AGENDA - COMMITTEE OF THE WHOLE MEETING Thursday October 12, 2017

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1 AGENDA - COMMITTEE OF THE WHOLE MEETING Thursday October 12, 2017 A Regular Meeting of Committee of the Whole will be held on Thursday October 12, 2017, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario. Page 1. CALL TO ORDER 2. ADOPTION OF AGENDA a. Consideration of a resolution to adopt the agenda. 3. DISCLOSURE OF INTEREST 4. ADOPTION OF MINUTES a. Consideration of a resolution to adopt the Committee of the Whole Meeting minutes held on September 14, Minutes 4-15 PLANNING SERVICES 5. PLANNING a. Delegations and Petitions 1. The following delegations to attend at 9:00 am. 1. Mr. Simon Hirsh or agent to attend re: Item 5.c.1. Hirsh Resort Development Inc. Condominium Agreement. 2. Mr. Greg Knight to attend re: item 5.c.2 Clear Lake Village Resort Inc., Return of Securities for SPA-47/ Mr. Domenic Gesualdi, Jamie Smith and interested parties to attend Re: Canadian Race Boat Hall of Fame. b. Zoning By-law / Official Plan Amendments c. Site Plans / Plans of Subdivision and Condominium 1. Report from the Director of Planning Re: Hirsh Developments Inc. Condominium Agreement, Roll# Key Report Site Plan Draft Condominium Agreement 2. Report from the Senior Planner Re: Return of Securities, SPA-47/15, Parr/Clear Lake Village Resort Inc., Concession 8, Part Lot 26 (Medora), Plan 35R-13595, Part 2, Roll # Key Report Site Plan Engineering Letter Page 1 of

2 d. Long Range Planning / Special Projects 1. Report from Director of Planning Re: Short term Accommodation Uses. Report Draft By-law e. Heritage f. Other Business GENERAL SERVICES 6. PUBLIC WORKS SERVICES a. Delegations and Petitions b. Roads and Infrastructure 1. Report from the Director of Public Works Re: Community Centres Asset Management Plan. Report 2. Report from the Director of Public Works Re: Disposal of the Duke House. Report 7. CORPORATE SERVICES a. Delegations and Petitions b. Finance c. Administration 1. Report from the Clerk Re: Renewal of a License Agreement for an existing encroachment, SANGWIN, Roll # Report 2. Report from the CAO Re: Port Carling Health Hub - Lower Level Report 3. Report from the Clerk Re: The Rotary Club of Bracebridge-Muskoka Lakes request - Salvation Army Christmas Kettles Report 8. COMMUNITY SERVICES a. Delegations and Petitions 1. The following delegations to attend at 10:30 am Jan Getson, Walker's Point Library to attend Re: Annual Update. 2. Guy Burry to attend Re: Muskoka Lakes Museum update. 3. Sara Clipsham, District of Muskoka to attend Re: Master Aging Plan. (This presentation requires 10 minutes.) 4. Nora Fountain, General Manager, Muskoka Lakes Chamber of Commerce to attend Re: Request to waive fees at the Port Carling Memorial Community Centre. Page 2 of 121

3 b. Community and Volunteerism 1. Community Events Update. 2. Report from the Director of Public Works Re: West Muskoka Food Bank - Glen Orchard Lease Renewal. Report c. Emergency Management 1. Report from the Fire Chief Re: Strategic Emergency Response Plan Emergency Management. Report Plan Draft By-law d. Parks, Trails and Libraries 1. Minutes of the Muskoka Lakes Public Library Board meeting held on July 19, Minutes 9. VISIONING AND ECONOMIC DEVELOPMENT SERVICES a. Delegations and Petitions b. Visioning c. Economic Development and Communications 1. Report from the Economic Development and Communications Specialist Re: 2018 Skating School and Gala Report 10. NEW AND UNFINISHED BUSINESS 11. COMMITTEE IN CLOSED SESSION 12. ADJOURNMENT a. Consideration of a resolution to adjourn Page 3 of 121

4 MINUTES Committee of the Whole Regular Meeting Thursday, September 14, 9:00 a.m. Council Chambers, Municipal Office, Port Carling, Ontario COUNCIL PRESENT: Councillor Baranik Councillor Barrick-Spearn Councillor Currie, Chair Councillor Edwards Councillor Harding Councillor Hayes Councillor Ledger Councillor McTaggart Councillor Nishikawa COUNCIL REGRETS: Mayor Furniss STAFF PRESENT: S. McDonald, CAO C. Mortimer, Clerk D. Pink, Director of Planning R. Allen, Senior Planner T. Guthrie, Clerk s Assistant R. Jeffries, Planning Clerk H. Baranik, Deputy Fire Chief S. Johnson, Treasurer C. Moore, Economic Development and Communications Specialist 1. Call to Order a. Chair Currie called the meeting to order at 9:02 a.m. 2. Adoption of Agenda a. Consideration of a resolution to adopt the agenda. Resolution Number COW-1-14/09/17 Councillor Baranik - Councillor Edwards: Be it resolved that the Committee of the Whole agenda dated September 14, 2017 be adopted. Carried 3. Disclosure of Interest a. Councillor Ledger disclosed an interest in items 5.a.1, 5.a.2, 5.a.3, 5.a.4 and 5.c.1 as they are clientḍraft a Consideration of a resolution to adopt the Committee of the... Page 4 of 121

5 Committee of the Whole Meeting Minutes September 14, Adoption of Minutes a. Consideration of a resolution to adopt the Committee of the Whole meeting minutes held on August 17, Resolution Number COW-2-14/09/17 Councillor Barrick-Spearn - Councillor Baranik: Be it resolved that the Committee of the Whole meeting minutes held on August 17, 2017 be adopted. Carried PLANNING SERVICES 5. Planning a. Delegations and Petitions Councillor Ledger had disclosed an interest in items 5.a.1, 5.a.2, 5.a.3, 5.a.4 and 5.c.1 as they are a client. She left the Council table at 9:30 am. 1. Mr. Greg Corbett, Agent, attended the meeting at 9:38 am re: item 5.c.1. C2017-2, Villas of Lake Muskoka Ltd., Condominium Agreement. Refer to item 5.c Mr. Frank Tkach attended the meeting at 9:44 am re: item 5.c.1. C2017-2, Villas of Lake Muskoka Ltd., Condominium Agreement. Refer to item 5.c Mr. Frank Jaglowitz attended the meeting at 9:51 am re: item 5.c.1. C2017-2, Villas of Lake Muskoka Ltd., Condominium Agreement. Refer to item 5.c Mr. Paul Richards attended the meeting at 9:57 am re: item 5.c.1.C2017-2, Villas of Lake Muskoka Ltd., Condominium Agreement. Refer to item 5.c.1. Councillor Ledger returned to the Council table at 10:21 am. 5. Mr. Adam Lennie, Agent, The Permit Guy attended the meeting at 10:38 am re: item 5.c.2, SPA-50/17, Ontario Inc. Mr. James Bailey, Owner, did not attend. Refer to item 5.c.2. DRAFT 6. Mr. Bob Potts attended the meeting 10:46 am re: item 5.c.3, Return of Securities, multiple properties. Mr. Timothy Van Kruistum did not attend. Refer to item 5.c Mr. Nathan Zimmer, Architect, attended the meeting at 10:50 am re: item 5.e.1. Port Carling Inn, Request to Alter Property Designated under the Heritage Act. Refer to item 5.e Mr. Joel Swagerman, agent, attended the meeting at 11:01 am re: item 5.f.1. Xplornet Communications, CT-01/17, Wooldridge. Refer to item 5.f Mr. David Wolfe, Breezy Point Road Association, attended the meeting at 11:05 am re: item 5.f.1. Xplornet Communications, CT-01/17, Wooldridge. Refer to item 5.f Mr. Lorne Gold attended the meeting at 11:07 am re: item 5.f.1. Xplornet Consideration of a resolution to adopt the Committee of the... Page 5 of 121 Page 2 of 12

6 Communications, CT-01/17, Wooldridge. Refer to item 5.f.1. Committee of the Whole Meeting Minutes September 14, Mr. Bev Collumbin attended the meeting at 11:10 am re: item 5.f.1. Xplornet Communications, CT-01/17, Wooldridge. Refer to item 5.f.1. b. Zoning By-law / Official Plan Amendments 1. None. c. Site Plans / Plans of Subdivision and Condominium 1. Report from the Director of Planning, Re: C2017-2, Villas of Lake Muskoka Ltd., Condominium Agreement, Part of Lots 17 & 18, Concession 6, (Monck), Parts 1 to 11 on Plan 35R-8360, Roll # A copy of the report is attached. Councillor Ledger had disclosed an interest in items 5.a.1, 5.a.2, 5.a.3, 5.a.4 and 5.c.1 as they are a client. She left the Council table at 9:30 am. Mr. Pink reviewed his report for Committee and answered questions in regard to rental pool percentages. Mr. Greg Corbett, Agent, Planscape Inc. attended the meeting at 9:38 a.m. He noted that Homer Frank, solicitor for the development, was also in attendance. Mr. Corbett indicated the staff report recommended significant changes and due to timing, he had not had an opportunity to respond. He requested a deferral in order to address the conditions brought forth in the report. Mr. Frank Tkach, representing his family, attended the meeting at 9:44 a.m. in opposition. Mr. Tkach shared concern with units not being available to the traveling public at all times and enforcement issues. He noted the units were not to be used as permanent/residential as outlined in the Township s Official Plan - Resort Commercial section. Mr. Frank Jaglowitz, attended the meeting at 9:51 a.m. He reviewed his presentation with Committee regarding the draft condominium agreement, a copy of which is attached. DRAFT Mr. Paul Richards, attended the meeting at 9:57 a.m. Mr. Richards noted concern with enforcement, units marketed and sold as residential units, increased density, increased boat traffic, loss of access for tourists, pollution, and increased road upgrades/maintenance. Mr. Richards recommended a mandatory rental pool with enforcement. Committee held a discussion regarding rental pool vs. owner use, challenges with enforcement and consistency when planning for future developments. It was the consensus of Committee to defer the application at the applicant's request. Councillor Ledger returned to the Council table at 10:21 am. Consideration of a resolution to adopt the Committee of the... Page 6 of 121 Page 3 of 12

7 Committee of the Whole Meeting Minutes September 14, Report from the Senior Planner Re: SPA-50/17, Ontario Inc., Concession 4 Part Lot 30 RP 35R Parts 1, 2 & 3 (Port Carling) Roll# A copy of the report is attached. Mr. Allen explained the history, nature, and location of the application/property. Mr. Adam Lennie, Agent, The Permit Guy, attended the meeting at 10:38 a.m. He indicated the proposal would be used to store products that are currently located outside in the parking area. He noted he was available to answer questions for Committee. In response to Committee s inquiry regarding increased runoff for stormwater management, Mr. Allen confirmed that with the resolution as drafted for Site Plan Approval, the applicant will have to satisfy this condition. Resolution Number COW-3-14/09/17 Councillor Edwards - Councillor Barrick-Spearn: Be is resolved that the Committee of the Whole recommend to Township Council that SPA-50/17 ( ONTARIO INC.) be approved subject to the following: 1. Stormwater management details are provided confirming no increase in predevelopment flows. 2. The receipt of securities for stormwater works, if required. 3. Demonstration the exterior lighting fixtures will be dark sky compliant. 4. Receipt of satisfactory comments from the District of Muskoka and inclusion of any requirements. This approval will expire on October 13, 2018 unless the corresponding Site Plan Agreement has been entered into and registered on title of the lands. Carried DRAFT 3. Report from the Senior Planner Re: Return of Securities, Multiple Properties, SPA- 11/06, SPA-19/08, SPA-20/08, SPA-27/10, SPA-30/12, (Muskoka Lumber and Building Supply), Port Carling, Roll #s , , (previously ). A copy of the report is attached. Mr. Allen explained the history, nature, and location of the applications/properties. Mr. Bob Potts, Agent, Muskoka Lumber & Building Supply, attended the meeting at 10:46 a.m. He requested support for the return of the securities. Committee had no questions. Consideration of a resolution to adopt the Committee of the... Page 7 of 121 Page 4 of 12

8 Committee of the Whole Meeting Minutes September 14, 2017 Resolution Number COW-4-14/09/17 Councillor Harding - Councillor Ledger: Be it resolved that Committee of the Whole recommend to Township Council that: That $5, of the securities held in relation to SPA-11/06 (MUSKOKA LUMBER AND BUILDING SUPPLY) be returned in recognition of the completed works on site. That $48, of the securities held in relation to SPA-20/08 (MUSKOKA LUMBER AND BUILDING SUPPLY) be returned in recognition of the completed works on site. That $2, of the securities held in relation to SPA-19/08 (MUSKOKA LUMBER AND BUILDING SUPPLY) be returned in recognition of the completed works on site. That $4, of the securities held in relation to SPA-27/10 (MUSKOKA LUMBER AND BUILDING SUPPLY) be returned in recognition of the completed works on site. That $3, of securities held in relation to SPA-30/12 (MUSKOKA LUMBER AND BUILDING SUPPLY) be returned, conditional upon the release of SPA- 30/12. Carried d. Long Range Planning / Special Projects 1. Report from the Director of Planning, Re: District of Muskoka Official Plan Review. A copy of the report is attached. Mr. Pink reviewed his report for Committee. He remarked on two main areas of concern noted by the public to date, including growth targets and resort vs. residential percentage components in the District Official Plan. DRAFT Committee held a discussion regarding removal of growth target figures, downzoning commercial resort properties, and percentages allowed for non-commercial use on resort properties. Resolution Number COW-7-14/09/17 Councillor Harding - Councillor Ledger: Be it resolved that Committee of the Whole recommend to Township Council that the following report dated September 14, 2017 be forwarded to the District of Muskoka in response to their request for comment, together with the following additional comments: The Township of Muskoka Lakes supports the removal of all figures relating to the permission of a 50% non-commercial use on resort Consideration of a resolution to adopt the Committee of the... Page 8 of 121 Page 5 of 12

9 Carried Committee of the Whole Meeting Minutes September 14, 2017 properties, to be replaced with a nominal amount that will be determined by the Area Municipality. The Township of Muskoka Lakes supports the removal of Growth Target Figures in the District Official Plan. e. Heritage 1. Application for Alteration of Property Designated under the Ontario Heritage Act, Port Carling Inn, Part Lot 32, Concession 4, (Port Carling), Roll #: A copy of the report is attached. Mr. Pink reviewed his report for Committee. Mr. Nathan Zimmer, Architect, Duncan Ross Architect, attended the meeting at 10:50 a.m. He outlined proposed changes and requested approval to update the building permit to reflect these changes, in order to continue with re-development. Committee held a discussion regarding heritage attributes and the history of the property. Resolution Number COW-5-14/09/17 Councillor Hayes - Councillor McTaggart: Be it resolved that That Committee of the Whole recommend to Township Council that the request to alter property designated under the Ontario Heritage Act, Port Carling Inn, Roll # , be forwarded to the Heritage Advisory Committee for review and a recommendation. Carried f. Other Business 1. Report from the Senior Planner Re: Xplornet Communications, CT-01/17, Wooldridge, Concession 2 Lot 17 (Wood) Roll# A copy of the report is attached. DRAFT Mr. Allen reviewed his report for Committee. Mr. Joel Swagerman, Agent, attended the meeting at 11:01 a.m. Mr. Swagerman provided background on Xplornet, noting the company focuses on rural broadband in communities. He outlined the proposal noting they were in the preliminary stages and hoped to work with the community on the proposal. He indicated that approximately 500 households in the Township would benefit. Mr. David Wolfe, Breezy Point Road Association, attended the meeting at 11:05 a.m. in opposition. Mr. Wolfe indicated the Association was not opposed to building Consideration of a resolution to adopt the Committee of the... Page 9 of 121 Page 6 of 12

10 Committee of the Whole Meeting Minutes September 14, 2017 communication towers within the municipality; however, he disagreed with the proposed location as the property is zoned waterfront residential. He expressed concern with the excessive height and appearance in close proximity to the lake and flight path. Mr. Wolfe indicated that another location would be better suited for this proposal. Mr. Lorne Gold attended the meeting at 11:07 a.m. in opposition. Mr. Gold suggested relocating the proposed tower to a location that currently has a tower. He indicated support for co-location. Mr. Bev Collumbin attended the meeting at 11:10 a.m. Mr. Collumbin indicated concern with road works and continued maintenance. He indicated support for colocation. Clendon Wooldridge, Applicant, who was in attendance, was permitted to address Committee at 11:15 am. Mr. Wooldridge provided an overview of the property and reasons for submitting the proposal. He hoped everyone would benefit from the installation of the tower, and was seeking community support. Committee held a discussion regarding the additional height request, possible tower relocation and lighting. In response to Committee's question, Mr. Swagerman indicated a mono-pine tower is not financially feasible. He indicated he would follow up with Xplornet regarding the possibility of locating the communication tower closer to existing towers that are currently active in the area. Resolution Number COW-6-14/09/17 Councillor Councillor Barrick-Spearn - Councillor Councillor Baranik: Be it resolved that Committee of the Whole recommend to Township Council that the proposal from Xplornet Communications for a wireless internet communications tower located at 1189 breezy Point Road be circulated to property owners located within 1 kilometre of the proposed tower and that a public notice be placed in the newspaper advising of a required Public Information Session. Carried GENERAL SERVICES 6. Public Works Services DRAFT a. Delegations and Petitions 1. Delegations attended at 12:19 p.m. Re: Speed Limit on Peninsula Road. 1. Mary Clough, Peninsula Road resident, attended the meeting. Mrs. Clough requested the speed limit on Peninsula Road be reduced to 50km from Elgin Consideration of a resolution to adopt the Committee of the... Page 10 of 121 Page 7 of 12

11 Committee of the Whole Meeting Minutes September 14, 2017 House Road to Gregory Road, with an increase to 60km from Gregory Road to Minett. She also requested the need for police enforcement in the area to address excessive speeding. A copy of the presentation is attached. 2. Mike Griffin, Peninsula Road resident, attended the meeting. Mr. Griffin supported Mrs. Clough s comments and requested a speed reduction along the same portion of Peninsula Road. Councillor Harding commented on the speed limit request and indicated he would address this matter with District, including a review of data and options to slow traffic on the District Road. He advised that this matter would be introduced at the upcoming District Engineering and Public Works Committee meeting. Committee requested the CAO contact the local OPP detachment to request speed limit enforcement on the road. b. Roads and Infrastructure 1. None. 7. Corporate Services a. Delegations and Petitions 1. Bala in Bloom attended at 12:38 p.m. Re: Canada 150 Grant. Refer to 7.b.1. Finance Report. b. Finance 1. Report from the Economic Development and Communications Specialist Re: Bala in Bloom - Canada 150 Grant. Refer to item 7.a.1. Delegation. A copy of the report is attached. Jennifer Overend and Jan Turner attended the meeting on behalf of Bala in Bloom. Ms. Overend requested permission to retain the remaining unspent Canada 150 grant funds received from the Township for additional Canada 150 community enhancements. A copy of the submission is attached. DRAFT Committee supported the revised plan. It was the consensus of Committee that Bala in Bloom retain the unspent funds for additional Canada 150 community enhancements as presented. 2. Report from the Treasurer Re: 2016 Developmental Charges. A copy of the report is attached. The Treasurer introduced the report and answered questions for Committee. Resolution Number COW-8-14/09/17 Consideration of a resolution to adopt the Committee of the... Page 11 of 121 Page 8 of 12

