Approval of October minutes

Transcription

1 To: BSA Board of Directors Fr: Tamara Roy AIA, President Re: BSA Board Meeting Agenda Date: Friday, November 11, 2016 Please note this meeting will convene at BSA Space, 290 Congress Street, Boston at 9:00 am on Friday, November 11. 9:00 am Call to order Approval of October minutes 9:05 am Q Financial update 9:10 am Update on ABX 9:25 am Update on One Room Mansion 9:35 am Strategic focus Design X 10:20 am Feedback on ArchitectureBoston 10:35 am Assessment of the Board 10:50 am Executive session (Executive Director review) 11:00 am Adjourn Enclosures: Minutes from October, 2016 meeting p. 2 Q financial update p. 4 Q individual/firm membership report p. 5 Executive Director s report p. 11 ArchitectureBoston survey p. 14 Board Assessment p. 15 Executive Director review guidelines p. 16

2 October 7, 2016 Minutes of the BSA Board Present: Jeffry Burchard AIA, Jean Carroon FAIA, Brandon Clifford, Jim Collins FAIA, Mike Davis FAIA, Rick Dimino, David Eisen FAIA, Natasha Espada AIA, Joe Geller, Stephen Gray, Assoc. AIA, Peter Kuttner FAIA, Tim Love AIA, Mark Pasnik AIA, Tamara Roy AIA, Patti Seitz AIA, Brad Walker AIA, Kelly Hutzell AIA, Glen LeRoy FAIA, Elizabeth Minnis AIA, Elise Woodward AIA Staff: Billy Craig, Pamela de Oliveira-Smith, Mark Ruckman, Eric White Absent: Call to order: Minutes of prior meeting: Greg Bialecki, Carol Burns FAIA, David Fannon AIA Noting the presence of a quorum, President Roy called the meeting to order at 9:10 am and welcomed the board. Upon a motion by LeRoy, seconded by Collins, it was VOTED to accept the minutes of the, 2016 Board meeting as submitted; Unanimous. ABX Update New Task Forces Eric White and Billy Craig provided a brief update on the potential sale of ABX. The BSA is still negotiating with Diversified and working with TMS to have a successful ABX Further updates will be provided at the November 11 meeting. Two task forces were recommended and formed: Task Force 1: Charged with determining how best to use the money from sale of ABX: Jim Collins FAIA Mike Davis FAIA David Fannon AIA Patti Seitz AIA Task Force 2: Joint committee of BSA, BSA Foundation, and staff to define the future of BSA s business model: Jean Caroon FAIA Jim Collins FAIA Rick Dimino David Eisen FAIA Peter Kuttner FAIA Tamara Roy AIA Patti Seitz AIA Brad Walker AIA Budget Review Collins set context for budget review. The 2017 budget as proposed is preliminary because it is based on the sale of ABX going through. If the sale does not go through it will be a completely different budget. The real key is that this budget is the level of activity from the expense side for This is what the Board is asked to approve. Agree to 2017 and understand that Task Force 2 will set the five-year plan that includes clear priorities and recommendations on the next wave of revenue for 2

3 this organization. Upon a motion by Dimino, seconded by Love, it was motion VOTED to approve the 2017 BSA budget as submitted; Unanimous Adjourn Upon a motion by Carroon, seconded by Kuttner, it was VOTED to adjourn the meeting; Unanimous. Respectfully submitted Mark Pasnik AIA Secretary 3

