C. INTERSECTION IMPROVEMENTS - STATESVILLE/CYPRESS BRIDGE ROAD

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1 SOUTHAMPTON COUNTY BOARD OF SUPERVISORS Regular Session i May 26, HIGHWAY MATTERS A. RT. 460 UPDATE Notwithstanding VDOT s notice of termination to US 460 Mobility Partners for Route 460 construction, field work activities within the 17 miles of the proposed new alignment will continue through this summer, with the expectation of obtaining a Record of Decision (ROD) and environmental permits by the summer of VDOT has scheduled a Rt. 460 project status meeting on May 28 at Windsor High School which will include detailed maps of the 17-mile project corridor, and where technical and environmental representatives will be available to answer questions. B. NO THROUGH-TRUCKS - ROSE VALLEY ROAD I received official notice from Commissioner Kilpatrick on April 23 that the Board s request to prohibit through-truck traffic on Rose Valley Road between Enviva Way and Dogwood Bend Road has been approved. Permanent notification signs have been erected and the restriction is now legally enforceable. C. INTERSECTION IMPROVEMENTS - STATESVILLE/CYPRESS BRIDGE ROAD Mr. Kee indicates that the intersection improvements are expected to be complete prior to the end of this week (May 18-22). D. RURAL ADDITION - CHAMPS DRIVE Attached for your consideration, please find a copy of a resolution requesting that Champs Drive be added to the secondary system of state highways and further requesting VDOT to improve the street to the prescribed minimum standards. MOTION REQUIRED: A motion is required to approve the attached resolution. E. MONTHLY CONCERNS Please come prepared to share any highway concerns that exist within your respective districts.

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5 The Board of Supervisors of Southampton County, Virginia, in regular meeting on the 26th day of May, 2015, adopted the following: RESOLUTION WHEREAS, the street described below was established April 22, 1946 and currently serves at least 3 families per mile; and WHEREAS, the Virginia Department of Transportation has deemed Southampton County s current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to Section , Code of Virginia; and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist, NOW, THEREFORE, BE IT RESOLVED, the Board requests the following street be added to the secondary system of state highways, pursuant to Section , Code of Virginia. Name of Subdivision: Camp Mfg. Company - Joyner Tract Name of Street: Champs Drive From: Rt. 641 To: Cul-de-Sac Length: 0.16 Miles Guaranteed Right-of-Way Width: 50 Feet Plat Recorded Date: April 22, 1946 Plat Book: 4 Page: 95. BE IT FURTHER RESOLVED, the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easement for cuts, fills and drainage, and BE IT FURTHER RESOLVED, the Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to Section , Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Signed Printed Name A Copy Teste: Rev. 12/2008

6 In the County of Southampton By resolution of the governing body adopted May 26, 2015 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Champs Drive Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: Pursuant to Code of Virginia Statute: Rural Addition (Statutory) , Street Name and/or Route Number Champs Drive, State Route Number 1011 Old Route Number: 0 From: Rte 641 To: Cul-de-sac, a distance of: 0.16 miles. Recordation Reference: Pb 4 Pg 195 Right of Way width (feet) = 50 VDOT Form AM-4.3 (4/20/2007) Maintenance Division Date of Resolution: May 26, 2015 Page 1 of 1

7 Mike Johnson From: Sent: To: Subject: Attachments: Lillis, Matthew (VDOT) Tuesday, May 12, :14 AM Mike Johnson RE: Champs Drive resolution and AM-4.3 Champs Drive AM-4.3.pdf Mike, I updated the form to show May 26 th instead. Thanks, Matt Lillis P.E. Area Land Use Engineer Virginia Department of Transportation Hampton Roads District 1700 N Main St Suffolk, VA From: Mike Johnson [mailto:mjohnson@southamptoncounty.org] Sent: Friday, May 08, :18 AM To: Lillis, Matthew (VDOT) Subject: RE: Champs Drive resolution and AM-4.3 Thanks, Matt. I ll get in on the agenda for May 26 (we meet on the 26 th since May 25 is Memorial Day). From: Lillis, Matthew (VDOT) [mailto:matthew.lillis@vdot.virginia.gov] Sent: Thursday, May 07, :33 PM To: Mike Johnson Cc: Kee, Jerry (VDOT) Subject: Champs Drive resolution and AM-4.3 Mike, Attached is the AM 4.3 document and sample resolution for the Champs Drive rural addition, assuming a resolution date of May 25, The AM 4.3 form will need to be signed and provided to VDOT along with the board s resolution. Thanks, Matt Lillis P.E. Area Land Use Engineer Virginia Department of Transportation Hampton Roads District 1700 N Main St Suffolk, VA