12 Committee of the Whole Meeting Minutes September 14, 2017 Councillor Baranik - Councillor Barrick-Spearn: Be it resolved that Committee of the Whole recommend to Township Council to approve the 2016 Development Charges Statement as presented on September 14, Carried 3. Report from the Treasurer Re: 2016 Financial Reserve Transactions. A copy of the report is attached. The Treasurer introduced the report and answered questions for Committee. Resolution Number COW-9-14/09/17 Councillor McTaggart - Councillor Hayes: Be it resolved that Committee of the Whole recommend to Township Council to approve the 2016 financial reserve transactions as presented on September 14, Carried 4. Report from the Treasurer Re: 2016 Investment Report. A copy of the report is attached. The Treasurer introduced the report and answered questions for Committee. This item was for information purposes. 5. Report from the Treasurer Re: 2018 Budget Guidelines. A copy of the report is attached. The Treasurer reviewed the recommended budget guidelines for The Treasurer and CAO answered questions regarding capital assets, reserves, debt, service level review, CPI and the sale of assets. Resolution Number COW-10-14/09/17 DRAFT Councillor Ledger - Councillor Edwards: Be it resolved that Committee of the Whole recommend to Township Council to direct staff to prepare the 2018 Budget in accordance with Township Council Policy C-FS-01 and with consideration of the information included in the September 14, 2017 report with a maximum CPI target for the 2018 operating budget. Carried c. Administration 1. Report from the Clerk re: Accessibility for Ontarians with Disabilities Act - Accessibility Advisory Committees. (This item was requested at the August 17, 2017 Committee of Consideration of a resolution to adopt the Committee of the... Page 12 of 121 Page 9 of 12

13 8. Community Services the Whole meeting.) A copy of the report is attached. Committee of the Whole Meeting Minutes September 14, 2017 The Clerk introduced the report and answered questions for Committee. Option 1 included in the staff report provided that the Township continue with the current format with no accessibility advisory committee. Resolution Number COW-11-14/09/17 Councillor Barrick-Spearn - Councillor Baranik: Be it resolved that Committee of the Whole recommend to Township Council that pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 that option 1 be approved as provided in the September 14, 2017 staff report regarding Accessibility Advisory Committees. Carried a. Delegations and Petitions 1. Board Chair Evelyn Brown and CEO Natalie Bubela, Muskoka Algonquin Healthcare attended the meeting at 9:05 a.m. Re: Muskoka Algonquin Healthcare Update. Ms. Brown and Ms. Bubela provided a PowerPoint presentation regarding Muskoka Algonquin Healthcare s financial position, capital needs, donor funds and partnerships, funding model, and future planning and needs. They answered questions in regard to equipment life, potential site locations and travel times to emergency rooms. The delegation requested that Council members complete the current Hospital Future Planning Survey. b. Community and Volunteerism 1. Community Events Update Committee members shared upcoming events. DRAFT c. Emergency Management 1. Report from the Fire Chief Re: Automatic Aid Agreement with Gravenhurst Fire Department. A copy of the report is attached. The Deputy Fire Chief introduced the report and answered questions for Committee regarding details of the proposed agreement. Resolution Number COW-12-14/09/17 Consideration of a resolution to adopt the Committee of the... Page 13 of 121 Page 10 of 12

14 Committee of the Whole Meeting Minutes September 14, 2017 Councillor Hayes - Councillor McTaggart: Be it resolved that Committee of the Whole recommend to Township Council to enact a By-law to form a Fire Service Automatic Aid Agreement with the Town of Gravenhurst and that the Mayor and Clerk are authorized to sign these documents. Carried 2. Minutes of the Joint Occupational Health and Safety Committee meeting held on June 22, A copy of the minutes is attached for information purposes. d. Parks, Trails and Libraries 1. None. 9. Visioning and Economic Development Services a. Delegations and Petitions 1. None. b. Visioning 1. None. c. Economic Development and Communications 1. Report from the Economic Development and Communications Specialist Re: Rural Economic Development (RED) Application. A copy of the report is attached. The Economic Development and Communications Specialist reviewed the report and answered questions for Committee with respect to the proposed application. Resolution Number COW-13-14/09/17 Councillor McTaggart - Councillor Hayes: Be it resolved that Committee of the Whole recommend to Township Council to approve the submission of a Rural Economic Development Program application. DRAFT And that this resolution be enacted at the September 15, 2017 Council Meeting due to timing requirements for the application. Carried 2. Report from the Economic Development and Communications Specialist Re: Street Banner Request - Royal Canadian Legion Branch 529. A copy of the report is attached. The Economic Development and Communications Specialist introduced the Royal Canadian Legion's banner request and answered questions for Committee. Consideration of a resolution to adopt the Committee of the... Page 14 of 121 Page 11 of 12

15 Committee of the Whole Meeting Minutes September 14, 2017 Resolution Number COW-14-14/09/17 Councillor Barrick-Spearn - Councillor Baranik: Be it resolved that Committee of the Whole recommend to Township Council to approve the exemption of the Township Street Banner Policy for the Royal Canadian Legion Branch 529 banner request. And that this resolution provides approval for the above noted matters for this same request in future years provided no changes are made to Township policies or procedures relating to the request; and provided there are no changes in any aspect of the request from what is outlined in Carried 10. New and Unfinished Business a. None. 11. Committee in Closed Session a. None. 12. Adjournment a. Consideration of a resolution to adjourn. Resolution Number COW-15-14/09/17 Councillor Baranik - Councillor Barrick-Spearn: Be it resolved that this meeting adjourn at 3:02 p.m. and the next regular meeting of the Committee of the Whole will be held on October 12, 2017 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling. Carried DRAFT Cheryl Mortimer, Clerk Councillor Sandy Currie, Chair Consideration of a resolution to adopt the Committee of the... Page 15 of 121 Page 12 of 12

16 Report from the Director of Planning Re: Hirsh Developments... Page 16 of 121

17 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Chair Edwards and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: Hirsh Resort Developments Inc. Condominium Agreement, Roll #: RECOMMENDATION: That Committee of the Whole recommend to Council that the Condominium Agreement with Hirsh Resort Developments Inc. be approved, subject to the addition of provisions related to access, long term maintenance and liability and correction of typographical errors. APPROVALS: Date Signature Submitted By: D. Pink, Director of Planning 09/26/17 Original Signed By D. Pink Acknowledged: S. McDonald, CAO 09/28/17 Original Signed By S. McDonald BACKGROUND Condominium Application C at 97 Joseph Street in Port Carling proposes the creation of seven commercial units and eight residential units within four separate buildings, plus associated common elements and exclusive use areas. Planning Committee of the Whole at their meeting of May 19, 2015 advised the District of Muskoka that the municipality had no objection to the application by Hirsh Resort Developments Inc., and stipulated a request that the proposed boardwalk/sundeck be accessible for public purposes. The application subsequently received draft approval from the District of Muskoka on July 27, 2015, which includes a condition for an Area Municipal Agreement. The Agreement must at a minimum implement the stormwater management and construction mitigation plan and require that the boardwalk be made publicly accessible. The property owner has now submitted a Condominium Agreement for Township review and execution. ANALYSIS Attached to the current agenda is a copy of the draft Condominium Agreement. While a previously approved Site Plan Agreement addresses the requirement for implementing the stormwater management and construction mitigation plan, this can be repeated in the Condominium Agreement. The draft Agreement essentially requires that an easement be granted to the Township to allow for public access over and along the boardwalk. Through other conditions of draft condominium approval the Township has the ability to acquire an easement over the boardwalk, which is planned. Page 1 of 2 Report from the Director of Planning Re: Hirsh Developments... Page 17 of 121

18 Staff has no objections to the draft Agreement but would recommend that provisions related to access, long term maintenance and liability be added to provide clear responsibilities to all parties. More specifically, that generally uninterrupted access be provided to the public over the entire area and that long term maintenance is the sole responsibility of the owner. Committee may also wish to discuss any signage requirements. A number of other minor grammatical and typographical errors should also be corrected. Page 2 of 2 Report from the Director of Planning Re: Hirsh Developments... Page 18 of 121

19 Report from the Director of Planning Re: Hirsh Developments... Page 19 of 121

20 Page 1 of 8 September 6, 2017 CONDOMINIUM AGREEMENT THIS AGREEMENT made the day of, BETWEEN: HIRSH RESORT DEVELOPMENTS INC. hereinafter called the "Developer" OF THE FIRST PART -AND THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES hereinafter called the "Municipality" OF THE SECOND PART WHEREAS the lands affected by this Agreement are the lands described in Schedule "A" hereto annexed, and are also shown on the Condominium Plan attached to and forming part of this Agreement as Schedule "B" and are collectively herein referred to as the "said lands"; AND WHEREAS Draft Approval of a Condominium Plan has been granted by the District Municipality of Muskoka under File No. C with conditions for a standard condominium; AND WHEREAS one of the Conditions requires the Developer to enter into a condominium agreement with the Municipality; AND WHEREAS the Developer and the Municipality entered into a Site Plan Agreement with respect to the development of said lands registered in the Land Registry Office on July 31, 2013 as Instrument MT (the "Site Plan Agreement"); AND WHEREAS the Site Plan Agreement satisfies a number of Conditions of Draft Approval; AND WHEREAS this Agreement is entered into for the purpose of confirming the satisfaction of the Conditions already addressed in the Site Plan Agreement, and for satisfying the remainder of the Conditions of Draft Approval with respect to standard condominium and which relate to the Municipality; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and for other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada now paid by the Municipality to the Developer (the receipt whereof is hereby acknowledged), THE DEVELOPER AND THE MUNICIPALITY HEREBY COVENANT AND AGREE WITH ONE ANOTHER AS FOLLOWS: 1. SCOPE OF AGREEMENT 1.1 Description of Lands - The lands affected by this Agreement are the said lands. 1.2 Plan Reference - For the purpose of this Agreement, references are made to the Condominium Plan attached hereto as Schedule "B". Any further changes in the said Plan, including additional phases, or any changes in the Conditions of Draft Approval, issued by the District Municipality of Muskoka. Report from the Director of Planning Re: Hirsh Developments... Page 20 of 121

21 Page 2 of Conformity with Agreement - The Developer covenants and agrees that no work shall be performed on the said lands except in conformity with: (a) the provisions of this Agreement, including the Schedules hereinafter referred to; (b) the Plans and Specifications submitted to and accepted by the Municipality as being within its design criteria; (c) all Plans and Specifications submitted to and accepted by any other utility, government department or agency; (d) all applicable municipal by-laws; (e) all applicable Provincial and Federal legislation. 1.4 Reliance upon Representations - The Developer acknowledges that: (a) he has made representations to the Municipality that he will complete all works, required herein, in accordance with the Plans filed and accepted by Municipality and others, and; (b) the Municipality has entered into this Agreement in reliance upon these representations. 1.5 Schedules Attached - The following schedules are attached to this Agreement: Schedule "A" - Description of Lands Schedule "B" - Condominium Plan Schedule "C" - Cash Deposits Schedule "D" - Conveyances 2. CONDITIONS PRIOR TO EXECUTION OF AGREEMENT BY THE MUNICIPALITY 2.1 Prior to the execution of this Agreement by the Municipality, the Developer shall: (a) Taxes - have paid all municipal tax bills issued and outstanding against the said lands, (b) easement requirements, if any; (c) Land Ownership - be the registered owner in fee simple of the lands described in Schedule "A", and that there will be no encumbrances registered against the said lands which will have priority to this Condominium Agreement when registered. 3. CONVEYANCES 3.1 Prior to final approval being granted, title to the lands underlying all structures presently situation over the Crown river bed of the Indian River, including all units, docks and decks, shall be acquired from the Crown by the owner and included in the condominium description. 3.2 Easements, in accordance with Section 20 (2) (b) of the Condominium Act, R.S.O. 1998, as may be necessary for access, pedestrian walkways, utilities, drainage, or other purposes shall be granted to the District Municipality of Muskoka, the Township of Muskoka Lakes, and any other authority or party as may be required. 3.3 That an easement be granted to the Township of Muskoka Lakes to allow for public access over and along the boardwalk described as Parts in Plan 35R-. Report from the Director of Planning Re: Hirsh Developments... Page 21 of 121

22 Page 3 of 8 4. SERVICES 4.1 The Developer will provide for the installation of municipal water and sewer servcies and associated capacity allocation. 4.2 The Developer will address the disposal of solid waste. 5. CONDOMINIUM DESCRIPTION 5.1 The District Municipality of Muskoka shall confirm that the condominium description is in compliance with the requirements of the registered site plan agreement, pursuant to the Planning act, R.S.O. 1990, as amended. 6. REGISTRATION OF AGREEMENT 6.1 The Developer hereby consents to the registration of this Agreement by the Municipality upon the title of the said lands which registration shall be included as a legal expense to the Developer. The Developer further agrees that it will execute such further and other documents, consents, or applications as may be reasonably required by the Municipality for the purpose of any registration against the said lands and for the purpose of giving this Agreement a first priority against the said lands save and except for the Site Plan Agreement. 7. TIME OF THE ESSENCE 7.1 The parties hereto agree that time shall be of the essence in this Agreement. 8. ESTOPPEL OF DEVELOPER 8.1 The Developer agrees to not call into question directly or indirectly in any proceeding whatsoever, in law or in equity, or before any administrative tribunal, the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppel against the Developer in any such proceedings. 9. INTERPRETATION 9.1 It is hereby agreed that in construing these presents the word "Developer" and the person pronoun "he" or "his" relating thereto and uses therewith, shall be read and construed as "Developer" and "his", "hers", "its" or "their" respectively as the number and gender of the party or parties referred to in each case requires and the number of the verb agreeing therewith shall be so construed as agreeing with the said word or pronoun so substituted. 9.2 And that all covenants, liabilities and obligations entered into and imposed hereunder upon the Developer shall be equally binding upon his, her, its or their heirs, executors, administrators and assigns, or successors and assigns as the case may be, and that all such covenants and liabilities and obligations shall be joint and several. THIS AGREEMENT shall enure to the benefit of and be binding upon each of the parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the following dates: Report from the Director of Planning Re: Hirsh Developments... Page 22 of 121

23 Page 4 of 8 By the Developer on the day of, HIRSH RESORT DEVELOPMENTS INC. per: Name: Title: I have authority to bind the Corporation. By The Corporation of the Town of Parry Sound on the day of, THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES Per: Donald Furniss, Mayor Per: Steve McDonald, Clerk I/we have authority to bind the Corporation. Report from the Director of Planning Re: Hirsh Developments... Page 23 of 121

24 Page 5 of 8 SCHEDULE "A" THIS IS SCHEDULE "A" TO THE CONDOMINIUM AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES AND HIRSH RESORT DEVELOPMENT INC. DESCRIPTION PIN (LT) LOTS 39 AND 40, AND PART OF LOTS 41 AND 144, PART OF JOSEPH STREET, AND PART OF THE BED OF THE INDIAN RIVER IN FRONT OF JOSEPH STREET, AND PART OF THE INDIAN RIVER INF FRONT OF LOTS 39, 40 AND PART OF LOT 41, REGISTERED PLAN 1, MEDORA, TOWNSHIP OF MUSKOKA LAKES Report from the Director of Planning Re: Hirsh Developments... Page 24 of 121

25 Page 6 of 8 SCHEDULE "B" THIS IS SCHEDULE "B" TO THE CONDOMINIUM AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES AND HIRSH RESORT DEVELOPMENTS INC. CONDOMINIUM PLAN The Draft Standard Condominium Plan prepared by C.T. Strongman Surveying Ltd., File No. C signed by the Declarant, is hereby incorporated by reference and forms a part of this Agreement. Full size copies of the said Plan may be viewed at the Township of Muskoka Lakes Municipal Offices or copies may be obtained from the Township for a fee. Report from the Director of Planning Re: Hirsh Developments... Page 25 of 121

26 Page 7 of 8 SCHEDULE "C" THIS IS SCHEDULE "C" TO THE CONDOMINIUM AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES AND HIRSH RESORT DEVELOPMENTS INC. CASH DEPOSITS 1. The following cash deposits are to be paid to the Municipality prior to the execution of this Agreement by the Municipality. In the event that the actual costs incurred by the Municipality under Section A exceed the deposit, such excess shall be invoiced to the Developer and be due and payable 30 days after demand: SECTION A - LEGAL AND ENGINEERING (a) For legal and engineering expenses and disbursements a preliminary deposit of $1, Report from the Director of Planning Re: Hirsh Developments... Page 26 of 121

27 Page 8 of 8 SCHEDULE "D" THIS IS SCHEDULE "D" TO THE CONDOMINIUM AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES AND HIRSH RESORT DEVELOPMENTS INC. CONVEYANCES 1. The following conveyance is to be made to the Municipality prior to the execution of this agreement. (a) Parts, and Plan 35R-. Report from the Director of Planning Re: Hirsh Developments... Page 27 of 121

28 Ifxx Report from the Senior Planner Re: Return of Securities, SPA... Page 28 of 121

29 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Chair Edwards and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: SPA-47/15, CLEAR LAKE VILLAGE RESORT INC., Concession 8, Part Lot 26 (Medora), Plan 35R-13595, Part 2, Civic Address: 2750 Muskoka Road 169, Roll # RECOMMENDATION: That $3, of the securities held in relation to SPA-47/15 (CLEAR LAKE VILLAGE RESORT INC.) be returned in recognition of the completed works on site. APPROVALS: Date Signature Submitted By: R. Allen, Senior Planner 29/09/17 Original Signed By R. Allen Approved By: D. Pink, Director of Planning 29/09/17 Original Signed By D. Pink_ Acknowledged: S. McDonald, CAO 02/10/17 Original Signed By S. McDonald_ ORIGIN A Site Plan Agreement (application no. SPA-47/15) to construct three one-storey industrial buildings on the subject property was approved on October 19, As part of the approved Site Plan Agreement grading and stormwater management works were required, as recommended by Pinestone Engineering Ltd.. The Township received $3, in securities for the proposed works to be completed on site. The applicant/owner has requested that the securities be returned as the required works have been completed. BACKGROUND: PLANNING DATA Official Plan Designation: By-law Zoning: Rural (Area 2: Low Density), Scenic Corridor Rural Light Industrial (RuM1) and Rural Light Industrial Scenic Corridor (RuM1-S) Schedule No: 48 Access: Muskoka Road 169 Page 1 of 4 Report from the Senior Planner Re: Return of Securities, SPA... Page 29 of 121

