AGENDA - COMMITTEE OF THE WHOLE MEETING Tuesday, November 22, 2011

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1 AGENDA - COMMITTEE OF THE WHOLE MEETING Tuesday, November 22, 2011 Page A Regular Meeting of Committee of the Whole will be held on Wednesday, November 22, 2011, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario. 1. Call to Order 2. Adoption of Agenda a. Consideration of a resolution to adopt the agenda. 3. Disclosure of Interest 4. Adoption of Minutes 5-21 a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Planning and Visioning a. Delegations and Petitions - 9:00 a.m. 1. Angela Ghikadis, agent, Planscape, to attend Re: Item 5.c.1.a., ZBA-43/11, Mersky 2. Delegations to attend at 1:00 p.m. Re: Muskoka Tourism Marketing as follows: 1. Ministry of Tourism and Culture - RT012 Advisor - Laura Hernando 2. Ontario Tourism - Narvin Singh 3. RTO 12 - James Murphy 4. Muskoka Tourism - Michael Lawley 5. Muskoka Lakes Chamber of Commerce - Jane Templeton 6. Township of Muskoka Lakes - Heather Fraser b. Visioning Chair Murphy and Vice Chair Harding Page 1 of 101

2 Page c. Planning Chair Nishikawa and Vice Chair Murphy 1. Zoning By-law / Official Plan Amendments a. ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Site Plans / Plans of Subdivision and Condominium a. Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Concession 4, Parts 1 to 6, 9, 10, 14, 18, 19, 21 and 22 on Plan 35R-18319, (Port Carling), Roll # Long Range Planning / Special Projects a. Zoning By-law Review - July 23, 2011 Public Meeting Minutes b. Report from the Director of Planning Re: Zoning By-law Review - Proposed Site Specific By-law (Rezoning to EP1). This is attached as a separate document. 4. Other Business a. Report from the Senior Planner, Re: Return of Securities, SPA-03/11, Ontario Inc. (Cutting Brothers) b. Report from Councillor Nishikawa Re: Heritage Report. (To be provided at the meeting.) d. Economic Development and Communications Chair Harding and Vice Chair Burgess 6. Public Works a. Delegations and Petitions b. Roads and Infrastructure Chair Brent and Vice Chair Edwards Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 2 of 101

3 Page 7. Corporate Services a. Delegations and Petitions - 11:00 a.m Michael Bunn, Grant Thornton, to attend Re: Audit Planning b. Finance Chair Burgess and Vice Chair Furniss Report from the Treasurer Re: Financial Update (October). c. Administration Chair Furniss and Vice Chair McTavish Report from the Clerk Re: Accessibility Standards. 8. Community a. Delegations and Petitions b. Community Chair McTavish and Vice Chair Brent c. Emergency Management and Volunteerism Chair Baranik and Vice Chair McTaggart Report from the Fire Chief Re: Fire Service Agreements for Seguin Township, Georgian Bay Township, Town of Huntsville and Wahta Territory. d. Parks, Trails and Libraries Chair McTaggart and Vice Chair Nishikawa 9. New and Unfinished Business 10. Committee in Closed Session Page 3 of 101

4 Page 11. Adjournment a. Consideration of a resolution to adjourn. Page 4 of 101

5 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES - COMMITTEE OF THE WHOLE MEETING Tuesday, November 1, 2011 A Regular Meeting of the Committee of the Whole was held on Tuesday, November 1, 2011, at 9:00 a.m. in the Council Chambers, Municipal Offices, Port Carling Ontario. PRESENT: OFFICIALS PRESENT: Mayor Alice Murphy, Chair C. Mortimer - Clerk W. Schmid - CAO COUNCILLORS: W. Oliver - IT Coordinator S. Fahner - Director of Planning Ruth Nishikawa, left at 1:55 p.m. D. Pink - Senior Planner Brad Burgess L. Troup - Public Works Superintendent Don Furniss S. Rettie - Treasurer Gault McTaggart L. Forbes - Planning Assistant Phil Harding R. Hayes - Fire Chief Ron Brent, left at 3:00 p.m. L. Saumur - Manager of Parks, Recreation and Facilities Allen Edwards Jean-Ann Baranik Bob McTavish 1. Call to Order a. Mayor Murphy called the meeting to order at 9:02 a.m. 2. Adoption of Agenda a. Consideration of a resolution to adopt the agenda as amended. Resolution Number COW-1-01/11/11 Councillor McTaggart Councillor Burgess: Be it resolved that the Committee of the Whole agenda dated November 1, 2011 be adopted as amended to add: - Dr. Sylvia Geist as a delegate under item 6.a.1. - Discussion Re: Windermere parking lot light (item 8.b.5.) Draft Committee of the Whole Carried COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 1 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 5 of 101

6 3. Disclosure of Interest a. Councillor McTavish disclosed a conflict of interest with respect to items 6.a.1. (Delegation), 6.b.1. (Report), and 6.b.2. (Report) regarding the Muskoka Lakes Snow Trails Association requests, due to his relationship with the Muskoka Lakes Snow Trails Association. b. Councillor Brent disclosed a conflict of interest with respect to items 6.a.1. (Delegation), 6.b.1. (Report), and 6.b.2. (Report) regarding the Muskoka Lakes Snow Trails Association requests, due to his relationship with the Muskoka Lakes Snow Trails Association. c. Councillor Furniss had disclosed an indirect pecuniary interest at the October 31, 2011 Council in Closed Session meeting. 4. Adoption of Minutes a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on October 11, Resolution Number COW-2-01/11/11 Councillor Harding Councillor Baranik: Be it resolved that the Committee of the Whole meeting minutes held on October 11, 2011 be adopted. Carried. 5. Planning and Visioning a. Delegations and Petitions 9:00 a.m. Chair Nishikawa 1. Gord McRae, applicant, attended at 9:05 a.m. Re: Item 5.c.1.a., ZBA-40/11, McRae. 2. Kip Phillips, agent, attended at 9:10 a.m. Re: Item 5.c.1.b., ZBA-41/11, Martin. 3. Angela Ghikadis, agent, Planscape, and David Spolnik, agent Sprout Studios, attended at 9:20 a.m. Re: Item 5.c.1.c., ZBA-42/11, Khodkar. Draft Committee of the Whole 4. Shawn Leon, applicant, and Duncan Ross, agent, attended at 10:15 a.m. Re: Item 5.c.2.a., SPA-51/11, Port Carling Inn Developments Ltd. 5. Orval Reid, applicant, did not attend, Roger Kolbuc, agent, attended at 10:55 a.m. Re: Item 5.c.2.b., SPA-52/11, Reid. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 2 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 6 of 101

7 b. Visioning Chair Murphy 1. Discussion Re: Strategic Planning Review of Goals and Objectives. c. Planning Committee discussed the next steps in moving forward to complete the Strategic Plan for the Township of Muskoka Lakes. Mayor Murphy requested that Committee members review and provide feedback on the plan in order that it can be considered for approval at the November 21, 2011 Council meeting. Councillor Harding commented on the importance of tourism to the economy of Muskoka and the need for enhanced and dedicated economic development and marketing for the Township of Muskoka Lakes. He advised that at the November 22, 2011 Committee of the Whole meeting delegations from related agencies will be invited to make a presentation in this regard. 1. Zoning By-law / Official Plan Amendments Chair Nishikawa a. ZBA-40/11, McRae, Part of Lot 20, Concession 7, Part 3 on Plan 35R-17409, (Cardwell), Roll # A copy of the report is attached. Mr. Pink explained the history, nature, and location of the application/property. Mr. Gord McRae, applicant, 2631 Constable Road, Mississauga, ON, L5J 1W3, attended the meeting. Mr. McRae explained the sleeping cabin was built as a playhouse and storage area. He was unaware it was in contravention of the zoning by-law as it did not require a Building Permit due to its size and had no plumbing or cooking facilities. He indicated he would convert the sleeping cabin to storage. After a brief discussion it was the consensus of Committee to include an exemption to permit the sleeping cabin as part of the circulation. Draft Committee of the Whole Resolution Number COW-3-01/11/11 Councillor Furniss Councillor Burgess: Be it resolved that Zoning By-law Amendment Application ZBA-40/11, McRae, be approved for circulation and to include the exemption for a sleeping cabin. Carried. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 3 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 7 of 101