4 Boston Society of Architects 2016 Budget Q1, Q2,&Q3 Q1, Q2, &Q3 A Variance 2016 Budget 2016 Actuals Income Statement Revenues AIA Revenue Share 140, , ,805 (3,199) Website 118,500 87, ,459 34,001 ABX 2,560,050 1,600,000 1,478,670 (121,330) Development/Education/Grass Roots 44,100 41,600 81,629 40,029 ArchitectureBoston 306, , ,237 (12,263) External Support/Gov't Affairs/Civic Programs ,347 25,347 Membership 1,930,752 1,448,064 1,447,543 (521) Chapter Letter Honors and Awards 205, , ,395 (16,105) Allied Organizations 45,775 33,583 51,037 17,454 Board & Miscellaneous 7,500 7,500 9,000 1,500 Professional Communities Committees 0 0 3,000 3,000 Communications/Public Outreach 180, , ,643 (19,358) Compensation and Benefits Human Resources Accounting and Finance Network and Membership Data Management Supplies and Operations Investments 75,805 56, , ,983 Building Management Royalties and other 2,000 1,500 1, Total Revenues 5,616,303 3,909,559 3,980,377 70,818 Expenses AIA Documents 6,500 4,875 3,974 (901) Website 28,260 21,195 20,350 (845) ABX 1,612, , ,821 (47,179) Development/Education/Grass Roots 33,100 27,250 59,963 32,713 ArchitectureBoston 359, , ,466 (24,319) External Support/Gov't Affairs/Civic Programs 27,000 21,500 26,773 5,273 Membership 32,500 25,000 16,898 (8,102) Chapter Letter Honors and Awards 205, , ,326 (37,574) Allied Organizations 561, , ,129 39,154 Board & Miscellaneous 26,100 23,100 13,026 (10,074) Professional Communities Committees 17,000 12,800 5,579 (7,221) Communications/Public Outreach 66,500 61,875 56,803 (5,072) Compensation and Benefits 1,716,581 1,264,977 1,229,550 (35,427) Human Resources 20,750 14,811 17,741 2,930 Accounting and Finance 138, , , Network and Membership Data Management 152, , ,941 (11,246) Supplies and Operations 51,700 38,767 32,786 (5,981) Investments 38,500 28,875 27,338 (1,537) Building Management 459, , ,440 (18,882) Royalties and other Total Expenses 5,553,491 3,863,784 3,730,428 (133,356) Operating Surplus/(Deficit) 62,812 45, , ,173 Depreciation 303, , ,433 (74,421) Net Surplus/(Deficit) (240,994) (182,080) 96, ,595 Capital Expenditures Atlantic Wharf Fit out Database and Software Website Furniture & Fixtures 0 Equipment Landlord Incentive Total capex

5 Boston Society of Architects Membership Report November 1, 2016 New AIA Members Stephen Banning AIA Brighton, MA Elizabeth A. Bondaryk AIA Jamaica Plain, MA Andrew Michael Byrne AIA Elkus Manfredi Architects Jim Chen AIA Quincy, MA Ian M. Doherty AIA East Robert William Freni AIA Beverly, MA Aris Garrison AIA Shepley Bulfinch Sean Gray AIA Woburn, MA Matthew R. Heaton AIA Drummey Rosane Anderson Arin M. Heureux AIA Jeremy R. Jih AIA Nicole Kielty AIA Arrowstreet Ryan E. Kurlbaum AIA Watertown, MA Emily Lammert AIA Melrose, MA Joseph H. Marshall AIA Flansburgh Architects Vasiliki Sue Michael-Brown AIA Boxford, MA Matthew J. Miloszewski AIA Wakefield, MA Ryan Murphy AIA Colleen W. Newland AIA Charlestown, MA Christopher Nielson AIA Bruner/Cott & Associates Yee Shiong Pang AIA Cambridge, MA Anne Frates Slick AIA Sara Cassidy Smith AIA Carlisle, MA David R. Strumski AIA Malden, MA Jon K. Studebaker AIA Plymouth, MA Timothy A. Synan AIA South Timothy M. Talun II, AIA Somerville, MA Salvatore Valente AIA Medford, MA Aaron Weller AIA Cambridge, MA Paul Worthington-Berry AIA Shepley Bulfinch Lin Yang AIA Belmont, MA Advance to AIA Claes Andreasen AIA Arrowstreet Gabriela Baierle-Atwood AIA Nicholas Buehrens AIA Somerville, MA Adam C. Harper AIA Somerville, MA Adam C. Harper AIA Somerville, MA Allison Marschilok AIA Will Stattman AIA Payette New Assoc. AIA Members Sara Al-Otaibi Assoc. AIA Dror Amitay Assoc. AIA Hull, MA Caileigh R. Bailey-Ricci Assoc. AIA Ashland, MA 5