30 Neighbouring Uses: Rural, Waterfront Residential, Residential Civic Address: 2750 Muskoka Road 169 ANALYSIS Correspondence was received from Pinestone Engineering Ltd. on behalf of the property owner indicating that an inspection of the grading and stormwater management works was undertaken. Pinestone Engineering Ltd. has indicated that due to topographic constraints the perimeter swale was not constructed. As an alternative to the swale, the parking area was filled with coarse granular material which allows runoff to infiltrate and filter prior to being discharged to the existing grade. Pinestone Engineering Ltd. has confirmed that this is an acceptable alternative to the perimeter swale and there are no signs of erosion from this site. Planning staff visited the site on September 28, 2017 and it appeared that the grading of the parking area was complete and no signs of erosion were evident. Staff did note that only two buildings have been constructed to date. The roadside vegetative buffer has also been retained. Given that Pinestone Engineering Ltd. has confirmed the works completed on site are acceptable, staff recommends that the security of $3, be returned in full. Industrial building and boat storage looking east Page 2 of 4 Report from the Senior Planner Re: Return of Securities, SPA... Page 30 of 121

31 Industrial building and boat storage looking west Boat storage looking east Page 3 of 4 Report from the Senior Planner Re: Return of Securities, SPA... Page 31 of 121

32 Buffer and driveway from MR 169 Page 4 of 4 Report from the Senior Planner Re: Return of Securities, SPA... Page 32 of 121

33 Report from the Senior Planner Re: Return of Securities, SPA... Page 33 of 121

34 Report from the Senior Planner Re: Return of Securities, SPA... Page 34 of 121

35 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Chair Edwards and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: Short Term Accommodation Uses RECOMMENDATION: None. For information and discussion purposes and to provide direction to staff. APPROVALS: Date Signature Submitted By: D. Pink, Director of Planning 29/09/17 Original Signed By D. Pink Acknowledged: S. McDonald, CAO 02/10/17 Original Signed By S. McDonald ORIGIN Staff prepared a report for Committee of the Whole on May 12, 2016 in order to spur discussion on potential regulation of short term cottage rentals in the Township. Committee members were generally of the opinion that regulation was not necessary and directed that no formal action be taken, but that staff monitor the situation. Over the summer of 2016 a number of delegations were made by members of the public to Committee expressing their concerns with short term cottage rentals in their area. After one of the delegations, staff were directed to obtain a legal opinion on the differences between residential and commercial use. During a discussion on the Planning Departments year end statistics report at the Committee of the Whole meeting on January 12, 2017, the topic arose again and staff were directed to consult with Area Municipalities on their approach to the issue and report back to Committee. On March 16, 2017 staff prepared a second report on the topic outlining the actions taken to date by other area municipalities, to provide the legal response as outlined above and other pertinent information. No other area municipality had taken any steps to address the issue and the legal opinion concluded that the current Zoning By-law could not be utilized to prevent the rental of cottages. Committee requested that the CAO provide a report on 2016 statistics related to rental complaints. At the April 12, 2017 Committee of the Whole meeting the CAO presented the report and staff was requested to follow up with potential options at a future meeting. At the June 15, 2017 Committee of the Whole meeting a solicitor and planner with experience in the rental of second residences presented to Committee various options and routes taken by similar municipalities. Staff were directed to prepare a draft Licencing By-law for Committee s review. Page 1 of 3 Report from Director of Planning Re: Short term Accommodatio... Page 35 of 121

36 ANALYSIS Draft Licencing By-law A draft Licencing By-law is attached to the current agenda. Some notable points include; Short Term Accommodation is defined as the rental of a building for any period less than 30 consecutive calendar days throughout all or any part of the calendar year. Therefore, if a residence was being rented for periods solely greater than this amount, a licence would not be required. Committee may wish to discuss alternative length requirements. Staff has not at this time appointed a Department or Department Head responsible for the administration and enforcement of the By-law and licensing program. An application for a licence shall include a Parking Management Plan, Property Management Plan, a Renters Code, and floor plans of the building including the proposed occupancy of each room, amongst others. The Plans demonstrate compliance with the parking standards in the Township s Zoning By-law and any applicable Property Standards By-laws, respectively, while the Code is a Township approved document setting out the roles and responsibilities of the renter, acknowledgement of applicable By-laws, acceptable behaviours, etc. The submission of floor plans and occupant loads will assist in ensuring compliance with sewage system capacities. Section 4.5 regarding legal non-conforming uses can be removed if Council determines it is appropriate to permit short term accommodations on all lands in the Township. If all statutory requirements of the Township and other agencies are met, a licence shall be issued, which shall be valid for 2 years. Committee may wish to discuss an alternative validity length. The By-law refers to a Committee, which would be set by Council, in order to hear refusals of licences and administrative penalties either of which have been appealed by an applicant. Decisions of the Committee can be appealed to Council, whose decision is final. Issued licences including contact information of appointed individuals are to be posted on the Township s website. Owners are required to keep a record of renters including dates, length of stay, and receipt of the Renter s Code, amongst others, for a period of one year. The By-law requires the appointment of a responsible person who shall be available to attend the premises at all times within one hour of the time of contact. Owners are required to permit inspections of the premises by the Township or their agents to determine compliance with all By-law requirements. A demerit point system is established whereby when a set amount of points is reached, a meeting or a hearing with the Committee will be required. A meeting shall identify steps and/or measures to mitigate disruptive instances while a hearing may result in conditions being added to a licence, or its suspension or revocation. Please see Table 1 in the draft By-law. Committee of the Whole may wish to discuss alternative appropriate demerit point amounts and/or trigger amounts for a meeting or hearing. Regard to the nature, severity and frequency of non-compliances related to the premises, and any other premise owned by the owner, shall be considered by the Committee in considering the length of a suspension and/or a revocation. Together with standard prosecutions/fines/orders under the Provincial Offences Act or any other applicable legislation, the By-law also sets out the ability to impose administrative penalties for any contravention of the By-law. Penalties that are not paid can be added to the tax roll. Moving Forward If Committee is considering moving forward with a licensing regime for short term accommodations, staff would recommend an extensive public consultation process. At the outset, amendments to both Page 2 of 3 Report from Director of Planning Re: Short term Accommodatio... Page 36 of 121

37 the Township Official Plan and Zoning By-law should be approved, which would define short term accommodation and delineate areas where the use is permitted, which could be the entire Township. Public Meetings would be required under both these processes. Upon approval, a Licensing By-law could then be considered, such as that attached to the current agenda, which could also include further public input. Staff would also recommend any draft By-law be forwarded to the Township solicitor for review. Even with extensive public outreach and education on the new legislation, staff does not expect initial voluntary application numbers to come close to actual cottage rental numbers. A significant amount of enforcement and issuance of fines will most likely be necessary at the onset of any new By-law before these figures more closely coincide. FINANCIAL In order to administer, monitor and assist in enforcing these proposed new regulations a minimum of one new FTE position would be necessary. The costs associated with the position could largely if not entirely be offset with licence fees. Although the new position would carry on the bulk of workload, each Department (Emergency Services, Planning, Building, By-law Enforcement) would also experience considerable additional workload in the review of licence applications and enforcement thereof. In particular, and as described in more detail above, one existing By-law Enforcement Officer may not be sufficient at the onset of any new legislation and a new temporary position may be needed. As previously reported, in early 2016 an analysis of vacation rental websites only, discovered nearly 400 unique listings in the Township. Legal fees for By-law review and advertising fees for any Public Meetings and decisions would also be incurred. If appeals to the Ontario Municipal Board (OMB) are submitted in respect to the Official Plan and Zoning By-law Amendments, or a legal challenge submitted in respect of the Licencing By-law, additional costs could be substantial. Page 3 of 3 Report from Director of Planning Re: Short term Accommodatio... Page 37 of 121

38 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES BY-LAW 201X-XX Being a By-law to licence, regulate and govern short term accommodation uses. WHEREAS the Municipal Act, 2001 authorizes a municipality to provide for a system of licences with respect to a business and to regulate and govern any business carried on within the municipality; AND WHEREAS the Municipal Act, 2001 authorizes a municipality to require the payment of licence fees and to pass By-laws to impose fees or charges for permits and services; AND WHEREAS the Municipal Act, 2001 authorizes a municipality to add outstanding fees and charges to the tax roll and collect them in the same manner as municipal taxes; AND WHEREAS notice of a public meeting was given, and a public meeting was held, at which time any persons who attended had an opportunity to make representation with respect to this By-law or to provide written comments; AND WHEREAS Council of the Corporation of the Township of Muskoka Lakes has duly considered representations and written comments with respect to this By-law; AND WHEREAS Council of the Corporation of the Township of Muskoka Lakes considers it desirable to exercise its licensing powers, including the imposition of conditions as are set out in this By-law; NOW THEREFORE the Council of The Corporation of the Township of Muskoka Lakes enacts as follows: 1.0 DEFINITIONS 1.1 In this By-law: Action means a proceeding under Part I or Part III of the Provincial Offences Act; Agencies means those agencies, authorities, boards, commissions, departments and ministries that are involved in the review of an application; commenting on an application; or, where applicable, the inspection of a premise; DRAFT Agent means a person duly appointed by the Owner to act on their behalf; Applicant includes a person seeking a licence or renewal of a licence or a person whose licence is being considered for revocation or suspension; Bedroom means a room or area used, designed, equipped or intended for sleeping; Chief of Police means the local Ontario Provincial Police Detachment Commander; Committee means the Committee to which Council has delegated the responsibility of handling appeals, suspensions and revocations; Council means Council of the Corporation of the Township of Muskoka Lakes; Department means the Department or, in the event of organizational changes, another unit designated by Council to carry out the Department s responsibilities for the administration and enforcement of this By-law; Disturbance means an event where an action has commenced with respect to nuisance, noise or other disturbance; Report from Director of Planning Re: Short term Accommodatio... Page 38 of

39 Fee means those fees as set out in Tariff of Fee By-law No. XXXX-XX, as amended, or reenacted from time to time; Fire Chief means the individual appointed to this position by Council or their designate; Health Unit means the Simcoe Muskoka District Health Unit; Licence means a licence issued under this By-law; Licencee means a person who holds a licence under this By-law; Manager means the Department Head of the Department, or their designate; Medical Officer of Health means the Medical Officer of Health of the Simcoe Muskoka District Health Unit or their designate; Officer means the person, or persons, who have been appointed to enforce the provisions of this By-law and includes a provincial offences officer as defined by the Provincial Offences Act; Owner means the person holding title to the lands on which the short term accommodation premises is located; Parking Management Plan means a plan, drawn to scale, depicting the size and location of all parking spaces intended to be used for parking on the premises; Premises means any place, premises or location, or part thereof, in which a trade, business or occupation of short term accommodation is carried on; Property Management Plan means a plan that identifies those measures the Owner will implement so as to ensure compliance with the Township s Property Standards Bylaw, District of Muskoka Waste Collection By-law and any other By-law related to property maintenance and/or management; Property Standards By-law means the Property Standards By-law of the Township enacted under S of the Building Code Act that prescribes standards for the maintenance and occupancy of property; Renter means the person responsible for the rental of the premises by way of concession, permit, lease, licence, rental agreement or similar commercial arrangement; Renter s Code means a document that has been prepared by the Owner that has been approved by the Township that is agreed to in writing by a renter that sets out the roles and responsibilities of the renter, including behavioral expectations as they relate to non- disturbance; which provides a warning related to the making of a disturbance; and, which identifies applicable Township By-laws that the renter must comply with including the provisions of this By-law as they relate to, amongst other things, the Parking Management Plan; Responsible Person means the person assigned by the owner or operator of a short term accommodation premises to ensure the premises are operated in accordance with the provisions of this By-law, the licence and the relevant provisions of the Fire Code; Short Term Accommodation means a building or structure or any part thereof that operates or offers a place of temporary residence, lodging or occupancy by way of concession, permit, lease, licence, rental agreement or similar commercial arrangement for any period less than thirty (30) consecutive calendar days, throughout all or any part of a calendar year. Short term Accommodation uses shall not mean or include a motel, hotel, bed and breakfast establishment, tourist resort, hospital, or similar commercial or institutional use; Township means the Township of Muskoka Lakes; DRAFT Zoning By-law means a By-law enacted under section 34 of the Planning Act that restricts and/or regulates the use of land. Report from Director of Planning Re: Short term Accommodatio... Page 39 of

40 1.2 Words or phrases contained herein and which are not defined by this By-law, are firstly to be assigned the definition or meaning attributable to them in the applicable Zoning By-law and, failing such a definition or meaning, the everyday meaning of such word or phrase. 2.0 APPLICATION 2.1 The requirements of this By-law apply to the trade, business or occupation of providing short term accommodation within the geographic limits of the Township as of the date this By-law comes into effect. 2.2 Persons who own, operate or offer a premises for short term accommodation as of the effective date of this By-law must file an application for a licence under this By-law. 2.3 The determination of whether a licence application is complete in accordance with the requirements of this By-law shall be within the sole discretion of the Manager. 2.4 For greater certainty, the requirements of this By-law do not apply to a hotel, motel, bed and breakfast establishment, tourist resort, hospital, or similar commercial or institutional use as defined by the applicable Zoning By-law. 3.0 LICENSING REQUIREMENTS 3.1 No person shall carry on any trade, business or occupation of short term accommodation unless that person has first obtained a licence. 3.2 A person who obtains a licence shall comply with the regulations set out in this By-law for such licence. Failure to comply with the regulations constitutes an offence. 3.3 An agent of persons who own, operate or offer a premise for short term accommodation purposes without a licence shall also be personally liable for the compliance of his principal, beneficiary or persons he represents. Failure by such a person to comply with this By-law constitutes an offence. 3.4 Licences issued pursuant to this By-law are conditional upon compliance by the licencee with all municipal By-laws and compliance with all Provincial and Federal Laws and Regulations and any conditions imposed to the holding of the licence. 4.0 ADMINISTRATION DRAFT 4.1 The Department is responsible for the administration and enforcement of this By-law. 4.2 Every application for a new licence or a renewal or extension of an existing licence shall be submitted to the Department on the forms prescribed. 4.3 Every application for a new licence or a renewal or extension of an existing licence shall include: (1) each owner, applicant and/or agent s name, address, telephone number and address; (2) a copy of the transfer/deed evidencing the ownership of the premises; (3) in the instance of an applicant or agent acting on behalf of the owner, an owner s written authorization permitting the applicant or agent to act on their behalf; (4) the rental agent s or agency s name, address and telephone number; (5) in the instance of a corporation or partnership, the name, address and telephone number of each director and officer or partner of the owner and/or rental agent or agency; (6) the name, address, telephone number and address of a person who has been assigned by the owner or operator to be the responsible person for the operation and conduct of the inhabitants of the licenced short term accommodation premises; 11 Report from Director of Planning Re: Short term Accommodatio... Page 40 of 121

41 (7) a statement from the owner certifying the accuracy, truthfulness, and completeness of the application; (8) proof of placement of insurance specific to the rental nature of the property that includes a limit of liability of not less than $2 million per occurrence for property damage and bodily injury and includes provisions that the Township will be notified of any intended cancellation by the insurer no fewer than 15 days prior to such cancellation; (9) floor plans and a site plan, drawn to scale and fully dimensioned, of the short term accommodation premises depicting the use of the premises including the proposed occupancy of each room; occupant load for sleeping purposes of each room; location of smoke detection and early warning devices; location of fire extinguishers, and, related site amenities including parking, landscaping and other buildings or structures on the land; (10) a Parking Management Plan that complies with the applicable Township Zoning By- law; (11) a Property Management Plan identifying measures the Owner will implement for the purpose of complying with the Township s Property Standards By-law, District of Muskoka Waste Collection By-law and any other By-law related to property maintenance and/or management; (12) a Renter s Code; (13) the prescribed fees; and, (14) any outstanding fees or fines owed to the Township by the owner respecting any short term accommodation premises. 4.4 A licencee shall inform the Department of any changes to the information provided in 4.3 within a period of 15 days. 4.5 In addition to the requirements of 4.3, an applicant shall provide, if requested, evidence that the use of the short term accommodation premises is protected by virtue of S. 34(9)(b) of the Planning Act with such evidence including, but not be limited to, a sworn Statutory Declaration confirming the continued use of the premises for short term accommodation purposes from prior to the enactment of a By-law that prohibited such use through to the present; rental receipts, advertisements and any other records that may be relevant that are supportive of the establishment and continued use of the premises for short term accommodation purposes; and, an opinion, from a solicitor licensed to practice in Ontario, as to whether the premises is protected by virtue of S. 34(9)(b) of the Planning Act and, in support of that opinion, the reasons why. 4.6 Every application for a licence will be reviewed by the Manager to determine whether it meets the requirements of this By-law. DRAFT 4.7 As part of the review referenced at 4.6, the application will be circulated to those agencies deemed necessary and/or relevant by the Manager. 4.8 Those agencies referenced at 4.7 may require an inspection of the premises prior to the provision of comments and prior to the consideration of the application by the Manager. The applicant shall cooperate and facilitate in arranging the inspection of the premises in a timely manner and shall be in attendance during the inspection. In the instance of the requirement of the payment of fees for such an inspection, the applicant shall pay the fees as required prior to the inspection. 4.9 If it is determined that an application meets the requirements of this By-law and all circulated agencies, the Manager shall issue the licence If it is determined that an application does not meet the requirements of this Bylaw and the requirements of all of the circulated agencies, the Manager shall refuse the issuance of the licence A licence shall be issued to the owner of the short term accommodation premises A licence is valid for a period of 2 years from the date of issuance. Report from Director of Planning Re: Short term Accommodatio... Page 41 of

42 4.13 A licencee is not eligible for the renewal or extension of an existing licence unless the licencee has provided an application form A licence is not transferable No person shall enjoy a vested right in the continuance of a licence Licences shall remain the property of the Township If at any time the Manager determines as a result of evidence that is provided that the operation of a licenced short term accommodation premises does not conform to the requirements of this By-law, the Manager may impose an Administrative Penalty or refer the matter to the Committee If at any time the Manager determines as a result of evidence that is provided that the operation of a licenced short term accommodation premises does not conform to the requirements of this By-law, the Manager may commence with proceedings pursuant to the Provincial Offences Act A person whose application for a new licence or a renewal of a licence has been refused may, within fifteen days of being notified of the Manager s decision, apply to the Committee for a review of the decision. If an application for review has not been applied for within fifteen days, the licence application will be deemed to be closed. An application for a review of a decision is not complete until the fee as prescribed is paid A person who has been imposed an Administrative Penalty may, within fifteen days of being notified of the Administrative Penalty, apply to the Committee for a review of the decision. If an application for review has not been applied for within fifteen days, or if the Administrative Penalty has been paid, the Administrative Penalty levied is deemed to be confirmed. An application for a review is not complete until the fee as prescribed is paid A person who has applied for a review to the Committee of the Manager s decision noted at 4.10 or 4.17 will be given an opportunity to make written representations to or to appear before the Committee when it reviews the matter The Committee will review the matter and may affirm, modify or rescind the decision of the Manager or, in the instance of a licence refusal, direct that the licence be issued with such terms and/or conditions deemed appropriate by the Committee or, suspend or revoke a licence Decisions of the Committee as they relate to a licence refusal may be appealed to Council A person who wishes to appeal the Committee s decision to Council as noted at 4.23 shall file an application for a hearing and pay the fee as prescribed. If an application for appeal has not been applied for within fifteen days of the Committee s decision, the Committee s decision is deemed to be confirmed. An application for appeal is not complete until the fee as prescribed is paid A person who has appealed the Committee s decision noted at 4.23 will be given an opportunity to make written representations to or to appear before Council when it reviews the matter Council will review the matter and may affirm, modify or rescind the decision of the Committee or, in the instance of a licence refusal, direct that the licence be issued with such terms and/or conditions deemed appropriate by Council Decisions of Council are final. DRAFT 4.28 Applications for licence and issued licences, along with the legal description and/or emergency number and associated owner, agent, applicant and responsible person contact information will be posted to the Township s website. Report from Director of Planning Re: Short term Accommodatio... Page 42 of

