MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, JANUARY 13, 2015 AT CLANDEBOYE, MANITOBA

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1 MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, JANUARY 13, 2015 AT CLANDEBOYE, MANITOBA Attendance: Mayor Pike, Councillor Ataman, Councillor Paradoski, Councillor Sul, and Deputy M ayor Hunt. Regrets: C ouncillor Keryluk and C ouncillor Hogg Administration: Sue Sutherland, C.A.O. and Deb Murphy, Assistant C.A.O. A. CALL TO ORDER Meeting called to order at 1:05 p.m. by Chair Mayor Pike. B. OPENING PRAYER Opening prayer was read by M ayor Pike. C. ADOPTION OF AGENDA Res. (5-2015) Moved by: Councillor Atam an Seconded by: Councillor Paradoski Resolved that Council adopt the agenda, as amended. D. ADOPTION OF MINUTES 1) Draft D ecem ber 23, 2014 Council Meeting Minutes Res. (6-2015) Moved by: D eputy M ayor Hunt Seconded by: Councillor Sul Resolved that Council adopt the December 23, 2014 Council Meeting minutes, as presented. 2) Draft January 5, 2015 Special Council Meeting Minutes Res. (7-2015) Moved by: C ouncillor Atam an Seconded by: Councillor Paradoski Resolved that Council adopt the January 5, 2015 Special Council Meeting minutes, as presented. E. RECEPTION OF DELEGATES 1) 1:00 p.m. - Stan Halbesma, Kelly Lewis, Chair, and Bev Clegg. Executive D irector Selkirk and District Community Foundation - Presentation about Foundation and R.M. s Fund - K. Lewis - Summarized the Foundation s purpose; it is a community based charity. The Board of Directors has nine appointed community members. Four representatives are from St. Andrews. The Board m anages and adm inistrates the

2 Page 2 to January 13, 2015 Council Meeting Minutes C ouncillor Hogg joined the meeting at 1:13 p.m. Councillor Hogg joined the meeting at 1:13 p.m. endowment fund which exceeds $6.7 million dollars. 125 charities have received assistance. - B. Clegg - Reviewed the guiding principles, how funds are received and managed, along with various sectors that benefit from the Foundation s grants and w hat grants are given. - S. Halbesma - Provided a history of the St. Andrews fund. St. Andrews was the first community to start its own fund. $18,000 has been given to four local clubs. A further summary of grants w as provided. Annual contributions continue to fund growth. - B. Clegg - Explained the process of becoming a board member. Each board member has a three year term with a maximum of two terms. Board members are very community based. Two new board m em bers are required this year. Someone with an accounting or technology background is preferred. It is up to the R.M. to nominate a potential board member. - K. Lewis - The Foundation s vision was shared and Council was thanked for their time. Their annual Grant reception is on May 28, The next grant intake will be February 28th. Starting November 2015 the Foundation will be holding a Citizen of the Year Award and calls for nomination will go out this spring. - A discussion of desired skills for new board members ensued. F. REPORTS OF COMMITTEE Transportation Services - C ouncillor Hogg - The transportation meeting tomorrow night will include budget discussions. - The Director of Public Operations has a report on Overwater which the Com m ittee will discuss. 1) December 8, 2014 Transportation Services Committee Meeting Minutes Res. (8-2015) Moved by: D eputy M ayor Hunt Seconded by: C ouncillor Atam an Resolved that Council adopt the December 8, 2014 Transportation S ervices Com m ittee Meeting minutes, as presented. W astewater System - None. Building Committee - Councillor Keryluk - None. Recreation and Culture - C ouncillor Sul