8 b. ZBA-41/11, Martin, Part of Lot 18, Concession 9, Parts 7, 8 & 13 on Plan 35R-3861, (Medora), Roll # A copy of the report is attached. Mr. Pink explained the history, nature, and location of the application/property. Mr. Kip Phillips, agent, 11 South Muskoka Drive, Bracebridge, ON, P1L 1M4, attended the meeting. Mr. Phillips indicated the applicants intend to use the property as a marina. They will provide parking and boat storage. Mr. Phillips advised he was unsure if the owners intend to install gas pumps. In response to Committee s question, Mr. Phillips indicated the applicants would have boat storage available within the next couple of years. They are currently focusing on restoring the unsafe structures. In response to Committee, Mr. Pink explained the removal of the old gas tanks would have been under the jurisdiction of the Ministry of Environment. Mr. Phillips indicated he was unsure if an environmental study had been completed. Mr. Pink noted Council could request an environmental study. Resolution Number COW-4-01/11/11 Councillor Furniss Councillor Burgess: Be it resolved that Zoning By-law Amendment Application ZBA-41/11, Martin, Roll # be approved for circulation. Carried. c. ZBA-42/11, Khodkar, Fairview Island, Lake Rosseau, (Medora), Roll # A copy of the report is attached. Mr. Pink explained the history, nature, and location of the application/property. Ms. Angela Ghikadis, agent, Planscape, 104 Kimberley Avenue, Bracebridge, ON, P1L 1Z8, attended the meeting and noted Mr. David Spolnik, architect, was also present. Ms. Ghikadis submitted and reviewed a PowerPoint presentation, a copy of which is attached. She noted the cottage was featured this year in an edition of Cottage Life magazine. She explained the original dwelling has some unique architectural features like the tower which was used to signal steam ships. Draft Committee of the Whole COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 4 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 8 of 101

9 Ms. Ghikadis indicated the boathouse was built in the 1890 s or early 1900 s. The cribs and structure are in a poor state of repair. The Khodkars wish to rebuild and modernize the boathouse and would like to reflect the architectural features of the main dwelling in the boathouse. Ms. Ghikadis noted the front elevation sketch that was included in the agenda package was incorrect, and circulated an artist s rendering, a copy of which is attached. She indicated the rendering was a more accurate depiction of the proposed boathouse elevation. She felt the proposed boathouse was in character with other boathouses in the area. Ms. Ghikadis explained the main reason for the number of exemptions being applied for is because the applicants wanted to present the long term plan as opposed to several applications over time. Mr. David Spolnik, agent, Sprout Studios, 869 Mary Lake Rd., Huntsville, ON, P1H 1S4, attended the meeting. Mr. Spolnik indicated he was available to answer questions. Committee inquired what the height of the existing main dwelling was and why the proposed gazebo could not comply with the height requirement. Ms. Ghikadis estimated the height of the dwelling was approximately 40 feet plus the tower. Mr. Spolnik explained the applicants like a gazebo design seen on another historical property in the area. In response to Committee s question, Ms. Ghikadis indicated the applicants have an agreement with a mainland property owner for this year to park and launch their boat to gain access to the island property. They have made an arrangement for next year with Shamrock Lodge. She noted they also have a mainland property on Lake Muskoka. Committee questioned why the additional covered area was requested for the proposed two storey boathouse. Mr. Spolnik indicated he has seen many historical dwellings but felt this was one of the best and should be preserved. Mr. Spolnik explained it is difficult to duplicate certain historical architectural features due to restrictions within the zoning by-law for setbacks, height and covered spaces. The goal of the proposed boathouse design is to mimic the design of the dwelling. Draft Committee of the Whole Committee expressed concern that a future severance of the property could permit a third dwelling on the island property and questioned how it could be prevented. Mr. Pink explained Committee could circulate the application to include recognition of the lot size as it is now to possibly prevent a future severance of the island. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 5 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 9 of 101

10 Committee held a brief discussion and felt the island should be limited to one two storey boathouse. Any further issues could be addressed at Council through a minor amendment to the by-law. Resolution Number COW-5-01/11/11 Councillor Furniss Councillor Burgess: Be it resolved that Zoning By-law Amendment Application ZBA-42/11 (Khodkar) be approved for circulation, including the request to increase the boathouse second storey covered area size, not to include a high exemption for the gazebo and limit the property (Island as whole) to one two storey boathouse. This property shall have no further severance. Carried. 2. Site Plans / Plans of Subdivision and Condominium Chair Nishikawa a. SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Concession 4, Parts 1 to 6, 9, 10, 14, 18, 19, 21 and 22 on Plan 35R-18319, (Port Carling), Roll # A copy of the report is attached. Mr. Pink explained the history, nature, and location of the application/property. Submissions were received as follows: i) Letter from Fire Chief, Richard Hayes. Mr. Pink read the letter, a copy of which is attached. Mr. Duncan Ross Architects, agent, 75 Main Street West, Huntsville, ON, P1H 1X1, attended the meeting. Mr. Ross circulated a sketch showing additional accessible spaces. In regard to the concerns indicated by the Fire Chief, Mr. Ross stated the project would be in compliance with the Ontario Building Code. Mr. Ross indicated he was available to answer questions. Mr. Shawn Leon, applicant, 46 Fairway Heights Drive, Thornhill, ON, L3T 2A9, attended the meeting. In response to Committee s question, Mr. Leon advised the walkway could not be attached to the walkway associated with the condominium as the condominium is a gated property and not admissible to the general public. He explained the current application is an amendment to what had already been approved. He noted the site plan has never been registered. Draft Committee of the Whole COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 6 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 10 of 101

11 Committee questioned how much securities for the new application would be. Mr. Pink indicated he had not yet received an amount but noted securities for the 2005 site plan were approximately $80,000. In response to Committee s question, Mr. Leon indicated he proposes two restaurants, eight hotel/bed & breakfast type units and six townhouses for rent. Committee questioned if any rock blasting would be required. In response, Mr. Leon indicated approximately 15 cubic yards of rock, for three parking spaces. He noted the site is excavated and ready for construction. It was the consensus of Committee that a Public Information Meeting be held prior to consideration of site plan approval. Committee also requested the facility provide on-site management. Resolution Number COW-6-01/11/11 Councillor McTavish Councillor Edwards: Be it resolved that Committee of the Whole recommend to Council that Site Plan Application SPA-51/11 (Port Carling Inn Developments Ltd.) be deferred subject to a public information meeting being held. Carried. b. SPA-52/11, Reid, Part of Lot 16, Concession 11, (Medora), Lot 1 on Plan M- 663, Roll # A copy of the report is attached. Mr. Pink explained the history, nature, and location of the application/property. Mr. Roger Kolbuc, agent, Box 6, Mactier, ON, P0C 1H0, attended the meeting. Mr. Kolbuc indicated he was available to answer questions. It was the consensus of Committee that securities be held for a minimum of two years to ensure that the plantings survive. Draft Committee of the Whole Committee also requested staff to review the length of time securities should be retained with respect to tree plantings. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 7 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 11 of 101

12 Resolution Number COW-7-01/11/11 Councillor McTavish Councillor Edwards: Be it resolved that Committee of the Whole recommend to Council that Site Plan Agreement Application, SPA-52/11, (Reid) be approved subject to the receipt of securities to be held for a two year period. Carried. 3. Long Range Planning / Special Projects Chair Nishikawa a. Report from the Director of Planning Re: Urban Condos. A copy of the report is attached. Mr. Fahner reviewed the report for Committee regarding the District of Muskoka Official Plan Amendment. Chair Nishikawa acknowledged Ms. Samantha Hastings, District Municipality of Muskoka, who was present and asked if she had any comment. Ms. Hastings indicated she was available to answer questions. In response to Committee s questions, Ms. Hastings indicated Touchstone is a combination of both fractional ownership and condominium ownership. Touchstone is a Phased Condominium and when it is complete it will be one condominium corporation. She noted the proposed amendment would not change that development. It is more focused on new condominium developments. Ms. Hastings reviewed the different forms of condominiums and outlined the various proposed changes to the District Official Plan. She noted the update to the District Official Plan is to reflect changes that have been made to the Condominium Act. It will provide flexibility to developers. Resolution Number COW-8-01/11/11 Councillor McTavish Councillor Furniss: Be it resolved that Committee of the Whole recommend to Council that the comments within the staff report regarding Condominiums in Urban Centres presented at the November 1, 2011 meeting be forwarded to the District of Muskoka. Draft Committee of the Whole Carried. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 8 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 12 of 101

13 4. Other Business Chair Nishikawa a. Report from Senior Planner Re: Proposed Flagstone Quarry, Bear Cave Stone Ltd. A copy of the report is attached. Mr. Pink reviewed the report for Committee advising that Ministry of Natural Resources comments have been received in this regard. Committee had no questions. b. Heritage Committee Meeting Minutes held on July 24, September 17, October 5 and October 21, Copies of the minutes are attached. This item was for information purposes. Councillor Nishikawa highlighted the Heritage Committee meeting minutes. Committee asked that the Heritage Committee minutes be posted on the Township website. d. Economic Development and Communication Chair Harding 6. Public Works 1. Discussion Re: Doors Open Architectural Conservancy of Ontario (ACO) Muskoka Chapter. Committee discussed Doors Open as an economic development initiative for the Township of Muskoka Lakes. Councillor Nishikawa advised that a grant request will be coming forward from the Muskoka Chapter of the ACO. Committee was supportive of this initiative. In response to the CAO, Committee also indicated Township support to participate in the 2014 Ontario Youth Winter Games as an economic development initiative. a. Delegations and Petitions 11:00 a.m. Vice Chair Edwards Draft Committee of the Whole Councillor McTavish left the Council table at 11:35 a.m. for items 6.a.1. (Delegation), 6.b.1. (Report), and 6.b.2. (Report) as he had disclosed a conflict of interest regarding the Muskoka Lakes Snow Trails Association requests due to his relationship with the Muskoka Lakes Snow Trails Association (refer to item 3.a. Disclosure of Interest). He did not participate in the discussions or vote on the matters. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 9 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 13 of 101