43 4.29 Matters to be considered by the Committee and/or Council, including that information identified at 4.28 and the location, date and time of the Hearing shall be posted to the Township s website Matters, notices, orders and communications related to a non-compliance under a Federal or Provincial Law or Regulations or a municipal By-law, including, but not limited to, the Property Standards By-law; the Building Code Act; the Building Code; the Fire Protection and Prevention Act; the Fire Code; the Ontario Electrical Safety Code; or, an order of the Medical Officer of Health are not appealable to the Committee or Council. 5.0 GENERAL REGULATIONS 5.1 No person shall carry on any trade, business or occupation of short term accommodation for which a licence is required under this By-law unless that person has first obtained a licence. 5.2 No person shall carry on any trade, business or occupation of short term accommodation for which a licence is required under this By-law if the licence has expired or been revoked; or, while the licence is under suspension. 5.3 A person is not eligible to hold a licence if the proposed use of the land, building or structure is not permitted by the Zoning By-law that applies to the property. 5.4 A person is not eligible to hold a licence unless the person has provided a statement prepared by the Fire Chief dated within a period of 24 months of the date of application for licence indicating that the premises conforms to the Fire Protection and Prevention Act and its regulations as they relate to the operation and use of the premises for short- term accommodation purposes with such statement indicating the occupant load for sleeping purposes for the premises. 5.5 A person is not eligible to hold a licence unless the person has provided a certificate from the Electrical Safety Authority dated within a period of 24 months of the date of application for licence indicating that the premises conforms to the Electrical Safety Code. 5.6 A person is not eligible to hold a licence if the person is indebted to the Township in respect of fines, penalties, judgments or any other amounts owing, including awarding of legal costs and disbursements and outstanding property taxes and late payment charges against all properties owned by the owner. DRAFT 5.7 A person is not eligible to hold a licence if the property to be used for carrying on the trade, business or occupation does not conform with applicable Federal and Provincial Law and Regulations or municipal By-laws, including, but not limited to, the Zoning By- law; Property Standards By-law; the Building Code Act; the Building Code; the Fire Protection and Prevention Act; the Fire Code; the Ontario Electrical Safety Code; or, an order of the Medical Officer of Health. 5.8 A person is not eligible to hold a licence unless a Renter s Code for the premises has been submitted to and approved by the Manager. 5.9 The owner shall operate the short term accommodation premises in accordance with the Parking Management Plan and Property Management Plan that has been approved by the Manager The owner shall keep a record of the renter with such record containing the date of entry, the length of stay, home address of the renter and confirmation of receipt of the Renter s Code with such record readily available for inspection at all times by an Officer for a period of one year The owner shall display the licence permanently in a prominent place in the short term accommodation premises to which it applies. Report from Director of Planning Re: Short term Accommodatio... Page 43 of

44 5.12 Each licence shall include the following: (1) Building/site/location address/identifier (i.e. Emergency or 911 Number); (2) Licence number; (3) Effective date and expiry date of the licence; (4) Owner s name and contact information; (5) Rental agent or agency s name and contact information; (6) Responsible person s name and contact information; and, (7) A plan, that is plaqued or framed, that depicts the location of each bedroom, smoke alarm, extinguisher and exit/egress door or window The owner of a short term accommodation premise shall ensure that there is a responsible person available to attend to the short term accommodation premises at all times within a period of no greater than one hour from the time of contact by way of telephone or The owner or agent of a short term accommodation premise shall ensure that each renter has been provided with the Renter s Code with the owner retaining a copy of the confirmation of receipt of the Renter s Code for a period of one year (By-law ) The owner of a short term accommodation premise for which a licence is required under this By-law shall allow, at any reasonable time, an employee or agent of the Township to inspect the premises used for the purposes of short term accommodation so as to determine compliance with the requirements of this By-law, Fire Code, Building Code, Property Standards By-law or other applicable law No person shall obstruct, hinder or otherwise interfere with an authorized employee or agent of the Township while carrying out an investigation, making inquiries, or performing an inspection for the purposes of enforcing this By-law or any other municipal By-law or Provincial legislation or regulation No person shall construct or equip a place of business or premises used for the business so as to hinder the enforcement of this By-law Every owner shall maintain the short term accommodation premises in a clean and sanitary condition, with adequate measures for the storage and disposal of garbage and waste and levels of illumination that both permit the safe use of the premises and comply with the Dark Sky By-law. For the purposes of this subsection, adequate measures for the storage and disposal of waste shall mean a self-enclosed building, structure or container, located outside of the short- term accommodation premises, which is of a sufficient size that will store the garbage and waste generated by the premises until such garbage and waste is disposed of. DRAFT 5.19 Every licencee shall ensure that the short term accommodation premises is operated and used in a fashion such that the operation or use will not cause a disturbance Every licencee shall provide an undertaking to operate the short term accommodation premises in accordance with all Township By-laws including, but not limited to, the Township s Noise Control By-law, Property Standards By-law and District of Muskoka s Garbage Collection By-laws, and any applicable Provincial or Federal laws or statutes including the Ontario Fire Code and laws related to the making of a disturbance. Further, every licencee shall include in such undertaking a confirmation that they will require that each renter enter into a Renter s Code No licencee or employee of a licencee shall discriminate in the carrying on of the trade, business or occupation of short term accommodation against any member of the public on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability The Manager may revoke a licence if it was issued on mistaken, false or incorrect information. 11 Report from Director of Planning Re: Short term Accommodatio... Page 44 of 121

45 6.0 DEMERIT POINT SYSTEM 6.1 A demerit point system is established as follows without prejudice to options otherwise available to enforce this By-law or any other By-law of the municipality or Provincial Act or Regulation including, but not limited to, administrative penalties as set out in this By- law and actions pursuant to the Building Code Act, Fire Protection and Prevention Act and the Provincial Offences Act: (1) The number of demerit points referenced in Column 3 of Table 1 below will be assessed against a short term accommodation premises in respect of the matter noted in Column 1 upon the following event respecting a contravention: (a) the expiry of the period for appealing a fine imposed pursuant to Part I or Part III of the Provincial Offences Act; (b) the expiry of the period for appealing against a conviction in the Ontario Court of Justice; (c) the confirmation of an administrative penalty; or, (d) the confirmation of an order. (2) Demerit points shall remain in place until the two year anniversary of the date on which the demerit points were assessed. (3) Meeting with the Committee (a) If the total of all demerit points in effect respecting a short term accommodation premises is at least seven, the Manager will require the owner to attend a meeting with the Committee. (b) Notice shall be provided by or regular mail at the address given in accordance with 4.3 a minimum of two weeks in advance of the meeting date. (c) The provision of Notice as set out in 3(b) shall be deemed to be sufficient Notice with, or without, confirmation of receipt of the Notice. (d) The fee payable by the owner for the meeting shall be as prescribed. (e) The purpose of the meeting is for the owner to identify to the Committee what steps and/or measures that they intend on implementing so as to mitigate further instances of the levying of demerit points. (f) If the owner fails to attend the meeting, the Manager shall require the owner to attend a Hearing. DRAFT (4) Hearing with Committee (a) If the total of all demerit points in effect respecting a short term accommodation premises is at least fifteen, the Manager will require the owner to attend a Hearing with the Committee. (b) Notice shall be provided by and regular mail at the addresses given in accordance with 4.3. (c) The provision of Notice as set out in 4(b) shall be deemed to be sufficient Notice with, or without, confirmation of receipt of the Notice. (d) The fee payable by the owner for the Hearing shall be as prescribed. (e) If the owner fails to attend the Hearing the Committee may proceed in absentia. (f) After hearing the matter, the Committee may impose conditions as they deem appropriate for the continued holding of the licence, suspend the licence or revoke the licence. Report from Director of Planning Re: Short term Accommodatio... Page 45 of

46 Table 1 Column 1 Column 2 Column 3 Infraction Reference Demerit Points Fire Protection & Prevention Act/Fire Code FPPA 15 (1) Operating without a licence Building Code Act (construction w/o a permit) BCA 7 (2) Sleeping in excess of maximum permitted 5.4 (1) & Non-availability of Responsible Person Noise By-law Infraction N/A 5 Not providing updated information Contrary to Parking Management Plan Contrary to Property Management Plan Not posting licence Property Standards N/A (2) 3 Long Grass N/A (2) 2 Waste/Garbage Collection N/A (2) 2 (1) See 4.30, 5.4 and 5.7 (2) See LICENSING COMMITTEE 7.1 Council shall appoint a Licensing Committee. 7.2 The term of the Committee shall coincide with the term of Council. 7.3 The Committee shall be comprised of a minimum of three members. 7.4 Quorum of the Committee shall mean a majority (more than half) of the whole members of the Committee but shall be not less than three members. 7.5 The Committee shall hear appeals as set out in 4.19 and 4.20 save and except for determinations related to conformity with applicable Federal and Provincial Law and Regulations or municipal By-laws, including, but not limited to, the Property Standards By-law; the Building Code Act; the Building Code; the Fire Protection and Prevention Act; the Fire Code; or, an order of the Medical Officer of Health. 7.6 The Committee may hear appeals to the revocation of a licence as set out in COUNCIL (COMMITTEE APPEAL) 8.1 Council shall hear all appeals to decisions of the Committee. 9.0 REVOCATION AND SUSPENSION 9.1 In accordance with 4.22, the Committee may affirm, modify or rescind the decision of the Manager or, in the instance of a licence refusal, direct that the licence be issued with such terms and/or conditions deemed appropriate by the Committee or, suspend or revoke a licence. 9.2 Regard to the nature, severity and frequency of non-compliances related to the premises, and any other premise owned by the owner, shall be considered by the Committee in considering the length of a suspension and/or a revocation OFFENCE AND PENALTY PROVISIONS DRAFT 10.1 Any person who contravenes any provision of this By-law is guilty of an offence and, upon conviction, is subject to a fine as provided in the Municipal Act, 2001 or the Provincial Offences Act and to any other applicable penalties. Report from Director of Planning Re: Short term Accommodatio... Page 46 of

47 10.2 If this By-law is contravened and a conviction entered, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may, in addition to any other remedy and to any penalty that is imposed, make an order prohibiting the continuation or repetition of the offence by the person convicted If this By-law is contravened and a conviction entered, the court may also order that the premises or part of the premises be closed to any use as short term accommodation ADMINISTRATIVE PENALTIES 11.1 An Officer who finds that a person has contravened any provision of this Bylaw may issue a penalty notice addressed to that person Any person who contravenes any provision of this By-law shall, upon issuance of a penalty notice pursuant to Section 11.1, be liable to pay to the Township an administrative penalty in the amount of $XX The penalty notice shall be given to the person to whom or to which it is addressed as soon as is reasonably practicable and shall include the following information: (1) Particulars of the contravention, including to which property it applies; (2) The amount of the administrative penalty; (3) Information respecting the process by which the person may exercise the person s right to request a review of the administrative penalty; and, (4) A statement advising that an administrative penalty will, unless modified or rescinded pursuant to the review process, constitute a debt to the Township A person may appeal an administrative penalty to the Committee as set out in An administrative penalty that is deemed to be affirmed constitutes a debt to the Township of each person to whom or to which the penalty notice was given An administrative penalty that is not paid may be added to the tax roll to the property to which it applies and collected in the same manner as taxes DELEGATION 12.1 For the purposes of subsection 23.2(4) of the Municipal Act, it is the opinion of Council that the powers delegated pursuant to this By-law are minor VALIDITY 13.1 If a court of competent jurisdiction declares any provision, or any part of a provision, of this By-law to be invalid, or to be of no force and effect, it is the intention of Council in enacting this By-law that each and every provision of this By-law authorized by law be applied and enforced in accordance with its terms to the extent possible according to law SHORT TITLE 14.1 This By-law shall be known as the Short Term Accommodation Licensing Bylaw EFFECTIVE DATE DRAFT 15.1 This By-law comes into effect on, 201X. Report from Director of Planning Re: Short term Accommodatio... Page 47 of

48 READ A FIRST AND SECOND TIME this day of, 201X. READ A THIRD TIME AND FINALLY PASSED this day of, 201X. Mayor, Don Furniss Cheryl Mortimer, Clerk DRAFT Report from Director of Planning Re: Short term Accommodatio... Page 48 of

49 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Council MEETING DATE: October 12, 2017 SUBJECT: Township of Muskoka Lakes Community Centres Asset Management RECOMMENDATION: For information purposes only. APPROVALS: Date Signature Submitted By: Roger Young, Director of Public Works Acknowledged: Steve McDonald, CAO 05/10/17 _Original Signed By R. Young 05/10/17 _Original Signed By S. McDonald SUMMARY: Public Works staff have completed a review of the Township s community centre building assets as a part of the Strategic Plan objectives and in support of the Township s long term asset management plan. Included in this portion of the assessment were those structures in service and maintained by the Township. The objective of this section of the asset management plan is to assess the current state of the Township s community centre facilities, project the asset component life-cycles, predict the remaining service life of the buildings; and the associated maintenance and replacement expenses within the 10 year horizon. ORIGIN: Township of Muskoka Lakes Strategic Plan Objectives Township of Muskoka Lakes Public Works BACKGROUND: The Township of Muskoka Lakes operates twelve (12) multi-use community centres on a year round basis. The community centres are historic community hubs and entertain a broad range of multi-use interests. The facilities are aging and will require moderate infrastructure improvements over the ten (10) year horizon. Report from the Director of Public Works Re: Community Centr... Page 49 of 121

50 In 2012, Ontario s Ministry of Infrastructure released a guide titled Building Together: Guide for Municipal Asset Management Plans. This guide provides a roadmap for Municipalities to follow in order to sustainably manage their infrastructure. The goals of these guidelines are to ensure that there is consistency in the approaches used by Municipalities in the completion of their asset management plans. Township staff have created the enclosed asset management plan incorporating all aspects of the guidelines. The purpose of this asset management plan is to enable the Township to make the best possible decisions regarding the design, performance, maintenance and costs of owning assets across their entire life-cycle. The following is a list of goals that an asset management plan aims to achieve: To properly conceptualize and relate township owned land parcels, the assets that are on them and the work done to them to achieve performance targets; To properly value and assess the condition of infrastructure across major assets; To properly track metrics outlining the sustainability, effectiveness and efficiency of the services that the Township provides to its customers; To properly schedule the life cycle activities of all assets including acquisition/construction, operation, maintenance, rehabilitation and disposal/replacement; To properly plan what so sources of revenue will fund the expenditures identified for all life cycle activities of an asset. DISCUSSION: Introduction Building performance is defined as the behavior in service of a building for a specified use at a point in time (ASTM E ). It encompasses issues of mission support, building safety, resource efficiency, life-safety, etc. The building performance state is dependent on two individual but sometimes linked building attributes: the physical condition state and the functionality state. The assessment of the buildings was based primarily on the physical condition state. The facilities assets are subcategorized into various subsystems. In particular, the Township s buildings have been classified into the following systems: structural, building envelope system, mechanical system, electrical system, roofing system, elevator systems, and exterior pavement/site features Other building systems not included in the evaluation include: interior architectural components. Scope of Work The community centre facilities portion of the asset management plan consisted of reviewing the available documents and data sets available for the Township s buildings. Subsequently, the buildings systems were analyzed, projecting life-cycle costs and evaluating the overall condition of the buildings. Report from the Director of Public Works Re: Community Centr... Page 50 of 121

51 To begin with, the available data and documents were reviewed and an initial assessment of the buildings was conducted based primarily on date of construction. Following a review of all related Municipal records, the conditions of all the buildings were discussed with the Facilities Foreman. Any additional repair and rehabilitation work completed but not provided within the initial documents was recorded. Any additional documents, such as, but not limited to, insurance reports and structural assessments reports were reviewed. Based on the experience and knowledge of the Facilities Foreman, the building systems were rated as one of the following three classifications: good, fair or poor condition. Furthermore, if the type of building system was not identified through any of the documentation provided, the type of structural, mechanical, electrical, and roof systems were classified. To complete the building component of the Township s asset management plan, a Building Condition Index (BCI) was calculated for each of the buildings and facilities as a means of evaluating the current state of the buildings. The remaining service life of the four different building systems were estimated. costs and life cycle costs were generated. The life cycle costs were limited to a 10 year time frame and were sub-divided into three separate categories: Immediate, 1-5 Years, and 6-10 Years. Methodology Preliminary Evaluation To evaluate and assess the current state of the buildings, all pertinent and available data, reports, recorded renovations, etc. were obtained from the Township. From the information provided an initial assessment of the various components was conducted based primarily on the age and recorded rehabilitation work of the building systems. Standard expected service life of building components were based on values provided by the US Department of Energy s Condition Assessment Survey Manual. Buildings with systems older than the expected service life were identified, and categorized by importance. The preliminary evaluation was used to detect buildings with systems in need of replacement and identify those buildings potentially in poor condition. Service Life Predictions The initial estimate of the building s system remaining service life was based on the expected service life of the building system dependent on its type of system. For example, in roofing systems, a shingled roof has a predicted service life of 25 years whereas a metal sheeted roof has a predicted service life of 30 years. The remaining service life was then projected from the date of construction or the date of installation. These values were then refined based on the current identified physical condition of the system as identified during the analysis of desktop and field inspection data. The physical condition state relates the general health of the building. Physical deterioration of the building due to normal aging, excessive or abusive use, or poor maintenance causes a reduction in the building s ability to perform its mission as required. The condition rating was based on the information and expertise of the Facilities Foreman or the building walk-through inspection when applicable. The following is a list of some of the subjective terms used in this report to describe the observed condition of the various elements: Good Condition (7-10): The element is an original installation or, has recently been installed/replaced, with no visible reduction in anticipated performance, and should remain serviceable for several more years, provided that proper maintenance is performed on a regular basis. Report from the Director of Public Works Re: Community Centr... Page 51 of 121

52 Fair Condition (3-6): The element is in a condition which is typical of its age or, based on use or location has been exposed to duress which has accelerated its typical serviceable life expectancy. However, is expected to achieve its full service life provided that proper maintenance is performed on a regular basis. Poor Condition (0-3): The element is nearing or at the end of its useful service life or, has been poorly maintained/serviced and should be replaced/repaired in the near future. The final estimated remaining service life was determined using one of two methods. The first method was used to calculate the remaining service life in the case that the building system had passed its predicted standard service life. The second method examined the case where the building system had remaining service life left. In the case where there building system had no remaining service years left, the life of the system was extended based on the condition rating of the system. Two different sets of values were used to prolong the service life based on the following cases: an original/replaced system and a system having pervious rehabilitation work. The new remaining service life is calculated by taking a percentage of the predicted service life, and projecting it from the current date. The extension of the service lives are as follows: Previously Rehabilitated System Original / Replaced System Condition Prolongation of Service Life Good 35 % Fair 25 % Poor 0 % Good 35 % Fair 25 % Poor 0 % If the initial projected remaining service life of the system was greater than zero, a modification factor was applied to the calculated value to incorporate its current condition. A system in good condition could be expected to have a longer than normal service life, whereas, a system in poor condition would have a remaining life shorter than anticipated. Current Condition Service Life Modification Factor Good 1.25 Fair 1.00 Poor 0.75 Costs For each of the Township s community center building assets, a replacement cost was estimated using RS Means Facilities Construction Cost Data The replacement cost is based on the use of the building, its size, and the type of construction. The cost indices used for the estimate were for the Year 2017 (Quarter 1) for Barrie, ON, the closest location with available cost data. The replacement value includes general labour and construction material costs, however it omits engineering, architecture, and contractor fees as well as the demolition of the existing building. The replacement costs provided are estimates based on the existing size and construction of the building and are subject to vary. In the case that the Township had a Loss Control Inspection/Valuation Report completed for insurance purposes, the cost of reproduction identified within the report in lieu of the estimated values using RS Means. Report from the Director of Public Works Re: Community Centr... Page 52 of 121

