Charter Township of Canton Board Proceedings July 24, 2018

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1 Charter Township of Canton Board Proceedings July 24, 2018 A regular meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, July 24, 2018 at 1150 Canton Center S., Canton, Michigan. Supervisor Williams called the meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag. Roll Call Members Present: Members Absent: Staff Present: Anthony, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Foster Human Resources Manager - Connelly Motion by Anthony, supported by Slavens to move from open to closed session at 6:31 p.m. to discuss pending litigation. 6:31 Closed Session to Discuss Pending Litigation (Canton Township VS. Arminiak) (6:47 p.m. recess taken) Motion by Anthony, supported by Slavens to move from closed to open session at 6:59 p.m. Roll Call Members Present: Members Absent: Staff Present: Staff Absent: Anthony, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Foster Director Faas, Director Hohenberger, Deputy Director - Stoecklein, Financial Analyst - Sheppard Director Meier, Director Trumbull Adoption of Agenda Motion by Siegrist, supported by Graham-Hudak to amend the agenda to add a presentation by Treasurer Slavens and add Item G-16 Consider authorizing counsel to proceed as directed in the matter of Canton Township v Arminiak. Citizen s Non-Agenda Item Comments: Bill Broucek, 745 Sandlewood Rd., commented on the times lawns are mowed in the golf course and presented information to the board. George Miller, 1946 Briarfield, commented on issues regarding senior citizens, barking dogs, and Canton s roads. Payment of the Bills: Motion by Slavens, supported by Anthony to approve payment of the bills as presented. Motion carried by all members present. July 24,

2 July 10, GENERAL FUND 538, FIRE FUND 148, POLICE FUND 258, SUMMIT OPERATING (General) 79, CABLE TV FUND 5, TWP (COMMUNITY) IMPROVEMENT 33, DDA - CANTON TWP ACCT 6, E-911 UTILITY 5, CDBG 16, Solid Waste 320, GOLF FUND 55, WATER & SEWER FUND 1,545, FLEET 30, TRUST & AGENCY FUND 4, CONSTRUCTION ESCROW 57, POST EMPLOYMENT BENEFITS 71, TOTAL - ALL FUNDS 3,176, July 24, GENERAL FUND 909, FIRE FUND 966, POLICE FUND 488, SUMMIT OPERATING (General) 56, STREET LIGHTING 22, CABLE TV FUND 13, TWP (COMMUNITY) IMPROVEMENT 11, DDA - CANTON TWP ACCT 29, E-911 UTILITY 2, Solid Waste 14, GOLF FUND 67, WATER & SEWER FUND 1,783, FLEET 36, TRUST & AGENCY FUND 1, CONSTRUCTION ESCROW 2, POST EMPLOYMENT BENEFITS 83, TOTAL - ALL FUNDS 4,490, PRESENTATION: Treasurer Slavens gave a presentation regarding the second quarter report on Township Investments. A copy of the Treasurer s presentation is available through the Clerk s Office during regular business hours. July 24,

3 Motion by Siegrist, supported by Sneideman to enter the treasurer s report into the public record. PUBLIC HEARING: PH-1. Approval of the 2018 CDBG Program Year and Annual Action Plan. Motion by Siegrist, supported by Sneideman to open the public hearing at 7:11 p.m. The CDBG Advisory Council is submitting its recommendations for projects and project funding for the PY 2018 CDBG (Community Development Block Grant) program. The Department of Housing and Urban Development (HUD) requires an annual action plan be submitted by August 15, 2018 for this Program Year (PY). The annual action plan has been available to the public for the 30 day public comment period and this meeting represents our second public hearing. The recommendations provided by the CDBG Advisory Council were formulated following a public hearing on project proposals on June 6, Council recommendations generally follow the CDBG Five Year Consolidated Plan especially with regards to the recommendations for human service agencies funding. The human service agencies-- First Step, Neighborhood Legal Services Michigan, Growth Works and Wayne-Metropolitan Community Action Agency are recommended to receive approximately the same allocations as last year. For fuller project descriptions and recommended budgets. Mike Sheppard Finance manager was present to answer any questions the public or the board had. There were no public comments Clerk Siegrist commented positively on the program. Motion by Siegrist, supported by Anthony to close the public hearing at 7:18 p.m. Motion by Siegrist, supported by Slavens to adopt to adopt the 2018 Annual Action Plan and authorize the submission of the 2018 Annual Action Plan to the Department of Housing and Urban Development (HUD). CONSENT CALENDAR: Item C-1. Resolution Approving The Senior Alliance 2019 Annual Implementation Plan for Aging Services. (Supv.) Motion by Siegrist, supported by Sneideman to adopt the following resolution. Motion carried July 24,