3 Page 3 to January 13, 2015 Council Meeting Minutes - A meeting is scheduled for January 16 with Mr. Cain. - A $25,000 grant has been secured for a feasibility study for recreation property on Liss Road and the Petersfield Curling Club. Protective Services - C ouncillor Atam an - The budget is currently being worked on. - There was a fire at the Earl Grey landfill. A summary of the incident w as provided. The Fire H all s quick response was appreciated. - By-Law was thanked for responding to an Animal Control complaint. A report on the matter was requested and was provided. The problem was ongoing but the issue has now been resolved. - Administration will send a letter to Conservation regarding the coyote population. A trapper is also called in fo r beaver problems. - A Fire Chief meeting regarding the budget will occur in the next few weeks. Land Use Planning and Development - Councillor Hogg - Two m eetings were recently held with Developers, and both w ent well. G overnance, Personnel & Public Com m unications - C ouncillor Sul 1) November 27, 2014 Committee of the W hole Meeting Minutes Res. (9-2015) Moved by: Councillor Atam an Seconded by: C ouncillor Paradoski Resolved that Council adopt the November 27, 2014 Committee o f the W hole Meeting minutes, as presented. Environm ental Health & Safety - C ouncillor Keryluk 1) D ecem ber 11, 2014 Environm ental Health Com m ittee Meeting Minutes Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Sul Resolved that Council adopt the December 11, 2014 Environm ental Health Com m ittee Meeting minutes, as presented. Finance - C ouncillor Paradoski 1) N ovem ber 19, 2014 Finance Com m ittee Meeting Minutes

4 Page 4 to January 13, 2015 Council Meeting Minutes - Documents are showing three-way ownership agreement on the library. - Councillor Paradoski attended a special meeting at the St. Andrews Community Club and met with three board members. The recent finance situation was reported on and what actions are currently being taken. The 2013 financial report was discussed along with the 2014/15 fiscal operating budget. The Board members provided a written and chronological order of financial events. The Club will not receive their grant until 2014 yearend financial statements are received. We have requested detailed budget and cash flow projection for their 2014/2015 year to substantiate their need for any grant monies from the RM. This will be provided at the January 27 Council meeting. Res. ( ) Moved by: C ouncillor Paradoski Seconded by: Councillor Hogg Resolved that Council adopt the November 19, 2014 Finance Com m ittee Meeting minutes, as presented. Res. ( ) Moved by: C ouncillor Atam an Seconded by: Deputy Mayor Hunt Resolved that Council receive the above noted reports on behalf o f each committee. G. EXTERNAL COM M ITTEE REPORTS Deputy Mayor Hunt - January 9 - Attended the Red River Basin Commission s Board Meeting. Submitted the June 2014 minutes and January 9 Activities Update. The Red River Basin Commission s Annual Conference is January C ouncillor Atam an - Met with Ken Kuryliw at the Gaynor Family Regional Library. D ocum entation on the agreem ent provided to Adm inistration. - No additional funds will be given to the Library this year. There are currently 3,500 St. Andrews library members. Matthew Fitzgerald from Planning will be meeting with Councillor Ataman to discuss the library. A per ward breakdown of the library members was requested by C ouncillor Hogg. C ouncillor Hogg - January 1 - Attended and brought greetings on behalf of the R.M. to The New Year s Levee event in Winnipeg. - January 13 - Met with Selkirk Biz. Documentation will be submitted to Adm inistration.

5 Page 5 to January 13, 2015 Council Meeting Minutes C ouncillor Paradoski - Attended the St. Andrew s Airport Meeting with Deputy Mayor Hunt. A brief summary of the meeting and items reviewed and approved were listed. - Craig Skonberg, Airport Manager, will be at the January 27th Council meeting to present their 2015 budget. C ouncillor Sul - Requested information on the Gerdau Citizen Committee that she has been appointed to. Mayor Pike - None. Res. ( ) Moved by: C ouncillor Hogg Seconded by: Councillor Ataman Resolved that Council receive the reports on behalf of each external com m ittee. H. A PPRO VA L OF ACCOUNTS - None. I. RECEPTION OF PETITIONS - None. J. C ORRESPONDENCE Action Items A. Funding Requests B. Meetings, Conferences, Conventions and Sem inars 1) F.C.M. Annual Conference and Trade Show - June 5-8, 2015 in Edmonton Res. ( ) Moved by: C ouncillor Paradoski Seconded by: Councillor Sul Resolved that Deputy Mayor Hunt and Councillor Hogg be authorized to attend the F.C.M. Annual Conference and Trade Show which is being held on June 5-8, 2015 in Edmonton, Alberta. 2) Peter Ginakes - Invite to Mayor to Hillary Clinton Lunch Event - January 21, 2015 in W innipeg Res. ( ) Moved by: D eputy M ayor Hunt Seconded by: Councillor Hogg Resolved that Mayor Pike be authorized to attend the Hillary Clinton Luncheon Event which is being held on January 21, 2015 in Winnipeg. C. O ther - None.