53 Life-Cycle Costs The life-cycle costs associated with each of the buildings are based on two criteria: the calculated remaining service life of the system, and any identified required work noted while conducting the visual walk-through inspection of the building where applicable. Only those systems with a remaining service life of less than 10 years were used in quantifying the building s life cycle costs. The life-cycle costs were subdivided into three different categories: immediate, 1-5 years, and 6-10 years. The costs are based on the repair and maintenance costs from using RS Means Facilities Construction Cost Data The lifecycle costs included the replacement of major components for the building systems. Cost estimates provided as part of the Township s asset management plan are intended only as an indication of the order of magnitude of the remedial work. More precise cost estimates would require additional effort, possibly including more detailed investigation to better define the scope of work. The most reliable cost of a repair or replacement is provided by qualified contractors quoting competitively on an accurately defined scope of work as well as drawings and specifications. The cost estimates provided herein do not include engineering or consulting costs to prepare specifications or drawings for remedial work, tendering, contract administration or field review as well as do not include any permit fees, hazardous materials surveying or abatement, contract management, contingencies or loss of use costs. Any maintenance type expenditures less than a threshold value of $500 are not identified in this report. We have assumed a prudent level of ongoing maintenance will continue to be carried out. Building Condition Index The Building Condition Index (BCI) relates the condition of building components, systems, and the building as a whole on a scale and reflects the presence of distresses adversely affecting the condition of the asset. The BCI is calculated as follows: BCI= Total Required Repair Costs Cost The condition of the building can be assessed based on the calculated BCI where a building can be classified as good, fair or poor based on the following classification: Building Condition Index General Building Condition < 5% Good 5% - 10% Fair 10% - 30% Poor RECOMMENDATION: For information purposes only. Report from the Director of Public Works Re: Community Centr... Page 53 of 121

54 FINANCIAL: The following table summarize each facilities BCI projection for the ten (10) year horizon and the associated capital expenditures. Facility Name BCI 10 Year Average ( ) Bala Community Centre 0.30 $39,550 Cardwell Community Centre 0.47 $15,150 Foots Bay Community Centre 0.11 $12,200 Glen Orchard School House 0.45 $11,000 Glen Orchard Community Centre 0.66 $40,300 Capital Expense Milford Bay Community Centre 0.41 $125,100 Peninsula Recreation Centre 0.17 $39,500 Port Carling Community Centre 0.55 $181,500 Raymond Community Centre 0.55 $56,900 Torrance Community Centre 0.52 $86,100 Ullswater Community Centre 0.23 $16,400 Walkers Point Community Centre 0.39 $54,200 Windermere Village Hall 0.44 $10,800 Windermere Community Centre 0.54 $38,300 TOTAL 10 YEAR CAPITAL INVESTMENT $727,000 CONTACT: Roger Young, Director of Public Works Ext. 250 TOWNSHIP STAFF CONSULTED: Jake Vincent, Facilities Foreman Ext. 278 ATTACHMENTS Attachment A Facility Asset Management Tables Report from the Director of Public Works Re: Community Centr... Page 54 of 121

55 Report from the Director of Public Works Re: Community Centr... Page 55 of 121 TOWNSHIP OF MUSKOKA LAKES Bala Community Centre Asset Management Value $1,200, Year Capital Investment $39, Yr Avg. Building Condition Index 0.30 Facility Description Installation Date ESL Condition Building Envelope Exterior Board and Baton Siding $80,000 Aluminum Fascia and Soffit $5,000 Aluminum Eaves trough $3,500 Kitchen Deck $2,500 Interior Kitchen Cupboards $25,000 7 Commercial Steel Doors Residential Steel Doors Solid Wood Doors Vinyl Windows $3,000 3 Vinyl Windows $2,000 9 Vinyl Windows $7,500 Flooring Kitchen Floor Linoleum $4,500 Main Hall Floor Wood Library Floor Carpet $7,000 Bath.Floor Ceramic Tile Roofing Fiberglass Base Shingles $28,000 Electrical Systems 300 Amp Breaker Style Mechanical Systems Heat Olsen Oil Furnace (2) $10,000 2 OilTanks $2,500 Carrier A/C units $15,000 Year Year Cost Appliances 2 Refrigerators $2,000 Moyer Diebel Dishwasher $7,500

56 Report from the Director of Public Works Re: Community Centr... Page 56 of 121 TOWNSHIP OF MUSKOKA LAKES Bala Community Centre Asset Management Value $1,200, Year Capital Investment $39, Yr Avg. Building Condition Index 0.30 Facility Description Installation Date ESL Condition Year Year Goldstar Microwave $400 Commercial Bar Frige $6,000 Garland Electric Stove $10,000 2 Hot Water Tanks $1, $1,200 Equipment Information Sign $2,500 Parking Facilities Asphalt Paving $10,000 Concrete Ramp/Front Step Paving Stone Stairway $8,000 Recreational 2 Ping Pong Tables $850 Projector and Screen $1,500 Structural Foundation/Peers Fixtures Toilets (3) Square Footage 4800 Sinks (6) SS sinks (2) $500 Urinals (2) Faucets (8) $180 Captial Expense $6,000 $0 $10,000 $0 $17,000 $0 $1,200 $850 $4,500 $0 $0 Year BCI Cost

57 Report from the Director of Public Works Re: Community Centr... Page 57 of 121 TOWNSHIP OF MUSKOKA LAKES Cardwell Community Centre Asset Management Value $296, Year Capital Investment $15, Yr Avg. Building Condition Index 0.47 Facility Description Installation Date ESL Condition Building Envelope Ext. Brick Painted Beveled Wood Siding $5, Barrier Free Ramp $8,000 Building Envelope Int. Solid Wood Doors (2) Wood Windows (10) $9,000 Kitchen Cupboards $5,500 8 Flooring 2 1/4" wood Fixtures SS sink (2) $600 Faucets (4) $4,000 Toilets (2) Bathroom Basins (2) Roofing Metal Shake Roof/Paint $6,000 $20,000 Entrance Asphalt Shingles $2,000 Electrical Systems 100 Amp Service Breaker Style Generator $9,000 Appliances Kelvinator Range $1,200 Range Hood $400 Refridgerator $900 Microwave $250 Year Year Hvac Oil Fired Furnace $5,000 Cost Oil Tank $1,200

58 Report from the Director of Public Works Re: Community Centr... Page 58 of 121 TOWNSHIP OF MUSKOKA LAKES Cardwell Community Centre Asset Management Value $296, Year Capital Investment $15, Yr Avg. Building Condition Index 0.47 Facility Description Installation Date ESL Condition Year Mechanical Hot Water Tank $1,000 Year Ultra Violet Disinfection Unit $1,200 Pressure Tank $800 Submersible Well Pump $2,500 Septic System 25 8 $15,000 Parking Facilities Gravel $800 Structural Poured Foundation Square Footage 1600 Captial Expense $11,500 $0 $0 $0 $250 $0 $2,200 $0 $800 $400 $0 Year BCI Cost

59 Report from the Director of Public Works Re: Community Centr... Page 59 of 121 TOWNSHIP OF MUSKOKA LAKES Foots Bay Community Centre Asset Management Value $1,036, Year Capital Investment $12, Yr Avg. Building Condition Index 0.11 Facility Description Installation Date Building Envelope Ext. Aluminum Beveled Siding 1979 ESL 20+ Condition $40,000 Fascia/soffit $3,500 Eaves trough $2,500 Barrier Free Ramp $10,000 Building Envelope Int. 3 Commercial Steel Doors Commercial Steel Door Interior Commercial Aluminum Doors Solid Wood Doors Hollow Wood Doors $400 Kitchen Cupboards 1979* Repainted $20,000 Bar Cupboards $5,500 2 Entrance Windows $800 3 Windows $2,000 1 Window Main Hall $5,000 Flooring Commercial Vinyl Tile $10,000 Broadloom Carpet $1,800 Fixtures Triple SS sink $1,000 Single SS Sink $500 Double SS Sink $800 8 Bathroom Basins Toilets Urinals Year Year 1 Laundry Tub $250 Cost 2045 $20,000 Roofing Fibreglass Base Shingles

60 Report from the Director of Public Works Re: Community Centr... Page 60 of 121 TOWNSHIP OF MUSKOKA LAKES Foots Bay Community Centre Asset Management Value $1,036, Year Capital Investment $12, Yr Avg. Building Condition Index 0.11 Facility Description Installation Date ESL Condition Electrical Systems 200 Amp Service Breaker Style Year Year Electric Baseboard Heaters $5,000 Appliances Refrigerator $1,000 Refrigerator $1,000 Range (2) $2,400 Microwave $600 Mechanical Hot Water Tanks $2,400 Pressure Tank $1,000 Submersible Water Pump $2,500 Ultra Violet Disinfection unit $1,200 Septic System $20,000 Parking Facilities Asphalt $8,500 Gravel $1,200 Structural Block/Poured Foundation Square Footage 5600 Captial Expense $0 $0 $0 $0 $1,000 $0 $0 $10,000 $0 $1,200 $0 Year BCI Cost

61 Report from the Director of Public Works Re: Community Centr... Page 61 of 121 TOWNSHIP OF MUSKOKA LAKES Glen Orchard Cemetary Building Asset Management Value $224, Year Capital Investment $11, Yr Avg. Building Condition Index 0.45 Facility Building Envelope Ext. Coved Shiplap Siding/Painted (needs paint) $7, Front Entrance Wood Deck $2,000 Rear Exit Concrete Pad $3,000 Building Envelope Int. Solid wood Doors (3) $2,400 Wood Windows Single Pane/Storms (4) $3,000 Fixtures Composting Toilet $1,000 Roofing Metal Shakes $12,000 Asphalt Shingles $3,000 Electrical Systems 100 amp Service/Breaker Style Electric Heat $1,200 Parking Facilities Gravel Driveway $800 Structural Poured Foundation Square Footage 620 Description Installation Date ESL Condition Year Captial Expense $7,000 $0 $0 $800 $0 $0 $0 $0 $1,200 $0 $2,000 Year BCI Year Cost

62 Report from the Director of Public Works Re: Community Centr... Page 62 of 121 TOWNSHIP OF MUSKOKA LAKES Glen Orchard Community Centre Asset Management Value $555, Year Capital Investment $40, Yr Avg. Building Condition Index 0.66 Facility Description Installation Date ESL Condition Building Envelope Ext. Brick Siding Painted Wood Facsia/Soffit $2,500 Brick Chimney Pointing of Brick $1,500 PT Deck $7,500 Interior Solid Wood Doors Commercial Steel Door Vinyl Tile Floor Kitchen/Main Hall $6,000 Broadloom Carpet $6,500 Basement Lenoleum $3,500 Kitchen Cupboards $20,000 Kitchen Lighting Florescent $100 Hall Lighting/Incandescent $3,000 Basement Lighting Led $1, Wood Windows With Storms $18,000 Fixtures 2 Double SS Snks $1,600 2 Bathroom Basins Toilets Roofing Fiberglass Base Shingles $12,000 Electrical Systems 200 Amp Breaker Type Mechanical Systems Olsen Oil Furnace $4,500 Year Year H/W Tank $1,200 Cost (re-certified yr) Boss Oil Tank $1,800 Ultra Violet Disinfection Unit $1,200

63 Report from the Director of Public Works Re: Community Centr... Page 63 of 121 TOWNSHIP OF MUSKOKA LAKES Glen Orchard Community Centre Asset Management Value $555, Year Capital Investment $40, Yr Avg. Building Condition Index 0.66 Facility Description Installation Date ESL Condition Year Year (new Media 2016) Water Softener $2,500 Pressure Tank $1,000 Submersible Water Pump $2,500 Septic System $15, $15,000 Appliances GE Residential Fridge/Freezer $1,000 Hot Point Residential Stove $1,000 Parking Facilities Gravel/Sand $800 Structural Poured Foundation Square Footage 3000 Captial Expense $15,000 $1,000 $6,500 $6,000 $0 $2,500 $0 $1,800 $7,500 $0 $0 Year BCI Cost

64 Report from the Director of Public Works Re: Community Centr... Page 64 of 121 TOWNSHIP OF MUSKOKA LAKES Milford Bay Community Centre Asset Management Value $2,760, Year Capital Investment $125, Yr Avg. Building Condition Index 0.41 Facility Description Installation Date ESL Condition Building Envelope Ext. Architectural Block Aluminum Ship Lap Siding $9,600 Aluminum Fascia and Soffit $6,000 (re-surface) Double Tennis Court $30, $30,000 Interior 12 Commercial Steel Doors Commercial Aluminum Doors Residential Steel Ins. Doors Solid Wood Doors Hollow Wood doors $1,000 3 White Vinyl Windows $2,000 8 White Vinyl Windows $10,000 9 Commercial Ceiling Fans $700 Fixtures 7 Bathroom Basins Toilets Showers Triple SS sink $1,000 Double SS Sink $800 1 Laundry Tub Flooring Commercial Vinyl Tile Upstairs $20,000 Commercial Vinyl Tile Downstairs $20,000 Ceramic Tile Year Year Kitchen Cupboards $40,000 Bar Cupboards $5,000 Cost Roofing High Rib Metal Roofing (Re-Painted) $8, $40,000

65 Report from the Director of Public Works Re: Community Centr... Page 65 of 121 TOWNSHIP OF MUSKOKA LAKES Milford Bay Community Centre Asset Management Value $2,760, Year Capital Investment $125, Yr Avg. Building Condition Index 0.41 Facility Description Installation Date ESL Condition Electrical Systems 600 Amp Service Year Year Generac Generator $45,000 Mechanical Systems Ultra Violet Disinfection System $1,200 Large Pressure Tank $1,000 Small Pressure Tank $800 Oil Fired Furnace $5,000 Oil Fired Furnace $5,000 2 Oil Storage Tanks $3,500 Hall Exhuast Fan $1,000 Submersible Well Pump $2,500 Elevating Device $35,000 Septic System $25,000 Appliances Chest Freezer $1,200 Commercial Fridge $6,000 Commercial Bar Fridge $5,000 Microwave $400 Commercial Gas Range/Hood $15,000 Commercial Hood Style Dishwasher $15, Gal Hot Water Tanks Electric $2,000 Parking Facilities Asphalt Parking Lot $45,000 Recreational LED Information Sign $5,000 Sound Dampening $16,000 Cost Structural Concrete Slabs Block Foundation

66 Report from the Director of Public Works Re: Community Centr... Page 66 of 121 TOWNSHIP OF MUSKOKA LAKES Milford Bay Community Centre Asset Management Value $2,760, Year Capital Investment $125, Yr Avg. Building Condition Index 0.41 Facility Square Footage 11,040 Description Installation Date ESL Condition Year Captial Expense $38,000 $0 $0 $6,800 $0 $58,500 $2,000 $17,500 $1,200 $0 $1,100 Year BCI Year Cost

67 Report from the Director of Public Works Re: Community Centr... Page 67 of 121 TOWNSHIP OF MUSKOKA LAKES Peninsula Recreation Centre Asset Management Value $2,165, Year Capital Investment $39, Yr Avg. Building Condition Index 0.17 Facility Description Installation Date ESL Condition Building Envelope Ext. Beveled Vinyl Siding $35,000 Aluminum Fascia and Soffit $2,000 Eaves trough $3,500 Barrier Free Ramp $12,000 Exterior Brick BBQ Interior 11 Commercial Steel Doors Hollow Wood Doors Solid Wood Doors Vinyl Windows $4, Vinyl Windows $14,000 Kitchen Cupboards Upstairs $25,000 Kitchen Cupboards Downstairs $18,000 Fixtures 6 Bathroom Basins Toilets Urinals Triple SS sink $2,000 1 Small Single SS sink $300 1 Large SS sink $500 Flooring Broadloom Carpet $8,000 Ceramic Tile Wood Flooring Year Year Roofing Fiberglass Base Shingles $20,000 Cost Electrical Systems 400 Amp Service Breaker Style Baseboard Heaters $1,500

68 Report from the Director of Public Works Re: Community Centr... Page 68 of 121 TOWNSHIP OF MUSKOKA LAKES Peninsula Recreation Centre Asset Management Value $2,165, Year Capital Investment $39, Yr Avg. Building Condition Index 0.17 Facility Description Installation Date ESL Condition Year Year Mechanical Systems Pressure Tank $1,000 Water Softener $2,500 Ultra Violet water Disinfection Un $1,200 4 A/C Units $20,000 Submersible Water Pump $2,000 Oil Tank $2,500 Septic System $25,000 2 Electric Hot water tanks 40 Gal $2,400 Submersible Well Pump $2,500 Appliances 2 Commercial Dishwashers $17,000 Commercial Refridgerator $6,000 Chest Freezer $1,500 Ice Maker $2,500 Commercial Electric Stove $10,000 Residential Stove $1,000 Refridgerator $900 2 Microwaves $800 Parking Facilities Ashpalt $18,000 Replaced Paving Stone Rear Entrance with Asphalt Structural Block Foundation Square Footage $7, Captial Expense $7,500 $0 $1,500 $0 $25,000 $0 $0 $1,000 $0 $4,500 $0 Year BCI Cost

69 Report from the Director of Public Works Re: Community Centr... Page 69 of 121 TOWNSHIP OF MUSKOKA LAKES Port Carling Community Centre Asset Management Value $3,000, Year Capital Investment $181, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Building Envelope Ext. Painted Beveled Wood Siding $80,000 Rear Deck $12, $12,000 Galvanized Fascia and Soffits Foundation Protector $15, $15,000 Interior 21 Commercial Steel Doors Solid Wood Doors Steel Roll up Door Aluminum Doors Windows $50,000 Kiosk Bi-Fold Doors $4,000 Upstairs Kitchen $35,000 Downstairs Kitchen $15,000 Fixtures 12 Bathroom Basins Toilets urinals Square SS sink $900 5 Single SS Sinks $2,000 1 Commercial Square Double SS Sink $1,500 1 Commercial Water Fountain $2,000 Flooring Commercial Vinyl Tile $3,000 Commercial Broadloom Carpet $7,500 Wood Flooring Concrete Year Year Cost Roofing Metal Roofing $50,000 Rolled Asphalt Roofing $35,000

