VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING February 7, 2017 M I N U T E S

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1 The Village of Glenview, Regular Board of Trustee Meeting, February 7, 2017 Page 1 of 5 U N A P P R O V E D VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING February 7, 2017 M I N U T E S President Patterson called the Village Board of Trustees meeting to order at 7:30 PM 1. ROLL CALL Present: Trustees Britton, Detlefs, Hinkamp, Karton, White Absent: Trustee Jenny Also Present: Interim Village Manager Owen, Village Attorney Patt, Director of Planning Brady, Director of Public Works Burke, Deputy Director of Public Works Steve Grace, Assistant to the Village Manager Troxell, Recorder McDonagh A quorum was present. 2. FLAG CEREMONY: President Patterson led those present in the Pledge of Allegiance 3. APPROVAL OF MINUTES: None 4. REPORT OF THE VILLAGE PRESIDENT Announcements 2017 is the 50 th anniversary of Glenview s Civic Awards event to recognize and pay tribute to those who have made a difference in Glenview. Residents were invited to nominate any citizen or public safety employee who went above and beyond in Categories include Citizen of the Year, Youth of the year, Public Safety Award and Public Service Award. Visit for more information. Residents were also invited to attend Glenview s Annual Open House on Saturday, February 18th from 9 am to 11:30 am at the Park Center to learn about services provided by the Village, Library, Park District, Township, Glenbrook Hospital and the Chamber of Commerce. Attendees can register to vote and get their blood pressure checked. There will be arts and crafts for the children and they can meet a police officer, firefighter, and emergency dispatcher. Catered by Design has generously donated the refreshments. a. Consideration of a Resolution authorizing approval of a Class A Liquor License for La Taquiza y Mas, 2841 Pfingsten. Approved Res. No Assistant to the Village Manager Brent Troxell said a Class A liquor license has been requested by La Taquiza y Mas, a full-service restaurant. The applicant successfully completed the application and background check. With the advice and consent of the Village Board, President Patterson moved to approve the Class A liquor license. The motion was unanimously approved. The petitioner came forward to say a few words about the restaurant. b. Consideration of a Resolution authorizing approval of a Class C Liquor License at R&J Liquors, 972 Harlem Avenue. Approved Res. No Mr. Troxell said R&J Liquors has requested a Class C liquor license for the sale of packaged liquor with no consumption on the premises. The applicant successfully completed the application and the background check. With the advice and consent of the Village Board, President Patterson moved to approve the Class C liquor license. The motion was unanimously approved. 5. REPORT OF THE INTERIM VILLAGE MANAGER: None 6. REPORT OF THE VILLAGE ATTORNEY Village Attorney Patt requested an executive session at the close of tonight s regular business to discuss (1) the appointment, employment, compensation, discipline, performance or dismissal of specific Village employees (2) collective negotiating matters between the Village and its employees or their representatives (3) the sale or lease of property owned by the Village. Trustee Hinkamp made a motion to approve seconded by Trustee White

2 AYES: Trustees Detlefs, Hinkamp, Karton, White, Britton Motion carried 7. REPORT OF SPECIAL COMMITTEES: None 8. PUBLIC HEARINGS: None 9. CONSENT AGENDA AND APPROVAL OF BILLS Assistant to the Village Manager Brent Troxell read the consent agenda. a. Old Business i. Second consideration of an Ordinance establishing Special Service Area Ninety-Seven (SSA 97) for the installation of curb and gutter for The Circles neighborhood with an effective date of March 10, Approved Ord. No b. New Business i. Consideration of Resolutions for ambulance purchase and outfitting: (1) Authorizing the purchase of one (1) replacement ambulance from Foster Coach Sales of Sterling, IL, for $255,847 plus a one-percent contingency for a total of $258,405. Approved Res. No (2) Authorizing the purchase of one (1) Stryker ` and Cot from Stryker Corporation of Kalamazoo, MI for $49, Approved Res. No ii. Consideration of a Resolution authorizing waiver of the competitive bidding process and recommendation authorizing an agreement with Westnet, Inc. of Huntington Beach, California for a maintenance agreement to support fire station alerting in five (5) Glenview fire stations and three (3) Highland Park fire stations. Approved Res. No iii. Consideration of a Resolution and recommendation authorizing execution of a contract award for Pavement Material Testing Services to Construction & Geotechnical Material Testing (CGMT), Inc. of Elk Grove Village, Illinois, in an amount not-to-exceed $62, Approved Res. No iv. Consideration of a Resolution and recommendation authorizing execution of a contract award for Spoils Engineering Consultation Services to Huff & Huff, Inc., a subsidiary of GZA GeoEnvironmental, Inc. of Oak Brook, Illinois, in an amount not-to-exceed $38, Approved Res. No v. Consideration of a Resolution and Recommendation of Motor Fuel Tax (MFT) Fund Appropriations for the 2017 Road Resurfacing and MARS Programs, IDOT Section RS. Approved Res. No vi. Consideration of a Resolution authorizing the execution of a contract with Microsystems, Inc. of Northbrook, Illinois, for document scanning services in the 2017 estimated amount of $39,000. Approved Res. No vii. Consideration of Resolutions regarding dispatch services: (1) Authorizing an intergovernmental agreement with the Village of Lindenhurst to provide dispatch services. Approved Res. No (2) Authorizing agreements for capital improvements to consolidate and serve Lindenhurst. Approved Res. No viii. Consideration of a Resolution authorizing the execution of a one-year contract extension with Schroeder & Schroeder, Inc., of Skokie, IL, for concrete flatwork repair services in an amount not-toexceed $936, Approved Res. No ix. Consideration of a Resolution and recommendation to waive competitive bidding requirements and award a contract to Best Technology Systems of Plainfield, IL, for firing range maintenance services in an amount not to exceed $87, for a three-year contract. Approved Res. No x. Consideration of a Resolution to waive competitive bidding requirements and recommend an award of a contract to Reserve Advisors of Milwaukee, WI, for a professional Facilities Reserve Study in an amount not to exceed $41, Removed from consent agenda xi. Consideration of the approval of the voucher list for February 7, Approved A request was made to remove consent agenda item 9b-x for discussion. Trustee Britton made a motion to approve the consent agenda as amended seconded by Trustee Hinkamp. AYES: Trustees Hinkamp, Karton, White, Britton, Detlefs

