E-PROCUREMENT NOTICE INVITING E-TENDER (NIT)

Transcription

1 GOVERNMENT OF INDIA MINISTRY OF MINES INDIAN BUREAU OF MINES MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT Plot No. L-8, M.I.D.C., HINGNA ROAD, NAGPUR FAX No. : (07104) PH No. : (07104) , , And indian75@bsnl.in / ibmstorehngn@rediffmail.com No. D-15015(01)/MPD/STO/ Dated : E-PROCUREMENT NOTICE INVITING E-TENDER (NIT) Online e-tender are invited on behalf of President of India from reputed Manufacturers /suppliers / Distributers/ Agents/ Partners etc. in TWO BID System under e-procurement of the following stores through Central Public Procurement Portal CPPP) i.e. for use in Indian Bureau Of Mines, Mineral Processing Division, Nagpur: Sub: Procurement Of Rock Cutting Machine And Automatic Thin Section Preparation Unit One No Tender Enquiry No & date D-15015(01)/MPD/STO/ dt Start date & Time of Submission of Online Bids Last date & Time of Submission of Online Bids Date & Time of Opening of e-tender online BID SECURITY/EMD (by way of Demand Draft/ BG/Fixed deposit) ( 15:00 Hrs) ( 15:00 Hrs) ( 15:00 Hrs) Rs 40, (Rupees Forty Thousand Only) As per tender document. ( If due to any exigency, the due date of opening of bids is declared as a closed holiday, the bids will be opened on the next working day at the same time or any other day/time, as intimated by the buyer) Note: For any Corrigendum /addendum please be in touch with IBM portal as well CPP Portal. The invitation of e-tender is subject to fulfilment of instructions and conditions as per schedules below: Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Annexure I Annexure II Annexure III Annexure IV Annexure V Instruction to Bidders for e-submission of bids online Norms for Submission of Bid Security Deposit Performance Security Terms & Conditions of Contract Other Terms & Conditions Schedule of Requirements (With Technical Specifications) Format of Bank Guarantee for Bid Security. Undertaking by the tenderer Information about the Tenderer PFMS of the Bidder Registration form Un-price Bid (mandatory) The interested bidders are requested to enroll on the e-procurement module of the Central Public Procurement (CPP) portal (URL: by clicking on the link Click here to Enroll. Enrolment on the CPP portal is free of charge. The entire tender document is also available at our website Yours faithfully, Encl: As above Asstt. Stores Officer for Controller General

2 GOVERNMENT OF INDIA MINISTRY OF MINES INDIAN BUREAU OF MINES MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT SECTION 1 Instruction to Bidders for the e-submission of the bids online through e-tender site ( of M/s National Informatics Center (NIC) UNDER TWO BID SYSTEM 1. It is preferred that bidder should submit the Bids through only e-procurement portal ( The e-tender will be opened at the office address: Assistant Stores Officer Indian Bureau of Mines Modern Mineral Processing Laboratory and Pilot Plant Plot No. L-8, MIDC, Hingna Road Nagpur The complete tender in PDF format can be downloaded from the website or The bidders who are desirous of participating in e-procurement shall submit their Technical bids, commercial bids (BOQ) etc. in the standard formats prescribed in the Tender/Technical documents, displayed at The bidders should upload the scanned copies of all relevant certificates; documents etc. on in support of their Technical bids/commercial bids for technical qualification and fill up the BOQ document in the website for Finance bid/ Price bid. The following documents are required to be submitted along with bids. The Tender is to be submitted through e-procurement portal ( No Tenders will be accepted other than CPP Portal. 3. Bidder should do the registration in the tender site using the option available (online bidder enrolment). Then the Digital Signature registration has to be done with the e-token, after logging into the site. The e-token may be obtained from one of the authorized Certifying Authorities. 4. Bidder then need to login to the site through their user ID / password chosen during registration. 5. The e-token that is registered should be used by the bidder only and should ensure safety of the same. 6. If there are any clarifications, this may be obtained online through the tender site, or through the contact details. Bidders should take into account the Corrigendum published before submitting the bids online. 7. The bidder has to submit the tender document online well in advance before the prescribed time to avoid any delay or problem during the submission process. Signing of Tender: The bidder should download the Notice Inviting Tender (NIT) and again upload at the time of submission of tender after verification and signing with his DSC. The bidders should sign the under taking letter as per Annexure enclosed and upload the scanned copy of the same with NIT. 8. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders. 9. The tendering system will give a successful bid updating message after uploading all the bid documents submitted and then a bid summary will be shown with the bid number, date and time of submission of the bid with all other relevant details. The documents submitted by the bidders will be digitally signed using the e-token of the bidder and then submitted. 10. Bidder should log into the site well in advance for bid submission so that he submits the bid in time, i.e., on or before the bid submission end time. If there is any delay, due to other issues, bidder only is responsible. 11. The time settings fixed in the server side and displayed at the top of the tender site, will be valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system. The bidders should follow this time during bid submission.