70 Report from the Director of Public Works Re: Community Centr... Page 70 of 121 TOWNSHIP OF MUSKOKA LAKES Port Carling Community Centre Asset Management Value $3,000, Year Capital Investment $181, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Electrical Systems 1400 Amp Service Year Year Mechanical Systems Great Hall HVAC $35,000 Remainder of Building HVAC $20,000 2 Gas Hot Water Tanks $6,500 Pressure Tank $1,000 Elevating Device $20,000 Water Fall Pump/Sprinkler System $8,500 Equipment Floor Stripper $800 Floor Burnisher $800 Floor Cleaner $1,000 Folding Panel Divider Wall Vaccum Cleaner $ Information Sign $2,500 Appliances Refrigerator $1,000 Refrigerator $1,000 Freezer $1,000 Commercial Bar Fridge $6,000 Commercial Frige $6,000 Commercial Dishwasher/Exaust Fan $22,000 Commercial Dishwasher Downsatairs $10,000 Commercial Gas Range/Exaust Hood $20,000 Residential Stove $1,000 Cost 2 Microwaves $800

71 Report from the Director of Public Works Re: Community Centr... Page 71 of 121 TOWNSHIP OF MUSKOKA LAKES Port Carling Community Centre Asset Management Value $3,000, Year Capital Investment $181, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Parking Facilities Asphalt $15,000 Year Paving Stone Walkway $40,000 Structural ICF Foundation Square Footage 6000 Built in 2000 Captial Expense $27,000 $0 $0 $89,900 $0 $600 $0 $0 $64,000 $0 $0 Year BCI Year Cost

72 Report from the Director of Public Works Re: Community Centr... Page 72 of 121 TOWNSHIP OF MUSKOKA LAKES Raymond Community Centre Asset Management Value $943, Year Capital Investment $56, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Building Envelope Ext. Brick Aluminum Beveled Siding $2,500 Aluminum Shiplap Siding $1,500 Barrier Free Ramp $12,000 Aluminum Fascia and Soffit $2,500 Interior 3 Commercial Steel Doors Hollow Doors Solid Wood Doors Residential Steel Door Vinyl Windows $15,000 3 Vinyl Windows $1,500 Kitchen Upstairs $25,000 Kitchen Downstairs $5,000 Fixtures 5 Bathroom Basins Toilets Urinals Triple SS sink $1,000 1 Double SS Sink $500 1 Large SS Sink $400 Flooring Wood Flooring Commercial Lenoleum $4,500 Commercial Carpet Tile $7,500 Commercial Ceramic Tile Year Year Cost Roofing Barn Master Metal Roof Kitchen $7,000 Barn Master Metal Roof Entrance $6,000

73 Report from the Director of Public Works Re: Community Centr... Page 73 of 121 TOWNSHIP OF MUSKOKA LAKES Raymond Community Centre Asset Management Value $943, Year Capital Investment $56, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Year Year Barn Master Metal Roof Hall $25,000 Rubber Membrane $4, $4,800 Electrical Systems 300 Amp Service Breaker Style Generac Generator Propane $10,000 2 Light Posts $5,000 Mechanical Systems Gas Hot Water Tank $2,000 Water Softener $2,500 Ultra Voilet Disenfection Unit $1,200 Pressure Tank $800 Oil Fired Furnace $5,000 Oil Tank $1,800 Septic System $18,000 Submersible Well Pump $2,500 Effluent Pump $4,000 $4,500 Standby Effluent Pump $4,500 Appliances Commercial Refridgerator $5,000 Commercial Gas Stove/Hood $15,000 Commercial Dishwasher $7,500 Chest Freezer $1,200 Refridgerator (upstairs Bar) $1,000 Refridgerator (Downstairs) $1,000 Microwave $400 Central Vac $1,500 A/C Unit $5,000 Cost Parking Facilities Asphalt $15,000

74 Report from the Director of Public Works Re: Community Centr... Page 74 of 121 TOWNSHIP OF MUSKOKA LAKES Raymond Community Centre Asset Management Value $943, Year Capital Investment $56, Yr Avg. Building Condition Index 0.55 Facility Description Installation Date ESL Condition Gravel $1,200 Structural Poured Foundation Square Footage 5100 Opened in 1921 Year Captial Expense $8,800 $0 $6,500 $1,200 $0 $1,000 $1,900 $16,800 $6,200 $0 $14,500 Year BCI Year Cost

75 Report from the Director of Public Works Re: Community Centr... Page 75 of 121 TOWNSHIP OF MUSKOKA LAKES Torrance Community Centre Asset Management Value $1,500, Year Capital Investment $86, Yr Avg. Building Condition Index 0.52 Facility Description Installation Date ESL Condition Building Envelope Ext. Beveled Wood Siding Painted $15,000 Alumimum Fascia and Soffit $3,500 Eaves trough $1,500 Interior 8 Commercial Steel doors Commercial Aluminum Solid wood doors Fixed Thermal Window $1, Vinyl Windows $11,000 Kitchen Cupboards Upstairs $30,000 Kitchen Cupboards Downstairs $18,000 Fixtures 7 Bathroom Basins Toilets Urinals Triple SS Sink $1,000 2 SS Single Sinks $400 $400 1 SS Double Sink $800 Flooring Commercial Vinyl Tile $13,000 Ceramic Tile Broadloom Carpet $6,000 Roofing Fiberglass Base Shingles $18,000 Electrical Systems 400 Amp Service Breaker Style Year Year Generac Generator $10,000 Cost Lighting LED $6,000

76 Report from the Director of Public Works Re: Community Centr... Page 76 of 121 TOWNSHIP OF MUSKOKA LAKES Torrance Community Centre Asset Management Value $1,500, Year Capital Investment $86, Yr Avg. Building Condition Index 0.52 Facility Description Installation Date ESL Condition Year Mechanical Systems Septic System $18,000 2 Oil Fired Furnaces $10,000 Year Oil Tank $3,500 Air Exchanger $3,500 3 Ton A/C Unit $4,500 5 Ton A/C Unit $8,000 Central Vac $1,200 Range Hood $500 Ultra Voilet Disinfection Unit $1,200 Water Softener $2,500 Submersible Well Pump $2,500 2 Pressure Tanks $1,600 1 Pressure Tank $800 Appliances 2 Gas Hot Water Tanks &8 $2, $1,500 1 Refrigerator $1,000 2 Refrigerators $2,000 Commercial Dishwasher $7,500 Commercial Gas Stove $15,000 2 Microwaves $800 Residential Gas Stove $2,000 Out Buildings 2 Sheds $12,000 Parking Facilities Asphalt $50,000 Paving Stone Path $9,500 Cost Structural Block Foundation

77 Report from the Director of Public Works Re: Community Centr... Page 77 of 121 TOWNSHIP OF MUSKOKA LAKES Torrance Community Centre Asset Management Value $1,500, Year Capital Investment $86, Yr Avg. Building Condition Index 0.52 Facility Square Footage 6000 Description Installation Date ESL Condition Year Captial Expense $400 $13,500 $25,000 $0 $0 $18,000 $0 $0 $3,400 $0 $25,800 Year BCI Year Cost

78 Report from the Director of Public Works Re: Community Centr... Page 78 of 121 TOWNSHIP OF MUSKOKA LAKES Ullswater Community Centre Asset Management Value $656, Year Capital Investment $16, Yr Avg. Building Condition Index 0.23 Facility Description Installation Date ESL Condition Building Envelope Ext. Painted Wood Beveled Siding Painted $9, Aluminum Soffit $1,500 Wood Fascia and Soffit $2,500 Barrier Free Ramp $7,500 Interior 2 Commerial Steel Doors Residential Steel Doors Solid Wood Doors Hollow Wood Doors Vinyl Windows $6,000 2 Vinyl Windows $2,000 2 Vinyl Windows $1,400 5 Vinyl Windows $3,000 Kitchen Cupboards $18,000 Fixtures 3 Bathroom Basins Toilets Flooring Commercial Vinyl Tile $1,500 Commercial Lenoleum $15,000 Roofing Fiberglass Base Shingles $15,000 Electrical Systems 100 Amp Service Breaker Style Year Year Cost Mechanical Systems Septic System $12,000 Submersible Pump $1,200

79 Report from the Director of Public Works Re: Community Centr... Page 79 of 121 TOWNSHIP OF MUSKOKA LAKES Ullswater Community Centre Asset Management Value $656, Year Capital Investment $16, Yr Avg. Building Condition Index 0.23 Facility Description Installation Date ESL Condition Year Year Propane Furnace $5,000 Hot Water Tank $1,200 Pressure Tank $800 Ultra Violet Disinfection Unit $1,200 Water Softener $2,500 Appliances Residential Stove $1,000 Refrigerator $900 Microwave $400 Water Cooler $300 Parking Facilities Gravel $1,500 Structural Block Foundation Square Footage 3550 Captial Expense $0 $0 $0 $2,200 $11,500 $0 $0 $1,200 $1,500 $0 $0 Year BCI Cost

80 Report from the Director of Public Works Re: Community Centr... Page 80 of 121 TOWNSHIP OF MUSKOKA LAKES Walker's Point Community Centre Asset Management Value $1,275, Year Capital Investment $54, Yr Avg. Building Condition Index 0.39 Facility Description Installation Date ESL Condition Building Envelope Ext. Architectual Block Aluminum Beveled Siding $5,500 Aluminum Facia And Soffit $3,500 Eaves trough $2,000 Plastic Shudders $2,500 Paving Stone Walkway $4,500 Re Surfaced in 2016 Double Tennis Court $25,000 Interior 4 Commercial Exit Doors Solid Wood Doors Commercial Aluminum Doors Aluminum Windows $15,000 4 Aluminum Windows $5,000 Kitchen Cupboards $30,000 Fixtures 4 Bathroom Basins Toilets Urinals SS Triple Sinks $2,000 1 Maintenance Sink $500 1 Pot washer Tap $600 Flooring Commercial Vinyl Tile $15,000 Broadloom Carpet $7,500 Ceramic Tile Year Year Roofing Fiberglass Base Shingles $28,000 Cost Electrical Systems 600Amp Service Breaker Style

81 Report from the Director of Public Works Re: Community Centr... Page 81 of 121 TOWNSHIP OF MUSKOKA LAKES Walker's Point Community Centre Asset Management Value $1,275, Year Capital Investment $54, Yr Avg. Building Condition Index 0.39 Facility Description Installation Date ESL Condition Year Year 20 Commercial Electric Heaters $12, Ceiling Fans $4,500 Mechanical Systems Hot Water Tank $1,200 Commercial Range Hood $5,000 Water Treatment System $25,000 Submersible Pump $2,500 Septic $18,000 Appliances Commercial Dishwasher $8,500 2 Residential Stoves $2,000 1 Refrigerator $1,000 1 Refrigerator $1,000 Upright Freezer $1,000 Microwave $400 Water Cooler $200 Parking Facilities Ashpalt $40,000 Structural Slab on Grade Square Footage 5100 Captial Expense $5,000 $15,000 $0 $25,000 $2,200 $4,500 $0 $0 $0 $2,500 $0 Year BCI Cost

82 Report from the Director of Public Works Re: Community Centr... Page 82 of 121 TOWNSHIP OF MUSKOKA LAKES Windermere Village Hall Asset Management Value $222, Year Capital Investment $10, Yr Avg. Building Condition Index 0.44 Facility Description Installation Date ESL Condition Building Envelope Ext. Brick Aluminum Fascia and Soffit $1,600 Poured Concrete Front Steps Building Envelope Int. 3 Solid Wood Doors Wood Windows Upstairs $6,000 5 Wood Windows Basement $2,500 Concrete Vault Flooring Wood Flooring Fixtures 2 Bathroom Basins Toilets Roofing Fiberglass Base shingles $5,600 Electrical Systems 100 Amp Service Breaker Style Mechanical Ultra Violet Disinfection System $1,200 Pressure Tank $800 Sump Pump $800 Hot Water Tank $1,200 Year Septic System $10,000 Submersible Pump $2,500 Hvac Oil Fired Furnace $4,500 Oil Tank $1,800 Year Cost Structural Poured Foundation

83 Report from the Director of Public Works Re: Community Centr... Page 83 of 121 TOWNSHIP OF MUSKOKA LAKES Windermere Village Hall Asset Management Value $222, Year Capital Investment $10, Yr Avg. Building Condition Index 0.44 Facility Description Square Footage 1200 Opened in 1953 Installation Date ESL Condition Year Captial Expense $0 $0 $0 $0 $1,200 $0 $0 $0 $0 $9,600 $0 Year BCI Year Cost

84 Report from the Director of Public Works Re: Community Centr... Page 84 of 121 TOWNSHIP OF MUSKOKA LAKES Windermere CC Asset Management Value $643, Year Capital Investment $38, Yr Avg. Building Condition Index 0.54 Facility Description Installation Date ESL Condition Building Envelope Ext. Brick Aluminum Siding $8,000 Aluminum Facia and Soffit $3,000 Eaves trough $1,500 Rear Deck PT Lumber $5,000 Accessible Concrete ramp $4, Railing for Ramp $8, Interior 1 Commercial Steel Door Insulated Steel Doors Solid Wood Doors Hollow Wood Doors Vinyl Windows $2,000 2 Vinyl Windows $900 6 Wood Windows With Storms $6,000 Kitchen Cupboards $15,000 Flooring Commercial Linoleum Flooring $8,000 Ceramic Tile Broadloom Carpet $4,000 Fixtures 2 Toilets Basins Year Year 1 Triple SS Sink $1,000 1 Single SS Sink $400 Roofing Fiberglass Base Shingles $11,000 Cost Electrical Systems 200 Amp Service Breaker Style

85 Report from the Director of Public Works Re: Community Centr... Page 85 of 121 TOWNSHIP OF MUSKOKA LAKES Windermere CC Asset Management Value $643, Year Capital Investment $38, Yr Avg. Building Condition Index 0.54 Facility Description Installation Date ESL Condition Year Year Electric Baseboard Heaters $2,000 Mechanical Ultra Violet Disinfection Unit $1,200 Water Softener $2,500 Pressure Tank $800 Electric Hot Water Tank $1,200 Submersible Pump $2,500 Septic $11,000 Parking Facilities Asphalt $6,500 Gravel $800 Appliances Commercial Dishwasher $8,500 Refrigerator $1,000 1 Residential Stove $1,000 1 Residential Stove $1,000 2 Residential Hood Ranges $1,000 Structural Poured Foundation/Block Square Footage 3480 Captial Expense $12,000 $19,500 $0 $0 $0 $5,000 $0 $0 $0 $1,800 $0 Year BCI Cost

86 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Council MEETING DATE: October 12, 2017 SUBJECT: Duke House, 90 Joseph Street, Port Carling RECOMMENDATION: THAT the Committee of the Whole recommends the Township of Muskoka Lakes pursue Option for the Township property located at 90 Joseph Street, Port Carling; otherwise known as the Duke House. AND THAT the Committee of the Whole recommends that should the Township of Muskoka Lakes considers Option 1 or 2 the Township declares the lands and dwelling located at 90 Joseph Street, Port Carling, otherwise known as the Duke House as a surplus asset for disposal. APPROVALS: Date Signature Submitted By: Roger Young, 06/10/17 Original Signed By R. Young Director of Public Works Acknowledged: Steve McDonald, CAO 06/10/17 Original Signed By S. McDonald SUMMARY: During the 2017 Township of Muskoka Lakes budget process Council requested staff initiate a review and analysis of land and structural assets with potential for disposal. Further, in this discussion it was noted there was a strong interest in the potential disposal of the Duke House located at 90 Joseph Street, Port Carling. ORIGIN: Township of Muskoka Lakes Council Township of Muskoka Lakes Public Works BACKGROUND: The Duke House site is located at 90 Joseph Street in Port Carling and was originally constructed circa The property is approximately 0.43 acres and the two story dwelling is approximately 3100 square feet. Report from the Director of Public Works Re: Disposal of the... Page 86 of 121

87 The subject lands are zoned C5 Community Commercial Zone, Mixed Use. In 2007 the Township of Muskoka Lakes acquired the Duke House property for $434,178. Since the purchase of the facility in 2007 the Township has invested $457,877 in capital improvements at the site. Since 2007 the total Township investment at the site is $892,055. The current 2017 MPAC assessed value of the land and structure is $197,000. In 2016 the Township received a $51,000 FedNor grant through the Canada 150 Community Infrastructure Program to complete structural and architectural improvements at the Duke House. The Township operated the facility as a visitors centre from with operational expenses totaling $284,087 for the period. From 2008 present, The Muskoka Lakes Chamber of Commerce assumed the responsibility of operating the visitors centre with operational expenses totaling $426,868 for the period to date. DISCUSSION: As noted, during the 2017 Township of Muskoka Lakes budget process Council requested staff initiate a review and analysis of the potential for disposal of the Duke House. Township staff have considered a number of options for the disposal and offer the following for Councils consideration. Declaration of Surplus Asset As per Township of Muskoka Lakes Policy C-LS-01 Sale and Other Disposition of Land Council must first declare the property as a surplus asset. Policy C-LS-01 states prior to selling any land, Township Council shall pass a resolution declaring the land to be surplus; and that the resolution shall also specify the method of disposition of the surplus land. The method of disposition may include auctions, tendering, requests for proposals, listing with real estate agents, direct sale to an abutting landowner, or any other method available under the laws of the Province of Ontario. FedNor Canada 150 Community Partnership Program In 2016 the Township received a $51,000 FedNor grant through the Canada 150 Community Infrastructure Program to complete structural and architectural improvements at the Duke House. These improvements were completed in late 2016 / early The terms and conditions of the Canada 150 grant with respect to the retention/disposal of the asset are as follows: The recipient shall retain title to, and ownership of any assets, including Intellectual property, the cost of which has been contributed to by the Minister under this agreement and, save as herein otherwise provided, shall not dispose of same for a minimum of six (6) years after the expiry or termination of this agreement without the prior written consent of the Minister, which consent may include conditions. Following 2017 budget process discussion on the disposal of the Duke House Township staff engaged FedNor on the requirements of disposal following the application of the Canada 150 Community Partnership Program grant funding. FedNor has responded that the funding would not require reimbursement to the Government of Canada if the asset is disposed to and retained within the public domain; and further, the funding would require reimbursement should the asset be disposed to a private sector entity. Report from the Director of Public Works Re: Disposal of the... Page 87 of 121

88 RECOMMENDATION: That the Committee of the Whole consider the following options for the future of the Duke House. Option 1 Sale of the Duke House by the Township Following the declaration of the asset as surplus to the Township and as per Policy C-LS-01 Township staff would be required to obtain at least one appraisal of the fair market value provided for consideration. Marketing, agreements and potential purchaser liaison would be completed by Township staff. Option 2 Sale of the Duke House by Request for Proposal to engage the services of a Realtor Following the declaration of the asset as surplus to the Township and as per Policy C-LS-01 Township staff would issue a Request for Proposal for Realtors to consider. Marketing, agreements and potential purchaser liaison would be provided by the Realtor. Option 3 Retain the Duke House and offer the property for lease The Township could consider offering the site for lease. Staff recommend the lease be completed so all expenses both operational and capital are borne exclusively by the Leasee. The lease would contain requirements and expectations for the state of infrastructure and maintenance of the site. Declaration of Surplus Asset That the Committee of the Whole recommends that should the Township of Muskoka Lakes considers Option 1 or 2 the Township declares the lands and dwelling located at 90 Joseph Street, Port Carling, otherwise known as the Duke House as a surplus asset for disposal. FINANCIAL: The three options noted provide unique benefits and impacts with respect to both staff and financial resources. Option 1 Sale of the Duke House by the Township Eliminates the expense associated with realtor commission Includes an expense associated with completing an appraisal Includes an expense and resource allocation of staff time Option 2 Sale of the Duke House by Request for Proposal to engage the services of a Realtor Eliminates the expense and resource allocation of staff time Eliminates the expense associated with completing an appraisal Includes an expense associated with realtor commission Option 3 Retain the Duke House and offer the property for lease Eliminates the various expenses associated with the sale of the property Includes an expense associated with developing and administrating the lease Offers the Township an opportunity to recover a portion of the past capital expenditures Disposal could be considered in the absence of an appropriate Leasee Report from the Director of Public Works Re: Disposal of the... Page 88 of 121