3 The Village of Glenview, Regular Board of Trustee Meeting, February 7, 2017 Page 3 of 5 U N A P P R O V E D Motion Carried 9b-x. Consideration of a Resolution to waive competitive bidding requirements and recommend an award of a contract to Reserve Advisors of Milwaukee, WI, for a professional Facilities Reserve Study in an amount not to exceed $41, Approved Res. No Trustee Karton recalled that Reserve Advisors of Milwaukee was awarded a contract two years ago per an RFP. This firm has since addressed issues at 12 Village facilities. Since a bid process has not occurred since that time, Trustee Karton asked how staff determined what Glenview would pay. Director of Public Works Jerry Burke asked new Deputy Director of Public Works Steve Grace to respond. Mr. Grace explained that when Reserve Advisors went through the competitive RFP process less than two years ago, it was shown to provide the best value, which he felt still applied today. The current projects are limited in scope, but when the next full round of reserve studies are done, staff will seek a competitive bid similar to what was done in He addressed additional general questions from Trustee Karton. Trustee Karton made a motion to approve item 9b-x seconded by Trustee White. AYES: Trustees Karton, White, Britton, Detlefs, Hinkamp Motion Carried 10. OLD BUSINESS a. Discussion regarding the Plan Commission s recommendation to adopt the 2017 Glenview Comprehensive Plan (Chapters 6-7). Director Brady said tonight s presentation of the Comprehensive Plan is the 3 rd review by the Village Board since the Plan Commission recommended approval on October 25, Chapters 1 3 were reviewed on December 6, 2016 and Chapters 4 and 5 on January 10 th. He presented summaries of Chapters 6 and 7. Chapter 6 - Transportation and Mobility This chapter includes the public feedback generated during the planning process along with several maps showing intersections with significant congestion, preferred routes for bike paths, areas for pedestrian improvements and so forth. It also includes an extensive list of Glenview s roadways (classified by interstate, state route, minor arterials, collectors, principal arterials and local streets) and identifies who owns and maintains the roadways. Mobility refers to traveling in Glenview by rail, bus, vehicles, bicycles and pedestrian components of transportation. This chapter has a major section on complete streets, which are guidelines and standards for applying best practices to ensure that mobility relates to all users across all modes of transportation and how such infrastructure is used. The bicycle standards currently in place were reaffirmed during the planning process and sidewalks are approved through a neighborhood ballot system in accordance with the established Traffic Committee policies and procedures. The chapter also addresses bike path connections, how to connect with adjacent communities and ideas for increasing amenities at major destinations. Mr. Brady reviewed specifics of the eight major goals for Chapter 6 Transportation and Mobility. TM-1 Commit Village resources to implement roadway improvements in the Capital Improvement Program TM-2 Coordinate with transit agencies; improve services and connectivity in public transportation TM-3 Continue to monitor and seek out opportunities to mitigate the impacts of trains in the Village TM-4 Promote a friendly environment for bicyclists and pedestrians TM-5 Explore opportunities to support shared urban trail and path systems TM-6 Develop opportunities for better mobility, such as review public and private development projects against the complete streets guidelines and standards TM-7 Identify ways to mitigate the effects of high traffic volume and speed TM-8 Mitigate the impact of multiple driveway access points, including consolidating curb cuts Trustee Karton asked for a future discussion about the plan s recommendation in TM-8 to consolidate curb cuts in redevelopments which would ultimately improve traffic. To address Trustee White s desire to reduce the number of people who disregard stop signs, Director Brady will add language to increase the educational component of goal TM-7 to reflect that stop signs are installed based on compliance with warrants and not a