14 Councillor Brent left the Council table at 11:35 a.m. for items 6.a.1. (Delegation), 6.b.1. (Report), and 6.b.2. (Report) as he had disclosed a conflict of interest regarding the Muskoka Lakes Snow Trails Association requests due to his relationship with the Muskoka Lakes Snow Trails Association (refer to item 3.b. Disclosure of Interest). He did not participate in the discussions or vote on the matters. 1. Delegations attended Re: Muskoka Lakes Snow Trails Association (MLSTA) Requests as follows: 1. Rene Leenaars, MLSTA, attended at 11:36 a.m. Mr. Leenaars outlined the MLSTA request to continue with the construction of the snowmobile trail on a portion of Oka Trail. He also reviewed the MLSTA request to use the original road allowance lying between Concessions 7 and 8, Lot 36, (Wood) for snowmobile trail purposes. 2. Steve Bellantoni, attended at 11:39 a.m. Mr. Bellantoni stated his opposition to the trail proposal. He suggested that the road allowance be offered to the abutting land owners and requested the Township to look for another solution/route to join the trails. 3. Dr. Sylvia Geist, attended at 11:42 a.m. Draft Committee of the Whole b. Roads and Infrastructure Vice Chair Edwards Dr. Geist read her submission outlining the following four requests of Committee. A copy of the submission is attached. 1. To receive and accept the Beacon Environmental Study commissioned by Dr. Geist. 2. That Committee treat the portion of Oka Trail, designated as part 7 on reference plan 35R as separate and distinct from previous approvals. 3. To prevent the continued use of Dr. Geist s land. 4. To ensure that the Oka Trail does not exceed its original foot print. In conclusion, Dr. Geist requested that Committee not approve the staff recommendation to proceed. 1. Report from Public Works Superintendent Re: Oka Trail / Muskoka Lakes Snow Trails Association (MLSTA). A copy of the report is attached. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 10 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 14 of 101

15 Committee held a lengthy discussion regarding the history of Oka Trail and asked questions of the applicant, Mr. Leenaars, MLSTA, regarding trail location, construction, timing and brushing. Resolution Number COW-9-01/11/11 Councillor McTaggart Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council that the Muskoka Lakes Snow Trails Association be authorized to proceed with the construction of a snowmobile trail on a portion of the "OKA Trail" designated as Part 7, Plan 35R in accordance with the conditions indicated in Council Resolution C-17-19/09/11. Carried. Committee offered their assistance to facilitate discussions between the MLSTA and the property owners in order to address the property owners concerns. 2. Report from the Public Works Superintendent Re: MLSTA use of Unopened Road Allowance, Lot 36, Concession 7 and 8, (Wood). A copy of the report is attached. The Public Works Superintendent and Mr. Leenaars answered questions with respect to the MLSTA request and current legislation in this regard. Resolution Number COW-10-01/11/11 Councillor McTaggart Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that the Muskoka Lakes Snow Trails Association's request to utilize the road allowance between Concession 7 and 8, Lot 36 (Wood) not be considered until such time as an environmental impact study has been prepared by a qualified firm and submitted to the Ministry of Natural Resources and Department of Fisheries for comment on the proposed use and written comments to Council. Carried. Councillor McTavish and Councillor Brent returned to the Council table at 12:45 p.m. Draft Committee of the Whole Councillor McTavish left the Council Chambers at 12:46 p.m. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 11 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 15 of 101

16 Chair Brent 3. Report from Clerk Re: 2011 Trek to Bethlehem. A copy of the report is attached. The Clerk reviewed the annual request for Committee. 7. Corporate Services Resolution Number COW-11-01/11/11 Councillor McTaggart Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that a by-law be given three readings at the November 21, 2011 Council meeting to authorize the temporary road closures on Maple Avenue, Victoria Street, Burgess Avenue and River Street, (Bala), for the 2011 Trek to Bethlehem on Saturday, December 3, 2011, subject to proof of liability insurance in the minimum amount of two million dollars naming the Township as an additional insured on such policy. AND FURTHER THAT the Township of Muskoka Lakes has no objection to selected street lights being turned off on those roads for the event subject to Dawson Inc. providing the service. Carried. a. Delegations and Petitions 1. None. b. Finance Chair Burgess 1. Report from the Treasurer Re: 2011 YTD Budget Variance Report (3 rd Quarter). A copy of the report is attached. The Treasurer highlighted the report and noted that the Township is tracking on line with respect to the operating budget. He answered questions for Committee with regard to both the operating and capital budgets. Draft Committee of the Whole Councillor Nishikawa left the Committee meeting at 1:55 p.m. 2. Report from the Treasurer Re: 2012 Budget Guidelines. A copy of the report is attached. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 12 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 16 of 101

17 The Treasurer reviewed the 2012 budget guidelines report and sought Committee s input. Committee concurred with a target increase equal to the Ontario CPI and requested staff to confirm the membership of the Township s Finance Review Committee. Resolution Number COW-12-01/11/11 Councillor Edwards Councillor Furniss: Be it resolved that the Committee of the Whole recommend to Township Council to direct staff to prepare preliminary 2012 Budget requirements in accordance with the Township Council Policy C-FS-01 and the assumptions listed in the staff report dated November 1, 2011 to a target of the Ontario CPI. Carried. 3. Report from the Treasurer Re: Brent River Historical Hall. A copy of the report is attached. The Treasurer reviewed the options available to the Brent River Historical Hall with respect to taxation. Resolution Number COW-13-01/11/11 Councillor Furniss Councillor Edwards: Be it resolved that the Committee of the Whole recommend to Township Council that staff advise the Bent River Historical Board of its option to apply for a property tax rebate as a legally constituted organization that offers Community Services on a not-for-profit basis; And that staff advise the Bent River Historical Board of its option to request to have the property reclassified as Class 1 - Residential under Section 357 of the Municipal Act, Carried. c. Administration Chair Furniss Draft Committee of the Whole 1. Report from the CAO Re: Performance and Behaviour Improvement Policies. A copy of the report is attached. Councillor Edwards left the Council Chambers at 3:40 p.m. The CAO reviewed the draft polices for Committee. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 13 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 17 of 101

18 Resolution Number COW-15-01/11/11 Councillor Harding Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council, adoption of policies C-HR-17 and HS-049-POL as outlined in the staff report dated November 1, Community Carried Councillor Edwards returned to the Council Chambers at 3:43 p.m. a. Delegations and Petitions 2:00 p.m. Vice Chair Brent 1. Adele Fairfield and Donelda Kruckel attended at 2:25 p.m. Re: Walker s Point Community Library Update. Mrs. Fairfield acknowledged the encouragement and support from the community, including the Township of Muskoka Lakes and advised of the success of the Walker s Point Community Library to date. She summarized the numerous donations of books that they had received and of programs that they have planned for the future. Mrs. Fairfield requested that the Township continue to support the Community Library by partnering with them in 2012 by matching their fundraising dollars. Ms. Kruckel shared a number of positive library service usage statistics gathered during the four months they have been open, including a membership increase of 34%. Councillor McTavish returned to the Council Chambers at 2:42 p.m. Committee congratulated the volunteers on their achievements and success. In response to the Community Library financial request, the Clerk advised the delegation to submit a formal request for consideration during the 2012 budget deliberations. b. Community Vice Chair Brent Draft Committee of the Whole 1. Report from the Manager of Parks, Recreation and Facilities Re: Custodian Service Contract. A copy of the report is attached. The Manager of Parks, Recreation and Facilities highlighted the custodian service contract. This item was deferred to allow the custodian to review the draft contract with the Manager. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 14 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 18 of 101

19 Chair McTavish 2. Foot s Bay Community Centre Hall Board Meeting Minutes held on April 14, A copy of the minutes is attached. This item was for information purposes. 3. Windermere Community Centre Hall Board Meeting Minutes held on June 8 and October 19, Copies of the minutes are attached. This item was for information purposes. 4. Peninsula Community Centre Hall Board Meetings Minutes held on August 31, A copy of the minutes is attached. This item was for information purposes. Councillor Brent left the Committee meeting at 3:00 p.m. 5. Discussion Re: Windermere Community Centre Parking Lot Lighting In response to Councillor Edwards, it was the consensus of Committee to proceed with the light installation at the Windermere Community Centre parking lot that is dark sky compliant. c. Emergency Management and Volunteerism Chair Baranik 1. Minutes from the August 4, 2011 and September 15, 2011 Joint Health and Safety Committee Meetings. Copies of the minutes are attached. This item is for information purposes. 2. Report from the Fire Chief Re: Tower Rental Agreement. A copy of the report is attached. The Fire Chief reviewed the draft tower rental agreement for Committee. Resolution Number COW-16-01/11/11 Councillor McTaggart Councillor Burgess: Be it resolved that the Committee of the Whole recommend to Township Council that a five (5) year term agreement, with three (3) optional five (5) year renewal terms, be struck with W.D. Brent Rentals Ltd. for rental of tower, building, and services for Fire and Public Works Department communications services as defined in the Township of Muskoka Lakes and W.D. Brent Rentals Ltd. Tower Rental Agreement and that the Mayor and Clerk be authorized to sign the agreement upon review and approval of the District solicitor. Draft Committee of the Whole Carried. COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 15 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 19 of 101

