Employer s Guide to Student Work Placements

Transcription

1 Employer s Guide to Studet Work Placemets

2 I this guide z What is a work placemet? 4 Types of work placemets 5 Tasks ad projects suitable for a work placemet 6 Why work with our studets? 7 Placemet year case study 8 Step by step process - employig a placemet year studet 9 Home to the curious, brave ad bold. We re a uiversity where curiosity prevails, ad where explorig ew ways of thikig ad pushig boudaries, is t just ecouraged, it s expected. Our studets are members of a uique, trasformatioal livig ad learig commuity which empowers them with the skills to make a differece to the world aroud them. 2 Supportig the placemet 10 Resposibilities - employer 11 Resposibilities - the Uiversity 12 Resposibilities - studet 13 Placemet Year FAQs 15 Cotact Us 16 It has bee a great pleasure to metor ad work with Naaki i the past 11 moths. She has a good learig attitude ad is always positive. She set high expectatios i deliverig her work, ad always checks her progress ad reports results i a timely mature maer. Boie Cheuk, Global Head of Digital, Kowledge & Collaboratio at Euroclear Bak BA Iteratioal Ecoomics Placemet Year 3

3 What is a work placemet? Types of work placemets The Uiversity of Essex is passioate about developig strog relatioships with busiesses across the globe. Our work placemet schemes are a great way to facilitate collaboratio betwee employers, studets ad the Uiversity to beefit all ivolved. All studets at Essex have the opportuity to udertake high quality work-based learig learig as part of their degree course; we call these work placemets. These are desiged to offer our studets a developmet opportuity, to put theoretical learig ito practice ad make a valuable cotributio to your busiess. We kow it s a tough job market out there ad with icreasig competitio for jobs, studets eed to stad out from the crowd. That s why, at Essex, we prepare our studets for their future by providig a excellet academic educatio ad a eviromet i which they ca thrive. However, we kow it s ot all about qualificatios. Practical experiece is just as importat; through work placemets our studets ca practically apply their learig i a real workplace ad provide you with high quality skills ad expertise. Placemets ca vary i legth, ad a miimum umber of hours may eed to be completed, depedet o the specific course. Studets are ofte required to write a reflective report or assigmet to complemet their learig whilst o placemet. There are multiple routes across the Uiversity that you ca use to recruit studets o a work placemet. These ca rage from small projects up to a full year of work: Projects Negotiated pieces of work, either group based or idividual, or usually carried out i the fial year of udergraduate study, or midway through postgraduate study. These are ofte flexible ad do ot ecessarily require attedace i the workplace to complete a project. Termly Placemets Some degree modules iclude a work-based learig elemet where studets will go out o placemet durig the academic term. These ca rage from 5 to 15 weeks ad are ofte part-time where a studet combies workig oe to two days a week alogside their academic study. They may also take place outside of term time i the Christmas, Easter or summer vacatio period. Placemet Year A placemet year is equivalet to a year s academic study ad becomes a additioal year i a udergraduate degree course. Studets apply for a placemet year durig their secod year ad will start i the peultimate year of their degree course. Studets may be able to udertake more tha oe placemet durig a placemet year, depedig o which departmet they are i. All placemets must be of a juior professioal level ad last betwee weeks to be approved by the Uiversity. I was very impressed with Marisa s ability ad wish her all the best i the future. We were ot sure what to expect whe we took o a studet from this scheme but Marisa has doe outstadigly well i the time she had. I would be very happy to host aother studet ext year based o the success of this year. Dr Adrew Holdig, Seior Research Associate at Cacer Research MSc Molecular Medicie Postgraduate Project 4 5

