Policy Department on Budgetary Affairs AGENCIES' BUILDINGS

Transcription

1 STUDY Policy Department on Budgetary Affairs AGENCIES' BUILDINGS BUDGETARY AFFAIRS 27 April 2009 JANUARY 2004 EN

2 This study was requested by the European Parliament's Committee on Budgets. This paper is published in the following languages: - Original: EN Author: Mrs Fabia Jones Policy Department on Budgetary Affairs ATR 02K067 B-1047 Brussels Tel: +32 (0) Fax: +32(0) fabia.jones@europarl.europa.eu The original manuscript was completed in December This manuscript, which revises and replaces the original manuscript in the light of a number of clarifications received from the agencies, was completed in April Paper copies can be obtained through: HTUpoldep-budg@europarl.europa.eu UTH Site intranet: Site internet: Brussels, European Parliament, The opinions expressed in this document are the sole responsibility of the author and do not necessarily represent the official position of the European Parliament. Reproduction and translation for non-commercial purposes are authorized, provided the source is acknowledged and the publisher is given prior notice and sent a copy. PE

3 Contents Tables...3 Abbreviations...4 Agencies' buildings...5 Ownership...5 Size...6 Cost...7 Rights in rem...9 VAT exemption...9 Selection procedure...10 Condition...10 Additional facilities...10 Future plans...11 Other contract partners...11 Annex 1: Questionnaire to the directors of the agencies...12 Annex 2: Replies to the questionnaire (ownership, size, cost, rights in rem, VAT exemption)...13 Annex 3: Replies to the questionnaire (selection procedure, condition, additional facilities, future plans, other contract partners)...19 Page 2 of 21

4 Tables Table 1 Size of agency buildings...6 Table 2 Cost of buildings owned by agencies, per...7 Table 3 Rents paid by agencies at seats, per per month...8 Table 4 Rents paid by agencies in Brussels, per per month...9 Page 3 of 21

5 Abbreviations Agency European Centre for the Development of Vocational Training European Foundation for the Improvement of Living and Working Conditions European Environment Agency European Training Foundation European Monitoring Centre for Drugs and Drug Addiction European Medicines Agency Office for Harmonisation in the Internal Market European Agency for Health and Safety at Work Community Plant Variety Office Translation Centre for the Bodies of the European Union Fundamental Rights Agency European Police College European Food Safety Authority Eurojust European Maritime Safety Agency European Aviation Safety Agency European Network and Information Security Agency European Centre for Disease Prevention and Control European Railway Agency European Global Navigation Satellite System Supervisory Authority European Agency for the Management of Operational Coordination at the External Borders of the Member States of the European Union Community Fisheries Control Agency European Chemicals Agency Abbreviation CEDEFOP EUROFOUND EEA ETF EMCDDA EMEA OHIM EU-OSHA CPVO CDT FRA CEPOL EFSA EUROJUST EMSA EASA ENISA ECDC ERA GSA FRONTEX CFCA ECHA Page 4 of 21

6 Agencies' buildings This note summarises the replies supplied by the decentralised agencies to a questionnaire on their buildings 1. The questionnaire is attached at annex 1. The replies are summarised in annexes 2 and 3. Annex 2 summarises information provided on building ownership, size, purchase/rental costs, rights in rem and VAT exemption. Annex 3 provides information on the selection procedure, the condition of the buildings, additional facilities, agencies' future building plans and details of any other contract partners. The full replies to the questionnaire can be found in a separate document "Agencies' buildings: replies by the agencies to a European Parliament questionnaire". The agencies have provided details of the buildings occupied both in the Member State in which they are located: four agencies have provided details of buildings they also occupy in Brussels (CEDEFOP, EUROFOUND, OHIM and EU-OSHA). GSA is also currently located in Brussels pending a decision on its seat. Seven agencies (EUROFOUND, EMCDDA, OHIM, EU-OSHA, CDT, EFSA, ERA) occupy more than one building in the Member State in which they are based. Ownership Seven agencies occupy buildings owned by the agency itself or the European Commission. The following agencies occupy buildings that owned by themselves/the EC: CEDEFOP, EUROFOUND, EMCDDA, OHIM, CPVO. The following agencies occupy buildings owned by the EC: CDT, GSA. The following agencies rent/lease buildings from public authorities in the Member States: EUROFOUND (concerning premises in both Dublin and Brussels), ETF, CDT, CEPOL, EFSA, EUROJUST, EMSA, ENISA, CFCA. The following agencies rent/lease buildings from others: EEA, EMCDDA, EMEA, OHIM, EU-OSHA, FRA, EFSA, EASA, ECDC, ERA, FRONTEX, ECHA. Only the EMCDDA and the ECHA have indicated that there exists a possibility of buying the buildings they currently rent/plan to rent. In the case of the EMCDDA this concerns the building they are planning to move into from their current premises, and would be only in the case that the building was removed from the public domain. 1 The information in this study is based on the situation of the various agencies at the time the replies to the questionnaire were drafted. Modifications that may have occurred since are thus not reflected here. Page 5 of 21