4 by all members present. The Senior Alliance (TSA) provides services to older adults in the 34 communities of southern and western Wayne County. On June 28, 2018, the TSA s Board of Directors approved the agency s 2019 Annual Implementation Plan (AIP), which reports progress made under the Multi-Year Plan and outlines goals and objectives to be achieved in fiscal year The Michigan Aging and Adult Services Agency (AASA) requires TSA to request a resolution approving the AIP from each local unit of government in their planning and service area. RESOLUTION OF BOARD OF TRUSTEES CHARTER TOWNSHIP OF CANTON RESOLUTION APPROVING THE SENIOR ALLIANCE 2019 ANNUAL IMPLEMENTATION PLAN FOR AGING SERVICES Whereas, Whereas, Whereas, Whereas, Whereas, The Canton Board of Trustees recognizes the role of The Senior Alliance as the state designated Area Agency on Aging for Southern and Western Wayne County to be responsible for planning, developing, coordinating, monitoring, and managing a comprehensive organized service delivery system of services for older adults and caregivers, and the 34 communities of Southern and Western Wayne County, including Canton Township, comprises the Planning and Service Area to the agency s governing body, and the Office of Services to the Aging require local Area Agencies on Aging to request approvals of their Annual Implementation Plan from their local governments, and the Senior Alliance has submitted the plan to Canton Township in accordance with federal and state laws, and The Senior Alliance has held a public hearing for client, caregiver, and service provider population feedback which contributed to the development of the Annual Implementation Plan for Fiscal Year NOW, THEREFORE, BE IT RESOLVED, that the Canton Board of Trustees does hereby approve The Senior Alliance 2019 Annual Implementation Plan as presented to Canton Township. APPROVED AND ADOPTED, by Canton Township Board of Trustees on July 24, Motion: By Siegrist Second: Supported by Sneideman Ayes: 6 Absent: 1 July 24,

5 Signed: Michael Siegrist Dated: July 25, 2018 Item C-2. Consider Appointment of Dennis Robare as Canton Township s Dangerous Building Hearing Officer and Member of the Building Board of Appeals. (MSD) Motion by Siegrist, supported by Sneideman that the Canton Board of Trustees Appoint Dennis Robare as Canton Township s Dangerous Building Hearing Officer and to the Building Board of Appeals. (Term for the Building Board of Appeals to expire July 24, 2020). Motion carried by all members present. The Building Board of Appeals shall consist of members who are qualified in accordance with the act and are not current employees of Canton Township. A thorough knowledge of the current building codes and current construction methods is required. The open position on the board is to replace a position that was occupied by a State of Michigan Licensed Architect. The new member is desired to be a State of Michigan Licensed Architect, but is only required to be a person qualified by experience, or a person trained to perform the duties. The Dangerous Building Hearing Officer presides over Dangerous Building Hearings for miscellaneous identified structures in Canton Township that have been identified for the hearing process by the Canton Township Building Official. The Hearing Officer decides the final outcome of the hearing, setting timelines and the scope of work to be completed. Per Canton Township Code of Ordinances, Article III, Section (3), the Building Board of Appeals member and the Hearing Officer shall be appointed by the Township Supervisor to serve at his pleasure. The Hearing Officer shall be a person who has expertise in housing matters, including but not limited to, an engineer, architect, building contractor, building inspector or a member of the community housing organization. An employee of Canton Township shall not be appointed as a Hearing Officer. The Hearing Officer shall be capable of visiting all the identified structures on site to make an inspection and assessment prior to the hearing. He will be replacing Joseph Philips. Dennis Robare has expressed interest in filling both vacancies. Joseph Philips notified Building and Inspection Services of his resignation on April 12, 2018 and offered to continue as a member of the Building Board of Appeals and as the Dangerous Building Hearing Officer until a replacement could be appointed Item C-3. Consider Appointment of James Malinowski to the Zoning Board of Appeals. (MSD) Motion by Siegrist, supported by Sneideman that the Canton Board of Trustees Appoint Mr. James Malinowski to the Zoning Board of Appeals, (term to expire July 24, 2021). Motion carried by all members present. The Zoning Board of Appeals shall consist of no fewer than five members who shall be appointed in accordance with Article VI Zoning Board of Appeals of the Michigan Zoning Enabling Act of 2006 (MCL ). Cathryn Colthurst notified the Township of her July 24,

