident agrees that the pet will not be permitted outside the residents unit, unless the pet is carried in the resident's arms or appropriate pet carrier until the building is exited. No pets are permitted to walk in any common areas, corridors, elevators, stairwells, community rooms, laundry rooms or offices. Use of the grounds or premises for sanitary purposes is prohibited. Violations of this regulation will result in fines. Residents shall not permit the pet to cause any damage, discomfort, annoyance, nuisance or in any way inconvenience, or cause complaints from any other residents.