7 Size The size of the premises occupied by the agencies varies significantly. Taking account of all the buildings occupied by an agency in the Member State concerned, OHIM has by far the largest premises, at In comparison, the second biggest agency, EMEA, occupies Only one other agency, EASA, occupies more than The rest all occupy between and 9.000, except CEPOL, which only occupies 780. The ranking changes, however, when the size of agencies per member of staff are compared. According to this measure, the FRA has the most space, with 113 per member of staff, followed by OHIM with 101. The rest all have significantly less than 100 per member of staff. ECHA comes in at the bottom of the scale with only 15 per member of staff. Table 1 Size of agency buildings Agency size, no of staff 2 /staff CEPOL ,5 35 GSA CPVO EU-OSHA CFCA ENISA ERA EUROFOUND ECHA EMCDDA FRONTEX CDT FRA ETF EMSA CEDEFOP EFSA EEA ECDC EUROJUST EASA figures as detailed in the background documents to the 28 May 2008 meeting with the decentralised agencies. These figures show the number of staff in the 2008 budget establishment plan - they do not take account of staff not included in the establishment plan such as contract agents, national experts, consultants, trainees etc. Page 6 of 21

8 Agency size, no of staff 2 /staff EMEA OHIM EUROFOUND has an additional 100 of office space in Brussels, OHIM has 71, CEDEFOP has 35 and EU-OSHA has 15. Compared to the size of these agencies in terms of total staff (as detailed in table 1 above), EUROFOUND is renting the largest amount of office space in Brussels and OHIM the least. Cost The table below provides details of the cost of the premises bought by the agencies, and the date the purchases took place. Table 2 Cost of buildings owned by agencies, per Agency cost when purchased CEDEFOP EUROFOUND EMCDDA OHIM CPVO CPVO The following table contains details of the monthly rents paid by the agencies at their seats in euro per. The agencies are listed in order of the rent paid, from the least expensive to the most expensive. Where agencies rent more than one building, the different rents paid are shown separately, so there is more than one entry for some agencies. Care should be taken, however, in comparing the rents paid since for some agencies the rent also includes other items such as furniture, utilities etc. The replies to the questionnaire from the agencies contain further details, which are summarised in the annexes to this note. Page 7 of 21

9 Table 3 Rents paid by agencies at seats, per per month Agency location rent CEPOL Bramshill 0,0 ENISA Heraklion 0,0 ETF Torino 0,1 EUROFOUND Dublin 0,2 OHIM Alicante 7,4 ERA Valenciennes 8,0 CDT Luxembourg 10,1 FRA Vienna 11,0 ERA Lille 12,6 EFSA Parma 12,9 EUROJUST Den Haag 13,0 EFSA Parma 13,3 EFSA Parma 13,3 OHIM Alicante 14,8 EMSA Lisbon 15,1 ECDC Stockholm 15,8 EEA Copenhagen 15,9 EEA Copenhagen 16,3 EFSA Parma 19,1 EU-OSHA Bilbao 19,4 CFCA Vigo 20,3 EU-OSHA Bilbao 21,0 EASA Cologne 21,0 EMCDDA Lisbon 21,5 ECHA Helsinki 23,5 FRONTEX Warsaw 24,5 CDT Luxembourg 24,8 GSA Brussels 28,0 EMEA London 37,5 Four agencies pay no or virtually no rent for rented premises in the Member States: CEPOL in Bramshill, ENISA in Heraklion, the ETF in Torino and Eurofound in Dublin. At the other end of the scale, the offices rented by the London-based EMEA are the most expensive, followed by the GSA in Brussels and the CDT in Luxembourg. As well as occupying premises at their seat, four agencies also rent offices in Brussels. The GSA has its seat temporarily in Brussels pending a decision on its definitive location, and is included in both tables 3 and 4 for comparative purposes. Page 8 of 21