6 resignation on May 16, 2018 and agreed to attend the June meeting as her last date of service. Mr. James Malinowski has expressed interest in filling the ZBA vacancy. Term for Cathryn Colthurst expired on 6/30/2018 and the Township needs a replacement. GENERAL CALENDAR: Item G-1. Consider the Purchase of a 1949 Ford Fire Truck. (PSD) Motion by Siegrist, supported by Slavens to approve the purchase of a 1949 Ford Fire Truck from Mustafa Alhachami for a final price of $2,000. The Township is requesting approval to purchase a 1949 Ford Fire Truck from the current owner, Mustafa Alhachami, for a final price of $2,000. The truck is an original Canton Fire Department vehicle that was acquired by Robert Boyer in Mr. Alhachami acquired the truck from a land/property purchase between himself and Boyer earlier this year. Deputy Director Stoecklein commented positively on acquiring this vehicle. Treasurer Slavens asked where the vehicle will be stored. Stoecklein replied initially the vehicle will be stored at the DPW. Item G-2. Consider Approval of the Site Plan for Canterbury Mews Co-Operative Addition. (MSD) Motion by Siegrist, supported by Slavens to pass the following resolution. Motion carried by all members present. RESOLUTION OF BOARD OF TRUSTEES CHARTER TOWNSHIP OF CANTON APPROVAL OF THE SITE PLAN FOR CANTERBURY MEWS CO-OPERATIVE ADDITION WHEREAS, the Project Sponsor has requested approval of the site plan for Canterbury Mews Co-Operative Addition, on the east side of Haggerty Road north of Cherry Hill Road adjacent to the Clark Drain and I-275 freeway; and, WHEREAS, the Planning Commission reviewed the site plan and made a recommendation to approve the request as it is consistent with the original site plan approval and meets all applicable requirements of the zoning code with the exception of façade material and non-disturb buffer; NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the site plan for Canterbury Mews Co-Operative July 24,

7 Addition, located tax parcel no , subject to any and all applicable state and local development regulations. The project sponsor proposes a 2,515 square foot addition to the existing Clubhouse, a 1,883 square foot Maintenance Garage, and a bio-retention area at the southeast corner of the Co- Operative. The Clubhouse facilities are on the east side of Haggerty Road north of Cherry Hill Road adjacent to the Clark Drain and I-275 freeway. The site plan is consistent with the original site plan and meets all applicable requirements of the zoning code with the exception of façade material and non-disturb buffer. The Zoning Board of Appeals approved a variance for the encroachment into the non-disturb watercourse buffer on June 14, 2018 as the proposed addition projects into the buffer. The Planning Commission granted a modification to the fifty percent brick requirement in favor of vinyl siding in order to match the existing construction. - Existing Zoning: MR, Multiple Family Residential - Location: Between Haggerty Road and I-275, north of Cherry Hill Road - Net Acres: acres - Existing Land Use: Clubhouse activities - Surrounding Land Use & Zoning: N- MR, Canterbury Mews Co-Operative S- MR, Village Green East Apartments E- I-275 Freeway Corridor W- R-5, Cherry Hill Oaks Subdivision, R-4, Village Green West Apartments - Comprehensive Plan: High Density Residential - Community Planner s Recommendation: Approval - Planning Commission Recommendation: The Planning Commission voted 9-0 to recommend approval of the site plan Trustee Graham-Hudak covered the Planning Commissions recommendation. Trustee Sneideman asked what the addition would be used for. Jeff Rizzo Project Representative replied this would add additional meeting space and storage garage for the facility. Item G-3. Consider Approval of a Split and Combination for Supervisor s Canton Plat #3, Canton/Michigan Avenue Development. (MSD) Motion by Siegrist, supported by Slavens to approve the property split and combination for parcels , and of Supervisor s Canton Plat #3 as shown on the attached surveys dated February 14, Motion carried by all members present. The project sponsor is requesting a split and combination to accommodate the proposed Tractor Supply Store and mini-storage facility. The new property lines correspond to the zoning classifications that were recently approved. The proposed parcels conform to all dimensional July 24,