6 Christopher Becker Assoc. AIA Melrose, MA Chelsea Blanchard Assoc. AIA Blanchard Design Studio James Blattenberger Assoc. AIA Marlborough, MA Terence Chauvet Assoc. AIA Kevin Compher Assoc. AIA Allston, MA Xavier Costa, Intl. Assoc. AIA Northeastern University Amelia Eisen Assoc. AIA Bargmann Hendrie + Archetype Zachary C. Fagan Assoc. AIA Auburndale, MA Abdalla Faraj Assoc. AIA Wilson Architects Yun Gao Assoc. AIA Jonathan C. Garland Assoc. AIA Arrowstreet Vidya Gowda Assoc. AIA Newton, MA Patrick Grime Assoc. AIA New Bedford, MA Cheng Ha Assoc. AIA NBBJ Chris Harp Assoc. AIA Medford, MA Jacob P. Hilley Assoc. AIA Wellesley, MA Malika Johnson Assoc. AIA Revere, MA Farah Joyner Assoc. AIA Ballentine Designs Nathan Klein Assoc. AIA Boxford, MA Sean Levesque Assoc. AIA Xingjian Liao Assoc. AIA Somerville, MA Wenji Ma Assoc. AIA Cambridge, MA Habib Maddahi Assoc. AIA Harry Meletiadis Assoc. AIA Watertown, MA Keihly L. Moore Assoc. AIA Aysegul Mutluay Assoc. AIA John A. Navarro Assoc. AIA Somerville, MA Robert R. Ortiz Assoc. AIA Nelson Architects Anastasios Papadopoulos Assoc. AIA Cambridge, MA Wesley R. Ratliff Assoc. AIA Auburndale, MA Eddie Reyes Assoc. AIA Melrose, MA Michael B. Rocino Assoc. AIA Revere, MA Vichitta Srisouraj Assoc. AIA Woburn, MA Robert Sugar Assoc. AIA Sasaki Associates Steve Tedesco II Assoc. AIA Peabody, MA Marc G. Theiss Assoc. AIA Taylor Theriault Assoc. AIA Bechtel Frank Erickson Architects Vanessa Till Hooper Assoc. AIA Materials & Methods Karolina Vargas Assoc. AIA Lawrence, MA Brian Vieira Assoc. AIA Milford, MA Chrislynn Warner Assoc. AIA Rachel C. Wein Assoc. AIA South Adam Westlund Assoc. AIA Newtonville, MA Jingyue Wu Assoc. AIA Brighton, MA Nebia Zeroual Assoc. AIA Returning Members Marie L. Adams AIA Cambridge, MA John William Barker Assoc. AIA Plymouth, MA 6

7 Amy C. Blake-Baldwin AIA Jamaica Plain, MA William R. Hammer AIA HKT Architects Michael R. Juros AIA Marblehead, MA Walter Eric Kluz AIA HKT Architects Kathryn Lillich AIA Somerville, MA Shaun Lynch AIA Fennick McCredie Architecture Miho Mazereeuw Intl. Assoc. AIA Cambridge, MA Gregory O. Minott LEED AP, AIA Andover, MA Caroline Shannon Assoc. AIA Cambridge, MA Janet Monteverde Slemenda AIA HKT Architects Martin A. Smargiassi AIA Auburndale, MA Ruth M. Super Assoc. AIA Ruth Super Design New to Boston Samuel C. Avery Assoc. AIA (from AIA Missouri/ AIA Kansas City) Katherine Chin Assoc. AIA Cambridge, MA (from AIA New York/AIA Brooklyn) Michael Cook AIA Cambridge, MA (from AIA Washington DC) Kelly Hutzell AIA Wentworth Institute of Technology (from AIA Pennsylvania/AIA Pittsburgh) Timothy G. Jones AIA Cambridge, MA (from AIA New York/AIA New York) Jeff H. Kim AIA (from Texas Society of Architects/AIA Houston) David Leitman Assoc. AIA Somerville, MA (from AIA Missouri/AIA St. Louis) Julia K. Parker, AIA (from AIA AIA Pennsylvania/AIA Eastern Pennsylvania) Stephen L. Scribner, Assoc. AIA (from AIA New York State/AIA New York) Leaving Boston Teresa Brashares Coates AIA Washington, DC (to AIA Washington DC) Ian M. Ford AIA Minneapolis, MN (AIA Minnesota/AIA Minneapolis) John Hong AIA Seoul National University (to AIA National) Anastasia Huggins AIA Kansas City, MO (to AIA Missouri /AIA Kansas City) Justin Travis Kearnan AIA Arlington, VA (to AIA Washington DC) Jee Sung Y Kim Assoc. AIA New York, NY (to AIA New York State/AIA New York) Marsha F. Levy AIA Boca Raton, FL (to AIA Florida/AIA Palm Beach) Katie MacDonald Assoc. AIA Pittstown, NJ (to AIA New Jersey/AIA Central New Jersey) Brian L. Venable AIA MV & A Architects (to AIA Washington DC) Heather A. Yanusas AIA United Arab Emirates (AIA Middle East) Richard A. Zini, Jr., Assoc. AIA Monroe, CT (to AIA Connecticut) New Corporate Affiliates Artezio Brownstone by Emerson Swan JBA Consulting Engineers Sitecreative Landscape Architecture 7