10 Table 4 Rents paid by agencies in Brussels, per per month Agency rent OHIM 13,0 EUROFOUND 14,9 CEDEFOP 19,0 GSA 28,0 EU-OSHA 128,8 Note that the rents paid by the GSA and EU-OSHA include the provision of furniture, heating, lighting, cleaning, reception services, internet provision and so on. Indexing of the rents paid by the majority of agencies takes place annually (EASA, biennially), mostly in line with increases in the Consumer Price Index (CPI). For EU- OSHA's Brussels office, the rent is revised annually in line with inflation + 3%. For EFSA, rent increases are restricted to 75% of the national inflation index and for the CDT's Euroforum building rented from the EC the increase is set at 2% p.a. There is no indexing of the rent paid by the CFCA for its provisional building. EMEA's rent is reviewed every 5 years in line with market conditions. Rights in rem In the buildings occupied by EUROFOUND and OHIM in Brussels, EMEA, CDT, EMSA, EASA, and the ECHA the charges paid to the landlord cover maintenance/operating. Charges paid by OHIM in Brussels and the ECDC also include energy costs. Regarding renovation/structural works, for EUROFOUND this is provided by the landlord regarding its Brussels offices, and support is sought from the Irish government regarding its Dublin premises. EEA, EFSA, ECDC and FRONTEX pay for such works themselves. FRA will make a contribution of to costs paid by the building owner of over 3 million. VAT exemption All agencies benefit from VAT exemption. However, EUROJUST's exemption is restricted to a VAT compensation on the rent of 3,1%, EMSA's exemption is restricted to bills of minimum 100, and ETF is not exempt from payment of taxes on public services eg waste management. On the other hand, a number of agencies benefit from further exemptions in addition to exemption from VAT on goods and services related to their premises. The EEA is Page 9 of 21

11 exempt from property tax. The ETF may purchase official cars free of tax and duty free fuel for them. The EMCDDA is exempt from payment of all national, regional and municipal rates and taxes regarding the fixed assets it owns or rents. EMEA is exempt from all direct taxes. CEPOL is exempt from fuel duties, local taxes and air taxes and duties. EASA is exempt from turnover tax. Selection procedure Regarding the buildings owned by the agencies, both CEDEFOP and EURFOUND bought the only building offered by the Member State. CPVO used a negotiated procedure and made its selection from among 2 offers. OHIM made a selection from among 7 offers following an open tender. The Commission services drew up a short list of 2 choices for the EMCDDA from among 18 locations proposed by the Portuguese government. Regarding agencies that are renting, the majority are in buildings proposed by the Member States: EEA, ETF, CEPOL, EUROJUST, EMSA, EASA, ENISA, ERA and CFCA. Of these, only EMSA, EASA and CFCA were offered a choice of possible buildings. EMEA, CDT and GSA are in buildings organized by the Commission. EU-OSHA, FRA and FRONTEX selected their buildings by negotiated procedure from among a number of alternatives. EFSA, ECDC and ECHA used private companies to survey the market and suggest possible sites. Condition The age and condition of the buildings occupied by the agencies varies considerably. EUROFOUND, EMSA, EASA and FRONTEX highlight the energy efficiency of the buildings they occupy. CEDEFOP considers that considerable investment for repair of its building will be necessary due to progressive cracking. The CDT and the ERA do not consider the buildings they occupy to be of sufficient standard. Additional facilities Most agencies have refreshment facilities and meeting/conference rooms. Many also mention storage and parking spaces. In addition, CEDEFOP, EMCDDA, EMEA and FRA have a library/documentation centre; OHIM and FRA have training rooms; the EMCDDA mentions translation booths; CEDEFOP has a daycare centre; and OHIM has a convenience store and a gym. Page 10 of 21