8 requirements of their respective zoning districts. Any land division involving a platted subdivision must be approved by the Board of Trustees. - Existing Zoning: C-3, Regional Commercial, LI- Light Industrial - Location: South of Michigan Avenue, east of Sheldon Road. - Net Acres: 9.34 acres - Existing Land Use: Vacant land, vacant industrial building - Surrounding Land Use & Zoning: N MR and C-3 (north side of Michigan Avenue), Auto Craft and Canton Glass S - LI, Vacant E C-3 and LI, Oakdale Recovery Facility W- C-3, frontage residential (nonconforming) - Comprehensive Plan: Mixed Use -Community Planner s Recommendation: Approval -Planning Commission Recommendation: Not required Director Faas gave an overview of the split and combination of properties. Item G-4. Consider Approval of the Site Plan for Tractor Supply Company. (MSD) Motion by Siegrist, supported by Slavens to adopt the following resolution. Motion carried by all members present. RESOLUTION OF BOARD OF TRUSTEES CHARTER TOWNSHIP OF CANTON, MICHIGAN APPROVAL OF THE SITE PLAN FOR TRACTOR SUPPLY COMPANY WHEREAS, the Project Sponsor has requested approval of the site plan for Tractor Supply Company, located on the south side of Michigan Avenue between Sheldon and Morton Taylor Roads; and, WHEREAS, the Planning Commission reviewed the site plan and made a recommendation to conditionally approve the request as it is consistent with the Special Land Use approval and design standards for site plan approval; NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the site plan for Tractor Supply Company on parcel nos , and , subject to provision of a final site lighting plan, and any and all applicable state and local development regulations. The subject property includes an existing building which previously housed Livonia Magnetics. The Tractor Supply Company will utilize a portion of the existing building, with an addition to the front and back of the building, for a total of 21,077 square feet. The outdoor sales area is another 18,000 square feet. Display of items normally done by Tractor Supply on the front sidewalk will be located in a roofed vestibule attached to the front of the building. The site will share a common driveway from Michigan Avenue and utilize a common storm water system at July 24,

9 the south end of the Cubesmart Personal Storage site. -Existing Zoning: C-3, Regional Commercial District -Location: South side of Michigan Avenue between Sheldon and Morton Taylor Roads -Net Acres: 3.07acres -Existing Land Use: Livonia Magnetics (vacant building) -Surrounding Land Use N MR and C-3 (north side of Michigan Avenue), Auto Craft and Canton Glass S - LI, Vacant (Proposed Cubesmart Mini-Storage) E LI, Vacant (proposed Cubesmart Climate Controlled Storage) W- C-3, frontage residential (nonconforming) - Comprehensive Plan: Mixed Use - Planning Commission Recommendation: The Planning Commission voted 9-0 to recommend approval of the Site Plan for Tractor Supply Company on parcel nos , and , subject to: replacement of the painted concrete block for the outdoor sales enclosure and trash enclosure with an integral colored masonry that coordinates with the new brick; adjustment of the lighting plan to increase the light levels at the front of the building and main driveway areas; relocation of the water main loop; and minor corrections to the landscape plan prior to consideration of the site plan by the Board of Trustees. - Community Planner s Recommendation: Approval. All of the conditions listed in the Planning Commission recommendation have been corrected except for a final lighting plan. Item G-5. Consider Approval of the Site Plan for Uptown Apartments Phase 4. (MSD) Motion by Siegrist, supported by Slavens to adopt the following resolution. Motion carried by all members present. RESOLUTION OF BOARD OF TRUSTEES CHARTER TOWNSHIP OF CANTON, MICHIGAN APPROVAL OF THE SITE PLAN FOR UPTOWN APARTMENTS PHASE 4 WHEREAS, the Project Sponsor has requested approval of the site plan for Uptown Apartments Phase 4, on the west side of Denton Road north of Cherry Hill Road; and, WHEREAS, the Planning Commission reviewed the site plan and made a recommendation to approve the request as it is consistent with the Planned Development Agreement and meets all applicable requirements of the zoning code. NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the site plan for Uptown Apartments Phase 4, located on tax parcel no , subject to any and all applicable state and local development regulations. July 24,

