New Police Facility Community Presentation. September 23, 2017

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Melanie Holt
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1 New Police Facility Community Presentation September 23, 2017

2 Agenda Welcome & Introductions City Manager & Council Members Overview City Manager Tony Ramos Ad Hoc Recommendations Chief Shelly Vander Veen New PD Facility Overview Chief Vander Veen Cost of New Facility Chief Vander Veen Financing Options Finance Director Adam Pirrie What s Next City Manager Tony Ramos

3 Welcome & Introductions

4 Background Over 10 years ago, the City began looking at the condition of the existing Police Station. The current station is 45 years old and does not meet current seismic and structural building codes. The jail is also not compliant with current correctional standards. The City hired an engineering firm to look at the station and make recommendations on a renovation or new construction. The consultant determined the cost was more to retrofit and renovate than build a new station.

5 Background A citizen committee made recommendations on the size, location and cost of a Police Facility. In November 2015, the City placed a parcel tax measure on the ballot. The parcel tax measure, Measure PS, failed to pass.

6 Ad Hoc Committee Following the failure of Measure PS, former Mayor Calaycay formed a 15 person Ad Hoc Committee to review the proposed facility and provide recommendations on the facility design, location, cost, and funding. 25,000 sq ft, $25 million, 25 year financing term The City hired an architect to draft a design for the facility based on the Ad Hoc Committee s criteria. The Committee met for over six months and presented their recommendations to the City Council in July, 2017.

7 Ad Hoc Committee Final Recommendations New Police Facility Size 26,000 square feet Cost $25 million Location Bonita Avenue existing site Bond Term 25 years Financing Mechanism Parcel Tax Square Footage or General Obligation

8 Community Outreach The City Council directed staff to gather feedback from the community on the proposed facility, especially the financing mechanism, in anticipation of placing it on a June 2018 ballot. Community meetings planned: September 23 from 9 11 am at the Police Station October 3 from 5:30 7:30 pm at the Police Station October 16 from 5:30 7:30pm at Hughes Center October 19 from 5:30 7:30 pm at the Blaisdell Center

9 Design of the New Police Facility

10 Approximately 26,000 SQFT Overall Site Plan

11 Ground Floor South Half

12 Second Floor

13 North from Ashbury Drive

14 West Bound from Cornell

15 Aerial from NE Corner

16 Aerial from NW Corner

17 NW Patio Detail

18 Aerial from SW Corner

19 Street View from Berkeley

20 Street View from Bonita

21 Entrance Plaza looking West

22 Entrance Plaza Looking East

23 Street Level View from NE Corner

24 Street Level View from NW Corner

25 Street Level View from SE Corner

26 Street Level View from SW Corner

27 UPDATED PROJECT COSTS

28 Updated Projects Costs Building Costs $ 12,000,000 Site Development $ 3,500,000 Total Architectural and Engineering Fees $ 1,500,000 Technical Construction Consulting $ 1,400,000 Construction Management $ 1,000,000 Signage (NO Art and Monuments ) $ 40,000 Environmental Review $ 100,000 Site Services (sewer, gas, electricity) $ 75,000 Moving or Relocation Costs $ 10,000 Fixtures, Furniture and Equipment $ 1,500,000 Radio & Communication Equipment $ 725,000 Cost Escalation 2 years at 5% per year $ 1,600,000 Contingency 10% $ 1,550,000 Total Estimated Project Costs $ 25,000,000

29 Financing Options

30 Financing Assumptions $23.5 million in debt proceeds $1.5 million General Fund contribution for furniture, fixtures & equipment (FF&E) Financing scenarios assume: Financing terms of 25 years No Federal grants currently available Financing costs are at current rates

31 Financing Options General Obligation (G.O.) Bonds Parcel Tax (Building Square Footage) Parcel Tax (Flat Rate)

32 Financing Options General Obligation (G.O.) Bonds Parcel Tax (Rate per Square Foot) Parcel Tax (Flat Rate per Parcel) Voter Approval Two Thirds Two Thirds Two Thirds Tax Basis Ad Valorem (Rate per Unit of Assessed Value) Flat Rate per Square Foot of Building Flat Rate per Parcel Exemptions Educational Institutions, Churches, Non Profits None None Annual Debt Service $1.44 Million $1.53 Million $1.53 Million Total Debt Service $36.06 Million $38.33 Million $38.33 Million Tax Rate $31.08 per $100,000 in Assessed Value 5.03 cents per Square Foot of Building Area $ per Parcel

33 Annual Example Assessments Assessed Value G.O. Bond Annual Assessment $300,000 $93.24 $400,000 $ $500,000 $ $600,000 $ $700,000 $ $800,000 $ $900,000 $ $1,000,000 $ $1,500,000 $ $2,000,000 $ Parcel Tax (Square Footage) Square Footage Annual Assessment 1,000 $ ,500 $ ,000 $ ,500 $ ,000 $ ,500 $ ,000 $ ,000 $ Parcel Tax (flat rate) Annual Assessment Flat Rate Per Parcel $146.02

34 Example Household A has an assessed value of $250,000 and a square footage of 2,000 s.f. Household B has an assessed value of $650,000 and a square footage of 2,000 s.f. Financing Option Household A Household B General Obligation (G.O.) Bonds Parcel Tax (Flat Rate per Parcel) Parcel Tax (Rate per Square Foot) $77.10 $ $ $ $ $100.60

35 What s Next?

36 Outreach Results & Election Dates Staff will compile the feedback received from the community meetings. Using the results, staff will look at the facility proposal and financing options and revise the proposal. Staff will bring back revisions to the proposal and make a recommendation to the City Council on a financing option and possible ballot measure on December 12, June 5, 2018 Election Day Last Regular Council meeting to place measure February 27, 2018 Last Special Meeting to place a measure March 8, 2018

37 Questions?

City of Claremont Police Facility Ad Hoc Committee AGENDA

City of Claremont Police Facility Ad Hoc Committee AGENDA Hughes Center- Padua Room Wednesday, June 28, 2017 @ 6:00 p.m. COMMITTEE MEMBERS CHAIR MARCIA HOROWITZ FRANK BEDOYA JACK BLAIR GAR BYRUM BETTY