6 Page 6 to January 13, 2015 Council Meeting Minutes K. INFORM ATION ITEMS As per information items #1-1 6 as listed on the agenda. Res. ( ) Moved by: Councillor Atam an Seconded by: Deputy M ayor Hunt Resolved that Information Items #1-16 as listed on the agenda, be received as information, unless otherwise resolved. Item #8 - Government of Manitoba - Provincial Flood Control Public Open Houses - Deputy Mayor Hunt would like to attend. Res. ( ) Moved by: D eputy M ayor Hunt Seconded by: Councillor Paradoski Resolved that Councillor Ataman be authorized to attend the Provincial Flood Control Infrastructure open house in Winnipeg on January 20, C ouncillor Keryluk joined the meeting at 1:55 p.m. L. M UNICIPAL ADM INISTRATION 1) Prem ier s V olunteer Service Award Call fo r Nominations - It was suggested that this information be forwarded to all Community Clubs. Administration will provide information and instructions to the Recreation Director. 2) Red River Planning District - Resolution to Proceed with Legal Action - This action has been discussed with Planning but it was felt that m ore information is still required. Res. ( ) Moved by: C ouncillor Paradoski Seconded by: Deputy Mayor Hunt Resolved this m atter be tabled fo r further information. 3) Landfill Contracts - Resolution to Sign Res. ( ) Moved by: C ouncillor Keryluk Seconded by: Deputy Mayor Hunt W HEREAS the contracts for the Earl Grey and Clandeboye Landfill has expired Decem ber 31, 2014, and; W HEREAS the Rural Municipality of St. Andrews has posted tenders for the landfill custodians on the website and in the local paper; and W HEREAS the Environment Committee reviewed the landfill contracts and recommends that Ron G ro m n iski be hired to fulfill the C landeboye Landfill Contract at an am ount o f $45,000 per annum and

7 Page 7 to January 13, 2015 Council Meeting Minutes that Kevin Lywak be hired to fulfill the Earl Grey Landfill Contract at an amount of $45,800 per annum; and THEREFORE BE IT RESOLVED that the signing authorities for the R.M. of St. Andrews be authorized to sign the contracts for the landfills. M. BY-LAW S AND POLICIES 1) By-Law No Organizational By-Law - 1st Reading Res. ( ) Moved by: C ouncillor Atam an Seconded by: Councillor Hogg Resolved that Council give first reading to By-Law No. 4260, being the Organizational By-Law, as presented. 2) By-Law No Council Indem nities By-Law - 1st Reading Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Hogg Resolved that Council give first reading to By-Law No. 4261, being the Council Indem nities By-Law, as amended. N. O LD/UNFINISHED BUSINESS - None O. NEW BUSINESS Res. ( ) Moved by: Councillor Keryluk Seconded by: C ouncillor Atam an Resolved that Councillor Sul be authorized to attend the Newly Elected C ouncillor's Course in Headingly on January 29, The Red River Planning Board By-Law states that a replacement board member can be assigned, but it must be done by resolution. Res. ( ) Moved by: Councillor Keryluk Seconded by: Deputy M ayor Hunt Resolved that Councillor Rob Hogg be appointed as alternate m em ber of the Red River Planning District Board. - Selkirk & District Foundation - St. Andrews Fund - The fund was set up for St. Andrews recreational facilities. The Hutterite Colony should apply and the foundation will m ake the decision. Res. ( ) Moved by: D eputy M ayor Hunt Seconded by: C ouncillor Ataman Resolved that Mayor Pike and guest be authorized to attend the Red River Basin Conference in W innipeg on January 20-22, 2015.