8 Mike Johnson From: Sent: To: Cc: Subject: Lillis, Matthew (VDOT) Thursday, February 19, :06 PM Mike Johnson Lomax, Joe E (VDOT); Kee, Jerry (VDOT) RE: Champs Drive - Eligibility Review Mike, Thank you for the thorough response, you addressed my concerns very well. I am satisfied that Champs Drive is a suitable candidate for acceptance under the rural addition program without speculative interest. Based on my previous visit to the site I expect required improvements will include improvement to the road base, paving, construction of a suitable turnaround, and some form of drainage system. I am doubtful all drainage could be directed back toward Sedley Road and suspect an easement to a suitable outfall may be necessary. VDOT staff is expecting to meet on site to work towards providing an estimate on Monday, February 23 rd at 2pm if you are interested in attending. Thanks, Matt Lillis P.E. Area Land Use Engineer Hampton Roads District 1700 N Main St Suffolk, VA From: Mike Johnson [mailto:mjohnson@southamptoncounty.org] Sent: Wednesday, February 04, :13 PM To: Lillis, Matthew (VDOT) Cc: Lomax, Joe E (VDOT); Kee, Jerry (VDOT); Fowler, Jason C., PE (VDOT) Subject: RE: Champs Drive - Eligibility Review Good afternoon, Matt. The GIS sketch was provided only for illustrative purposes and is not intended to portray the accuracy of a survey. I m attaching a copy of the plat as requested. The lots depicted on the plat were conveyed by Camp Manufacturing Company to Franklin Suburbs, Inc. in April Franklin Suburbs, Inc. subsequently sold the following: 1. Lot 4 to Francis Merle Smith April 1947; 2. Lot 5 to John/Ruth Brenner in January 1948; 3. Lot 9 to R.D. Barham in July 1947; In October 1948, Franklin Suburbs, Inc. conveyed the unsold lots back to Camp Manufacturing Company. Camp Manufacturing Company then sold the remaining lots as follows: 1. Lots to R.D. Barham in February 1951; 2. Lot 16 to Gertrude Joyner in March 1951; 3. Lot 17 to Herman Critzer in February 1952; 4. Lot 18 to John Wood in February 1953; 5. Lot 19 to Oscar Gray in February 1953; and 6. Lots 20 and 21 to R.D. Barham in July 1954.

9 Section of the Code of Virginia provides that recordation of a plat operates to transfer, in fee simple, to the locality in which the land lies, that portion of the property set apart on the plat for streets or other public use, and creates a public right of passage over the land. Accordingly, it is our position these properties are served by a public unrestricted 50 right of way. This is further articulated in a 1995 Maintenance Agreement between the property owners, recorded in D.B. 400, Page 156. Given the existing development of the subdivision, my suggestion would be to terminate the roadway improvements in a culde sac near the respective eastern boundary of Lots 12 and 19, but with at least a 25 arc touching lot 13 for access (see sketch attached). This will require a donation of additional right of way from lots 12, 13 and 19 (to accommodate the radius of a culde sac), which I suspect they ll be more than willing to do. This also removes the issue of speculative interest for lots 14, 15, 20 and 21, which are undeveloped and owned by Michael Glover. He s not a developer he resides on Lot 13 (32032 Champs Drive). While I understand your point regarding a speculative interest by Ms. Edwards, Lots 17 and 18 are tied together at the hip, both encumbered together by a Deed of Trust until 2043 and I think you ll agree after seeing the physical survey that it s highly unlikely they ll ever be conveyed separately again. Drainage improvements will need to be accommodated within the 50 ROW. With 18 of pavement, that leaves 16 on each side for shoulders, and front and back slope. Hopefully that s not an issue. I haven t looked at the topography, but am hopeful that the ditches can slope back to Sedley Road (Rt. 641). I trust this gives you enough information to proceed with the cost estimate. Please let me know if any additional information is required. Kind regards, Mike From: Lillis, Matthew (VDOT) [mailto:matthew.lillis@vdot.virginia.gov] Sent: Tuesday, February 03, :22 AM To: Mike Johnson Cc: Lomax, Joe E (VDOT); Kee, Jerry (VDOT); Fowler, Jason C., PE (VDOT) Subject: RE: Champs Drive - Eligibility Review Mike, Please send a copy of the 1946 plat and deed and any other records necessary for VDOT to verify the right of way was public with no restrictions prior to July 1, Any record of drainage easements associated with this road should also be provided. After VDOT has reviewed these records to verify eligibility as a rural addition, we can proceed with providing a cost estimate for the improvements. I reviewed what you have submitted so far, please be advised of the following: As of October 1, 2014 code section has been replaced by Since one or more landowners (Glover and Edwards) on the street own multiple parcels, this case would involve speculative interest as defined in , requiring pro rata participation in the cost of improvement. The road serves 14 lots and should be improved to GS 4 standards (18' hard surface). An adequate turnaround will be needed and could necessitate additional right of way. I'm not sure how accurate the GIS sketch is, but the road is shown outside right of way here. Ultimately, the county board is responsible for verifying that a public, unrestricted right of way serves the roadway. Thanks,