8 New Professional Affiliates Craig Boucher GCP Applied Technologies Heli Tuomi Carlile Heli Carlile Experience Design Gina Ford Sasaki Associates Ray Kolodzieczak Guidepost Solutions Thomas Magno Thomas Magno Photography Nels Nelson Stantec Architecture & Engineering Brian Twomey Simpson Gumpertz & Heger Returning Professional Affiliates Shawn P. Butler Roppe Corporation New Student Affiliates Jenna-Lyn Croteau Harvard GSD Mark T. Pantano Nicole Ezell 8

9 Boston Society of Architects Membership Report Q Individual Membership Report October-12 October-13 October-14 October-15 October-16 Other Affiliate AIA Associate AIA Emeritus Student # of members (individuals) $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Indvidiual Dues Revenue $200,000 $- October-12 October-13 October-14 October-15 October-16 AIA Membership Dues $898,279 $1,034,293 $1,115,063 $1,139,139 $1,045,283 Associate Membership Dues $69,139 $80,028 $91,981 $105,173 $85,499 Individual Affiliate Dues $48,790 $51,070 $56,587 $51,315 $40,651 9

10 Boston Society of Architects Membership Report Q Firm Membership Report # of members (firms) 0 20 October-12 October-13 October-14 October-15 October-16 Architecture Firms Corporate Affiliates $600,000 $500,000 $400,000 $300,000 $200,000 Firm Dues Revenue $100,000 $- October-12 October-13 October-14 October-15 October-16 Architecture Firms $442,180 $439,390 $483,860 $426,002 $402,547 Corporate Affiliate Dues $102,180 $103,257 $107,665 $90,914 $103,645 10

11 To: BSA Board of Directors From: Tamara Roy AIA, President and Eric White, Executive Director Re: President s and Executive Director s Report Date: November 11, 2016 Administrative Between now and the end of the year, three full-time BSA staff members (Mary Fichtner, Director of Exhibitions; Sara Garber, Programs and Events Manager; and Mark Ruckman, Executive Administrator) will be leaving us to pursue other opportunities. We wish them well in their new endeavors and also recognize that this is an opportunity to reevaluate and perhaps reorganize staff roles and responsibilities to more closely align with the current and future needs of the organization. Financials Q financial summary is included in this package. To be discussed at the meeting. Membership & Committees Leaders of many BSA committees, roundtables, and networks increased their contributions to the BSA s activities, by leading initiatives at ABX through XX committee-sponsored conference sessions (see ABX brochure), involvement in the Design for Equity Charrette and workshops (BosNOMA, Housing), and built structures on the exhibition floor (Open Architecture Collaborative, MakeTank). Many committees are planning events throughout December and January in response to the One Room Mansion and UHU exhibition, and are currently planning their 2017 agendas. BSA COTE was awarded an intern through the Massachusetts Clean Energy Coalition for the AIA 2030 regional report. Housing Committee chair Jason Skidgell welcomes Katie Swenson Assoc. AIA and Matt La Rue AIA as co-chairs. Exhibitions/related programming As part of the larger Housing initiative this year, the BSA Foundation s One Room Mansion exhibition, curated by Aeron Hodges and A. Quinton Kerns with oversight from BSA President Tamara Roy, opens on November 10. An extensive slate of public and professional programs will follow through February of 2017, including a Designing Boston session focused on housing and committee-driven programs. The Urban Housing Unit ( UHU ) has continued its tour this summer and fall, and arrived at Atlantic Wharf on November 7. As a companion piece to the One Room Mansion exhibition, the UHU will be open to the public from 12:00pm to 2:00pm daily, as well as for several evening events, through December 9. Civic Initiatives At ABX, the civic team has partnered with Enterprise Community Partners, Harvard Mellon Urban Initiative, Harvard Joint Center for Housing Studies, City of Boston, 100 Resilient Cities, Boston NAACP, Mel King Institute for Community Building, and UMass Boston Sustainable Solutions Lab to present Design for Equity, a two-day summit on inequity in Boston s built environment (November 15 and 16). 11