4 Why work with our studets? Tasks ad projects suitable for a work placemet A work placemet is more tha work experiece, shadowig or a tempig role. It offers a studet the opportuity to develop their skills, but also offers you, as a employer, a focussed ad taleted resource o a particular project or job role. Studets ca udertake a wide rage of tasks o work placemets, for example, previous placemet studets have developed software at top techology compaies, udertake quatitative research for govermet, maaged high risk fiacial products, provided care ad support i metal health hospitals ad taught Eglish i schools across the world. We recogise that each busiess is uique ad we ll work with you to develop a suitable professioal opportuity, whatever project or job role you have i mid. We believe a perso s potetial is ot simply defied by grades or backgroud but by a attitude of mid: a willigess to questio, to collaborate ad to push at the frotiers of kowledge. Time at uiversity should do more tha equip studets to pass exams. By livig ad learig i our global academic commuity, our studets ejoy a richess of experiece that exteds far beyod the lecture theatre. By cotributig to their ow ad others Essex experiece, they discover who they are ad how they ca realise their full potetial ad opportuities throughout their lives. We equip our studets with the skills to research, stimulate their curiosity to questio covetioal wisdom ad urture their desire to pursue ew ideas; developig edurig life skills which prepare our studets for persoal ad professioal success. Our studets ca beefit your orgaisatio by: Udertakig specialist projects ad icreasig productivity Brigig fresh ideas ad ew expertise Providig moder professioal skills, icludig IT, laguages ad research methods Offerig a cost-effective solutio to recruitmet eeds Not oly do we wat your orgaisatio to thrive from our taleted studets, but also for our studets to lear from you. Your placemet ca beefit our studets by: Helpig them apply their academic kowledge i the workplace Ehacig their professioal skills Eablig them to lear more about a particular sector, busiess or job role Preparig them for their future career This placemet has helped me gai some ivaluable skills that I would ot have bee able to acquire aywhere else. Because of this, I feel like I have more optios i terms of employmet at the ed of my studies. Elea Dirstaru, PhD Film Studies CHASE Placemet at the British Uiversities Film & Video Coucil (BUFVC) My placemet so far has bee very ejoyable! Every day that I m i work I ca feel myself growig as a scietist ad as a perso. I have leared so much, I ow kow that I wat to do a PhD (hopefully oe i idustry) ad the go o to work for a compay like AstraZeeca. Mega Cowa, BSc Biochemistry Studet Placemet Year at AstraZeeca 6 7

5 Step by step process - employig a placemet year studet Placemet year case study Employer GE gives IT studets startig out i their career 12 moths withi a workig eviromet. This beefits studets i developig softer skills like project maagemet, commuicatio skills ad by iteractig with differet characters at various levels of the busiess. Our placemet studet from Essex, Adleeb, was a pleasure to work with; she showed great techical kowledge i IT ad a great willigess to lear. She brought ethusiasm, a good grasp of the busiess ad took the lead traiig the team o a ew tool. At all stages of the placemet commuicatio with the Uiversity of Essex was regular ad the impressio was that they really care that their studet is attedig, workig well, learig ew skills ad ejoyig their time with GE. The mai beefit to GE is that we have a opportuity to recruit the studets for graduate roles. We have had iters joi our leadership programme ad quickly become seior leaders withi the compay. Key Richardso, Digital Techology, GE Studet I ve always bee iterested i a sadwich degree because I wated to get a feel of the IT idustry ad apply all the skills I had leart i my uiversity to a professioal eviromet. Durig my placemet I was part of the ERP (Eterprise Resource Plaig) team implemetig Oracle systems across various regios. Seeig how my work at GE impacted the busiess was probably the best part of this placemet. For example, I desiged the architecture ad layout of a ew iitiative applicatio, Itegrated Project Plaig, ad was able to see the beefit of this for customers i real time. This made me feel valued because I directly cotributed to the developmet of the compay. I did ot expect to be resposible for work that would have a actual moetary impact o the busiess, but this was great as it made me feel like a valued employee rather tha a iter. Throughout the year I received tremedous support from my academic tutor as well as the placemets team. I look forward to usig the skills ad experiece gaied i my future professioal career ad i my fial year at uiversity. Adleeb Nusrat, IT Placemet Year Studet at GE BSc Computer Games 1 2 Get i Touch: Whether you re cosiderig takig o a placemet studet or eed support with ay of the followig steps, we re able to help. 4 Employmet Offer: Oce a studet has accepted your offer, we ll make sure the placemet is set up ad complete a agreemet betwee you, the studet ad the studet s academic supervisor. 5 6 Placemet Preparatio by the Uiversity: All placemet studets receive pre-departure traiig to support them as they adjust from Uiversity life to professioal employmet. 8 Durig the Placemet Uiversity: Studets are required to complete some academic work which is set out before they start. The Academic Supervisor ad/or Faculty Placemets Team will be i touch throughout the year to support this process. 9 Developig ad Advertisig Your Placemet Year Opportuity: We ll help develop your opportuity ad ca offer advice o a wide rage of topics. We ll advertise o our jobs board ad promote your vacacy to studets wherever possible. 3 Iterviews: These are usually at the employers premises, but we are happy to host ad facilitate the recruitmet stages o campus too. Placemet Start ad Iductio/ Traiig by the Employer: The first week of a placemet should ivolve a iductio ad relevat traiig for the studet. Durig the Placemet Employer: It s recommeded you hold regular meetigs with the studet to review progress ad set objectives, with a fial review at the ed of the placemet. Post Placemet: We welcome your feedback o the experiece ad we ca move to arrage ad support your ext placemets! 7 8 9