10 Matt Lillis P.E. Area Land Use Engineer Hampton Roads District 1700 N Main St Suffolk, VA From: Mike Johnson [mailto:mjohnson@southamptoncounty.org] Sent: Friday, January 30, :31 PM To: Lomax, Joe E (VDOT); Kee, Jerry (VDOT) Subject: Champs Drive - Eligibility Review Good afternoon, gentlemen. Champs Drive, located off Sedley Road (Rt. 641) approximately 0.7 miles north of the Franklin City Limits, is a 750 privately maintained roadway that currently serves 7 single family residences. The original survey was completed in 1946 and the plat was subsequently put to record by Camp Manufacturing Company in P.B. 4, P It has a dedicated 50 ROW shown as Middle Street on the plat, but was subsequently renamed Champs Drive by resolution of the Board of Supervisors in July I m officially requesting an eligibility review to determine the requirements, improvement costs, and any other associated issues related to acceptance of Champs Drive into the secondary system, pursuant to Section of the Code of Virginia. Thanks in advance for your continued cooperation, Mike Michael W. Johnson County Administrator Southampton County Administration Center Drive Courtland, VA (757)

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13 PIN OWNER1 ADDRESS1 CITY STATE ZIP SELL_PRICE TOT_IMPR TOT_LAND TOT_VALUE A A 1 4 NEWSOME JEAN G 222 NORTH DR FRANKLIN VA ,000 99,400 25, , A 1 5 ANDRADE KRYSTAL R SEDLEY RD FRANKLIN VA ,000 58,000 25,000 83, A 1 9 QUINN RICHARD L JR CHAMPS DRIVE FRANKLIN VA ,200 20,000 88, A 1 10 WHITLEY CATHY P CHAMPS DR FRANKLIN VA , ,300 20, , A 1 11 HART JAMES W SR & CATHERINE T P O BOX 386 FRANKLIN VA , ,000 12, A 1 12 MCCOURT TAMMY L CHAMPS DR FRANKLIN VA , ,200 20, , A 1 13 GLOVER MICHAEL S & ANDREA M CHAMPS DR FRANKLIN VA ,400 57,500 20,000 77, A 1 14 GLOVER MICHAEL S & ANDREA M CHAMPS DR FRANKLIN VA , ,000 5, A 1 15 GLOVER MICHAEL S & ANDREA M CHAMPS DR FRANKLIN VA , ,000 5, A 1 16 GRIFFIN MAYNARD C & EUGENIA B CHAMPS DR. FRANKLIN VA ,500 38,600 18,000 56, A 1 17 EDWARDS LIANE M CHAMPS DR FRANKLIN VA ,000 36,200 18,000 54, A 1 18 EDWARDS LIANE M CHAMPS DR FRANKLIN VA , ,000 12, A 1 19 BLYTHE PHYLLIS ANN G WOODS TRAIL FRANKLIN VA ,600 20,000 73, A 1 20 GLOVER MICHAEL S & ANDREA M CHAMPS DR FRANKLIN VA , ,000 5, A 1 21 GLOVER MICHAEL S & ANDREA M CHAMPS DR FRANKLIN VA , ,000 5,000