4 traffic calming measure. There will also be continued evaluation of where stop signs are appropriate and further investigation of stop sign enhancements, such as lights on stop signs. Chapter 7 Natural Resources This chapter includes previous plans and recommendations from the Natural Resources Commission. Background details are associated with activities of the Village s regulatory and advisory groups (Environmental Review Committee, Natural Resources Commission). There is also an extensive list of active/passive recreational and cultural amenities at Village or Park District owned facilities. Due to their respective topography, Glenview s three watersheds play a major role in how the Village drains after major storms. This chapter also summarizes various projects related to the flood risk reduction programs, e.g. infrastructure improvements approved over the past ten years which significantly improved storm water retention and detention. Opportunities for green infrastructure include areas where it is sensible to have more native landscaping, bio swales, rain gardens, pervious pavers etc. that blends in with the natural environments adjacent to some of Glenview s open spaces and river corridors. Mr. Brady reviewed specifics of the six major goals for Chapter 7 Natural Resources NR-1 Glenview is well landscaped and will continue to use native species where appropriate. NR-2 Natural resources and open space will be considered at all levels of government. NR-3 Natural resources and open space will be considered in all public and private projects. NR-4 Lake Glenview and Gallery Park and the continued management of those facilities NR-5 West Fork, Techny Basin area, and Lot 16 and recommendations to explore any improvements NR-6 Have a working partnership with public/private property owners to improve natural resources Director Brady addressed general questions from the Board. Per Trustee White s request, he will add graphics to reflect the locations of parcels indicated in NR-5, such as Lot 16 and the Baxter parcel. At the February 21 st meeting, Director Brady will review the implementation schedule with priorities and estimated costs so the Board has an idea of what the recommendations in the Comprehensive Plan would cost in the near, mid and long term. The Comprehensive Plan is a ten to 20 year document. A resolution to consider the adoption of it will be presented on February 21 st. 11. NEW BUSINESS a. First consideration of an Ordinance amending the Glenview Municipal Code adding two-hour parking restrictions to 1850 Glenview Road parking lot. Approved Mr. Troxell reported that the proposed ordinance would establish a two-hour parking restriction from 8 am to 6 pm, Monday through Saturday, on the former Bess Hardware property which the Village recently purchased. The intent is to use the property s parking lot for downtown parking until the property is sold in a year or so. The lot, which accommodates about 50 parking spots, will be maintained by the Public Works Department. Some winter restoration of the lot has been done and the Village will resurface the lot in early to mid-spring as part of the MARS program. The ordinance will sunset once the property is sold. Trustee Karton asked how to avoid having the valet service for the popular restaurant across the street use the subject parking lot for their purpose. This type of situation has occurred in parking areas close to restaurants in The Glen Town Center. Interim Manager Owen remarked that staff has addressed such issues by having a full discussion with the restaurant owners or valet companies about the goals of the Village, and they have been cooperative. In this case, he ll have that same dialogue with the referenced restaurant owner across the street. Mr. Troxell said the two-hour parking restriction as proposed is consistent with the ordinance related to all of downtown Glenview. Signage will be installed this week. Violators will be ticketed but enforcement would not begin until the ordinance has been approved on second reading. Trustee Detlefs motioned to approve seconded by Trustee Karton. b. First consideration of an Ordinance to declare certain Village vehicles and equipment as surplus property. Approved Mr. Troxell indicated that the proposed surplus property ordinance includes old and obsolete equipment from various departments of the Village, such as parts from older models of police vehicles, office equipment from Public Works, IT hardware and so forth. Surplus equipment will be sold by online auction and items without value will be recycled. Any funds gained from the sale would be deposited in the Capital Equipment

5 The Village of Glenview, Regular Board of Trustee Meeting, February 7, 2017 Page 5 of 5 U N A P P R O V E D Replacement Fund (CERF). Four vehicles are also on the list but this is not the Village s regular time of year to replace vehicles. Trustee Karton motioned to approve 11b seconded by Trustee Hinkamp. c. First Consideration of an Ordinance for Final Site Plan Review for Children s Land at 1814 Waukegan Road. Approved Director Brady reported on the proposal from the Children s Land day care facility to expand its playground and do other exterior alterations. The Plan Commission approved the project on a 4-0 vote in October As part of the recommendation, the applicant was required to work with the trash hauling company to address how the proposal would be accommodated given the limited size of the trash bin enclosure area. A letter from the trash hauler company stated that it could accommodate the services needed. The applicant and the trash hauler company discussed modifying the doors of the enclosure so they could be completely extended as well as making adjustments to the depth of the enclosure area so the trash bins would fit. They also coordinated when the bins would be emptied so as to avoid any issues with parked vehicles. Trustee Britton motioned to approve 11c seconded by Trustee Hinkamp. 12. MATTERS TO BE PRESENTED BY THE PUBLIC: None 13. ADJOURNMENT Trustee White moved to adjourn to executive session at 8:23 pm seconded by Trustee Detlefs. The motion carried by a unanimous voice vote.