6 Supportig the placemet Iductio Attedace Prior to the start of the placemet we recommed the studet is provided with a cotract which icludes the terms of employmet, details about pay, start date, duratio ad types of leave. Whilst o placemet we ask that the studet is treated as a employee of the orgaisatio, they should be allocated a lie maager ad udertake appropriate iductio ad traiig for the role. We eed to kow i all cases if a studet s attedace or egagemet is usatisfactory ad would ask you to cotact us or the Academic Supervisor if the studet: A typical iductio might iclude: Overview of the orgaisatio Itroductio o the use of equipmet Meetig members of the team Expectatios o sickess/absece reportig Has a uexplaied absece from work Does ot retur from pre-arraged leave Is makig usatisfactory progress You wish to ed the placemet early This is especially importat if they are a iteratioal studet o a Tier 4 Geeral Studet Visa. The Uiversity has a educatio sposor licece ad is required to otify the Home Office if a studet s attedace or egagemet is usatisfactory. Overview of policies such as equal opportuities, health ad safety, disability employer Prior to placemet: Sig our Tri-Partite Agreemet betwee you, the studet ad the Uiversity Uderstad how the studet s placemet cotributes to their learig outcomes Complete ad retur the Health ad Safety Checklist. Esure you have a appropriate work space ad supervisio for the studet Complete ay ecessary pre-employmet checks (such as DBS check) Durig the placemet: You should iform studets about health ad safety regulatios that apply to your premises ad ay accidets that occur should be reported i accordace with your orgaisatio s procedures. We will sed a health ad safety checklist to be completed by you prior to the start of the placemet. Victoria s brief time with us shows she has what it takes to be a great jouralist ad I have probably ever come across aother work experiece studet with as much ethusiasm! Adrea Collitt, Chief Reporter at Daily Gazette (Colchester) BA Multimedia Jouralism Termly Placemet 10 Resposibilities - Provide a iductio for the studet at the start of the placemet Provide reasoable adjustmets for studets with disabilities if disclosed Assig studet with professioal tasks ad resposibilities Provide suitable traiig for relevat aspects of the role Esure lie maager meets regularly with the studet to review progress ad set goals Respod to cotacts from the Faculty Placemets Team or Academic Supervisor ad report issues promptly Report issues promptly to the Faculty Placemets Team or Academic Supervisor Ed of placemet: Complete the work placemet feedback form Arrage a exit iterview or fial review meetig with the studet Discuss graduate employmet opportuities for the studet, if relevat Atlas first placemet studet (but defiitely ot last) is studyig a BSc Computer Sciece with the Uiversity of Essex. Atlas was fouded out of the Uiversity of Essex, ad has always had close ties with them. So whe the opportuity arose to take Sebastia o a placemet it was oe we grasped with both hads. Simo Swords, Director at Atlas BSc Computer Sciece Placemet Year 11