20 d. Parks, Trails and Libraries Chair McTaggart 1. Report from the Manager of Parks, Recreation and Facilities Re: Request for Outdoor Rink - Hanna Park, Port Carling. A copy of the report is attached. The Manager of Parks, Recreation and Facilities reviewed the report. Committee discussed the possibility of the outdoor rink being built and maintained by volunteers. Resolution Number COW-14-01/11/11 Councillor Harding Councillor Baranik: Be it resolved that the Committee of the Whole recommend to Township Council that they authorize a volunteer led outdoor rink at Hanna Park for the 2012 Winter Season subject to confirmation of insurance coverage and coordination of volunteers. Carried. 2. Muskoka Lakes Public Library Board meeting minutes September 13, A copy of the minutes is attached. This item is for information purposes. Committee members inquired regarding the status of the 2010 financial statements for the Library. 3. Correspondence from Meagan Beane Re: Request to create a park in Windermere. A copy of the correspondence is attached. Councillor Edwards reviewed the correspondence from Meagan Beane for the creation of a park and playground equipment in Windermere. Councillor McTaggart indicated that the Windermere and District Lions Club would be considering this project for New and Unfinished Business a. None Draft Committee of the Whole 10. Committee in Closed Session a. None COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 16 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 20 of 101

21 11. Adjournment a. Consideration of a resolution to adjourn. Resolution Number COW-17-01/11/11 Councillor Harding Councillor Baranik: Be it resolved that this meeting adjourn at 4:08 p.m. and the next regular meeting of the Committee of the Whole will be held on Tuesday, November 22, 2011 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried. Mayor Alice Murphy, Chair Cheryl Mortimer Clerk Draft Committee of the Whole COMMITTEE OF THE WHOLE MINUTES November 1, 2011 PAGE # 17 Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on November 1, Page 21 of 101

22 ZBA-43/11 MERSKY ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 22 of 101

23 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 23 of 101

24 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Murphy and Members of the Committee of the Whole MEETING DATE: November 22 nd 2011 SUBJECT: ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # RECOMMENDATION: That ZBA-43/11 (Mersky) be approved for circulation. APPROVALS: Date Signature Submitted By: D. Pink, Senior Planner 16/11/11 Original signed by D. Pink Approved By: S. Fahner, Director of Planning 16/11/11 Original signed by S. Fahner Acknowledged: W. Schmid, CAO 16/11/11 Original signed by W. Schmid ORIGIN BACKGROUND Particulars of Property: Lot Frontage 400 ft (by-law) Lot Area 1.56 acres Proposed Exemptions: i) Exemption from Section e being the minimum existing lot of record criteria of two acres on an island. The island is 1.56 acres in size and a new gazebo is proposed. ii) Exemption from Sections 8.37 and 8.38 being the definition of a dwelling unit as being located within one building. The applicants wish to construct five separate structures that are intended to function as one dwelling unit. BACKGROUND PLANNING DATA Official Plan Designation: By-law Zoning: Waterfront Waterfront Residential (WR3) Page 1 of 5 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 24 of 101

25 Schedule No.: 30 Access: Neighbouring Uses: Original Shore Road Allowance: Fisheries Resource: Civic Address: Water Access Waterfront Residential Not Applicable Type I Significant and Type II General Fish Habitat 1 Josephine Island, R13 PLANNING CONSIDERATIONS 1. Official Plan The subject property falls within the Waterfront Designation. The Waterfront setting consists of open space and low density residential land uses on mainland and island shorelines amongst a predominantly forested landscape. One of the main objectives of the Official Plan policies for the Waterfront designation is to ensure that built form does not dominate the natural shoreline. Section B.5.8 states that Waterfront lots should be of sufficient dimension and size to accommodate the use proposed, related structures, and services within acceptable standards. As such, a variety of lot sizes, water frontages, setbacks, and structural limitations are expected in recognition of the natural and built influences in the Waterfront. Section B.5.21 outlines minimum lot size requirements for water access lots, that being a lot area of two acres and a water frontage of 300 feet. Section B.5.22 states that due to concerns of character, visual impact, environmental impact, access, and service provision, islands less than 0.8 hectares (2 acres) shall not be developed for residential purposes and shall be limited to a picnic shelter and a dock, or existing development. Section B.10.1 outlines the importance of controlling and monitoring development on the waterfront to maintain character. Character is a result of a number of matters, including the number of habitable buildings. Section B.10.3 states that one dwelling and one sleeping cabin shall be permitted per residential property, where the lot dimensions are appropriate. Forms of development permitted along the waterfront are listed in Section B.10.10, and include linear development, consisting of individual dwellings situated along the shoreline. Section F lists possible exemptions to the by-law, including changing definitions as they apply to a specific property. Section F states that in considering applications, the potential impact of similar approvals will be considered. The cumulative impact of amendments on this and other lands will be considered to have greater weight than site specific considerations. Page 2 of 5 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 25 of 101

26 2. Zoning By-law The subject property is zoned Waterfront Residential (WR3). The zoning by-law implements the Official Plan Policies by limiting waterfront residential properties to a maximum of one dwelling unit and one sleeping cabin per lot and of requiring a minimum island size of two acres for new buildings. The zoning by-law defines a dwelling unit as being located within one building. 3. Site Characteristics Staff has not yet visited the property but hopes to prior to the Committee of the Whole meeting. 4. Existing and Proposed Development The island currently contains an 879 sq. ft. dwelling and docks. The dwelling was constructed in September 1988 and is, therefore, considered legal non-complying. Five habitable buildings and a gazebo are proposed to replace the existing dwelling. One main kitchen-cabin of 1,906 sq. ft., three bedroom-cabins of 196 sq. ft. each, and a wash-house of 734 sq. ft. are proposed as separate buildings with the intention to function as one dwelling. A gazebo of 196 sq. ft. is also proposed resulting in a lot coverage of 3,424 sq. ft. or 5.0%. According to the applicant s agent each building is meant to perform its own function but is not fully functional as a dwelling without the others. The concept behind this is reflective of a more rugged cottage lifestyle in which the outdoors is celebrated and walking between the buildings is part of the experience. 5. Dwelling Unit The zoning by-law defines a dwelling unit as one or more habitable rooms designed for use by and occupation by not more than one family in which sanitary facilities and only one separate kitchen are provided for the exclusive use of such a family, with a private entrance from outside the building or from a common hallway or stairway inside the building. 6. Floor Plans Floor plans have been submitted which demonstrate the proposed cottage concept. The kitchen-cabin is essentially a one room building, with a kitchen area and living area on opposite ends. The wash-house contains a shower room, utility room, and sink/toilet room. The bedroom-cabins are 14 feet by 14 feet one-room designs. Based on the floor plans, staff would agree that individually the buildings would not function as a dwelling unit, while cumulatively they would. If sanitary facilities were added to the kitchen-cabin, it could function as a dwelling and would meet the by-law definition. 7. Existing Lot of Record/Development Potential Although the island is less than two acres in size, the zoning by-law permits existing legal structures to be reconstructed and/or enlarged on undersized lots. The existing dwelling, therefore, could be reconstructed and enlarged, as of right. The applicant s architect has prepared a sketch with a potential dwelling that could be constructed on the island, as of right. It contains a footprint of 5,533 sq. ft. and gross floor area Page 3 of 5 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 26 of 101

27 of 7,500 sq. ft. According to the applicant s agent, the conceptual development can be adequately serviced. 8. Front Yard Setbacks/Heights/Cabin Size The applicant s agent has submitted the application as an exemption to Sections 8.37 and 8.38 of the zoning by-law, which define a dwelling unit. Alternatively, the application could be viewed as permitting what the by-law generally defines as one dwelling unit and four sleeping cabins. Viewed in this manner, it should be noted that each sleeping cabin would be subject to a front yard setback of 66 feet, limited to a maximum height of 20 feet, maximum floor area of 650 sq. ft., and would need an exemption to permit new buildings on an island less than two acres in size. One of the bedroom-cabins is located at the existing cottage setback of 52 feet, and the wash-house is 21.5 feet in height and 734 sq. ft. in floor area. 9. Precedent It should be stated that staff would have great concern in regards to precedent by allowing a dwelling and four sleeping cabins on one lot, in this case an undersized island. What is proposed is unique though. In staff s opinion, it is unlikely this type of concept will become popular, as it does pose inconveniences to those who would utilize it. It is debatable, therefore, whether or not the Township will experience many similar types of proposals. With this said, there have been a few similar approvals in the past. In 1995, a property on Tobin s Island received zoning approval to define four buildings as one dwelling in order to construct a separate sleeping cabin. In 2001, a property on Young Lake also received planning approvals to define two separate buildings as one dwelling in order to re-build. In each case the buildings were existing. 10. Interior Alterations As stated above, the planning argument behind the current application is that the five separate buildings will function as one dwelling unit, by separating the kitchen/living area, sanitary facilities, and bedrooms in separate buildings. Based on the floor plans submitted, the buildings appear to be designed for their respective function. Staff has concerns, however, as the zoning by-law permits interior alterations to a building. It is also quite difficult for the municipality to monitor or control that type of activity. The proposed kitchen and living area of 1,906 sq. ft. is large for solely these functions. Interior alterations could easily be completed in the future to result in a more conventional dwelling. The four remaining buildings would then function as sleeping cabins. 11. Gazebo A new gazebo is proposed. As the island is less than two acres in size, new buildings are not permitted. As a legal residential use exists, staff is not concerned with the addition of an accessory gazebo. 12. Site Plan Control The island is zoned WR3 and is on Lake Rosseau, neither of which are automatically subject to site plan control. Committee or Council can impose this requirement, if considering approval of the application. Page 4 of 5 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 27 of 101