10 The project sponsor proposes the fourth phase to Uptown Apartments consisting of 8 buildings totaling 152 units to be located on the west side of Denton Road north of Cherry Hill Road. The buildings are a combination of two and three stories with brick and siding. The elevations of the buildings facing Denton have been modified to include more brick so that it feels like the front of the buildings. The site plan is consistent with Amendment No.5 to the Planned Development Agreement. - Existing Zoning: Cherry Hill Village Planned Development District - Location: West of Denton Road and north of Cherry Hill Road - Net Acres: acres - Existing Land Use: Vacant - Surrounding Land Use & Zoning: N- R-1, CHV Overlay, Dog Park S- R-2, CHV Overlay, Future Development, Uptown Investors E- R-2, Workman School W- R-1, CHV Overlay, Uptown Apartments - Comprehensive Plan: Cherry Hill Village Development Area - Community Planner s Recommendation: Approval - Planning Commission Recommendation: The Planning Commission voted 9-0 to recommend approval of the site plan. Trustee Sneideman inquired about an access onto Denton Road. The project sponsor explained how this was addressed with grass paver emergency access. Trustee Graham-Hudak asked about ADA accommodations. The project sponsor detailed the ADA accommodations made to their units are in complete compliance. Item G-6. Authorize an Inter-Governmental Agreement with Wayne County for the Construction of the Lower Rouge Multi-Use Trail Extension. (MSD) Motion by Siegrist, supported by Sneideman to approve the Inter-Governmental Agreement with Wayne County for the proposed Lower Rouge Trail extension. Motion carried by all members present. In order to construct the next phase of the Lower Trail System, it will be necessary for the Township to enter into a new Inter-Governmental Agreement (IGA) with Wayne County. This IGA will allow the Township to construct the proposed phase of trail, which is located on Wayne County park property east of I-275 along the Lower Rouge River. In 2006, Canton Township started construction of the Lower Rouge Trail system network. The first phase of the trail opened in 2008, and since that time has been expanded through the community. This next phase of trail system will extend from the I-275 trail, along the Lower Rouge River, and end near the Township border at Hannan Road. Along with this phase of trail, two new pedestrian bridges will be constructed over the river. It is anticipated that Wayne County and/or the City of Wayne will connect to the trail in the future, and extend the trail system further to the east. July 24,

11 Currently, the construction plans for our extension are nearing completion and we anticipate construction to begin during the fall of The trails will be constructed by Public Works staff. Construction of two new bridges is planned for 2019 and the plan is to apply for an MDNR grant to offset some of the costs of the bridges. Director Hohenberger explained how this will affect the applications for grants. Trustee Sneideman asked how the eastern border of the trail will be handled prior to connecting with the trails from Wayne. Director Faas explained a turn-around would be at the end of the trail until such time as the trail can be connected with the trail from the City of Wayne. Item G-7. Consider Approval of a Budget Amendment and Award of Purchase Order Contract to Northwest Consults Inc. for Engineering Design and Construction Bidding Services for Pavement Improvements at the Division of Public Works Facility. (MSD) Motion by Siegrist, supported by Slavens to approve the following budget amendment: Increase expense: # _0020 Capital Outlay Buildings and Improvements: $7,080 # _0020 Capital Outlay Buildings and Improvements: $7,080 Decrease Expense: # Transfer to fund balance: $14,160 Motion by Siegrist, supported by Anthony to award a purchase order contract to Northwest Consultants Incorporated under the existing Master Services Agreement for an amount not-toexceed $14,160. As part of Canton Township s effort to effectively manage and maintain its facilities, staff has determined that the concrete pavement at Public Works facility is failing and improvements are necessary. A request for proposals (RFP) for engineering design and construction services was sent on June 20, 2018 to our prequalified engineering consultants. Four proposals were returned with Northwest Consultants being recommended for an amount of $14,160. A budget amendment is necessary; noting, this expense was accounted for in the 2018 water and sewer rates adopted by the Board. Although, construction inspection and management services was included in the\ original RFP, only the line items pertaining to pavement assessment, design and bidding costs were considered at this time. Construction administration, material testing, and inspection services will be included in a future Board request when the construction project is publicly bid and awarded. In July 2018 Request for Proposals (RFP) were solicited for concrete improvements at the Public Works facility. This concrete was installed in 2002 when building improvements were completed. Areas of failure will be assessed by Northwest Consultants Inc. and a recommendation will be made with a schedule for improvements that shall not disturb daily operations at the facility. July 24,