3 12. The bidder is requested to submit the bids through online e-tendering system to the NIC portal well before the bid submission end date & time (as per Server system clock). 13. Bidder should ensure that prices should not be indicated anywhere in the un-priced part. The prices should be indicated only in the price bid (BOQ) nowhere else. 14. Bidders to note that the very act of using DSC for downloading the bids and uploading their offers shall be deemed to be a confirmation that they have read all sections of the pages of the bid document including General Conditions of Contract without any exception and have understood the entire tender document and are clear about the requirements of the tender requirements. 15. The PRICE BID (BOQ) has to be submitted as per the format. The bidders are invariably required to quote in INR for all the items of the tender. Rates shall be quoted for all the items given in the BOQ. Incomplete offer shall be summarily rejected. 16. Validity of Tender - The offer should remain valid for 180 Days (Six months) from the date of opening of tender and that should be clearly mentioned in the bid, failing which the bid will be rejected. If required the validity of the tender has to be extended by the bidders to finish the tendering process. 17. On the day of Tender opening only Techno-commercial Bid (Technical Bids) will be opened and the Price/ Financial bid will be opened on later date for the technically qualified bidders only. 16). The bid security will be returned to the all unsuccessful bidders after finalization of the tender. 17). The CG, IBM reserves the right to accept or reject any tender/ bid in part or parts only with such Conditions as it may be prescribed. 18). Canvassing in any form by the bidder or by any other agency acting on behalf of the bidder after submission of the bid, may disqualify the said bidder. The CG, IBM decision in this regard should be final and binding on the bidders. SECTION - 2: EARNEST MONEY/BID SECURITY: The earnest money deposit of Rs.40,000/- (Forty thousand only ) for each item should be deposit along with the offer in the form of Account Payee Demand Draft or Bank guarantee from any of the Commercial Bank in an acceptable form in favor of Pay and Account Officer, Indian Bureau of Mines, Nagpur payable at any Nationalized Bank should be accompanied with technical bid otherwise the offer may be treated as invalid. Earnest money by way of Fixed Deposit receipt, Banker s Cheque is also acceptable. EARNEST MONEY DEPOSIT AMOUNT (Rs.) : The earnest money without interest will be returned to the Un-successful tenderer (s) within the validity period. Bid Security will be refunded to the successful Bidder on receipt of Performance Security. SECTION- 3: PERFORMANCE SECURITY : Performance Security for a period of one year (12 months) from the date of receipt of the goods in the form of Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial Bank of repute in India, Bank guarantee from a Commercial Bank of repute in India in the acceptance form for 5% of the basic cost of equipment should be furnished by the successful bidder. SECTION 4: TERMS AND CONDITIONS OF CONTRACT: 1. The offer shall be addressed to The Controller General, Indian Bureau of Mines and shall be submitted to the Asstt. Stores Officer, Ore Dressing Division, Modern Mineral Processing Laboratory and Pilot Plant, Plot No. L-8, M.I.D.C., Hingna Road, NAGPUR The offer should be submitted separately for each item in two parts i.e. Technical Bid and Commercial Bid.