7 Resposibilities - the Uiversity Resposibilities - studet Prior to placemet: Support recruitmet process for both you ad the studet cadidates Provide pre-departure traiig to studet Sig our Tri-Partite Agreemet betwee you, the studet ad the Uiversity Approve the Health ad Safety Checklist Allocate a Academic Supervisor to support ad assess the studet Iform the studet how they ca pass their academic placemet work Durig the placemet: Maitai regular cotact with the studet ad you, through the Academic Supervisor ad Faculty Placemets Team Esure studets have access to the ecessary learig opportuities to meet the academic requiremets of the placemet Deal with issues or queries promptly ad professioally Ed of placemet: Assess studet s work completed to pass academic placemet year Welcome the studet back to Uiversity Discuss future placemet opportuities ad collaboratio Prior to placemet: Udertake pre-departure traiig from the Uiversity Sig our Tri-Partite Agreemet betwee you, the studet ad the Uiversity Uderstad how to pass the academic compoets of the placemet If a iteratioal studet with a Tier 4 Visa - comply with regulatios set by the Home Office Durig the placemet: Udertake suitable traiig for relevat aspects of the role ad atted iductio Uderstad workplace polices ad regulatios Udertake tasks ad resposibilities professioally ad appropriately Respod to cotacts from the Faculty Placemets Team or Academic Supervisor ad report ay cocers or issues Iform the Uiversity of ay chage of circumstaces Ed of placemet: Atted exit iterview or fial review meetig with employer Complete placemet feedback form My work placemet gave me a fatastic opportuity to get high calibre work experiece. It taught me aalytical skills which are i high demad i this sector. I got ivolved i all aspects of the compay icludig commercial edeavours, charity press releases ad post-electio aalysis. I was also able to ru my ow questioaire o the fudig of the public sector ad used this data to write my dissertatio. Madeleie Leathley, BA Politics Termly Placemet at YouGov 12 13

8 Placemet Year FAQs Does a placemet have to be paid? Most employers pay a salary, this amout is up to you ad ofte depeds o the sector. For example, i busiess or techology placemets usually rage from 15,000-23,000 per aum, however we appreciate that it ca be difficult for some orgaisatios such as charities to afford payig a salary. Studets ca udertake a upaid placemet but we recommed you pay expeses or a allowace wherever possible. How may hours per week should the placemet be? Most placemets are full-time betwee hours per week. It is possible for the placemet to be less tha this if it suits your busiess, ad we recommed that upaid placemets are betwee hours to eable studets to fid other paid work. Essex is a log way away from our office, is it still worth advertisig? We have studets from all over the world who are iterested i placemet opportuities! It is always worth advertisig your placemets with us, wherever they are, we have studets every year who are willig to move away for the right type of placemet. How ca I make my placemet advert stad out? As well as advertisig o our jobs board, you are more tha welcome to come to campus to highlight your placemet i a lecture or evet. We will do all we ca to promote your placemet ad will keep you up to date with applicatios. Ca we employ more tha oe placemet studet? Yes, it is commo to employ more tha oe studet. However, you ll eed to esure that each studet is udertakig professioal tasks ad resposibilities. If I advertise a placemet, is there a obligatio to employ someoe? There is absolutely o obligatio - the recruitmet process is totally up to you. Ca I employ the studet permaetly after the placemet year fiishes? You ca certaily employ the studet i a full time role oce they graduate. Studets must retur to Uiversity to complete their fial year after the placemet fiishes. However, it may be possible for studets to udertake a piece of work as part of a project i their fial year. Are there ay fees to your services? There are o fees to the services we provide. We re happy to help you advertise, provide advice, host iterviews o campus ad provide support throughout. We are committed to seeig our studets egage i placemets ad work based learig. Iterested i a short-term placemet or project, ot placemet year? Great! These are quite differet i each Departmet or School, therefore it s best to cotact the relevat faculty team to fid out how your opportuity could work

9 Cotact us We re kee to work with you to help brig a ijectio of fresh thikig ad talet ito your busiess. We have three faculties at the Uiversity of Essex: Sciece ad Health, Social Scieces ad Humaities. Each faculty has a dedicated team to support ad advise you o the work placemets available i each area. The table below may help you decide which Faculty Placemets Team is most appropriate for you to cotact i the first istace. DEPARTMENTS AND SCHOOLS Sciece ad Health Social Scieces Humaities Biological Scieces (School of) Computer Sciece & Electroic Egieerig (School of) Health ad Social Care (School of) Mathematical Scieces (Departmet of) Psychology (Departmet of) Sport, Rehabilitatio ad Exercise Scieces (School of) Cetre for Psychoaalytic Studies Ecoomics (Departmet of) Essex Busiess School Govermet (Departmet of) Istitute for Social ad Ecoomic Research Laguage ad Liguistics (Departmet of) Sociology (Departmet of) UK Data Archive East 15 Actig School History (Departmet of) Huma Rights Cetre Iterdiscipliary Studies Cetre Law (School of) Literature, Film ad Theatre Studies (Departmet of) Philosophy ad Art History (School of) Sciece ad Health Placemets Team sh-placemets@essex.ac.uk Social Scieces Placemets Team ss-placemets@essex.ac.uk Humaities Placemets Team hum-placemets@essex.ac.uk Alteratively, if you re ot sure who to cotact you ca call our Employability ad Careers Cetre o ad they will put you through to a relevat member of the placemets teams. You ca also visit work-placemets for more iformatio about workig with the Uiversity of Essex