12 Item G-8. Consider Approval of a Purchase of a Ford F-150 and Approve a Budget Amendment for the Public Safety Department. (MSD) Motion by Siegrist, supported by Slavens to approve a budget amendment for the replacement of the Ford F-150 as follows: Increase Expenditures: # _0040 (Capital Outlay Vehicles) $29,553 Decrease Expenditures: # (Transfer to Fund Balance) $29,553 Motion by Siegrist, supported by Sneideman to approve the purchase of one (1) 2017 Ford F-150 from Signature Ford, 3942 W. Lansing Rd, Perry, MI via a Macomb County Bid #12-07 MY2017 in the amount of $29,553. This vehicle was involved in an accident on the afternoon of June 27, 2018 where it was in a broadside collision, causing significant body & frame damage to the vehicle. Repair estimates came in over 75% of the actual cash value. As such, Fleet Services is recommending replacement. If approved by the Board, Fleet Services will replace the unit with a 2018 Ford F-150 per the Macomb County Bid awarded to Signature Ford. A budget amendment in an amount of $29,553 is necessary, as this unit was not budgeted for replacement in Item G-9. Consider Approval of a Budget Amendment and Award of a Purchase Order Contract to Signature Ford for the Purchase of a Ford F-450 Super Cab Utility Truck and Award of a Purchase Order Contract to Knapheide Truck Equipment for the Utility Body. (MSD) Motion by Siegrist, supported by Slavens to approve the following budget amendment: Increase Expense: # _0040 Capital Outlay Vehicles: $77,278 Decrease Expense: # Transfer to fund balance: $77,278 Motion by Siegrist, supported by Slavens to award a purchase order contract to Signature Ford for an amount not-to-exceed $46,965 for the purchase of a 2019 Ford F-450 Super Cab utility truck using the Macomb County Cooperative Contract. Motion by Siegrist, supported by Anthony to award a purchase order contract to Knapheide Truck Equipment of Flint Michigan for the purchase of the utility body for an amount not-toexceed $30, Our Public Works staff operates and maintains the Township s 460 miles of water main, multiple fire hydrants, valves, and other appurtances. In order to provide the necessary level of service, several trucks and other vehicles are necessary. Our 2009 Ford F-450 utility truck has reached its serviceable life and is due for replacement. July 24,

13 The truck is to be purchased using the Macomb County Cooperative Purchasing Contract. This contract was competitively bid and pricing extends through December 31, The cost of the purchase is $46,965 with the options as specified. The utility body to be installed on the truck was quoted by Knapheide Truck Equipment at $30, The total cost of the truck and body would thus be $77,278. A budget amendment is necessary; noting, this expense was accounted for in the 2018 water and sewer rates adopted by the Board. This truck was originally budgeted for replacement/purchase in Due to the reduction in both water and sewer costs from our providers in the 2018/2019 rate season, this purchase was moved to 2018 in order to spread capital expenses out and ease effects on future rates. This purchase was calculated into the 2018/2019 water and sewer rates, which were adopted in April. The vehicle is designed to house and transport tools and equipment necessary to maintain the Canton water system. Canton DPW utilizes the utility truck to maintain our 460 miles of water main. Proper operation of Canton s water system ensures clean potable water to all Canton residents, businesses, and visitors. The current unit that is scheduled to be replaced and auctioned off is a 2009 Ford F-450 with Knapheide utility service body that has reached its serviceable life. Public Works has budgeted $135,000 to replace this unit and the new unit has come in at $77,278. The price was derived by utilizing the Macomb County Governmental Purchasing Cooperative. We have shopped and surveyed the market and believe the best fit for Canton is the 2019 Ford F-450 Super Cab truck with Knapheide utility service body components. Item G-10. Consider Approval of Agreement for Digital Media and Audio-Visual Services. (CLS) Motion by Siegrist, supported by Slavens to approve the Agreement for Digital Media and Audio-Visual Services at Canton Township facilities with ProVideo Services, Inc., Southpoint Rd., Perrysburg, OH for a three year period with the option to renew. A Request for Proposal (RFP) was solicited for Digital Media and Audio-Visual Services at Canton Township facilities. Leisure Services is recommending ProVideo Systems, Inc. to perform the work specified in the three-year agreement provided in Attachment A. The Township currently owns over 1 million dollars in digital media and audio visual equipment throughout five facilities. Over time, this equipment requires repairs, upgrades and replacement. In May 2018, a Request for Proposal was issued to seek a vendor to inspect, test, repair and design audio visual equipment at Township facilities on an as-needed basis. Only one proposal was received from ProVideo Systems, Inc., Southpoint Rd., Perrysburg, OH Due to ProVideo being the sole applicant to this proposal and meeting all requirements, with a history of providing excellent service and attaining a number of competitive bids for Township projects in the past, staff is recommending to enter into a three-year agreement with ProVideo. July 24,