28 13. By-law Administration This is a difficult and unique application. As per Official Plan policy, staff and the municipality have been consistent in not permitting more than one dwelling and one sleeping cabin per lot, unless the lot is oversized. The Official Plan, however, does not define a dwelling. Based on the floor plans submitted, cumulatively the buildings would appear to function as one dwelling. Staff, however, does have considerable concerns with potential future interior alterations. 14. Completed Application Bill 51 amended the Planning Act and requires planning approval authorities to determine if an application is complete. For an application such as this, little accompanying information is required except a clear sketch drawn to scale. This application is, therefore, complete. Page 5 of 5 ZBA-43/11, Mersky, Josephine Island, Lake Rosseau, (Watt), Roll # Page 28 of 101

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37 SPA-51/11 PORT CARLING INN DEVELOPMENTS LTD. Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 37 of 101

38 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 38 of 101

39 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Murphy and Members of the Committee of the Whole MEETING DATE: November 1 st 2011 SUBJECT: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Concession 4, (Port Carling), Parts 1 to 6, 9, 10, 14, 18, 19, 21 & 22, Plan 35R-18319, Roll # RECOMMENDATION: That SPA-51/11 (Port Carling Inn Developments Ltd.) be approved, subject to revised drawings showing compliance with dock length, an additional accessible parking space and a connected shoreline walkway, and the receipt of securities. APPROVALS: Date Signature Submitted By: D. Pink, Senior Planner 26/10/11 Original signed by D. Pink Approved By: S. Fahner, Director of Planning 26/10/11 Original signed by S. Fahner Acknowledged: W. Schmid, CAO 26/10/11 Original signed by W. Schmid ORIGIN PROPOSAL: To construct a 5,465 sq. ft. footprint, 19,746 sq. ft. gross floor area three storey addition with six commercial units within. Particulars of Property: Lot Frontage: 399 feet (by-law) Lot Area: 2.18 acres (including waterlot) BACKGROUND: PLANNING DATA: Official Plan Designation: By-law Zoning: Urban Centre (Core Commercial - Resort) Community Commercial (C1A) Schedule Number: 55 Access: Armstrong Point Road Page 1 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 39 of 101

40 Neighbouring Uses: Original Shore Road Allowance: Fisheries Resource: Civic Address: Community Residential, Community Commercial, Institutional Not Applicable Not Assessed 4 Armstrong Point Road PLANNING CONSIDERATIONS: 1. Background SPA-28/05, A-94/05 & SPA-16/06 Site Plan Application 28/05 was brought forward in 2005 and proposed to demolish the existing two storey hotel (4,560 sq. ft.) and construct a new five storey hotel (6,070 sq. ft. footprint), two storey parking facility (4,613 sq. ft.) and boathouse (1,304 sq. ft.). Numerous concerns were raised regarding the proposed flat roof structure, parking requirements, and lot coverage, as a parking structure was deemed to be included in the calculation, amongst others. A Public Information Meeting was held in September 2005 and was according to a staff memo attended by approximately 45 people. Minor Variance A-94/05 was submitted in November 2005 to permit a height of 55 feet to accommodate a peaked roof structure and to permit a lot coverage of 35.87% to address those concerns noted above. This application was approved by the Committee of Adjustment, however, was appealed to the Ontario Municipal Board (OMB) by a neighbouring owner. Due to the appeal to the OMB, Site Plan Application 16/06 was submitted in July 2006 that showed compliance with height and lot coverage, rendering the Minor Variance no longer necessary. It has since been denied by the OMB as the applicant did not pursue the matter. The site plan was revised to a four storey structure of 45 feet and included the elimination of the parking garage and reduction in boathouse size to result in a lot coverage of 31.5%. Sixteen commercial units were proposed. This plan was approved by Council, however, was never constructed. Due to the date of this approval and subsequent revisions to the plan, a further Site Plan Application has now been submitted. 2. Official Plan Policies The property falls within the Urban Centre (Core Commercial - Resort) Designation. Objectives of this designation encourage the redevelopment and expansion of commercial businesses along the waterfront such as resorts, encourage intensification of existing development consistent with maintaining the essential character of the Urban Centres, encourage development which will enhance the tourism economy, and encourage commercial development in order to provide economic and employment opportunities in the Township. Objectives also support the redevelopment of existing underutilized properties and the expansion of existing businesses. Section C states that the shoreline area in front of commercial uses that abut the waterfront should be enhanced and upgraded, and where feasible, designed to provide public access. Specific policies for Port Carling support the development of a shoreline pedestrian walkway system to the Greene Slate Inn property, amongst others and encourage the continued intensification of commercial uses in the Core Commercial area. Page 2 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 40 of 101

41 Specific policies for the subject property list permitted uses including Tourist Resort, Hotel, Motel, and food and beverage facilities, and state that all automobile parking shall be located on the street side of the proposed building and adequately landscaped and screened from residential and institutional uses, and that access points shall be limited in number. 3. Zoning By-law Provisions The subject property is zoned Community Commercial (C1A). A number of previous exemptions/amendments have been granted on the subject property, most notably deeming the adjacent lot to the south which contains residential condominium units and waterlots as one lot for planning purposes and limiting the maximum density to 30 units/acre. Proposed development complies with the zoning by-law with the exception of a portion of docks which are proposed to be reconstructed in a slightly different configuration and location and exceed the maximum permitted length of 66 feet, as do the existing. The applicant s agent is aware of this issue and will submit a plan showing compliance upon approval. 4. Site Characteristics Staff inspected the subject property on October 21 st The property slopes fairly steep from the road down to the water and contains a row of mature tree cover along the water and scattered vegetation at the road. A portion of the former building has been left standing while a portion of the former inn has since been removed. Rubble and debris are scattered throughout this former footprint and the rest of the lot. Docks and the remaining structure are deteriorating. A thick vegetative buffer exists along the boundary between the property and residential lot to the north. 5. Development Proposal The remaining portion of the former inn has a footprint of 5,058 sq. ft. This structure is to be added onto with a 5,465 sq. ft. (footprint) three storey plus basement addition. A 956 sq. ft. boathouse is also proposed. The existing residential condominium building to the south is 8,415 sq. ft. in size and although on a separate lot, for planning purposes is part of the subject property. A 630 sq. ft. boathouse is also in this general location and a two storey parking structure of 6,545 sq. ft. straddles the mutual lot line. A parking and loading area along Armstrong Point Road and reconfiguration of docking are also proposed. 6. Commercial Use The property immediately to the south which contains 20 residential condominium units was part of the subject property, until the registration of those condominium units had the effect of creating a new lot. Official Plan policies do permit a 50/50 split of commercial and residential uses in a resort setting in the Urban Centre, provided they are on municipal water and sewer services. Previous amendments to the by-law tied these two properties together for planning purposes, permitting the residential component on the lot to the south. Initially, a maximum of 16 residential units were permitted and this was more recently increased to 20, which all exist. The property subject to the current application, therefore, permits only a Tourist Resort, Hotel, Motel, Page 3 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 41 of 101