8 Page 8 to January 13, 2015 Council Meeting Minutes Recess: 2:15 p.m. Reconvene: 3:00 p.m. - T. W atson (1 Sunrise Bay) - Mr. McKay applied for a Variation Order in 2012 to build a residential/commercial building. A number of local residents attended the public hearing and asked if the old buildings on the property would be torn down as they were condemned. The residents were assured this would occur, yet it has not happened. There is concern as the property is now up for sale. The Variation Order was for height and road setback. - It is up to Planning to enforce the Variation Order. If Conditions are not met the Variation is null and void and Council can revoke it, however the new building is already built. This will be discussed with Planning. - T. Watson summarized why the building was to be torn down and the delays encountered. - Mr. Byle s property - A Status update was requested. The RM Surveyor is checking on it and then we will contact him. Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Keryluk Resolved that Council move in-cam era at 3:00 p.m., and; Be It Further Resolved that the members of Council agree to keep in confidence a matter that is discussed at a meeting that is closed to the public under subsection 152(3) and that the committee decides to keep confidential until the matter is discussed at a meeting of the Council or of a Committee conducted in public. Res. ( ) Moved by: Councillor Sul Seconded by: Councillor Paradoski Resolved that Council move out of camera at 4:05 p.m. Res. ( ) Moved by: Councillor Atam an Seconded by: Councillor Paradoski Resolved that Deputy Mayor Hunt be authorized to miss the February 24th, March 10th and March 24th Council meetings. Recess: 4:30 p.m. Reconvene: 6:00 p.m. - It was agreed the policy be that a donation in the amount of $100 be given in memory of a St. Andrews resident to the Selkirk and District Foundation, St. Andrews Fund. In the future, a member of Council will bring m atters like this forward and a resolution will be prepared. - Authorization was given to make the first payment to the Regional Library for 2015.

9 Page 9 to January 13, 2015 Council Meeting Minutes P. 6 P.M. - PLANNING AND RELATED DELEGATIONS Matthew Fitzgerald and Jennifer Lim present from the Red River Planning District. By-Law Variation Orders 1) Variation O rder No McCabe Res. ( ) Moved by: Councillor Atam an Seconded by: C ouncillor Keryluk Resolved that Council hereby re-open the public hearing for Variation O rder Application No (McCabe). - The applicant is requesting a rear yard variance for an uncovered deck addition. This application was first heard in December. Council requested that the setback be another four feet away from the property line. - J. Innes Grand Circle - submission was read. Concern was voiced over drainage and that the deck must remain uncovered. - The lot grade will be set by the Province and the RM will complete a final inspection to ensure drain spouts run towards the road. Res. ( ) Moved by: Councillor Atam an Seconded by: Deputy M ayor Hunt Resolved that Council hereby close the public hearing for Variation O rder Application No (McCabe). Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: Councillor Keryluk W HEREAS Applicant/Owner Russ McCabe has made application for Variation Order No for the premises described as Lot 15, Block 4, Plan 5686, 110 Grand Circle (Roll No ), To vary from: Land Use Zoning: SR Seasonal Residential Zone St. Andrews Zoning By-Law No Rear Yard Requirement, Main/Principal Building: Minim um 25 feet To proposed: Purpose: R ear Yard, M ain/principal Building: 14 feet R ear yard variance to allow for one (1) existing dwelling to be relocated on the property 14 ft. from the property line. NOW THEREFORE BE IT RESOLVED that Variation Order No be hereby approved by Council with the follow ing conditions: 1) Applicant/Owner obtains all required permits from the Red River Planning District Office. Please note that a Geotechnical Engineer s Report will be required to be submitted as part of the