12 Future plans Current needs are satisfied by the premises occupied by EUROFOUND, CPVO and FRA. CEDEFOP, EEA, OHIM, CEPOL, EASA, FRONTEX and ECHA plan to increase capacity at their present premises. The following agencies also consider that they need more space: EU-OSHA, EUROJUST and GSA. EMCDDA and EMSA are due to leave their current premises and move into new shared premises in The ECDC is considering plans for a new construction as its current premises are not suitable. Construction by Valenciennes metropole of a new site for ERA is due to be completed in spring CFCA is due to move to its definitive building, provided by the Spanish Government for a symbolic rent, in 2010 (or stay in its current premises rent free is the new building is not ready in time). Construction of EFSA's definitive premises is due to be completed by 2011; the building will be purchased from the municipality through a lease with option to buy. CDT is considering options to buy/rent new premises after Other contract partners EASA sub-lets part of one floor of its building to the Joint Aviation Authorities Liaison Office. EMEA sublet one floor to Electronic Data Systems Limited in this lease came to end on The EMCDDA will sub-let part of a building to be shared with EMSA to the Jacques Delors European Information Centre. Page 11 of 21

13 Annex 1: Questionnaire to the directors of the agencies Please provide the following details concerning the buildings occupied by your agency: Identity of the person/organisation from whom the building was rented/purchased M² rented/bought and the rental/purchase price per m² Additional facilities eg canteen, meeting rooms etc... Actual state of the building (old/new, energy costs, energy efficiency...) Selection procedure used to obtain offers of buildings for rent/purchase Number of alternative buildings offered/considered Details of rent indexing (per year, period etc, at what percentages) Possibilities to purchase or buy on hire-purchase basis Right in rem (costs of maintenance and renovation in the lease contract in the case that this falls to the Agency itself) Identity of the owner of the land Expectations for the future (costs, expansion, renovation etc.) VAT exemption Other contract partners (sub-lease, or (partial) lease when Agency is the owner) Page 12 of 21

14 Annex 2: Replies to the questionnaire (ownership, size, cost, rights in rem, VAT exemption) site owner size of buildings cost cost per lease:cost/le ngth /purchase option rent per per month rent indexing rights in rem VAT exempt CEDEFOP Thessaloniki CEDEFOP ,1m for building in payment for , of which goods and 2,3m paid by Greek services exempt government; land from VAT given for free Brussels 35 19,0 EUROFOUND Dublin Loughlinstown House (LH) owned by Irish government; Main building (MB) and Conference Centre (CC) owned by EUROFOUND. All buildings on one location. LH: MB: MB+CC cost 7,3m in for 99 year lease on LH (1000) paid in 2001 Brussels Belgian federal government ,9 Annual line with Belgian CPI EEA Copenhagen Kongens Nytorv 6 (KN6) and Kongens Nytorv 28 (KN28) rented from Nordea Ejendomsinvestering A/S; Tryg- Baltica Forsikring owns land ETF Torino City of Turin and Piemonte Region KN6: KN28: ECU 5m in 1994 ECU year right of access to the site KN6: 15,86 KN28: 16,27 annual rent of 1 Annual revision Eurofound responsible for decoration but seeks support from Irish government for structural work Maintenance and renovation provided by Belgian federal government agency pays for operating, maintenance and renovation costs and for larger works yes exempt from VAT and property taxes No yes, except for taxes on public services eg waste; official cars purchased free of tax and use duty free fuel Page 13 of 21