14 Item G-11. Consider Approval of an Inter-Governmental Agreement between Wayne County and Canton Township for Improvements to Heritage Park. (CLS) Motion by Siegrist, supported by Sneideman to authorize the Supervisor to sign the Intergovernmental Agreement between Wayne County and Canton Township for Improvements to Heritage Park and to authorize the Finance Department to make necessary budget adjustments to the 2019 Budget to record the Wayne County contribution and the related expenditures. Wayne County has agreed to fund improvements already included in the 2019 CLS budget for the park ball fields, irrigation and fencing at Heritage Park through the Wayne County Parks Millage in the amount of $121,522 for the fiscal year. An Intergovernmental Agreement (IGA) between Wayne County and Canton has been drafted for approval by both governing authorities. A Wayne County Parks Millage was approved by voters in 2002 and renewed in 2009 and 2016 for seven more years. As a provision to this millage, Wayne County parks has agreed to reinvest a maximum of 15% back into local communities. Annually, communities submit project proposals based on the allocated funds from the county. Canton submitted for improvements to Heritage Park in the amount of $121,522. This will allow us to accelerate much needed renovations to Canton s most popular park by improving ball fields, irrigation and fencing. Wayne County has agreed to fund improvements as follows: I.D. ITEM DESCRIPTION ROUGH ESTIMATE 1. Safety Netting Install ball field netting between 4 fields $30, Irrigation System Install irrigation to park fields, including mains, heads and controls $30,000 Remove and replace old damaged fencing for 3. Fencing ball field backstops and maintenance yard $60,000 I Note: Total project costs not to exceed $121, Item G-12. Consider Approving the Purchase of Air Lifting Bags. (PSD) Motion by Siegrist, supported by Slavens to approve the purchase of a Paratech Air Lift Bag System from Apollo Fire Equipment, in the amount of $22,100 utilizing funds budgeted in the 2018 Fire Capital Machinery & Equipment Account. In June, the Township solicited an Invitation to Bid for a replacement Air Lift Bag System. The Fire Department budgeted for the system to replace the 20+ year old set of bags currently July 24,

15 being used by Firefighters. Air Lifting Bags are a critical rescue tool used to lift heavy vehicles and equipment during crashes and other emergency situations that usually involve trapped individuals. One bid was received by the Township from Apollo Fire Equipment, in the amount of $22, The Fire Department budgeted $25,000 for a replacement air bag lifting system to be purchased in 2018, replacing a 20+ year old system that no longer meets National Fire Prevention Association equipment standards. The old system will be discarded and the new system will be placed on the Heavy Rescue Unit. Item G-13. Consider sale of Canton property and authorize Supervisor Williams to sign all documents necessary to close on the sale. (Supv.) Motion by Siegrist, supported by Slavens Canton accept the Letter of Intent from Gumesindo Pineda and authorize Supervisor Williams to sign the formal Purchase Agreement and any other documents necessary to complete the sale of the parcel located east of Willard Street and to the west of the ITC corridor. On June 7, 2018, Canton s Economic Development Manager received a Letter of Intent from Gumesindo Reyna Pineda (504 N. Willard), offering $5,000 for approximately acres east of Willard Street and west of the ITC corridor north of Saltz ( ). Mr. Pineda intends to keep the trees on the parcel, clean up trash left from the builder, and control the growth of weeds. The Letter of Intent has been reviewed by Kristin Kolb, and should the Board approve the Letter of Intent, a formal Purchase Agreement will be drafted then signed by Supervisor Williams. Trustee Sneideman commented these properties are only being sold to the rear bordering property owner. Also, although these properties border the ITC Corridor, it will not interfere with the nature trails. Item G-14. Consider sale of Canton property and authorize Supervisor Williams to sign all documents necessary to close on the sale. (Supv.) Motion by Siegrist, supported by Slavens that Canton accept the Letter of Intent from Peter Stanek and authorize Supervisor Williams to sign the formal Purchase Agreement and any other documents necessary to complete the sale of the parcels located east of Willard Street and to the west of the ITC corridor. On June 18, 2018, Canton s Economic Development Manager received a Letter of Intent from Peter Stanek (556 N. Willard), offering $4,000 for approximately 0.10 acres east of Willard Street and west of the ITC corridor north of Saltz ( and ). July 24,