10 Page 10 to January 13, 2015 Council Meeting Minutes application to relocate the dwelling and construct the new deck. Please note that a demolition permit will be required to remove the accessory to the Front Property Line. 2) Applicant/Owner obtains all required permits from the W ater Management, Planning, and Standards division of the Department of Manitoba Infrastructure and Transportation for Flood Protection Levels. 3) The proposed deck development is restricted so that no further development may occur once constructed that may restrict views, such as framing the deck in, or placing a portable gazebo on the deck, or other similar type development. 4) This variance approval applies only to these structures, as proposed. Any changes in use, additions, or reconstruction requires new variance approval. 5) The Applicant/Owner remit a sketch drawing to the Municipality s Public W orks Department addressing local drainage and downspout/sump pump pit discharge location for review and approval. The Applicant/Owner is to ensure that any local drainage that may be altered due to the relocation of the dwelling is to be addressed 2) Variation O rder No David L. M oore & Associates (Polinuk) Res. ( ) Moved by: C ouncillor Atam an Seconded by: C ouncillor Paradoski Resolved that Council hereby open the public hearing for Variation Order Application No (David L. Moore & Associates/Polinuk). - This variance will allow an undersized lot, due to boundary adjustment, in the A40 zone and is required as part of the C onditions o f Approval fo r Subdivision S Approval is recommended as it will meet Subdivision requirements. Res. ( ) Moved by: Councillor Keryluk Seconded by: Deputy M ayor Hunt Resolved that Council close the public hearing for Variation Order Application No (David L. Moore & Associates/Polinuk). Res. ( ) Moved by: C ouncillor Atam an Seconded by: C ouncillor Keryluk W HEREAS Owners Gary and Michele Polinuk / Applicant David L. Moore & Associates have made application for Variation Order No for the premises described as Pt. RL 18, Plan 17780, Parish of St. Peters, 1009 Breezy Point Road,

11 Page 11 to January 13, 2015 Council Meeting Minutes To vary from: Land Use Zoning: A 40 Agricultural Limited Zone St. Andrews Zoning By-Law No Site area requirement in the Agricultural Limited Zone must comply with the Agricultural Bulk Table 11. Site area requirement: 40 acres To proposed: Purpose: 3 acres Site area variance as required in conditional approval of Subdivision No. S NOW THEREFORE BE IT RESOLVED that Variation Order No be hereby approved by Council. 2) Variation Order Nos. 226/ Porcher Res. ( ) Moved by: C ouncillor Hogg Seconded by: C ouncillor Paradoski Resolved that Council hereby open the public hearing for Variation O rder Application Nos. 226/ (Porcher). - These variances will allow two undersized lots, one at 2.68 acres and one at 4.73 acres in the A80 zone, where a minimum lot size of 80 acres is required and are part of the Conditions of Approval fo r Subdivision S Planning did not recommend approval of the subdivision application as it did not meet the intent of Development Plan policies regarding subdivisions in the RA Resource and Agriculture designation, nor Zoning By-Law requirem ents. Planning must adhere to the policies within the documents that regulate application approval and therefore approval is not recom m ended fo r these applications. - R. Porcher - In favour of the application. Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Keryluk Resolved that Council hereby close the public hearing for Variation O rder Application Nos. 226/ (Porcher). Res. ( ) Moved by: C ouncillor Atam an Seconded by: C ouncillor Hogg WHEREAS Applicants/Owners Randy and Joan Porcher have made application for Variation Order Nos. 226/ for the premises described as Lot 1, Plan in OTM Lots 22/23/24, Parish of St. Andrews, 276 Apache Trail (Roll #55500), To vary from: Land Use Zoning: A 80 Agricultural General Zone St. Andrews Zoning By-Law No. 4066