12 Day 1 is an all-day curriculum, with keynote speaker Hyeok Kim, the Deputy Mayor of Seattle. Dr. Atyia Martin will also be giving opening remarks. A full schedule for day one can be found at Day 2 is a design charrette, where designers and planners will apply the learning from day 1 to the Fairmount Corridor. The ultimate goal of this work will be to create a Complete Equity Guide, in the model of the Complete Streets design guidelines. Registration is required. Learn more at Resiliency: In the East Boston NOAH/Kresge work, GSD Community Service Fellow Kat Miller developed a presentation on resiliency to be used in a series of neighborhood meetings this fall. The neighborhood meetings will be conducted by students at the BAC, as part of the Gateway Initiative. They are currently in the process of being scheduled. Housing: BSA President Tamara Roy AIA and Gretchen Rabinkin AIA have been working with the Mayor's Housing Innovation Lab and DND through a series of neighborhood conversations in Garrison Trotter (Roxbury) to establish community aspirations for the Housing Innovation Competition. Conversations with the Garrison Trotter neighborhood will be scheduled for January. The competition RFP was released on November 2, Designer/developer teams are be invited to propose compact units for several DNDowned parcels. Renee Loth, Editor of ArchitectureBoston will moderate a panel discussion at ABX called Boston You re Our Home: Getting to Yes on Housing, that will examine how to create affordable housing stock without sacrificing Boston's unique urban character. The panel will explore the facts and challenge some assumptions being made, while exploring unique partnerships and opportunities. Panel will feature opening remarks by The Honorable Mayor Martin J. Walsh. The Urban Housing Unit ( UHU ) arrived in Boston in early August, and has already traveled from City Hall Plaza to Roslindale, Mattapan, Dorchester, Roxbury, and East Boston. Community events at the UHU have been very successful, drawing crowds of hundreds of intrigued visitors. Beginning on November 9, 2016, the UHU will be located at BSA Space and open to the public 12pm-2pm daily, staffed by a team of volunteers with assistance from BSA staff. Urban Design/Placemaking: BSA Foundation will be supporting the emerging Fairmount Indigo corridor by creating a series of illustrated 'visions', based on existing plans, at the request of the Boston Foundation. Design teams for this project have been formed, and have created some preliminary sketches and renderings. On October 25, we had a pin-up discussion at the Dorchester Arts Collaborative in the Four Corners neighborhood of Dorchester. Most of the designers and several representatives from local CDCs and neighborhood groups were in attendance. The most recent Designing Boston panel, on October 17, was co-sponsored by A Better City and discussed strategies for placemaking around public transit. The panel also marked the release of David Dixon s State of the Public Realm planning study. 12

13 BSA Foundation will also be putting together a speaker series around global urban design, as part of a grant received from the Chleck Family Foundation. An advisory committee for this speaker series is being assembled, and the events will be in late winter-spring Sumner School: In the aftermath of arson that burned Roslindale s Sumner School elementary school playground, the BSA Foundation has started to assist parent and school leadership organize a larger long term schoolyard visioning/planning effort, and support the school community as they seek temporary short term solutions that build on the content and contacts from Extraordinary Playscapes. PlayCubes have been installed at the school as a temporary play structure. On Sunday, October 25, BSA staff hosted a design charrette and workshop at the Sumner School to kick start the design visioning process. Plans are underway to gather a design team to help the school community design the new playground. Syrian Refugee Response: The planning committee continues to meet regularly. A local partner in Lebanon has been chosen (SAWA), as well as a US-based partner in Chicago (Karam Foundation). It has been proposed that the Syrian initiative be adopted by the Open Architecture Collaborative. There will be a panel discussion to raise awareness for both the crisis and the initiative on December 12, 2016, at BSA Space. Communications The lion's share of Fall communications has been focused on driving ABX attendance. The well-received campaign is called "One Industry. Many Partners." and features images of real show attendees across our community. Components of the campaign include print (The Attendee Brochure, a poster series focused on exhibit hall events, VIP free passes for exhibitors, a prospectus) and a robust digital campaign that includes website and an campaign focused on the conference program and the show floor. Additionally, more than 20 media partners and 29 association partners have been engaged to promote ABX to their networks, in print and digital media. In addition to ABX, multiple exhibitions have been promoted, including Canstruction, Haymarket: The Soul of the City, the upcoming One Room Mansion, and its allied Urban Housing Unit (uhu), the 385 sf prototype for smaller living designed in partnership with Livelight, and the Mayor's Housing Innovation Lab, and the BSA Foundation. Promoted programs include an Architect/developer competition (also allied with the Mayor's Housing Innovation Lab and the BSA Foundation), committee meetings, and other professional networking opportunities. There has also been a strong campaign (electronic and print) to drive voting in the November 8 BSA leadership elections. Recent press Boston City Hall Gets LED Lighting (solidstatelightingdesign.com) Speaker Spotlight: Bergmeyer Associates CEO Mike Davis (bisnow.com) State of the State 2016: Mike Davis of Bergmeyer Associates (cre.nyrej.com) Boston City Hall now features exterior lights (dailyfreepress.com) At Canstruction, Boston Architects Transform Cans Into Art (bcheights.com) The Case for Building Smaller (bostinno.streetwise.com) The History of Boston, As Seen Through Haymarket (bcheights.com) 13