16 Mr. Stanek intends to use the additional land to extend the family s garden and provide more backyard play space for his daughters. He is also interested in the possibility of adding a swimming pool in the future. The Letter of Intent has been reviewed by Kristin Kolb, and should the Board approve the Letter of Intent, a formal Purchase Agreement will be drafted then signed by Supervisor Williams. Item G-15. First Reading of Addition of Chapter 2, Article V to Canton Township Code of Ordinances, Entitled Code of Ethics Sections 2-225, through (Clerk) Motion by Siegrist, supported by Slavens to introduce and hold the first reading establishing Canton Township Code of Ordinances Chapter 2, Article V, Entitled Code of Ethics Sections through A Board of Ethics would be established to hear complaints against representatives of the Charter Township of Canton and, when there is a reasonable basis to believe that the respondent has violated this ordinance, to refer those complaints for prosecution and/or a disciplinary hearing by the appointing authority. The ordinance provides for penalties for violations of this ordinance. The Ordinance would be reviewed annually. The Board would hold a first reading at this meeting and a second reading at the August 14, 2018 meeting. The Board would need to repeal policy HR 21 Ethic s Policy at the August 14 meeting. The ordinance will be published and become effective on August 23, On April 4, 2017, in a study session dedicated to the review of the Ethics Policy, the Board established an Ad Hoc Ethics Committee, and Supervisor Williams recommended the appointment of Clerk Siegrist, Trustee Anthony, and Trustee Graham-Hudak. The committee reviewed the existing policy, material from the Michigan Townships Association, Michigan Municipal League, the Attorney General s office, and benchmark communities, to identify best practices and make a recommendation. The draft ordinance was edited by Corporation Counsel, Human Resources, and the Finance Department to ensure it conformed to existing regulations and requirements. The Board reviewed the proposed policy and made recommendations at a study session on February 20, A Board of Ethics would be established to hear complaints against representatives of the Charter Township of Canton and, when there is a reasonable basis to believe that the respondent has violated this ordinance, to refer those complaints for prosecution and/or a disciplinary hearing by the appointing authority. The ordinance provides for penalties for violations of this ordinance. The Ordinance would be reviewed annually. On August 25, 2009, Supervisor Philip LaJoy presented, and the Township Board approved, a Code of Ethics policy to provide practical guidelines for ethical decision-making and to encourage ethical behavior from township representatives responsible to the citizen of our community. This policy would be obsoleted by the ordinance. July 24,

17 Clerk Siegrist explained this is a language revision from the initial offering, made following meetings with the township bargaining units. Supervisor Williams inquired can this ordinance be edited prior to the second reading. Clerk Siegrist explained only simple punctuation errors could be fixed. Substantive changes would require amendments to this ordinance in the future. (Add On)Item G-16. Consider authorizing counsel to proceed as directed in the matter of Canton Township v Arminiak. Motion by Siegrist, supported by Anthony to authorize counsel for Canton Township to proceed as directed in the matter of Canton Township v Arminiak. Motion carried by all members present. Prior to tonight s meeting, the Board held a closed session to discuss the status of the matter of Canton Township v Arminiak. The Board received certain recommendations regarding proceeding with this matter, and counsel would like the Board to authorize the actions that have been proposed. ADDITIONAL PUBLIC COMMENT: None Board Comment: The final forum regarding the Roads Millage will be this Saturday, July 28, 2018 at the Summit on the Park Chestnut Room from 10:00 a.m. to 2:00 p.m. Clerk Siegrist reminded the township to return their absentee ballots as soon as possible. OTHER: ADJOURN: Motion by Anthony, supported by Slavens to adjourn at 8:08 p.m. Motion carried by all members present. Michael A. Siegrist, Clerk Pat Williams, Supervisor July 24,