12 Page 12 to January 13, 2015 Council Meeting Minutes Site area: The site requirem ent in the Agricultural General Zone must comply with the Agricultural Bulk Table 11. Site area requirem ent: 80 ac. To proposed: Purpose: Lot 1: 2.68 acres Lot 2: 4.73 acres Site area variance as required as part of Subdivision No. S , conditional approval. NOW THEREFORE BE IT RESOLVED that Variation Order Nos. 226/ be hereby approved by Council. Conditional Use Applications 1) Conditional Use Application No Keith Res. ( ) Moved by: Councillor Paradoski Seconded by: C ouncillor Sul Resolved that Council hereby open the public hearing for C onditional Use Application No (Keith). - The Conditional Use will allow a dog agility event to be held as a special event on Janisch Road. Dogs are required to be leashed if they are not in either of two fenced areas. The event will occur on a monthly basis from June to October, weather permitting and the event will occur between 8:00 a.m. - 5:00 p.m. unless the event is extended from 4:00 p.m. - 8:00 p.m. Approximately 45 people and 35 dogs will be hosted. - Conditions of approval were reviewed. - L. Keith and P. LaLonde Janisch Road - In favour of the application. This will be a weekend event. - The event must adhere to the RM Noise By-Law and Animal Control By-Law. Res. ( ) Moved by: C ouncillor Atam an Seconded by: Deputy M ayor Hunt Resolved that Council close the public hearing for Conditional Use Application No (Keith). Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Keryluk W HEREAS Owners/Applicants Pierre LaLonde & Laurie Keith have made application for Conditional Use No for the premises described as Pt. NW 1/4 Sec EPM, 1865 Janisch Road,

13 Page 13 to January 13, 2015 Council Meeting Minutes To allow Dog Agility Events - Special Event in the A80 Agricultural General Zone. NOW THEREFORE BE IT RESOLVED that Conditional Use No be hereby approved by Council with the follow ing conditions: 1) Applicant/Owner obtains all required permits from the Red River Planning District, including a Development Agreement addressing issues such as, but not necessarily limited to: a) The placem ent of Tem porary Structures (eg. event tents [if required], portable toilets, etc.); b) On-site vehicle parking and traffic circulation and access locations; c) W aste collection and removal, if required. 2) Applicant/Owner obtains an annual business license from the R.M. of St. Andrews, if required. 3) Applicant/O w ner addresses potential nuisance concerns: a) Any speakers or other devices amplifying sound must be directed away from neighbouring properties; b) The event must adhere to the R.M. of St. Andrews Noise By-Law and the Anim al Control By-Law. 4) Applicant/Owner ensures all dogs are kept on-leash, except within designated, fenced areas. 5) Number of people on-site is not more than 100 at any given time during the course of the event. 6) No sale, distribution and consumption of alcohol allowed without proper permits. 7) This approval is to be reviewed; requiring a new conditional use application, only if any of the conditions of approval are not maintained as stipulated or if at any time a written concern is presented to the m unicipality or Planning District. 2) C onditional Use Application No Sing Res. ( ) Moved by: C ouncillor Hogg Seconded by: C ouncillor Keryluk Resolved that Council hereby open the public hearing for Conditional Use Application No (Sing). - The Conditional Use will allow a Music Festival to occur as a special annual event for one day with an optional overnight stay over the weekend in the late summer, and will host up to 500 people. This year the event will occur on August 15, 2015.

14 Page 14 to January 13, 2015 Council Meeting Minutes - The area is zoned A40 and has a 250 setback from the Highway Corridor. Access to the event will be off Donald Road. There have been no noted concerns with the past events. - C onditions were reviewed. - R. Sing and B. McDonald Highway 8 - In favour of the proposal. Only 35 people attended last year. Parking will be on his property. An approach permit has been applied for and a culvert will be installed this spring. The stage location has been approved by Highways. Security will be hired, if required. Ticketmaster will be used to sell tickets. - It was suggested that the Conditional Use should be renewed annually due to the number of people the event holds. - Mr. Sing - All waste is picked up by a local business. - Discussion ensued on the condition to restrict alcohol and the Manitoba Liquor Commission. Res. ( ) Moved by: C ouncillor Hogg Seconded by: Deputy M ayor Hunt Resolved that Council close the public hearing for Conditional Use Application No (Sing). Res. ( ) Moved by: C ouncillor Sul Seconded by: Councillor Hogg WHEREAS Owner/Applicant Roger Sing has made application for Conditional Use No (Sing) for the premises described as Lots 9/10, Plan 18770, 6556 Highway #8, To allow a Music Festival - Special Event in the A40 Agricultural Limited Zone. NOW THEREFORE BE IT RESOLVED that Conditional Use No be hereby approved by Council with the following conditions: 1) Applicant/Owner obtains all required permits from the Red River Planning District, including a development agreement addressing issues such as, but not necessarily limited to: a) The placem ent o f tem porary structures (eg. festival tents, stages, portable toilets, etc.); b) On-site vehicle parking and traffic circulation and access locations; and c) W aste collection and removal. 2) Applicant/Owner obtains all required permits from the Province of Manitoba, such as, but not necessarily limited to, Highways permits, food and beverage licensing, if applicable. 3) Applicant/Owner obtains an annual business license from the Rural M unicipality o f St. Andrews, if required.