14 ArchitectureBoston (AB) 1. In one paragraph, what is your assessment of AB to date? 2. Do you read AB? Do others you know read AB? If you know others, who (their occupation) are they and what do you hear is their assessment? 3. In one paragraph or less, what do you recommend for the future of AB? 14

15 2016 BSA Board Assessment As this is the last meeting of the 2016 BSA Board (other than the annual meeting) and some members will be transitioning off the Board and new members will be joining, we thought it would be useful to get your feedback on a few items including your experience on the Board, and thoughts on the future work of the BSA. Please complete the following survey questions: The BSA Board, like most non-profit Boards, has three main responsibilities: Strategic Set the organization direction Position & Policy articulate the organization s stance Fiduciary Ensure the necessary resources Governance Provide appropriate oversight In assessing the BSA Board s performance this year, consider the following questions: 1. Was my role as a BSA Board member clearly defined so I could contribute effectively? 2. Were BSA Board meetings productive to setting the future direction of the organization? 3. Was I sufficiently involved in the decision-making process? 4. Were the strategic priorities relevant to the organization? 5. Was the Board fully engaged in the development, planning and implementation of strategy? 6. Are BSA financial matters being properly overseen and managed? 7. What recommendations do I have to improve the process? 8. What was the BSA s most significant accomplishment in 2016? 9. What is the most important area of concern the BSA should be attentive to for the future? 10. What recommendations do you have for 2017? 15

16 Process for evaluating the BSA and BSA Foundation Executive Director 1. The Executive Director review process will become a yearly process marked by the following milestones: a. The January BSA and BSA Foundation Board packets will include the Executive Directors key areas of responsibility and the goals that have been agreed upon. The goals will be measurable and based upon the ED s primary areas of responsibility. b. Throughout the year the BSA President and BSA Foundation Chair will provide feedback to share with the Executive Director. c. The Executive Director will complete a self-evaluation to share with the two Boards for their October meeting. d. At the October BSA and BSA Foundation Board meetings, the President and Chair will seek input from the Boards for the Executive Director s review. e. In October/November the President and Chair will seek staff input for a 360 assessment. f. The BSA President and President-elect, along with the BSA Foundation Chair and Vice- Chair will meet with the Executive Director to assess performance and set goals for the coming year. 2. Performance standards a. Performance standards will be built upon two critical areas: i. The goals set out from the previous year ii. The six key areas of ED responsibility delivery on mission, strategy and goals; administrative and HR oversight; Community relations; Financial/Legal management; Fundraising; and Governance. 3. Follow up a. Copies of all written evaluations are given to the ED and to the Controller who maintains all personnel records. b. Boards will discuss how/ifs salary increases/bonuses will be tied to the evaluation. c. Process will be evaluated and improved upon through discussions between the Boards, Board leadership and ED. 16

17 Key areas for assessment of the Executive Director Below are the key areas of responsibility for the BSA and BSA Foundation Executive Director. These responsibilities essentially cover strategy, external affairs, financial oversight, fundraising, staff and working with the Boards. 1. Development & Delivery (Mission, strategy, goals) a. Provide leadership in ensuring the delivery of the mission, strategy and goals. b. Meets or exceeds annual goals c. Provides analysis, evaluation and assessment of activities to achieve goals d. Maintains and utilizes a working knowledge of developments and trends in the field. e. Keeps the Boards informed of progress, concerns and needs related to mission, strategy and goals. 2. Administration and Human Resources management a. Establishes and uses an effective management team and system b. Ensures compliance with personnel policies and state/federal regulations. c. Provides clear work assignments, delegating appropriate levels of authority and encourages staff development. d. Attracts, keeps and motivates diverse and high quality staff. 3. Community relations a. Serves as an effective spokesperson for the organizations b. Establishes and builds good, cooperative working relationships with AEC and design community, civic and government leaders and related organizations. 4. Financial Management a. Assures adequate control and accounting of all financial systems b. Prepares a budget that is reasonable and realistic in coordination with staff and Boards c. Maintains, executes and ensures compliance with federal, state and local regulations and requirements including all necessary legal documents. 5. Fundraising a. Develops realistic, ambitious fundraising plans b. Meets or exceeds revenue goals ensuring that funds are available for the organization to carry out work. c. Establishes positive relationships with donors, funders, foundations and others involved in fundraising. 6. Governance a. Works well with the Boards providing appropriate, adequate and timely information. b. Provides support to Boards committees c. Keeps the Boards informed on the condition of the organization. 17

