ESTATE CLEARING SECRETS

Transcription

1 ESTATE CLEARING SECRETS by Sarah Stitham hosted by Adam Murray

2 Quick Overview of Tonight s Estate Clearing Secrets Training First, we ll pick up where we left off and continue on the preparation needed before starting on an estate project. Then, towards the end of this session, we ll cover how to market your Estate Clearing services. And next week s session will cover how to DO the estate clearing projects from A to Z!

3 Forms We ll Review Tonight: Welcome Letter Template Estate Clearing Agreement Website Marketing Template

4 Legal Terminology Power of Attorney Terminated immediately upon death Executor/Executrix named in will to carry out directives Administrator court appointed, when there is no will

5 Legal Terminology Legal terminology, laws and legal processes differ from state-to-state Familiarize yourself with your state s laws Consult an estate attorney in your state

6 Who Will You Be Working With? The executor/executrix or administrator of the estate is your Client Families of the deceased who live out of the area A person transitioning and moving to a senior residence

7 Who Will You Be Working With? Your organizing client could become your estate clearing client Your estate clearing client could become an organizing client

8 When Someone Dies (NYS) Without a will the court appoints an administrator With a will it can be contested All of this can take time before the estate is ready for disbursement

9 Your Project Binder Set Up Track, Track, Track! It s important to stay organized! Three-ring binder Protective sleeves Pockets Avery Table of Content (8 Tab) - Executive Kit comes with a table of contents, dividers, cover insert and spine insert.

10 Binder Table of Contents

11 Client Information Client Qualifying Form Job Scope Evaluation Client Agreement (with Executor / Executrix /Administrator) Client/family Contacts

12 Daily Activities Project Scope / Timeline Daily Activity Log (includes: action plan for the day, who worked, hours worked, all communications, donation drop off/ pick up, changes in the scope of project)

13 Finances Invoices Purchases/receipts Income/expense log

14 Distribution of Property Estate Disbursement list from client Itemized Donation Record Donation Record (Receipt) Appraisals Auction/Consignment

15 Your Team Strategic Partners Resources Log Project Team

16 Lessons Learned Debrief/wrap-up Testimonials

17 The Estate Clearing Agreement On your business letterhead Customize the Agreement for every project Examples per the Agreement template Schedule the dates you plan to work to complete the project in the agreed upon timeframe Scope Description of the Project Step 1. Distribution of Property family/friends/other Step 2. Salable items to auction/dealers/private collectors

18 The Estate Clearing Agreement Step 3. Inventory/distribute usable items for charity Step 4. Remove remaining items recycling/discarding (could be step 1 if doing the Triage first) Step 5. Broom clean premises Step 6. Prepare a Final report

19 Terms and Conditions Very important to have these listed out

20 Have the client initial all pages and sign and date the last page.

21 Welcome Letter

22 Your Fee Schedule Subjective Examples (Page 6 of Estate Clearing Agreement) The Fee Schedule can be a stand alone

23 Your Fee Schedule Onsite: Work and Management Supervision by Sarah Stitham $150. Labor: Organizing and Preparing Property for Distribution, Donations, Shipping, Storing, Recycling, Disposing $95.

24 Your Fee Schedule Broom Cleaning $95. Office: Managing Client s Account, Clerical, Processing, Record Keeping $95. Negotiating / Researching / Appraisers, Dealers, Auction Houses, Brokers, Movers, Charities $150.

25 Your Fee Schedule For project management, supervision, and negotiating, charge more than your hands-on organizing rate If you are doing the physical work or office work, do not charge less than your hands-on organizing rate.

26 Marketing Your Services (Building Relationships) Your website, letterhead, business cards, brochure or marketing card (post card size) Use the Website Marketing Template Estate attorneys Real estate agents

27 Marketing Your Services (Building Relationships) Colleagues other professional organizers Professional associations Your community volunteer Networking Partner with an estate attorney, realtor, etc. and give talks/presentations

28 This Week s Action Checklist List the people you already know who you can market your estate clearing services to Create a letterhead (if you don t already have one) Set the Estate Clearing Agreement template up on your letterhead

29 This Week s Action Checklist Set the Welcome Letter template up on your letterhead Set up your Project Binder Review the Estate Clearing Agreement and make changes/additions

30 This Week s Action Checklist Decide on your Fee Schedule and print it our on your letterhead Decide on text to use for your marketing materials

31 Next Week Jumping In and Doing the Job!

32 Open Questions and Answers (or to

33 Goodnight Everyone!