42 or Restaurant. The units currently proposed, therefore, must be commercial and made available to the travelling public. 7. Condominium Ownership? Drawings refer to the proposed addition as condo dwellings. As stated above, the units must be commercial and made available to the travelling public and, therefore, should not be referred to as dwellings. The applicant may choose to submit a Condominium Application to the District of Muskoka in the future. This would represent a change in form of ownership only and not affect use. Ownership is traditionally not a planning issue. 8. Unit Sizes/Density The three storey plus basement addition is to contain six commercial units. The basement and first storey are proposed at a size of 5,465 sq. ft. each, with the second and third storeys at a size of 4,408 sq. ft. each. This results in an overall gross floor area proposed of 19,746 sq. ft. Presuming each of the six units is of the same size, this would equate to a proposed unit size of 3,291 sq. ft. There is nothing in the zoning by-law controlling the size of a unit, other than the property s overall density limitations. The remaining inn structure is to contain six hotel units, as stated above the proposed addition is to contain six units, and an existing boathouse contains one unit. The residential condominium unit on the lot to the south contains 20 units. This amounts to 33 units. The property is limited to 30 units/acre, or 65. The proposed overall lot coverage of both properties, including the parking structure, is approximately 27,070 sq. ft. or 28.5%. The zoning by-law permits a maximum lot coverage of 35%. 9. Shoreline Structures Similar to what was approved in the previous site plan, a new single storey boathouse of 956 sq. ft. is proposed along the northerly end of the property. A reconfiguration of the docks is also proposed resulting in 24 slips. It should be noted that existing docks located within the northerly side yard setback and encroaching over the side lot line projection are to be removed, and new docks comply with side yard setback requirements. This is a notable improvement. As stated above, the most southerly finger docks are to be reconfigured south of their existing location. Their length extends beyond 66 feet and the drawings will have to be revised to show compliance. 10. Stormwater Management and Construction Mitigation A Stormwater Management and Construction Mitigation Plan was prepared by Pinestone Engineering Ltd. for the previous site plan approval in Staff has received a memo from the engineer stating that the existing report, conclusions, and recommendations within are all still applicable and not affected by revisions to the proposed development. 11. Site Alteration Topography on the site slopes quite steeply from Armstrong Point Road to the Indian River. Significant site alteration should not be required for the proposed addition as it is to be located Page 4 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 42 of 101

43 in the current excavated area of the former inn, however, a considerable amount of fill would appear to be required to bring a level grade along the road for the parking area. 12. Landscaping As stated above, the site currently contains adequate tree cover along the shoreline. Considering the zoning by-law front yard setback requirement of 25 feet, however, several of these trees appear to have to be removed. Some additional vegetation consisting mainly of ground cover would further assist in softening the appearance of proposed development. A Landscaping Plan was prepared for the previous site plan approval in 2005/2006. A number of shrubs and six maple trees are proposed along Armstrong Point Road. Along the water s edge extensive shrubbery was proposed and two white pine trees to replace those existing trees that will have to be removed. This same plan is to be used. 13. Architectural Drawings Architectural drawings have been provided. The structure is to appear as a four storey building when viewed from the Indian River and two storeys from Armstrong Point Road. It is to contain a peaked roof, dormers, balconies, and appears to consist of natural materials such as stone and cedar shakes. 14. Parking Parking has long been a contentious issue with the adjacent residential development and proposed commercial expansion. With the proposed number of commercial units and restaurant space proposed in the existing structure, 45 parking spaces are required. Boat slips may accommodate 33% (14) of these spaces, leaving 31 vehicular spaces required. Ample boat slips are proposed and 35 vehicular parking spaces are proposed. A portion of the spaces are located in the existing parking garage structure that straddles the lot line. The parking area is to be paved with asphalt. It should be noted that only one accessible space is proposed, and this should be increased. The additional four spaces proposed may have stemmed from an initial miscalculation by the applicant of the required number of spaces. In any case, more spaces are shown than are required, and this may allow for additional accessible spaces. It should also be noted that the previous site plan proposed more commercial units and included an additional underground parking garage to accommodate parking. This is no longer required. 15. Access Two entranceways are proposed in generally the same location as the existing. The application has been forwarded to Len Troup, Public Works Superintendant, for review of safe ingress and egress onto the Township Road. He has stated that he has no immediate concerns regarding these matters, based on the drawings presented. Further, it would appear as though existing residential condominium users of the underground parking garage will now be forced to travel through the proposed commercial parking lot to access the parking structure. 16. Shoreline Walkway Official Plan policies strongly encourage a shoreline pedestrian walkway in Port Carling, up to and including the subject property. Committee members may recall similar discussions with the Page 5 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 43 of 101

44 zoning application on the former Duke Marine property. Although a connection or walkway is not available at the present time on properties to the south, if the present development were to include a walkway across the property, it would be a start and be ready should the need arise. A walkway is more or less shown on the site plan, with the exception of a small gap in roughly the middle. A bridge had always been in this location until more recently. Committee may want to consider re-instating some form of connection. 17. Lighting Standard notation will be included in the text of the Site Plan Agreement requiring dark sky friendly fixtures and practices. 18. Emergency Services Comments have been requested from the Emergency Services Department. Hopefully they will be received prior to the Committee of the Whole meeting. The department was satisfied with the proposal in 2005/ Public Information Meeting As stated above, a Public Information Meeting was held in At that time, several changes to the design were made based on feedback from the public. The revised plan that was approved in 2006 is very similar to the current proposal save for a reduction in the number of units and slight changes to parking and aesthetics. One individual requested notification of further applications in This property owner has been contacted to advise them of the current application. 20. Heritage Listing The property is listed on the heritage inventory of the Township due to its potential historical significance. Correspondence was received by the Chair of the Muskoka Lakes Heritage Committee in 2005 for the previous Site Plan Application stating that they have no concerns with the demolition of a portion of the hotel structure and construction of a new addition. This portion of the building has since been demolished. 21. Easement Issues arose during previous site plan approvals regarding construction on an existing easement. No buildings appear to be proposed on the easement on the current site plan. 22. Servicing Municipal water and sewer services are available to service the proposed development. 23. Securities Securities to cover the proposed stormwater management works, landscaping, and paving should be provided. We have not received an updated estimate of their value, however, the previous site plan approval in 2005 amounted to $78, As per Council s direction in 2009, 75% of this ($58,977.00) was returned to facilitate cleaning up of the site. A revised amount based on 2011 prices will have to be provided. Page 6 of 6 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 44 of 101

45 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 45 of 101

46 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 46 of 101

47 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 47 of 101

48 Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 48 of 101

49 NEIGHBOURING RESIDENTIAL LOT TO NORTH REMAINING STRUCTURE LOCATION OF ADDITION Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 49 of 101

50 SHORELINE OF SUBJECT PROPERTY ADJACENT CONDOMINIUM REMAINING STRUCTURE Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 50 of 101

51 EXISTING DOCKS Verbal Report from the Senior Planner, Re: SPA-51/11, Port Carling Inn Developments Ltd., Part of Lot 32, Page 51 of 101

52 ZONING BY-LAW REVIEW JULY 23, 2011 PUBLIC MEETING MINUTES Zoning By-law Review - July 23, 2011 Public Meeting Minutes Page 52 of 101

53 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES ZONING BY-LAW REVIEW PROPOSED DRAFT ZONING BY-LAW (formerly, ) PUBLIC MEETING Port Carling Memorial Community Centre SATURDAY, July 23 rd, 2011 Mayor Murphy introduced herself, the Council members present, and the wards they represent. She indicated Council had wished to have the by-law review completed by the end of 2011, but it was more likely it would be passed sometime in Mr. Fahner reviewed the requirements of the Planning Act and a PowerPoint presentation. A copy of the PowerPoint presentation is attached. Mr. Fahner indicated he was in receipt of two submissions, one from Mr. Greg Knight the other from Planscape. Mr. Fahner reviewed the letters, copies of which are attached. Mr. Fahner indicated further submissions would be received until August 19, Staff would review the comments in the fall and present a Work Plan to Council. He noted Council has requested additional information regarding a number of matters stemming from comments received at last year s Public Meeting. In response to a question from the audience, Mayor Murphy agreed a link to the Comprehensive Zoning By-law should be on the home page of the Township s website. Mr. Jim Heinzman, Box 17, Port Carling, ON, P0B 1J0, attended the meeting. Mr. Heinzman indicated the land owners in which the zone is proposed to change to Waterfront Residential- Over Threshold (WR4) are not aware of the potential change and felt they should be notified by letter from the Township. Mayor Murphy indicated that she and Council shared the same concern. In response to a question from the audience, Mr. Fahner reviewed the requirements and history of the Waterfront Residential-Over Threshold (WR4) zoning. Mr. Wayne Pleau, 79 McCallum Street, Hamilton, ON, L0B 1J0, attended the meeting. Mr. Pleau indicated he owns two lots Rutter Lake and would not be able to get a Building Permit. He felt that since many of the lots were created prior to a zoning by-law being in existence they should be recognized as building lots. Mr. Fahner indicated the provision for an existing lot of record in a Waterfront Residential-Over Threshold (WR4) zone is being further examined and the size requirement may be reduced. Mr. Fahner noted a site specific amendment to the Comprehensive Zoning By-law could also be applied for. Ms. Cynthia Luks, 95 Joseph Street, Port Carling, ON, P0B 1J0, attended the meeting. Ms. Luks explained she lived next to the blast site in Port Carling. Ms. Luks indicated that site is the reason the previous members of Council are no longer in office. She explained there were numerous exemptions to the zoning by-law given to that property and an Ontario Municipal Board Decision. Ms. Luks felt this property was a disaster and felt there should be a cap on the number of exemptions to the by-law. Mayor Murphy explained there are a number of policies and by-laws that must be balanced when considering applications. She felt the local economy needed to be broadened and add value to Port Carling. Mayor Murphy indicated Council wishes to increase the walkability in town. She noted the property Ms. Luks spoke of, has been purchased by a reputable business person and she was optimistic of the future of the site. Zoning By-law Review - July 23, 2011 Public Meeting Minutes Page 53 of 101