4 A) PRICE BID: The price bid should indicate the item wise prices along with taxes and discount offer, packing forwarding, transit insurance, freight paid and door delivery basis including handling/un-loading at Purchaser s site separately. The Contract prices shall also include GST, Sales tax, any other state or Central taxes and duties applicable at the time of supply of goods and should be indicated separately in the offer itself. The post warranty Annual Maintenance Contract charges if any, should be quoted separately. The Catalogue, technical literature should be enclosed along with tender. B) Technical Bid : Technical Bid should consist of i. All relevant information asked in the general conditions of contract and the specifications proposed to be supplied. ii. The infrastructure available at Nagpur for upkeep of the system during the contract period. iii. Compliance statement in respect of Technical Specifications as per Performa attached. iv. A list of minimum 3 clients, for similar products. v. A list of minimum 3 clients for similar products is being maintained by them. vi. Catalogue, Technical literature should be enclosed along with Technical Bid. vii. EMD to be place in the technical bid. C) TRANSIT INSURANCE: The transit insurance for the goods will be arranged by the Vendor. D) VALIDITY: The prices quoted must be firm during the tenure of the contract and the offer must remain open for acceptance minimum up to 180 days (Six months) from the date of opening of the tender. Offer with a validity of less than 180 days will be liable for rejection without any further reference. E) PERFORMANCE GUARANTEE : Performance Guarantee of twelve (12) months from the date of receipt of the items should be specified without which the offers are liable to be rejected. F) LATE OFFERS : Late/delayed offers, Telegraphic offers and incomplete offers are liable to be rejected. 2. TERMS OF PAYMENT : 100% payment within 30 days against the pre-receipted bill in triplicate, after receipt of items in full and good condition, and after their installation/commissioning. E- Payment shall be made to the Supplier through (ECS) Electronic Clearing System. 3. INSPECTION : After the material is received at Indian Bureau of Mines, it shall be inspected. The purchaser shall have full power to reject all or any portion that he considered defective or inferior in quality of material. Any portion of the contract work so rejected shall be immediately replaced by the vendor at his expenses. If in the opinion of purchaser, the said materials can be rectified, the vendor shall rectify at his own expenses and resubmit the rectified materials for inspection. 4. DESPATCH INSTRUCTION: The consignment should be dispatched on door delivery and on freight paid basis to The Asstt. Stores Officer (MPD), Indian Bureau of Mines, Modern Mineral Processing Laboratory and Pilot Plant, Plot No. L8, M.I.D.C., Higna Road, Nagpur-16 as per supply order. Un-loading/Handling and transferring consignment in storage shed of the purchaser will be arranged by the supplier and not by the purchaser.

5 5. DELIVERY:- i) The delivery date is the essence of the contract and suppliers shall, therefore, complete the contract. Indian Bureau of Mines does not accept partial deliver of the order/contract. ii) Should it appear likely that the execution of the contract work may be delayed for any reasons beyond the control of the supplier; the supplier should obtain well in advance the concurrence of the purchaser in writing for extension of delivery date. However, this solely depends upon the purchaser who has full authority to reject the request for extension of date. 6. LIQUIDATED DAMAGES: In case the supplier defaults in delivery and the supplier should obtain the approval well in advance in writing from the purchaser, if the purchaser has not accepted the extension of delivery period the purchaser may forfeit the Performance Security. Also, the advance paid, if any, against Bank guarantee will be recovered fully from their Banker. Purchaser reserves the right to claim 2% of basic cost of the order/ contract per month for delay in supply or defective or substandard goods supplied by the vendor even if the goods were inspected by the purchaser, prior to receipt at site. SECTION- 5: OTHER GENERAL TERMS AND CONDITIONS: 1. i) If the Tenderers are the authorized distributors of the Manufacturers, they are requested to enclose Photostat copy of the letter of their manufacturer appointing them as authorized distributor for marketing their product. ii) The Tenderers should clearly state in their offer that they/their principles possess valid license required under the Industrial Development and Regulation Act, 1961 wherever applicable and necessary, for materials offered by them. iii) Packing list must contain item wise list of contents of each package, case, crate etc. quantity dispatched. Each package shall be numbered consecutively to indicate individual and total packing i.e. 1 of 2, 2 of 2, etc. iv) The registration of the firm viz. GST/TIN/VAT etc. may be mentioned in the quotation otherwise quotation will not be considered. 2. All fax, telex, telegram messages from suppliers to purchaser shall be confirmed by registered post. 3. Tenderers holding valid Industrial Licensee(s) under the Industrial Development and Regulation Act, 1981, should furnish the particulars of Industrial Income Registration Certificate. 4. Each page of the offer is to be signed and stamped by the tenderer and prices should be indicated in figures and words. 5. In case of conflict in interpreting the conditions of the documents forming part of this tender enquiry, the decision of the purchaser shall be final and binding and accepted by the vendor. 6. All question, disputes or differences arising in connection with contract shall be subject to the exclusive jurisdiction of the courts at Nagpur. 7. ARBITRATION JURISDICTION :- In case of any dispute between IBM and any bidder regarding interpretation of ore exercise of any terms of these presents, the opinion of IBM shall prevail. However, if any bidder is aggrieved by such decision, the dispute may be referred to any arbitrator jointly, appointed by IBM and such applicant and the proceedings will be conducted in accordance with the Provisions of Indian Arbitration and conciliation Act The award given in that proceeding shall be final and abiding on both parties.