18 2015 ED Goals The 2015 goals were shared with the Executive Director in a meeting with the BSA s President, Past- President and President-Elect, along with the Chair of the BSA Foundation. 1. Collaborate with the board, staff and membership to further the organization s strategic framework. a. Create a framework or a five year plan b. Identify resources and metrics for success. 2. Grow BSA membership and enhance the value of that membership. a. Collect data to have conversations and tract success b. Identify the member value proposition 3. Advance the interests of the profession through advocacy and civic engagement. a. Become fluent with the issues we advocate for b. Organize the BSA & Foundation to respond to opportunities 4. Build awareness of members expertise with the public at large. a. Continue developing ways to engage the public and deepen their appreciation for architecture. 5. Increase the impact of BSA Space as a center for architecture, design and the built environment. 6. Provide leadership that encourages creativity, inclusiveness, excellence and results both with staff and members. a. Strengthen the relationship with the president and Foundation Chair while helping Board members understand their roles and the balance to productive/supportive leadership 7. Build the fundraising capacity and strengthen the revenue generating opportunities in support of the BSA and Foundation s missions. a. Build the financial capacity of the BSA and Foundation and develop new economic models. 18

19 Key areas for assessment: 1. Development & Delivery (Mission, strategy, goals) See below 2. Administration and Human Resources management With Ann s departure at the end of 2014, 2015 became a management transition year. One of the goals was to empower staff to take greater leadership over their areas of responsibility. This shift has continued (2016 further refining the staff structure) to clarify work responsibilities and streamline reporting structures. The result is a strong, directed staff focused on accomplishing organizational goals. (see attachment for staff structure) 3. Community relations See below. 4. Financial Management The BSA is in a strong financial and legal position. Over the last four years the total operation has grown from $3.6M to $6.3M and we are positioned to further grow. This growth has come from acquiring ABX, increased membership, and increased and diversified programs including space rentals, professional services and advertising/sponsorship. Our auditor gives us strong marks and we continue to stay aware and current with legal and HR regulations. The BSA Foundation is beginning to put in place the same level of controls which did not exist in the past was the first year that the Foundation had expanded its role and the operating budget increased more than 10 fold. We are creating the necessary structures Finance Committee, full audit, IAC, etc - for the continued expansion and infrastructure to support the Foundation. We finished the year with an anticipated deficit and working toward a balanced budget over the next few years. Growing revenue support for the Foundation will continue to be one of the important areas of focus ahead. 5. Fundraising See below 6. Governance See below 2015 ED Goals 1. Strategic Framework. Collaborate with the board, staff and membership to further the organization s strategic framework. The strategic weave continues to be the guiding force and our work concentrates on advancing the three strategic interests: Empowering the profession; increasing public appreciation for design; building better communities. Emily and I created a detailed strategic framework and work plan. The Joint Strategic Committee looked at it and shared it with the BSA Board. As a 19