15 site owner size of buildings EMCDDA Lisbon Santa Apolónia (SA) bought by EMCDDA from Capim Sociedade Imobiliária, Ida; Almirante Reis (AR) rented from Norfin; agency will move from SA and AR to Ribeira das Naus (RN) rented from Lisbon Port Authority. EMEA London Building owned by Teachers REAII, LLC; land owned by Canary Wharf Estate OHIM Alicante Avenida de Europa 4 (AE4) bought by OHIM from Spanish government; Avenida de Combalidieu 5 (AC5) owned by Patritana S.L.; Calle de Rigoberto Ferrer 5 (RF5) owned by Tabarca Urbana S.A. SA:2.472; AR: parking spaces; RN: parking spaces parking spaces AE4: AC5: RF5:314 cost SA cost 3m in 1995 cost per lease:cost/le ngth /purchase option a leasepurchase contract for RN could be concluded if building removed from public domain current lease expires in 2014 rent per per month AR: 21, p.m. per parking space; RN: 12, p.m. per parking space 37,49 + parking AE4 cost 25,3m 641 AC5: 7,4 RF5: 14,8 rent indexing Annual line with official national inflation index Rents reviewed every 5 years in line with market conditions but details differ with each lease. Annual line with official national rental index Brussels Belgian federal government 71 13,0 Annual line with Belgian CPI rights in rem Rent comprises furbished key in hand office including services. Maintenance costs p.a for SA, for AR. Landlord pays for renovation/ structural work. maintenance costs covered by service charges payable under the lease OHIM pays annual maintenance costs of for AE4, for AC5 and for RF5 Maintenance and energy costs included in rental price VAT exempt exempt from payment of national, regional and municipal rates and taxes regarding fixed assets owned or rented exempt from all direct taxes including VAT exempt from payment of VAT regarding building purchase and occupancy Page 14 of 21

16 site owner size of buildings EU-OSHA Bilbao Gran Vía 33 (GV33) owned by Urbilsa S.A., Gran Vía 35 (GV35) owned by Inbisa Patrimonio S.L. GV33:1.736 GV35:530 cost cost per lease:cost/le ngth /purchase option 19,4 GV33: current rental contract expires end 2010 rent per per month GV33: 21,0 GV35: 19, p.m. for parking spaces; stock room: 6 p.m.; 5 further parking spaces at 170 p.m. per space Brussels NCI 15 total rent of p.m. CPVO Angers 3 Bd Maréchal Foch (3BMF) bought from Angers Town Hall in 1998; 9 Bd Maréchal Foch (9BMF) bought from private owner in CDT Luxembourg Nouvel Hémicycle (NH): Luxembourg state; Euroforum (EF): EC 3BMF: BMF: 650 3BMF: 3,7m 3BMF: BMF: /- rent indexing Annual line with inflation rights in rem Maintenance costs approx p.a. annual Service charges p.a. line with inflation + 3% n.a. yes NH: EF lease NH: 10,1 EF: NH: annual EF: 963 expires end 24, line with HCPI; EF: 2% p.a. FRA Vienna Raiffeisen-Versicherung AG ,0 in line with monthly Austrian CPI rent includes charges heating 2440 p.m.; running costs 8190 p.m.; agency to contribute to renovation costs of over 3m VAT exempt exempt from all taxes and duties including VAT yes yes Page 15 of 21

17 site owner size of buildings CEPOL Bramshill CEPOL has use of part of the National Police Improvement Agency site owned by the UK government EFSA Parma A owned by public company AUSL; D rented and sub-let to agency by public company AMPS; B rented from several private companies; Fratti owned by private company Immobiliare Fratti s.p.a.; Palazzo Ducale owned by Italian authorities EUROJUST Den Haag Building rented from Dutch government EMSA Lisbon Building owned by Commerz Grundsbesitz Spezialfondsgesellschaft mbh and rented to Lisbon Port Authority EASA Cologne Rheinische Versorgungskasse für Gemeinden und Gemeindeverbände, Körperschaft des öffentlichen Rechts Rheinische Zusatzversorgungskasse (RZVK) ENISA Heraklion Greek government and Foundation of Research and Technology parking spaces A:4.753 D:2.737 B:2.262 Fratti:3.120 PD:1.000 cost EFSA paid 2,7m in to renovate A, D, B and Fratti cost per lease:cost/le ngth /purchase option rent per per month rent indexing rights in rem 0 CEPOL responsible for cost of utilities ( 10 per p.m.) and decoration ( 24,000 in 2008) A: 13,3 D: 13,3 B: 19,1 Fratti: 12,9 PD: 0 annual line with 75% of national inflation index ,0 Annual line with CPI parking spaces 15,1 Annual line with CPI ,0 first indexing based on CPI will occur in 2009 and biennially thereafter EFSA pays for maintenance and renovation Agency pays p.a. for maintenance rent pays for furnished and serviced office facilities general maintenance included in Nebenkosten paid to landlord of 4 per p.m annual costs: electricity 440; diesel negligible; water 0. VAT exempt CEPOL is exempt from VAT on goods and services, fuel duties, local taxes and air taxes and duties exempt from VAT on purchase of goods and services related to the building VAT compensation of 3,1% granted on rent yes, for bills of minimum 100 VAT not applied to realestate leases. Buildings exempt from turnover tax Page 16 of 21