6 8. VENUE OF ARBITRATION :- Nagpur 9. FORCE MAJEURE :- Force majeure shall mean and be limited to the following A. Any war or possibilities B. Any riot or civil commotion, natural physical disaster, impossibility of the use of any Railway part, Airport, Shipping services or any other means of transport, Power failure etc. C. Any strike or lockout (only those exceeding 10 days in duration) affecting the performance of IBM/Bidder obligations. 10. The Department reserves the right to alter the quantity, procure items in part or reject any or all tenders or to extend the date of opening etc, without assigning any reasons. 11. CANCELLATION : In addition to his right to determine the contract upon fault of the vendor, the purchaser reserve the right to cancel the contracts any time in whole or in part without assigning any reasons and the purchaser also reserves the right either to pay or not to the vendor for either part of the contract work or whole of the contract work executed, if they are not according to purchaser s satisfaction. 12. The Vendor should indicate warranty period from the date of installation. Replacement of defective items will be borne by the vendor at his own cost in case of any manufacturing defects. The vendor should also indicate post Warranty annual maintenance contract service charges. 13. The price bid should indicate the details as per the enclosed bid sheet Performa. 14. Technical specifications of the items required are given in Annexure A. 15. ADDITIONAL REQUIREMENTS : a) Demonstration of equipment should be arranged at the suppliers expenses and training for IBM personnel on free of cost for one week. b) Detailed specifications should be furnished for each item. c) Spares and Accessories for smooth operation for two years after warranty should be quoted separately. d) Installation and Commissioning of the equipment will be responsibility of the Supplier. Charges if any, should be quoted separately. e) The free services, warranty, Up-gradation maintenance and other facilities provided should be specified along with the offer, with condition if any.

7 SECTION-6 : SCHEDULE OF REQUIREMENT Sl No Description of Item Qty Remarks 1 ROCK CUTTING MACHINE AND AUTOMATIC THIN SECTION PREPARATION UNIT as per specification given below 01 (One) (A) TECHNICAL SPECIFICATION FOR ROCK CUTTING MACHINE AND AUTOMATIC THIN SECTION PREPARATION UNIT Sl. No. Parameters 1. The rock cutting machine should be suitable for cutting of hard and compact rocks/ ores, sintered and ceramic samples. It should be compact, heavy duty metallic base. 2. The rock cutting machine should be housed along with thin section preparation unit in one cabinet. 3. Three phase power input. 4. Diamond saw (cutting wheels) for producing serial cuts quickly and consistently. 5. The equipment should have inbuilt and interlink vacuum pump and the motor power should be 300 to 400 watts. It should have water cooling system; vacuum pump, vacuum system for precision cutting; fine trimming automatic thickness acquisition and grinding of rock chips for thin section. 6. Three phase instrument with rotational speed 1200 to 1400 rpm at 50 H z, 1500 to 1700 rpm at 60 Hz. 7. Diamond cut off wheel diameter should be within the range of 200 mm + 10 mm and thickness from 0.4 to 1.6 mm or better. 8. Diameter of diamond cup wheel should be in the range of 180 mm + 10 mm or better. 9. Precision scale should include Vernier 1 micron meter. 10. The diamond cut of wheels should be of high quality and continuous rim type - (a) Diamond cut of wheels: 04 Nos. of hard rock. (b) Diamond cut off wheels: Resin bonded 2 Nos. for soft rocks. (c) Diamond cup wheel : 3 Nos. 11. Price may be quoted separately for Diamond cut off wheels and diamond cup wheels. 12. Thin section unit should be with vacuum pump having provision for 3 vacuum chucks for holding 3 glass sides of 27 x 46 mm, 28 x 48 mm or 1 inch for grinding specimens at a times. The dimension of rock chip specimen should be within the range of 6 mm x 18 mm x 28 mm. 13. Dial gauge and re-circulating cooling unit with separate compartment for water storage and pump. 14. Accessories: Standard thin section holders for lapping and polishing. 15. Installation and commissioning of the equipment including demonstration and training at the user site should be provided. 16. The bidder should be Original Equipment Manufacturer (OEM) only or its authorised agency. 17. There should be maintenance facility available for rock cutting and thin section preparation unit by the OEM or its authorised service agency in India. 18. The bidding firm should provide printed leaflets/technical brochure of the quoted model containing the photo and all essential/important technical parameters. 19. Prices should be quoted in Indian Rupees (INR).. For Controller General Indian Bureau Of Mines