54 Mr. Ted Daglish, Box 2, Port Carling, ON, P0B 1J0, attended the meeting. Mr. Daglish questioned if the Building Permits for the site would remain valid. Mr. Fahner indicated the site plan approval would remain valid, there were no Building Permits issued. He noted there was a more recent site plan approved, however, due to difficulties with the title of the lands it was never registered. Mr. Bart Carswell, Carswell Planning and Mapping, 127 Meadow Heights Drive, Bracebridge, ON, P1L 1A4, attended the meeting. Mr. Carswell indicated he was acting as agent on behalf of marina owners. Mr. Carswell reviewed a PowerPoint presentation, a copy of which is attached. Mr. Carswell indicated marinas must be encouraged to expand as there is not enough dockage to meet the demands in Muskoka. Mayor Murphy indicated she was aware that Lakes Joseph and Rosseau were under-serviced, however, she felt an expansion of existing marinas should be examined on a case by case basis. Ms. Anne McCauley, Muskoka Lakes Association (MLA), attended the meeting. Ms. McCauley indicated the MLA is also concerned with the lack of marina servicing. Ms. McCauley felt there were numerous issues and indicated she would like to meet with Mr. Carswell and discuss the matter further. Mayor Murphy indicated she felt a working group should be formed to establish solutions for the lack of marine services. Mr. Jeff Goad, Laurie Island property owner on Lake Joseph, attended the meeting. Marinas are the lifeline for island property owners. Mr. Goad questioned if there was a difference between a Waterfront Landing and a Marina. Mr. Fahner reviewed the differences between the uses of each and indicated the biggest difference is the marina s ability to provide fuel and retail sales, whereas a landing is a place to park your vehicle and boat to an island. In response to a question from Mr. Jim Heinzmann, Mr. Fahner indicated staff is generally supportive of applications for Waterfront Landings. Mr. Bill Wallace, Lake Joseph, Badgerow Island, attended the meeting. Mr. Wallace indicated that when island properties are severed, a condition of consent is a requirement to demonstrate they have car parking on land. He felt that to limit marina docking to 80 feet contradicted Township policies. Mayor Murphy indicated Council would review marina applications on a case by case basis. Mayor Murphy indicated rooming houses and staff housing within the Communities are also a concern of Council. Council would be addressing the issue in the future. Mayor Murphy indicated she had to attend another function and indicated some Council members were also in attendance. Mr. Joe Wolfond, 20 Fox Run Drive, Guelph, ON, N1H 6H9, attended the meeting. Mr. Wolfond questioned if the grandfathering provisions would still apply for agreements of subdivision. Mr. Fahner indicated they would still apply. Ms. Chris Kitchen, 2 Forestwood Lane, Hawkestone, ON, L0L 1T0, attended the meeting. Ms. Kitchen indicated she felt there was inequitable treatment of various properties within the zoning by-law. Mr. Wayne McKibbin, 114 Ruggles Ave., Richmond Hill, ON, L4C 1Y2, attended the meeting. Mr. McKibbin indicated an area located at the end of Butterfly Lake is a wetland with a Zoning By-law Review - July 23, 2011 Public Meeting Minutes Page 54 of 101

55 Waterfront Residential zoning. He felt any development in that area would affect the health of the lake and should be re-zoned as Environmental Protection. Mr. Jamie Blair indicated he felt dock sizes and surface area should not be limited to the extent of which is currently proposed. Ms. Brenda Buck, 1-303A Riverside Drive, Toronto, ON, M6S 4B3, attended the meeting. Ms. Buck indicated her concern was regarding Clear Lake Village. She wanted to ensure all issues that have been discussed and brought forward in the past are included within the zoning by-law. She felt the biggest issues are the revegetation of the waterfront and to ensure there is on-site management at the resort. Mayor Murphy left the meeting at 10:08 a.m. In response to a question from the audience, Mr. Fahner indicated Rooming Houses are a major concern of Council. Mr. Fahner provided a brief background of the topic and indicated there have been a few discussions on the matter and will continue to work finding solutions. Ms. Pam McDivitt, Box 323, Bala, ON, P0C 1A0, attended the meeting. Ms. McDivitt indicated her property is surrounded by three rooming houses. The presence of these rooming houses has increased the traffic on her residential street and there are numerous issues with noise, garbage, and parking. Ms. McDivitt felt a by-law with respect to rooming houses should be passed and implemented as soon as possible. Councillor Burgess indicated Council is trying to establish minimum distances between rooming houses but it is a difficult task. Councillor Furniss indicated Council has spent a considerable amount of time on trying to develop provisions for rooming houses. He explained that Council has discussed the many aspects of rooming houses and one solution that has been discussed is the possibility of limiting the sizes of bedrooms. Mr. Jim Heinzmann questioned if there were provisions within the zoning by-law for resorts to have a percentage of staff accommodations on site. Mr. Fahner indicated that would be something that would be further examined also. Ms. Lynn Tyrkus, 1007 Victoria Street, Bala, ON, P0C 1A0, attended the meeting. Ms. Tyrkus questioned if we knew how many rooming houses there are. Mr. Fahner indicated there is no current inventory of rooming houses. He explained the Township Council could pass a licensing by-law for rooming houses. A license would allow the Township to inspect these properties. Ms. Chris Kitchen questioned several aspects of the by-law including permitted assessory structures, the definition of basement, and felt the categorization of lakes was particularly discriminatory. She indicated there was no explanation regarding why the lakes were given specific categorization. She felt the permitted lot coverages were related to prestige as opposed to planning reasons since the category one lakes are the big three lakes. Councillor Nishikawa introduced herself and indicated that some of the information Ms. Kitchen had related was incorrect and clarified some of the items. Councillor Nishikawa explained the Comprehensive Zoning By-law was a complicated document and all sections have to be referred to. She explained the Watershed Council and the District Municipality of Muskoka all have contributed to the lake categorization. Councillor Nishikawa invited Ms. Kitchen to meet with her in the future regarding the zoning by-law and associated documents. Councillor Nishikawa stressed that the rationale is about protecting the lakes. Zoning By-law Review - July 23, 2011 Public Meeting Minutes Page 55 of 101

56 Councillor Harding introduced himself and indicated one of the objectives of this Council is to encourage and communicate better with the public. Last year a 100 foot front yard setback was proposed on Lake Joseph because it is Over Threshold. He explained that Lake Joseph for example, is one of the cleanest lakes in Ontario. The problem is if Lake Joseph became polluted, it would take 100 years to recover, whereas one of the smaller lakes would take considerably less time to recover. Mr. Fahner explained zoning by-laws are discriminatory and complicated by nature. He indicated one of the things being considered by Council is a simplified guide for using the document. Mr. Bob Currie, Gull Wing Lake, attended the meeting. Mr. Currie questioned if the Environmental Protection (EP1) zoning on Gull Wing Lake was still going to be considered. Mr. Fahner indicated it would but requested Mr. Currie to submit a letter regarding this matter. The meeting adjourned at 10:44 a.m. Zoning By-law Review - July 23, 2011 Public Meeting Minutes Page 56 of 101

57 RETURN OF SECURITIES SPA-03/ ONTARIO INC. (CUTTING BROTHERS) Report from the Senior Planner, Re: Return of Securities, SPA-03/11, Ontario Inc. (Cutting Brothers) Page 57 of 101

58 Report from the Senior Planner, Re: Return of Securities, SPA-03/11, Ontario Inc. (Cutting Brothers) Page 58 of 101

59 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Murphy and Members of the Committee of the Whole MEETING DATE: November 22 nd 2011 SUBJECT: Return of Securities, SPA-03/11, Ontario Inc., Part of Lots 27 & 28, Concession 3, (Medora), Part 2, Plan 35R-14359, Roll # RECOMMENDATION: Be it resolved that the security for SPA-03/11, Ontario Inc., be reduced to $22, APPROVALS: Date Signature Submitted By: D. Pink, Senior Planner 16/11/11 Original signed by D. Pink Approved By: S. Fahner, Director of Planning 16/11/11 Original signed by S. Fahner Acknowledged: W. Schmid, CAO 16/11/11 Original signed by W. Schmid BACKGROUND As part of Site Plan SPA-03/11, approved by the Committee of the Whole on February 22 nd 2011, a security in the amount of $59, was filed with the Township. This site plan approved the construction of a 5,000 sq. ft. commercial building on the site, an expansion to the Cutting Brothers business. The building location, size, etc. all complied with the Comprehensive Zoning By-law. The security is held for the purposes of paving, stormwater management, and landscaping. We have received confirmation from the applicant s engineer that the stormwater management works have been completed as required and a return of the securities has been requested. ANALYSIS Attached is a letter dated November 3 rd 2011 from Pinestone Engineering Ltd. They have confirmed that the stormwater management works have been completed in conformance with the approved plans. Paving and landscaping works have not been fully completed to date. Staff has since received confirmation that the entire stormwater management pond has been seeded and a portion of the paving works have commenced (placement of Granular B ). The value of the outstanding work amounts to $22, Accordingly, $37, can be returned. Page 1 of 1 Report from the Senior Planner, Re: Return of Securities, SPA-03/11, Ontario Inc. (Cutting Brothers) Page 59 of 101