20 document it is impressive in the level of detail and is useful to help give staff direction. However it is an overwhelming document that makes it difficult to use for the Boards and Membership as a strategic tool. One challenge is how do we engage both Boards to continue developing strategic planning? The Foundation Board is still in a start-up development phase that now is in better position to consider strategic planning and it will be important to create a business plan to help us aim toward long-range success. The BSA Board has been strongly motivated by the civic agenda, and directing energy to strategic planning is challenging. The new Future of the BSA committee may be helpful in advancing our planning efforts. 2. Membership - Grow BSA membership and enhance the value of that membership. Last year professional membership grew 3%, including 6% growth in AIA and 6% growth in Associate AIAs (Emeritus and Student were both down slightly). From 2011 to 2015 professional individual membership has grown 14% including 20% in AIA and 52% in Associate AIA. In addition we ve assessed the membership value and passed recommended changes to encourage licensure and young architects to join. These recommendations take place in 2017 and we will continue tracking and assessing to determine success. Next we are working on reviewing the value of firm and corporate memberships to assess how to improve the value. 3. Advocacy - Advance the interests of the profession through advocacy and civic engagement. This area has seen tremendous growth over the last couple of years. Folding in LBD and CDRC as well as expanding our public and civic offerings has led to this growth. In the last year the BSA and Foundation have played important roles in Imagine Boston 2030, the Boston cultural plan, Go Boston planning (transportation), the region s work on resiliency, as well as a voice for design excellence through new programs like the Designing Boston series. Tim s creation of the Design Workshop program has also significantly advanced the advocacy and civic agendas. Adding Gretchen and CDRC to full-time staff, bringing back Billy, our communication/pr strategy, and work on civic and community outreach have been a major strength. 4. Communication & Public Engagement - Build awareness of members expertise with the public at large. In addition to our efforts to increase public awareness through public and civic/community programs, we have taken strategic opportunities to engage key public and press leaders in the BSA and BSA Foundation. Opportunities including inviting WGBH s Jared Bowen and Boston s Culture Director Julie Burros to serve on the Harleston Parker jury; inviting former city councilor Mike Ross and Boston Globe writer Dante Ramos to facilitate Designing Boston; and contracting with Design New England and Boston Magazine to publish BSA Design Awards. We recognize these are long-term investments to shape public awareness, but they have resulted in increased press as well as public participation in programming. 5. Impact - Increase the impact of BSA Space as a center for architecture, design and the built environment. 20

21 In addition our public programing efforts programs like Family Design Days, Designing Boston, Architecture Film Series, and more - have drawn new audiences. Over the last year the quality of our exhibitions has also drawn people to BSA Space. The BSA is recognized as an important player in the community and our next steps are to solidify the structure to further expand our impact. 6. Leadership - Provide leadership that encourages creativity, inclusiveness, excellence and results both with staff and members. Strengthen the relationship with the president and Foundation Chair while helping Board members understand their roles and the balance to productive/supportive leadership This is more difficult to quantify objectively, though my sense is we ve done a number of things to stimulate greater connections between the BSA and Foundation as well as members and staff. Annual meetings between the BSA and Foundation Boards foster connectivity resulting in the expanded civic and public outreach identified above. Elected and Board committees as well as the membership committees continue to advance the work of the profession and encourage creativity at all levels. 7. Business Development - Build the fundraising capacity and strengthen the revenue generating opportunities in support of the BSA and Foundation s missions. BSA and BSA Foundation revenue streams have been, and continue to evolve, change and grow. Today the BSA s revenue is about $5.6M divided relatively equally between ABX at 40%, membership dues at 30% and a variety of earned revenue programs including fee-based activities, space rentals and investments at about 30%. Four years ago BSA revenues were about $3.6M with membership dues accounting for over 50% of the BSA s revenue, with ABX 25% and earned revenue 25%. Two years ago the Foundation revenue was about $70K with nearly all coming from investment income. In 2015 the revenue was $700K with 60% coming from the BSA, 10% investment income and 30% earned through programs and activities. The Foundation began a fundraising program that in two years has raised over $750K in pledges. At the end of 2015 we also began seeking grant support, which is too early to determine the value to the Foundation. Creating long-term business plans will be needed and to coordinate these plans with the overall strategy. We will benefit from outside advice to help us develop clear business plans with goals, milestones and timeframes to measure success. 21

22 9/22/2014 Boston Society of Architects and BSA Foundation SOCIETY SHARED FOUNDATION Audience & Vision Community - Deepen public appreciation for design by engaging community, inspiring vision and provoking positive change Day-to-day (Tacit) Advancement Innovation Inspire through the power of design Civic - Build a better world through design by engaging Bridge the design community, inspiring vision and profession and the provoking positive societal wider world change Profession - Empower the design profession by engaging the professional community, inspiring vision and provoking positive change Provide resources and services supporting the full range of practice models and share best practices BSA & BSA FOUNDATION CORE RESPONSIBILITIES Knowledge Engage and support public interest in design Empower, engage and enlighten the profession to create the tools that make the world a better place Promote professional excellence with deep, informative programming Seek ways to engage the public in innovation and design thinking Employ innovative design thinking to address societal challenges Advance the BSA learning network to serve as an AEC thought leader and aggregator of design research Advocacy Development Communication Enhance public understanding and appreciation for how design improves their community Make the world a better place Promote, protect and advance the interests of architects Develop new revenue streams to support the vision Build the connector structure between the BSA, Foundation and the wider world Enhance the value of membership and grow new revenue streams Build public awareness of design and the power of design thinking Build a cohesive message advancing the shared civic vision Ensure effective communication reaching the profession 21