15 Page 15 to January 13, 2015 Council Meeting Minutes 4) A pplicant/o w ner addresses potential nuisance concerns: a) Any speakers or other devices amplifying sound must be directed away from neighbouring properties; b) Concert hours may not exceed 11:00 p.m.; c) The event must adhere to the R.M. of St. Andrews Noise By- Law; d) Any light fixtures associated with the event must be arranged on the property so that no rays of light are directed at any adjacent property or distracting fo r vehicular traffic; 5) Number of people on-site is not more than 500 at any given time during the course of the event. 6) No sale, distribution and consumption of alcohol allowed without proper permits. 7) Hours of operation are limited to the event day starting at 2:00 p.m. to the following day at 12:00 noon. 8) Provide details/plans on waste disposal and recycling. 9) This approval is valid for one year from the date of approval. 10) Applicant/Owner to provide a copy of insurance coverage from their insurance provider fo r this event. Subdivisions 1) Proposed Subdivision No. S Heald (Penner) - This application will allow a boundary adjustment on Henry Road. The applicant seeks to subdivide and consolidate the land. No new lots will be created. This proposal is in compliance with the Development Plan. No variance is required as the applicant is reducing existing legal, non-conform ing land. - Approval is recommended. Res. ( ) Moved by: C ouncillor Sul Seconded by: Deputy M ayor Hunt Resolved that Proposed Subdivision No. S (Heald / Penner) be hereby approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made. 2) Manitoba Land Surveyor prepares a land description prepared by a Manitoba Land Surveyor or a lawyer and pre-approved by the W LTO Surveys Departm ent is required fo r both the proposed lot

16 Page 16 to January 13, 2015 Council Meeting Minutes and residual as indicated on sketch provided, including confirmation that Crown land is not involved in the proposal. Proposed Lot 1 being a consolidation of a portion of CTs /1 with CT /1. Please note: Mortgage /1 on CT /1 will have to be discharged in part or in full and Mortgage /1 on CT /1 will have to be discharged or amended. 2) Proposed Subdivision No. S W aldner - This application will allow a boundary adjustment between Highways 8 and 9 on Quarry Ridge Road. The owners own both 80 acre parcels and wish to separate the existing business. - The application is in compliance with the Development Plan. A Variation Order must occur for site acreage. The proposed Lot 1 should be maintained as Agriculture through the Development Agreement. If a Certificate of Exemption for the sewage ejector system is not obtained the application must be amended to reduce the lot area. - C onditions were reviewed and approval is recommended. - A land description is required by W innipeg Land Titles. Res. ( ) Moved by: C ouncillor Sul Seconded by: Deputy M ayor Hunt Resolved that Proposed Subdivision No. S (W aldner) be hereby approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made. 2) Manitoba Land Surveyor prepares a land description prepared by a Manitoba Land Surveyor or a lawyer and pre-approved by the W LTO Surveys Department required for the proposed lot and residual for CT /1 to be consolidated with CT /1, and confirmation that Crown Land is not involved in the proposal; both mortgages and Personal Property Security Notice is shown on said CTs will have to be either discharged or amended. 3) A pplicant/o w ner obtains all required variation orders. 4) Applicant/Owner complies with Manitoba Regulation 83/ Onsite Wastewater Managements Systems Regulation. If Certification of exemption cannot be obtained to maintain existing ejector system, ejector must be decommissioned and new septic tank and field installed and application must be amended at the cost of the applicant to exclude all cultivated land and be generally two to four acres in site area with a minimum 300 ft. frontage. 5) Applicant/Owner enters into a Development Agreement with the R.M. of St. Andrews to address items including, but not limited to,