18 site owner size of buildings ECDC Stockholm Akademisca Hus i Stockholm AB cost cost per lease:cost/le ngth /purchase option rent per per month rent indexing ,8 Annual line with Swedish CPI ERA Valenciennes Chambre de Commerce et in Valenciennes: Annual d'industrie du Valenciennois Valenciennes 8,0; ; 495 in Lille Lille: 12,6 line with INSEE index for buildings GSA Brussels EC ,0 Annual line with Belgian CPI FRONTEX Warsaw Land owned by the Commune of , Annual Warsaw and leased to Rondo parking per month per Property Investments Ltd from spaces underground line with whom FRONTEX leases. parking space European (10) per CPI month per ground level parking space (55) CFCA Vigo Land owned by Odriozola and leased to Spanish Authorities rights in rem heating part of rental price; ECDC paid 1,2m for additional infrastructure works (translation booths, server room, operation centre) agency pays 5 per p.m. for cleaning and minor maintenance; agency responsible for major maintenance and renovation, which currently costs p.a ,3 None agency pays 6,5 per p.m. for cleaning, maintenance and utilities VAT exempt yes rental contract is exempted from VAT yes yes yes Page 17 of 21

19 site owner size of buildings cost cost per lease:cost/le ngth /purchase option ECHA Helsinki VARMA purchase option at negotiated price between 2 independent evaluators rent per per month rent indexing Indexed to Finnish cost of living index rights in rem building owner responsible for maintenance VAT exempt the agency pays no VAT on the lease Page 18 of 21

20 Annex 3: Replies to the questionnaire (selection procedure, condition, additional facilities, future plans, other contract partners) site selection procedure buildings considered current state of building additional facilities future plans other contract partners CEDEFOP Thessaloniki 1 reasonable energy efficiency; progressive cracking suggests substantial investment for repairs conference complex (1.120), cafeteria/ restaurant (478), library (265), daycare centre more office space will be required within the next three years. will be necessary (147). Brussels EUROFOUND Dublin 1 LH is a 17th century building with low energy efficiency; MB and CC have above average energy efficiency. meeting rooms, canteen, conference centre No expansion expected Brussels Procurement procedure that ensures best value for money EEA Copenhagen discussion between agency and Danish authorities ETF Torino discussion between agency and Italian authorities EMCDDA Lisbon SA (owned): ad hoc group set up by Portuguese government; AR: invitation to tender EMEA London Selection carried out by DG enterprise 6 well maintained and renovated; average energy efficiency 3 canteen, kitchen, meeting rooms, conference room, auditorium 1 canteen, meeting rooms SA: 18 AR: 9 buildings are according to energy efficiency standards? energy efficiency rating pending - building constructed in 1991 OHIM Alicante AE04: open tender AE4:7 AC5:0 RF05:3 AE4: construction ended 2001; AC5 construction ended 2004; RF5 construction ended 1994 cafeterias, meeting rooms, translation booths, documentation centre restaurant/ coffee bar, meeting rooms, storage units, car parking spaces, data rooms, library conference rooms, meeting rooms, training rooms, restaurant, cafeteria, convenience store, gym, car parks for 610 vehicles, of land Provision of additional office space through conversion of existing site currently under consideration Agency due to move from SA+AR to RN, with EMSA, in Rental contract on AR expires end 2008, agency trying to sell SA. 30% increase in capacity at AE4 planned for at cost of 16,1m; agency plans to leave AC5 by end 2010 and leave RF05 by May RN: EMSA and the Jacques Delors European Information Centre 1st floor sublet to Electronic Data Systems Limited from to Page 19 of 21