60 Report from the Senior Planner, Re: Return of Securities, SPA-03/11, Ontario Inc. (Cutting Brothers) Page 60 of 101

61 COMMITTEE OF THE WHOLE AGENDA REPORT ORIGIN: Chair Brent and Members of Committee of the Whole MEETING DATE: November 22, 2011 SUBJECT: LED Street / Highway Lighting RECOMMENDATION: For committee s information and discussion purposes. APPROVALS: Date Signature Submitted By: Len Troup, Superintendent of Public Works November 8, 2011 Original signed by L Troup Acknowledged: Walt Schmid, C.A. O. November 8, 2011 _Original signed by W Schmid ORIGIN: BACKGROUND: Direction from committee to investigate LED street lighting. The Township has 508 streetlights of various designs; by far the majority are the Cobra Head overhead lights. All our lights are high pressure sodium (HPS) and vary in wattage from 70 watt to 150 watt, depending on location. The majority of the lights in the communities are in the 70 to 100 watt range, most rural installations are 100 to 150 watt. Various municipalities are in the process of making the switch from HPS to LED streetlights. I contacted John Severino, Environmental Services Manager for the City of North Bay s Going Green Programme. He indicated that the City of North Bay is undertaking a two (2) year program to change over 5,600 streetlights for an approximate cost of $2.6 million. He also said they project a 27% energy savings with LED lighting, the capital expense pay back is expected in 12 years. Along with the energy savings the LED lights are low maintenance with an extended lifespan. The units being utilized by North Bay are the Road Star model supplied by Philips-Lumec.. Attached is information on this model which is an accepted replacement for the HPS Cobra Head. The Philips-Lumec sales staff suggests a budget figure of $ per unit (material only) to convert from HPS to LED. Installation costs will be an extra and will vary depending on the complexity of the modifications. Obviously to switch over the whole system immediately would be costly. Due to the age of our present street lighting hardware we are replacing approximately 10 to 15 HPS Cobra Heads per year. Rather than replacing malfunctions heads with HPS it would be more energy efficient to replace the Cobra Heads with LED comparable. The extra costs for the LED units is approximately $125.00, the labour will be the same regardless. FINANCIAL: Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 61 of 101

62 Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 62 of 101

63 Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 63 of 101

64 Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 64 of 101

65 Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 65 of 101

66 Report from the Public Works Superintendent Re: LED Street / Highway Lighting. Page 66 of 101

67 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, 2011 Audit Tax Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Michael Bunn, Grant Thornton, to attend Re: Audit Planning Page 67 of 101

68 October 12, 2011 Grant Thornton LLP Suite West Street N Orillia, ON L3V 5B8 T (705) F (705) To the members of Council of The Corporation of the Township of Muskoka Lakes We re pleased to enclose our Report to Council Initial communication on audit planning. The purpose of this document, and our upcoming meeting to discuss its content, is to initiate effective two way communication with you regarding our financial statement audit engagement of The Corporation of the Township of Muskoka Lakes (the Township) for the year ending December 31, This communication will assist Council in understanding the terms of the audit engagement; our proposed audit strategy and the level of responsibility assumed by Grant Thornton LLP under Canadian auditing standards (CAS). This communication has been prepared to comply with the requirements outlined in CAS 260 Communication with those Charged with Governance. The information in this document is intended solely for the information and use of Council and management. It is not intended to be distributed or used by anyone other than these specified parties. If you have any particular comments, concerns or additional expectations that may require us to undertake additional work over and above that which is currently contemplated, please do not hesitate to raise them at our scheduled meeting. Yours sincerely, Grant Thornton LLP Michael Bunn, C.A. Principal Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 68 of 101

69 Contents Page The Corporation of the Township of Muskoka Lakes Environmental scan changes in business, regulations and standards 1 Achieving effective governance 3 Quality assurance, independence and communication 4 Our audit approach 5 Client service team 9 Audit timetable 10 Fee schedule 11 Appendix A Accounting developments 12 Appendix B Letter of independence 14 Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 69 of 101

70 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, The Corporation of the Township of Muskoka Lakes Environmental scan changes in business, regulations and standards We consider all relevant factors when preparing an audit plan specifically tailored to your municipality The following is a summary of recent changes to the Township s business environment and relevant accounting and auditing standards. We have considered these factors in preparing the 2011 audit plan for The Corporation of the Township of Muskoka Lakes. Township-specific changes As part of our audit planning, we have discussions with management and staff in various departments to determine if there have been any significant changes that would impact our audit approach. We noted no significant changes in the processing of revenues, employee compensation and operating expenses. Our planning for the other engagements performed as part of our contract with the Township did not identify any other significant matters impacting our approach for the 2011 audit of the Township. Broader business environment The global economic downturn continues and it has adversely affected debt and equity markets resulting in a general weakening of the economy. Difficult economic times raise operating and financial concerns for entities coping with tighter credit markets and heightened external scrutiny. Even with some positive economic news over the past year suggesting a modest recovery is underway, major banks have been reluctant to raise interest rates significantly, suggesting that economists and policy makers around the globe remain cautious on the pace of worldwide economic recovery. These risks are taken into consideration when we plan and execute your audit. Canadian standards in transition Accounting standards Details of upcoming changes to accounting standards, including management s preliminary comments on their applicability to The Corporation of the Township of Muskoka Lakes, are included in Appendix A. If you have any questions about these changes we invite you to raise them during our next meeting. We will be pleased to address your concerns. Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 70 of 101

71 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, Auditing standards Canadian Auditing Standards are in effect for the current year-end and will constitute Canadian Generally Accepted Auditing Standards (GAAS). These standards have been incorporated into Grant Thornton s audit approach. There have been no changes in auditing standard technical updates from the summary provided in the initial communication on audit planning dated March 18, Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 71 of 101

72 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, Achieving effective governance There are several fundamental components of effective governance. Council plays a key role in achieving strong governance, particularly with respect to financial reporting. Council helps set the tone for the organization by emphasizing honesty, ethical behaviour and fraud prevention Roles in ensuring strong financial reporting Role of Council Help set the tone for the organization by emphasizing honesty, ethical behaviour and fraud prevention Oversee management, including ensuring that management establishes and maintains internal controls to provide reasonable assurance regarding reliability of financial reporting Recommend the nomination and compensation of external auditors Directly oversee the work of the external auditors including reviewing, discussing and approving audit plan Review and approve annual financial statements Role of management Role of Grant Thornton LLP Prepare financial statements in accordance with an appropriate Financial Reporting Framework Design, implement and maintain effective internal controls over financial reporting processes Exercise sound judgment in selecting and applying critical accounting principles Safeguard assets Prevent, detect and correct errors Provide representations to external auditors Assess quantitative and qualitative impact of misstatements discovered during the audit on fair presentation of the financial statements Certify disclosures in annual and interim filings Provide an audit opinion that the financial statements are in accordance with an appropriate and recognized Financial Reporting Framework Conduct our audit in accordance with Canadian Auditing Standards Maintain independence and objectivity Be a resource to Council and management Implement an effective two way communication process that reports matters of interest to Council and obtains input from Council on audit risk matters Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 72 of 101

73 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, Quality assurance, independence and communication Grant Thornton LLP has a robust quality control program Quality assurance Grant Thornton LLP has a robust quality control program that forms a core part of our client service. We combine internationally developed audit methodology, advanced technology, rigorous review procedures, mandatory professional development requirements, and the use of specialists to deliver high quality audit services to our clients. In addition to our internal processes, we are subject to inspection and oversight by standard setting and regulatory bodies. We are proud of our firm s approach to quality assurance and would be pleased to discuss any aspect with you at your convenience. Independence We have a rigorous process where we continually monitor and maintain our independence. We are required to communicate this annually to the Council of The Corporation of the Township of Muskoka Lakes in writing and have attached our letter of independence as Appendix B. The process of maintaining our independence includes, but is not limited to Identification of threats to our independence and putting into place safeguards to mitigate those threats. For example, we evaluate the independence threat of any non-audit services provided to The Corporation of the Township of Muskoka Lakes; and Confirming the independence of our engagement team members. Throughout the audit process we encourage Council to contact us if there are any questions or concerns Communication with Council Effective and timely communication is key to quality service. In conducting our audit we will communicate frequently with Council so that issues and concerns are addressed in a timely and productive manner. We also require Council s input and perspective on various risk assessment matters such as fraud risk, compliance with laws and regulations and we welcome Council s view on the Township s system of internal controls. We encourage the members of Council to contact us at any time if questions or concerns arise. Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 73 of 101

74 Report to Council Initial communication on audit planning The Corporation of the Township of Muskoka Lakes For the year ended December 31, Our audit approach An understanding of the Township and your business drives the Grant Thornton LLP audit approach. The audit methodology is risk based and specifically tailored to The Corporation of the Township of Muskoka Lakes as depicted below: Our tailored audit approach results in procedures designed to respond to an identified risk. The greater the risk of material misstatement associated with the account, transaction or balance, the greater audit emphasis placed in terms of audit verification and analysis. Audit Tax Advisory Michael Bunn, Grant Thornton, to attend Re: Audit Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Planning Page 74 of 101