89 CONTACT: Roger Young, Director of Public Works Ext. 250 TOWNSHIP STAFF CONSULTED: Steve McDonald, CAO Ext. 272 Shannon Johnson, Treasurer Ext. 210 Jake Vincent, Facilities Foreman Ext. 278 ATTACHMENTS Attachment A FedNor Canada 150 Partnership Program letter dated August 10, 2017 Report from the Director of Public Works Re: Disposal of the... Page 89 of 121

90 Report from the Director of Public Works Re: Disposal of the... Page 90 of 121

91 COMMITTEE OF THE WHOLE AGENDA REPORT TO: MEETING DATE: October 12, 2017 SUBJECT: Mayor Furniss and Members of the Committee of the Whole Renewal of a License Agreement for existing encroachments, SANGWIN, Roll # RECOMMENDATION: It is recommended that the Committee of the Whole recommend to Township Council that tentative approval be given for the renewal of a License Agreement for existing encroachments of a framed cottage and deck situated on an Original Road Allowance leading to Three Mile Lake between Lots 5 and 6, Concession 7 (Watt) with Greta Sangwin ( ) subject to the conditions provided in Township Council Policy C-LS-07 for License Agreements and the details of the staff report dated October 12, APPROVALS: Date Signature Submitted By: Teri Guthrie Clerk s Assistant 21/09/17 Original signed by T. Guthrie Approved By: Cheryl Mortimer, Clerk 05/10/17 Original signed by C. Mortimer Acknowledged: Steve McDonald, CAO 05/10/17 Original signed by S. McDonald SUMMARY: Based on the standards of Township Policy C-LS-07 (License Agreements) it is recommended that the Township provide tentative approval for the renewal of this agreement. ORIGIN: The property at 1052 Cove Road, Unit 1 was recently sold. This property is subject to a license agreement for the encroachment of a framed cottage and deck situated on an Original Road Allowance leading to Three Mile Lake. The new property owner has submitted an application to renew the agreement. BACKGROUND: On December 16, 2016, Council ratified Resolution COW-7-17/11/16 from the November 17, 2016 Committee of the Whole meeting to authorize a renewal of a license agreement for the subject property and encroachments. At this time, the application was a renewal of an existing agreement with the former property owners. The property has now been transferred again. The license agreement application process with the former owners was not yet finalized prior to the sale to Greta Sangwin. Details of the license agreement: Property Owner s Legal Description: Concession 7, Part Lot 6, Parts 3 and 7 on 35R Property Owner: Greta Sangwin Encroachments of a framed cottage and deck situated on an Original Road Allowance leading to Three Mile Lake, described as Part 4 on 35R License agreement is non-transferable and will terminate December 31, 2028 Annual fee of $ for the years 2017 and 2018 and will be determined thereafter by Council Property owner will be required to submit yearly proof of limited liability insurance naming the Township as insured in the amount of no less than two million dollars ($2,000,000.00) Civic Address Cover Road Unit 1 Report from the Clerk Re: Renewal of a License Agreement for... Page 91 of 121

92 Senior Staff Comments: The Director of Public Works, Development Services Coordinator and the Director of Planning have no objection to renewing the license agreement with the new property owners. FINANCIAL: The annual fee for the license agreement will be $ for the years 2017 and 2018 and will be determined thereafter by Council. Report from the Clerk Re: Renewal of a License Agreement for... Page 92 of 121

93 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: Port Carling Health Hub Lower Level RECOMMENDATION: That Committee of the Whole recommend to Council Option being the direction to staff regarding the lower level of the Port Carling Health Hub. APPROVALS: Date Signature Submitted By: Steve McDonald, CAO October 12, 2017 ORIGIN: BACKGROUND: The Port Carling Health Hub was opened in March of The lower level was not finished at the time of construction as a tenant(s) had not been secured. Staff is seeking direction on how to proceed. The head lease requires that The Property and Premises shall be used primarily and substantially for a health Clinic for use by the public. In that regard, since the building has been opened, several health related practitioners, as well as the District of Muskoka Community Services Department has expressed interest in the lower level. These interested parties have heard of the space via word of mouth as the Township has not actively marketed the space to date. Discussions with the District have been ongoing and they have provided a draft of the improvements they would require to utilize approximately half of the lower level. Discussions with all parties to date have alluded to the tenant being responsible for leasehold improvements. The District has advised that they would be able to pay annual rent of $12,000 only with no contribution to leasehold improvements. Potential program areas to be offered by the District include children s programs, outreach and seniors services. Report from the CAO Re: Port Carling Health Hub - Lower Leve... Page 93 of 121

94 The building contractor has provided a budgetary cost estimate of $50 to $85 per square foot to bring the lower level from its current base building finishes to finished turn-key space. This estimate is based on similar materials and finishes to those used in the upper level. Common area costs i.e. washrooms, elevator room, mechanical room, etc. of approximately 1,200 ft² will be the Townships responsibility. Available Funds (at 9/22/17) Township Reserve $200,080.00¹ Community Donations in Trust $105, /3 Portion of Brock & Willa Trust $ 21, ¹The Township Reserve consists of budgeted amounts of $50,000 in 2012 to 2014, approved contributions from the 2016 budget to cover expenses related to the driveway construction and building permit and accumulated interest. These funds are most appropriately within Council control. Based on approximately 17 months of operations, operating costs for the first floor of the building are estimated to be $21,000 annually. This includes a minimal amount of heat and hydro for the lower level. It is expected that operating costs for the lower level would be similar. A basic financial analysis is shown $85/ft² Leaseholds 3,000 ft² $150,000 $255,000 Less Common Area ($60,000) ($102,000) 10 year payback $9,000/yr. $15,300/yr. Operating Costs $21,000 $21,000 Total Cost/yr. $30,000 $36,300 Required rent for 1,500 ft² rentable space $20 $24.20 As illustrated in the table above, if the Township was to undertake the leasehold improvements, a rent of $20 to $24 per ft², for ten years, would be required to recover leasehold improvements and operating costs. Report from the CAO Re: Port Carling Health Hub - Lower Leve... Page 94 of 121

95 The most pressing matter requiring direction is whether to proceed with an arrangement with District Community Services for use of the space. Even though only 750 ft² are proposed to be used, it would seem logical that the Township would complete all required leasehold improvements at the same time. It should be noted that the Districts proposed use may not be compatible with other prospective tenants thereby reducing the potential tenant pool. If the direction is to not proceed with an arrangement with District Community Services at this time, it is proposed that the Township initiate actively marketing the space through its various communication channels. Option 1 That staff be directed to negotiate a lease agreement with the District of Muskoka Community Services Department for use of the lower level of the Port Carling Health Hub and that necessary leasehold improvements be completed. Option 2 That staff be directed to actively market the lower level of the Port Carling Health Hub to health related practitioners, and if not successful in obtaining a tenant(s) within the first quarter of 2018, report back with further options. FINANCIAL: As noted. Report from the CAO Re: Port Carling Health Hub - Lower Leve... Page 95 of 121

96 COMMITTEE of the WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: SALVATION ARMY CHRISTMAS KETTLES REQUEST - THE ROTARY CLUB OF BRACEBRIDGE MUSKOKA LAKES RECOMMENDATION: That Committee of the Whole recommend to Township Council to waive Standard 2 of Township Policy C-CAO-14 (Directive on Fundraising Campaigns) to permit the 2017 request from the Rotary Club of Bracebridge - Muskoka Lakes to facilitate the Salvation Army Christmas Kettle Fundraising Program in the Township of Muskoka Lakes. And further that this resolution delegates authority to the Clerk to provide approval for the Salvation Army s annual Christmas Kettles request in future years provided no changes are made to Township policies and procedures relating to the request and provided there are no more than four requested tag days per year for this fundraising event. APPROVALS: Date Signature Submitted By: Cheryl Hollows, Corporate October 5/17 Original signed by C. Hollows Assistant Submitted By: Cheryl Mortimer, Clerk October 5/17 Original signed by C. Mortimer Acknowledged: Steve McDonald, CAO October 5/17 Original signed by S. McDonald SUMMARY: ORIGIN: BACKGROUND: That consideration is given to waive Standard 2 of Township Policy C-CAO-14 (Directive on Fundraising Campaigns) to permit the request from the Rotary Club of Bracebridge - Muskoka Lakes to facilitate the Salvation Army Christmas Kettle Fundraising Program in the Township of Muskoka Lakes. Correspondence was received from the Rotary Club of Bracebridge - Muskoka Lakes, a copy of which is attached. Township Policy C-CAO-14 (Directive on Fundraising Campaigns) allows eligible groups one tag day event per calendar year. A copy of the policy is attached. The Rotary Club of Bracebridge Muskoka Lakes oversees the Salvation Army Christmas Kettle Fundraising Program in the Township. They have requested Report from the Clerk Re: The Rotary Club of Bracebridge-Mus... Page 96 of 121

97 Page 2 Report Re: Regional Municipality of Niagara Correspondence four Saturday event days as follows: December 2, December 9, December 16 and December 23, Staff is also recommending that this resolution provide delegation to the Clerk to approve the Salvation Army s annual Christmas Kettles request in future years provided no changes are made to Township policies and procedures relating to the request and provided there are no more than four requested tag days per year for this fundraising event. FINANCIAL: N/A Report from the Clerk Re: The Rotary Club of Bracebridge-Mus... Page 97 of 121

98 Report from the Clerk Re: The Rotary Club of Bracebridge-Mus... Page 98 of 121

99 C-CAO-14 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES TOWNSHIP COUNCIL POLICY Directive on Fundraising Campaigns AUTHORITY: APPROVED: REVISED: Township Council Res. No: C-5-06/02/06 Res. No: C-7-26/06/07 Date: February 6, 2006 Date: June 26, 2007 PURPOSE: To provide a consistent and streamlined response to requests for public fundraising campaigns of various types. POLICY: That the Township Council delegate to the Chief Administrative Officer (CAO) the authority to approve tag days and to generally respond to requests from legitimate community and charitable groups to designate days for their public fundraising campaigns. DEFINITIONS: Tag Day is a day designated by a community group to fundraise on behalf of their organization. RESPONSIBILITIES: CAO or his designate. STANDARDS: 1. Fundraising days designated for groups such as minor hockey, cadets, scouts and guides and other such groups known as tag days shall be designated by the CAO or his designate provided that individual days shall not conflict between groups. Community groups must demonstrate a direct local benefit. 2. A group is permitted to hold one tag day per calendar year. 3. Township Council will not make public proclamations for any fundraising campaign or promotion of social causes. 1 CROSS REFERENCE: Management and Services Committee Resolution Number MSC , Confirming By-law number , Management and Services Committee Resolution Number MSC-4-06/06/07 The Corporation of the Township of Muskoka Lakes TOWNSHIP POLICY C-CAO-14 Page 1 of 1 Report from the Clerk Re: The Rotary Club of Bracebridge-Mus... Page 99 of 121

100 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Committee of The Whole MEETING DATE: October 12, 2017 SUBJECT: Lease Agreement with the West Muskoka Food Bank Glen Orchard Community Centre. RECOMMENDATION: THAT Committee of the Whole recommends that the Township Council approve the Lease Agreement between the Township of Muskoka Lakes and the West Muskoka Food Bank as an as is basis for the use of the basement at the Glen Orchard Community Centre. AND further that the monthly rental fee be based on Option ; AND further that the Mayor and Clerk be authorized to execute and affix the Corporate Seal to the Lease Agreement on behalf of the Municipality. APPROVALS: Date Signature Submitted By: Annette McLeod, Oct 03, 2017 Original Signed By A.McLeod PW Ops Assistant Acknowledged by: Roger Young, Oct 03, 2017 Original Signed By R.Young Director of Public Works Acknowledged: Steve McDonald, CAO Oct 04, 2017 Original Signed By S.McDonald SUMMARY: ORIGIN: The West Muskoka Food Bank requests renewal of their lease agreement for Oct 1, 2017 to September 31, Terry Chute, Chair of the West Muskoka Food Bank requested renewal of the lease agreement for use at the Glen Orchard Community Centre on September 15 th, BACKGROUND: The West Muskoka Food Bank is a volunteer organization that was formed 4 ½ years ago in response to the need in West Muskoka for assistance with food and groceries. The Lease Agreement between the Township of Muskoka Lakes and the West Muskoka Food Bank is leased on an as is basis for the use of the basement of Report from the Director of Public Works Re: West Muskoka Fo... Page 100 of 121

101 the Glen Orchard Community Centre. The basement would allow them to store all of their food, supplies, refrigerator and freezer in one room giving them space to spare for the beginnings of a possible thrift store. FINANCIAL: Currently their hours of operation are on Friday mornings from 9:00 am to 11:00 am and Thursday evenings from 6:00 pm to 8:00 pm. Township staff proposes the following two options: Option 1 -A monthly rental fee in the amount of $98.00 plus HST. A financial analysis was done; a comparison between 2015 and 2016 heat and hydro costs. There was total annual expense increase of $1, or $98.00 per month. (increase heat $820 & hydro $360) Option 2 - No charge rental A sufficient certificate of insurance is to be provided to the Township. Report from the Director of Public Works Re: West Muskoka Fo... Page 101 of 121

102 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: Strategic Emergency Response Plan Emergency Management RECOMMENDATION: That Committee of the Whole recommend to Township Council that By-law be accepted and that By-law be repealed APPROVALS: Date Signature Submitted By: Richard Hayes, Fire Chief Sept 27/17 Original signed by R. Hayes Acknowledged: Steve McDonald, CAO Sept 27/17 Original signed by S. McDonald ORIGIN: BACKGROUND: ANALYSIS: FINANCIAL: Muskoka Lakes Emergency Control Group (MLECG) The MLECG met on September 26 in order to comply with the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended. At this meeting the Community Emergency Management Coordinator and Alternates presented an updated Plan for the MLECG to consider. This updated plan is an All Hazards plan centered on the principles of Incident Management Systems (IMS). This change to an IMS model is an initiative that is being encouraged by the office of the Ontario Fire Marshal & Chief of Emergency Management. This process is an administrative function and provides avenue for compliance with the Act. With an updated plan, the provision of an updated by-law is appropriate. There are no financial implications associated with the update to this plan. Report from the Fire Chief Re: Strategic Emergency Response... Page 102 of 121

103 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES Strategic Emergency Response Plan Date approved by Township Council: Motion #: By-law #: Last Revision Date: Report from the Fire Chief Re: Strategic Emergency Response... Page 103 of 121

104 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 TABLE OF CONTENTS SECTION 1 EXECITIVE SUMMARY.. 3 Disclaimer 3 Introduction. 3 Background. 3 Muskoka Lakes Emergency Control Group 4 Plan Maintenance. 4 Annual Compliance.. 4 Internal Procedures... 5 Distribution of Emergency Plan 5 SECTION 2 HAZARDS, AIM, AUTHORITY, PRECEDENCE, STRUCTURE, UPDATES... 5 Introduction. 5 Hazards... 5 Aim.. 6 Authority. 6 Command Structure. 7 SECTION 3 DECLARATION OF AN EMERGENCY... 7 Actions Prior to Declaration.. 7 Scales of Emergency.. 8 Declaring and Emergency Termination of an Emergency 9 SECTION 4 REQUESTS FOR ASSISTANCE Mutual Assistance Agreements Current Agreements.. 10 Execution of Mutual Assistance Agreements 10 Assistance From the Province Emergency Management Ontario Assistance From the Federal Government Report from the Fire Chief Re: Strategic Emergency Response... Page 104 of 121 Page 1.

105 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 APPENDICES 1 Definitions 2 Control Group Alert Procedures 3 Muskoka Lakes Emergency Operations Centre 4 Municipal Emergency Considerations and Emergency Declaration Check List 5 Emergency Plan Support Services Directory 6 District Emergency 7 Provincial Emergency 8 Incident Management System 9 Incident Command 10 Logistic Section 11 Finance and Administration Section 12 Operations Section 13 Planning Section 14 Disaster Recovery Assistance Programs: Resident and Municipal 15 Critical Infrastructure 16 Emergency Evacuation Plan 17 Activation of Relief Centres 18 Power Outages Response Plan 19 Chemical, Biological, Radio Active, Nuclear Response Plan 20 Influenza Pandemic Response Plan 21 Mass Casualty Response Plan 22 Media Plans 23 Fuel Management Plan 24 Township Fleet 25 Red Cross Agreement 26 EMO Contact Information 27 Emergency Plan Distribution 28 Public Water Taps - Sources 29 By-law # Adopt Emergency Plan 30 Pet Management Plan 31 Livestock Management Plan 32 Emergency Operations Radio Frequencies Report from the Fire Chief Re: Strategic Emergency Response... Page 105 of 121 Page 2.

106 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 SECTION 1 - EXECUTIVE SUMMARY Disclaimer This Muskoka Lakes Strategic Emergency Response Plan and Program was adopted by the Council of The Corporation of the Township of Muskoka Lakes to comply with the Emergency Management and Civil Protection Act, R.S.O. 1990, c.e.9, as amended. The Township of Muskoka Lakes has spent considerable amount of time and efforts in this Strategic Emergency Response plan, however we cannot consider every emergency and we will respond to all emergencies in the best way possible; As such this plan is considered an all hazards approach. The Muskoka Lakes Strategic Emergency Response Plan and Program is the property of The Corporation of the Township of Muskoka Lakes and may not be reproduced in whole or in part without the prior written consent of the Township. Introduction This Emergency Management Plan and Program has been prepared in order to provide key officials, agencies and departments within the Township of Muskoka Lakes with a general guideline to the initial response to an emergency and an overview of their responsibilities during an emergency. For this plan to be effective, it is important that all concerned be made aware of its provisions and that every official, agency and department be prepared to carry out their assigned functions and responsibilities in an emergency. The following paragraphs provide an overview of the background and some of the highlights of this plan. Background The Emergency Management & Civil Protection Act R.S.O c.e.9, as amended provides the authority to municipalities to formulate and implement Emergency Plans. The legislation states that a Head of Council may declare that an Emergency exists within a municipality and may take such action as may be deemed necessary and are not contrary to law to protect the property, health, safety and welfare of the inhabitants of the Emergency area. Municipalities routinely respond to situations that require responses from fire, police, ambulance, and public works. Large-scale emergencies such as chemical spills, plane crashes, tornadoes and floods can severely deplete available resources and require additional personnel, equipment and expertise. In cases such as these, an Emergency Plan must be implemented. Response to a large-scale Emergency requires an assessment of the situation, an effective determination of resources required, and the efficient deployment and management of these resources. The primary role of Township government in an Emergency is to provide the organizational framework within which the coordinated response will take place, thereby reducing the impact of the Emergency on the inhabitants within the Township. Report from the Fire Chief Re: Strategic Emergency Response... Page 106 of 121 Page 3.