17 Page 17 to January 13, 2015 Council Meeting Minutes land use restriction on Lot 1 to limit the use of cultivated area to agricultural uses only, and any other standard deemed necessary by the Municipality, if required. All expenses related to the preparation of the development agreement borne by the applicant, including the administration fee and service deposit requirement as per R.M. of St. Andrews By-Law No Planning - M iscellaneous - None. Q. DELEGATIONS 1) 6:00 p.m. - Karen M ckenzie and Robert Em ery - Follow up on Public Hearing Process for Subdivision No. S (Wintrup/ Kuklica) - K. McKenzie - Provided a copy of their presentation to Council and summarized the subdivision they are addressing. Council and Planning approved S and residents now have no formal standing. They would like to share resident concerns before the D evelopm ent Agreem ent is approved. - Matters reviewed include the legislative framework of the subdivision process, Secondary Plan requirements, W astewater Plan and Drinking W ater Plan; the Subdivision and application history, lot variances to be approved by Planning and would not come to Council, unresolved issues, the Development Plan prohibits rezoning without a Secondary Plan, secondary plan hearing, timeline review of the Subdivision process with Council, the Ombudsman s investigation, Red River Planning Districts and Council s role in the process moving forward, suggestions on building restrictions, access and construction deadlines for the Development Agreement, privacy fencing for Scott Drive, required turning lanes at Oakfield and Jorheim Drive intersections on Highway 9 and River Road access, additional costs to accommodate drainage be borne by the Developer, groundwater issues and River Road access. - R. Emery River Road - Owns six acres of property in the southeast corner by the Development and is not interested in participating with the Subdivision. The subdivision access from River Road will intersect with their driveway and run adjacent to their property, passing within 50 of their home. A professional arborist concluded the road and ditch construction will harm the current shelterbelt and Mr. Emery proposed that the subdivision access be moved to between his property and the Kuklica s. The Development s impact on his property is his main concern. A letter submitted to Manitoba Infrastructure and Transportation by Mr. Em ery was distributed to Council. - K. McKenzie - Land use policies suggest community developments be settled responsibly. We, as Stakeholders, have no standing in the matter but hope the interests of both sides are addressed in the Developm ent Agreem ent. - Council thanked K. M ckenzie and R. Em ery fo r their presentation.

18 Page 18 to January 13, 2015 Council Meeting Minutes R. ADJOURNMENT - Planning stated the Development s road network will look similar to the approval. The W astewater Plan was completed in 2010 and we have completed a second W astewater Plan and Drinking W ater Plan last March. - K. McKenzie - All lots marked red are undersized. Commented that the W astewater Plan became obsolete after W est St. Paul changed their sewer plans. Planning stated that these plans are meant to be fluid and to track land uses Didiuk - 12 Oakfield Drive - Asked for clarification on the Drinking W ater Plan and whether or not it includes an aquifer study. - Planning stated that they have asked the Province for aquifer inform ation but no information has been received. - Further discussion ensued regarding Manitoba Infrastructure and Transportation granting construction access off Highway 9 and the River Road access, if the road is changed the application would have to go back through the process, MIT s consideration if the access permit will be issued and if it meets their guidelines, and potential drainage through Scott Drain. The amended drainage plan m ust be approved by Stantec engineers. Res. ( ) Moved by: Deputy M ayor Hunt Seconded by: C ouncillor Hogg Resolved that the Council meeting be adjourned at 7:25 p.m.