8 Annexure- I BANK GUARANTEE FORMAT FOR FURNISHING BID SECURITY Whereas... (hereinafter called the "tenderer") has submitted their offer dated...for the supply of (hereinafter called the "tender") against the Purchaser s tender enquiry No. KNOW ALL MEN by these presents that WE... (hereinafter called the "Bank") of...having our registered office at...are bound unto...in the sum of...for which payment will and (hereinafter called the "Purchaser) truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this...day of THE CONDITIONS OF THIS OBLIGATION ARE : (1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. (2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity. a. If the tenderer fails to furnish the Performance Security for the due performance of the contract. b. Fails or refuses to execute the contract. WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.... (Signature of the authorized officer of the Bank) Seal, Name and address of the bank and address of the branch

9 (A) PRICE BID UNDERTRTAKING LETTER ( TO BE GIVEN On Company letter head) To ANNEXURE II Sub:- Acceptance of Terms & Conditions of Price bid/ Tender Ref:- Tender No Dear Sir, 1. I/We submit the price bid for and related activities as envisaged in the bid document. 2. I have thoroughly examined and understood all the terms and conditions as contained in the Bid document, and agree to abide by them. 3. I offer to supply and installation of ROCK CUTTING MACHINE AND AUTOMATIC THIN SECTION PREPARATION UNIT at the rates as indicated in the price bid (BOQ). (B) UNDERTAKING : ACCEPTANCE OF TERMS AND CONDITIONS OF TENDER I/We undertake that all the terms and conditions as laid in the attached pages and anywhere in the tender and its subsequent corrigendum if any, are accepted by the company and will abide by them. I/we further undertake that the information given in this tender are true and correct in all respects and we hold responsibility for the same. I/We shall be responsible for rejection /cancellation of contract if the goods supplied are not found up to the mark and for civil/criminal/proceedings and if the materials supplied is found sub-standard or not accordance with the pre inspection materials. Yours faithfully Date: Place: (Authorized signatory of the company) (Company seal)

10 INFORMATION ABOUT THE TENDERER ANNEXURE III Sl No Information Required To be Filled in by Tenderer 1 Name of the Tenderer 2 Address of Registered Office and Branches 3 Telegraphic Address and Phone Number, Fax Number, ID etc 4 Composition of Tender (here state whether it is Hindu Joint Family Business, Proprietorship concern or Registered Partnership or a Limited Company) 5 Nature of normal business of the tenderer 6 Experience of similar working (Certificate to support statement must be enclosed) 7 Any other experience and reference of the Companies (Attach separate sheet, (if necessary). Copies of certificates (Award of contract and experience) to support statement must be attached. 8 GST/Sales / Service Tax Registration no. 9 Details of Turnover 10 Copy of PAN Card and 3 years IT Assessment order to be attached Note: Copies of documents are required to be attached. Incomplete information and non-submission of copies of supporting document will lead to rejection of tender. I/we declare that the above information is true to the best of my / our Knowledge. Place: Date: Signature of the Tenderer (Name & Office Seal) DECLARATION I/We hereby declare that I/We have not been banned and de-listed by any Government Department / Financial Institution / Court. Place: Date: Signature of the Tenderer (Name & Office seal)

11 ANNEXURE IV GOVERNMENT OF INDIA MINISTRY OF MINES INDIAN BUREAU OF MINES MODERN MINERAL PROCESSING LABORATORY & PILOT PLANT Details of Vendor Type PFMS REGISTRATION FORM Personal Name Detail Address with Pin Code PAN Number GST/Service Tax number TIN Number TAN Number Detail Address with Pin Code Mobile No. Address Bank Details Bank Name Branch Name with Code Bank Account No. IFSC Code Signature of the Authorized Signatory with Seal & Stamp: Name of Authorized Signatory: Designation of Authorized Signatory:

12 ANNEXURE V Un-price bid (mandatory to be submitted company letter head) Sl No Description and Model No Qty Rate/% 1 Item description with model No/sizes/dimensions, technical specification etc. (The item price need not be mentioned here) 2 GST/Tax % 3 Any other Tax/Duty in % 4 Freight Charges/Loading/Unloading % 5 Duties / Levies if any % 6 Installation & Training Charges 7 Size and Dimension 8 Standard Warranty, 9 Delivery Period 10 Validity of the price bid Authorised Signatory of the Company (Name & Office seal)