107 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 Muskoka Lakes Emergency Control Group (MLECG) Composition of the MLECG The ECG is comprised of the following persons or their delegates; Head of Council Chief Administrative Officer Emergency Information Officer Economical Development Officer Human Resources Director of Finance Municipal Clerk Director of Public Works Director of Planning Fire Chief/ CEMC Deputy Fire Chief / Alt. CEMC Fire Prevention Officer / Emergency Management / Alt. CEMC Recording Secretary Plan Maintenance The Community Emergency Management Coordinator (CEMC) maintains the master copy of this Plan. Each time major revisions are made to the plan, it must be forwarded to the Township Council for approval. It is the responsibility of each person, agency, service or department named within this Emergency Plan to notify the Muskoka Lakes CEMC forthwith, of any administrative changes. Annual Compliance The Township of Muskoka Lakes is required under the Emergency Management Civil Protection Act to; Meet annually as an Emergency Control Group Conduct Training and Testing of the Emergency Response Plan Report from the Fire Chief Re: Strategic Emergency Response... Page 107 of 121 Page 4.

108 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 Review and Update Emergency Response Plan as necessary Internal Procedures Each Muskoka Lakes service involved with this Emergency Plan is expected to prepare functional emergency procedures or guidelines outlining how it will fulfill its responsibilities during an emergency. Each Muskoka Lakes service shall ensure that it designates a member of its staff to maintain and update its own emergency procedures or guidelines. Distribution of Emergency Plan Programs The CEMC shall be responsible for the distribution and tracking of the Emergency Plan Programs. The plan will normally be updated on an annual basis. If any section of the plan requires an amendment between the annual updates, it will be forwarded to the plan holder as soon as they are available. SECTION 2 - HAZARDS, AIM, AUTHORITY, PRECEDENCE, COMMAND STRUCTURE, AND UPDATES Introduction The Township of Muskoka Lakes maintains an active Emergency Management Program. The purpose of this program is to protect and preserve life and property during times of crisis, by providing efficient, coordinated emergency services and responsible decision-making. The program will also provide for training of Township staff as required, and for external agencies to the extent practicable. The program will permit coordination of community-based exercises and outreach at the township level. The Emergency Management Program is further designed to ensure that all agencies that may become involved in an Emergency are fully aware of their respective roles and responsibilities and are capable of fulfilling their assigned tasks. The program also provides for the creation of subordinate plans that are deemed to be part of the Muskoka Lakes Emergency Program, and a mechanism to ensure the updating and testing of all Township plans. The Muskoka Lakes Emergency Response Plan is an important element of this program as it provides a framework of activity to ensure that the objectives of the program are met. Hazards The Emergency Management & Civil Protection Act R.S.O c.e.9, as amended defines an emergency as a situation caused by the forces of nature, an accident, an intentional act or otherwise that constitutes a danger of major proportions to life or property. While most emergencies could occur within the Township of Muskoka Lakes, those most likely to occur were identified in the All Hazards Identification and Risk Assessment analysis undertaken by the Muskoka Lakes Emergency Control Group. They are as follows; Report from the Fire Chief Re: Strategic Emergency Response... Page 108 of 121 Page 5.

109 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, Energy Emergency (summer) 2. Energy Emergency (winter) 3. Floods 4. Hazardous Materials (transportation/fixed site) 5. Forest Fires 6. Human Health Emergencies (pandemic) 7. Ice/Sleet Storms 8. GTA Event Aim The aim of the Township of Muskoka Lakes Emergency Plan is an All Hazards Approach Plan of action for the efficient deployment and coordination of the Township of Muskoka Lakes services, agencies and personnel to provide the earliest possible response in order to: 1. Protect and preserve life and property; 2. Assist other Area Municipalities as requested; 3. Minimize the effect of the emergency on the Township of Muskoka Lakes; 4. Restore essential services; and, 5. Maintain services in the unaffected areas of the Township of Muskoka Lakes. Authority The Emergency Management & Civil Protection Act R.S.O c.e.9, as amended, outline the requirements for the Emergency Planning in Ontario. The Act states: The Head of Council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area. As enabled by the Emergency Management & Civil Protection Act R.S.O c.e.9, as amended, this Emergency Plan and its elements have been: Report from the Fire Chief Re: Strategic Emergency Response... Page 109 of 121 Page 6.

110 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, Issued under the authority of The Corporation of the Township of Muskoka Lakes By- Law Filed with Emergency Management Ontario, Ministry of Community Safety and Correction Services. Command Structure See Appendices 8-13 for Position Descriptions EOC Commander Public Information Officer Liasion Officer Safety Officer Operations Section Planning Section Logistics Section Finance/Admin Section SECTION 3 DECLARATION AND TERMINATION OF AN EMERGENCY See Appendix 4 for Activation Criteria Check List Action Prior to Declaration When an emergency exists, but has not yet been declared to exist, Township Municipal employees may take such action(s) under this Emergency Management Plan and Program as may be necessary to protect the lives and property of the inhabitants of the Township of Muskoka Lakes. Report from the Fire Chief Re: Strategic Emergency Response... Page 110 of 121 Page 7.

111 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 Scales of Emergency SCALE OF EMERGENCY An incident, or threat of an incident that: can be controlled by the first response agencies does not require evacuation, other than any involved structures or the immediate outdoor area is confined to a small area and poses a limited threat to life or property PLAN IMPLEMENTED No Plan implemented; first responders can control situation WHO RESPONDS Local response agencies An incident, or threat of an incident that: involves a greater hazard or larger area that poses a potential threat to life, limb, property or the environment Local Municipal Plan implemented Local response agencies MLECG that may require a limited evacuation of the surrounding area that warrants the gathering of the MLECG to make key decisions External agencies, including District of Muskoka, as required that may require Mutual Aid and/or help from some District agencies A large-scale emergency (or threat of) that: is beyond the response capability of the local municipality, and/or; crosses the boundaries or (or impacts a large part of) two or more municipalities, and/or; District Plan implemented First response agencies Muskoka Support Group District agencies the Head of Council of the local municipality requests the District Plan be implemented, and/or; requires extraordinary actions or expenditures of money by one or more District service as a result of an incident that immediately or rapidly develops into a District level emergency, without prior declaration of an Area Municipality such as a pandemic or large-scale emergency. Affected Area Municipal Control Groups External agencies as required the District Chair may declare a District emergency. A large-scale emergency (or threat of) that: is beyond the response capability of the District, or; the emergency crosses two or more municipal boundaries, or; the District Chair requests the Provincial Plan to be implemented, or; the Premier of Ontario implements the Provincial Plan. Provincial Plan implemented All of the above, plus, Provincial and Federal agencies as required Report from the Fire Chief Re: Strategic Emergency Response... Page 111 of 121 Page 8.

112 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 Declaring an Emergency The Head of Council has the authority to declare that a municipal emergency exists within the boundaries of The Township of Muskoka Lakes. This decision is made in consultation with other members of the MLECG. Prior to the declaration of an emergency If declaration is declared, the Head of Council will notify; 1. The Office of the Fire Marshal and Emergency Management through the Provincial Emergency Operations Centre (duty officer); 2. The District Chair 3. Township Council 4. Public through various means of media; and 5. Neighboring municipal officials, as required. With the direction of the EOC commander the Head of Council of the Township of Muskoka Lakes may request assistance from the District Municipality of Muskoka by contacting the District Chair without activating the Muskoka Emergency Response Plan. When the resources of the Township of Muskoka Lakes are deemed insufficient to control the emergency, the Head of Council may request the District Chair or the District Chief Administrative Officer activate the Muskoka Emergency Response Plan. Termination of an Emergency A Municipal Emergency may be terminated at any time by; 1. The Head of Council; or 2. The Township of Muskoka Lakes Council; or 3. The Premier of Ontario Upon Termination of a Municipal Emergency the Head of Council will notify 1. The Office of the Fire Marshal and Emergency Management through the Provincial Emergency Operations Centre (duty officer); 2. The District Chair 3. Township Council 4. Public through various means of media`; and 5. Neighboring municipal officials, as required. Report from the Fire Chief Re: Strategic Emergency Response... Page 112 of 121 Page 9.

113 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 SECTION 4 - REQUEST FOR ASSISTANCE General Mutual Assistance Agreements The Emergency Management & Civil Protection Act R.S.O c.e 9, as amended, authorizes municipalities to enter into agreements wherein each party may provide assistance, in the form of personnel, services, equipment and material, if called upon to do so by a requesting Municipality in times of emergency. Mutual Assistance Agreements enable Municipalities, in advance of an Emergency, to set the terms and conditions of the assistance which may be requested or provided. Municipalities requesting and providing assistance are therefore not required to negotiate the basic terms and conditions under stressful conditions and may request, offer and receive assistance according to predetermined and mutually agreeable relationships. Current Agreements It is intended that Mutual Assistance Agreements will be established with all Area Municipalities, First Nations Communities, and neighboring communities including but not limited to; Parry Sound, Huntsville, Bracebridge, Gravenhurst, Georgian Bay, Seguin, and Simcoe County Execution of Mutual Assistance Agreements The EOC Commander, on advice from the MLECG, makes the final determination to ask for assistance from a neighboring Municipality. The EOC Commander also makes the decision to provide assistance to a neighboring Municipality under a Mutual Assistance Agreement. Report from the Fire Chief Re: Strategic Emergency Response... Page 113 of 121 Page 10.

114 The Corporation of the Township of Muskoka Lakes Strategic Emergency Response Plan September, 2017 Assistance from the Province of Ontario Request for Provincial Assistance See Appendix 27 for Contact Information Assistance may be requested from Emergency Management Ontario at any time through the Provincial Emergency Operations Centre (PEOC). Emergency Management Ontario maintains a 24-hour duty roster and can co-ordinate assistance from a number of Provincial agencies and the Federal Government, including Military Aid to the Civil Authority. The CEMC should contact the Emergency Management Ontario Sector Representative for advice on the next steps. Emergency Management Ontario Upon the declaration of an Emergency by the Head of Council, Emergency Management Ontario will deploy a liaison team to the MLECG. This team will provide advice and assistance to the MLECG. Assistance from the Federal Government Requests for personnel or resources from the Federal Government must be submitted through the Province of Ontario. Federal assistance will only be provided once the resources of the Province have been exhausted. Financial assistance for natural disasters is available through the Federal Government s Disaster Financial Assistance Fund. This assistance is initiated by the Province. Financial Assistance Fund it is necessary that all financial documents be gathered and kept throughout the event. All financial documents will then be submitted to the Finance and Administration section for consolidations and reconcile them for submission to the Government for funding. Report from the Fire Chief Re: Strategic Emergency Response... Page 114 of 121 Page 11.

115 THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES BY-LAW NUMBER Being a by-law to repeal and replace by-law , which is a by-law to establish an Emergency Management Program for the Township of Muskoka Lakes. WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended, provides that every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program; AND WHEREAS Section 2.1(2) outlines the contents of a program being, an emergency plan as required by section 3, training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities, public education on risks to public safety and on public preparedness for emergencies, and any other element required by the standards for emergency management programs set under section , c. 14, s. 4. AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended, provides that every municipality shall formulate an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by-law adopt the emergency plan; AND WHEREAS Section 3(6) of the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended, outlines that, every municipality shall review and, if necessary, revise its emergency plan every year. 2002, c. 14, s. 5 (3). AND WHEREAS Section 4(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended, provides that the head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area; AND WHEREAS it is deemed in the public interest to establish an Emergency Plan in order to ensure, by prior arrangements, the activation and effective co-ordination of municipal services of the Township of Muskoka Lakes in the event of an emergency occurrence or the threat thereof; DRAFT AND WHEREAS it is deemed expedient to establish an Emergency Management Program for the Township of Muskoka Lakes; NOW THEREFORE the Council of The Corporation of The Township of Muskoka Lakes enacts as follows: 1. That the Strategic Emergency Response Plan attached hereto as Schedule A, with appendices, is hereby adopted and forms part of this by-law. 2. That the Head of Council is hereby empowered to declare an emergency within the Township of Muskoka Lakes in accordance with the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9 and the Township Strategic Emergency Response Plan. 3. That a committee to administer the Strategic Emergency Response Plan, known as the Muskoka Lakes Emergency Control Group is hereby established and is composed as set out in Section 1 of the Plan, attached hereto. 4. That the Muskoka Lakes Emergency Control Group is authorize to amend the plan and its appendices from time to time, as necessary. Report from the Fire Chief Re: Strategic Emergency Response... Page 115 of 121

116 By-law Page 2 5. That the Fire Chief be designated as the Muskoka Lakes Community Emergency Management Coordinator, the Fire Prevention Officer/Emergency Management be designated as the first alternate and the Deputy Fire Chief be designated as the second alternate. 6. That By-law is hereby repealed. Read a first, second and third time and finally passed this 17th day of November, Don Furniss, Mayor Cheryl Mortimer, Clerk DRAFT Report from the Fire Chief Re: Strategic Emergency Response... Page 116 of 121

117 Shannon THE TOWNSHIP OF MUSKOKA LAKES PUBLIC LIBRARY BOARD MINUTES OF THE REGULAR MEETING - Wednesday, July 19, 2017 A Regular Meeting of the Library Board was held on Wednesday, July l9, 2017, at 1:00 p. m. in the Elizabeth H. Glen Heritage Room, Norma and Miller Alloway Muskoka Lakes Public Library, Port Carling, Ontario. PRESENT: Donelda Hayes Councillor,Chairperson Christine Featherstone Patricia Gidley Shirley Gordon Douglas McIntyre Vice-Chairperson - Cathy Duck CEOȘecretary/Treasurer REGRETS: Jean Ann Baranik Deputy Vice-Chairperson Sandy Tozer Spence 1. CaH to Order a. Chairperson D. Hayes called the meeting to order at 1:06p.m. 2. Adoption of Agenda a. Consideration of a resolution to adopt the Library Board agenda. Resolution Number 1-7/ 19/2017 Moved by S. Gordon; Seconded by D. McIntyre; be it resolved that the Library Board agenda dated Wednesday, July 19, 2017 be adopted. Carried. 3. Disclosure of Interest a. None declared. 4. Guest Johnson. Township Treasurer A presentation to the Library Board showing the cost savings and service improvements if the Library follows the Township and moves away from the MOU with the District Municipality of Muskoka. a. Consideration of a resolution to withdraw from the existing MOU with the District Municipality of Muskoka. Resolution Number 2-7/19/2017 Moved by D. McIntyre; Seconded by S. Gordon; be it resolved that the Library Board adopts the following: Whereas the Library leaving the District IT to go with the new Township of Muskoka Lakes IT provider will result in lower costs, better technical support and enhanced Minutes of the Muskoka Lakes Public Library Board meeting he... Page 117 of 121

118 security, the Library Board supports dissolving the MOU with the District to partner with the Township of Muskoka Lakes IT in a timely manner. Carried. S. Johnson also reviewed with the Library Board the Corporation of the Township of Muskoka Lakes Public Library Financial Statements for the year ended December 31, 2016 (Unaudited) 5. Receipt/Adoption of Minutes a. Considerationof a resolution to adopt the Library Board minutes for the meeting held on Wednesday, June 14, Resolution Number 3-7/19/2017 Moved by C. Featherstone; Seconded by D. McIntyre; be it resolved that the Library Board minutes for the meeting held on Wednesday, June 14, 2017 be adopted. Carried. 6. Business Arising from the Minutes a. None 7. Reports a. CEO As circulated. Additions to report: The Library is hoping to start a series of musical jam sessions. The Friends of the Library have accepted the donation of a Dippy to be in their silent auction. The Board expressed their thanks to the Friends. b. Council Representative D. Hayes reported that the Township is holding public service level review meetings. She also reminded everyone that there is an online survey to be completed. 8. Financial a. Budget Variance Expense report to July 12, Reviewed 9. Administrative Issues a. Policies None 10. New and Un?nished Business a. Community Needs Survey - The survey is now closed. The Library received 130 responses. The survey results will be used to help formulate a new strategic plan. 11. Closed Session a. Consideration of a resolution to move in camera. Minutes of the Muskoka Lakes Public Library Board meeting he... Page 118 of 121

119 Resolution Number 4 7/ 19/2017 Moved by S. Gordon; Seconded by P. Gidley; be it resolved that the Muskoka Lakes Public Library Board moves in-camera at 2:30 p.m. D. Hayes as recording secretary. Carried Consideration of a resolution to move out of camera. Resolution Number 5 7/19/2017 Moved by P. Gidley; Seconded by S. Gordon; be it resolved that the Muskoka Lakes Public Library Board moves out of camera at 2:38 p.m. Carried Upon moving out of camera the Board did Rise with no report". 12. Adjournment 21. Consideration of a resolution to adjourn. Resolution Number 6 7/19/2017 Moved by P. Gidley; Seconded by C. Featherstone be it resolved that the meeting adjoum at 2:40 p.m. and the next regular meeting of the Board be held on Wednesday, September 6, 2017 at 1:00 p.m. at the Norma and Miller Alloway Muskoka Lakes Public Library, Port Carling, Ontario. Carried CHAIRPERSON: ca Half 69 SECRETARY APPROVED: W. [7 I. 20I7 Minutes of the Muskoka Lakes Public Library Board meeting he... Page 119 of 121

120 COMMITTEE OF THE WHOLE AGENDA REPORT TO: Mayor Furniss and Members of Committee of the Whole MEETING DATE: October 12, 2017 SUBJECT: 2018 SKATING SCHOOL & GALA (BRIAN ORSER /PORT CARLING FIGURE SKATING CLUB) RECOMMENDATION: Committee of the Whole recommends to Township Council that the use of the Port Carling Arena be approved for the 2018 Skating School at the 2018 adult ice rental rate. AND FURTHER THAT Council waive rental fees for the 2018 Gala Demonstration and VIP reception at the Port Carling Arena and Port Carling Memorial Community Centre. APPROVALS: Date Signature Submitted By: Corey Moore, C&EDS 05/10/17 Original Signed By C.Moore Acknowledged: Roger Young, Director of Public Works Acknowledged: Steve McDonald, CAO 05/10/17 Original Signed By R.Young 05/10/17 Original Signed By S.McDonald SUMMARY: The Port Carling Figure Skating Club seeks approval to run their annual Skating School beginning on August 20, 2018 for a one-week period. ORIGIN: Correspondence from the Port Carling Figure Skating Club dated September 27 th, A copy of this correspondence is attached. BACKGROUND: Plans for the annual Skating School and Gala are in full-swing following the success of the event. Local and International skaters have trained in Port Carling for the last three years with professional coaches to improve their skills. The Port Carling Figure Skating Club is requesting that the skating school runs for two weeks: Monday, August 20, 2018 Friday, August 24, 2018 and; Saturday, August 25, 2018 (Gala Demonstration) Report from the Economic Development and Communications Spec... Page 120 of 121