21 site selection procedure buildings considered current state of building additional facilities future plans other contract partners OHIM Brussels 1 old building partially renovated meeting rooms available on demand, stock space EU-OSHA Bilbao negotiated procedure stocking room, 5 parking place given high cost and insufficient size of current premises, agency looking at several alternatives Brussels negotiated procedure CPVO Angers negotiated procedure 2 old, renovated needs currently satisfied CDT Luxembourg service level agreement architecture of building, use of NH cafeteria for pro-rata with European distribution of office space, share in staff costs (with other Commission infrastructure office meeting room, computer room, heating and electricity not up to NH tenants) (OIL) standard FRA Vienna negotiated procedure 3 old conference room, info point and library, training room, meeting rooms, canteen, kitchenettes CEPOL Bramshill site offered by British authorities EFSA Parma market survey by estate agent EUROJUST Den Haag site offered by Dutch authorities EMSA Lisbon site proposed by Portuguese authorities from among 5 possible buildings 1 Built in 1950s, refurbished in kitchenettes, 3 meeting rooms, use of NPIA canteen and meeting rooms 3 A, B, D: new; Fratti: more than 20 years old; insulation of buildings complies with Italian provisions? Building dates from of meeting rooms, shared canteen 5 modern building with special energy saving features move from Euroforum to T building in 2008; 3 options to buy/rent after 2011 currently under consideration nothing currently foreseen An additional 150 will be occupied at Bramshill site by end 2008, entailing one-off refurbishment cost of meeting rooms; lunch room Move to final seat to be constructed by 2011, to be purchased from municipality through a lease with option to buy. The building of on a site (given free by the municipality) of , will cost per. conference room, 13 meeting rooms, cafeteria Extra building to be rented from Dutch government from September 2008 comprising - to be confirmed office space at 12,5 per p.m. and technical/ storage space at 6,7 per p.m. + refurbishment cost of EMSA will leave this building in summer 2008 and move to new building shared with EMCDDA (see above) Page 20 of 21

22 site selection procedure buildings considered EASA Cologne German authorities recommended 3 sites from among 30 properties initially considered ENISA Heraklion seat agreement with Greek government ECDC Stockholm market survey by estate agent ERA Valenciennes site offered by French authorities GSA Brussels building organised by European Commission infrastructure office current state of building additional facilities future plans other contract partners of meeting space EASA will rent a further in 2009 at 21 per p.m. 30 newly constructed; environmentally friendly and energy efficient new; electricity, of which 18% from "green" sources, costs 0,5 per p.m. 35 building buit in 1890, renovated for ECDC 1 built in 1995, not of sufficient standard for an EU institution FRONTEX Warsaw negotiated procedure 16 New; energy efficient: utilities currently cost p.m. CFCA Vigo Spanish authorities proposed 4 possible sites ECHA Helsinki private consultants recommended 3 sites from around 20 screened practically unlimited parking; canteen; internet facilities meeting rooms Current building not fully suitable (was built as a school for the blind) so proposal for a new construction will be put to the EP in 2008 Valenciennes metropole is building a new site for the agency to be available in Q Renovation completed in 2007 Additional space in line with increase in establishment plan 4 old, remodelled 200 meeting room can be rented at 20,8 per p.m. 20 built in 1930s, refurbished in several stages use of canteen; meeting rooms can be rented at per hour Frontex will rent a further at 24,5 p.m., with a refurbishment cost of In 2010, move to definitive building at symbolic rent of 7,2 per p.a. + utilities or stay in provisional building rent free if definitive building not ready. Agency can rent additional space at same price as existing space; agency will rent of conference rooms once construction completed at 7.5 per p.m. + renovation costs EASA sub-lets until 2010 part of one floor to the Joint Aviation Authorities Liaison Office. Page 21 of 21