10 CROSOFT FORD GLAXOSMITHKLINE LIDL EXPEDIA PWC DELOITTE EY ASTRAZENICA BAE SYSTEM EWLETT PACKARD ENTERPRISE CANCER RESEARCH UK GREAT ORMOND STREET HOSPITAL WEST HA D FC BT ANGLIA TV SUITCASE TV RECKITT BENCKISER SUFFOLK COUNTY COUNCIL ROYAL HOSPITA HOOL ARCHIPELAGOS ESSEX COUNTY COUNCIL PRIMASIA ABCAM CAPITA FLEISHMANHILLARD NICA MINOLTA ILLUMINA TTC WETRANSLATE LTD ARM HAYS RECRUITMENT ESSEX RECORD OFFICE C GROUNDWORK NOTTINGHAM ACEVILLE HEART RADIO COGNITRAN ESSEX CHRONICLE PROCTER MBLE INTEL COLCHESTER UTD FC GENERAL ELECTRIC ROLLS ROYCE SOPHOS LINKLATERS AZUR OUP ROCHE EZE SOFTWARE KNOWLEDGE PATHWAYS INTERNATIONAL STFC ATLAS VOLKSWAGEN RCEDES BENZ GREATER ANGLIA ENTERPISE RENT-A-CAR SAMSUNG HMRC ADOBE PROFUSION PIREA OVERNMENT ECONOMIC SERVICE ESSEX COUNTY HOSPITAL LGC GIGACLEAR DEVBRIDGE INNOVATIV STEMS TRANSPERFECT THERMO FISHER SCIENTIFIC NIBSC TOWERGATE INSURANCE OPEN ROAD BC YOUGOV KANTAR WORLDPANEL BARCLAYS EUROCLEAR TE CONNECTIVITY KIDSOUT CITY WES MES SRLV ACCOUNTANTS KING S GROUP SAGE PUBLICATIONS BMW FINANCIAL SERVICES COLCHESTE ZETTE ATTWELLS SOLICITORS TENDRING DISTRICT COUNCIL HAYWARD GALLERY FIRSTSITE RANSOME OBSEN UNIVERSAL WEB DESIGN MICROSOFT FORD GLAXOSMITHKLINE LIDL EXPEDIA PWC DELOITT Y ASTRAZENICA BAE SYSTEMS HEWLETT PACKARD ENTERPRISE CANCER RESEARCH UK GREAT ORMON REET HOSPITAL WEST HAM UTD FC BT ANGLIA TV SUITCASE TV RECKITT BENCKISER SUFFOLK COUNT UNCIL ROYAL HOSPITAL SCHOOL ARCHIPELAGOS ESSEX COUNTY COUNCIL PRIMASIA ABCAM CAPITA EISHMANHILLARD KONICA MINOLTA ILLUMINA TTC WETRANSLATE LTD ARM HAYS RECRUITMENT ESSE CORD OFFICE BBC GROUNDWORK NOTTINGHAM ACEVILLE HEART RADIO COGNITRAN ESSEX CHRONICL ROCTER & GAMBLE INTEL COLCHESTER UTD FC GENERAL ELECTRIC ROLLS ROYCE SOPHOS LINKLATERS We look forward to workig with you Sciece ad Health: sh-placemets@essex.ac.uk Social Scieces: ss-placemets@essex.ac.uk Humaities: hum-placemets@essex.ac.uk T Colchester Campus Wivehoe Park, Colchester Essex, CO4 3SQ Southed Campus Elmer Approach, Southed-o-Sea Essex, SS1 1LW Loughto Campus Hatfields, Rectory Lae, Loughto, Essex, IG10 3RY Published October 2017