BCCA May 2016 General Board Meeting Minutes Page 1 of 3

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1 General Board Meeting Minutes 15 May 2016 Meeting called to order at 11 am. Trustees in attendance: Dave Lauro, Barry Vogt, Eileen Conway, Joe Finlaw, David Herwig, Lisa Reynolds Residents attending the meeting: See attached sign in sheet. April General Board Meeting April 2016 General Board Meeting minutes were reviewed and approved; Motion by E. Conway; second by L. Reynolds; all in favor. Treasurer s Report April payables $42,585 from the Operating fund including final payments for lake fountains; Dennisville Fence, and payment to the accountant. YTD balances o Operating $323,321 o R&R $394,780 o YTD Total $718,101 Motion by E. Conway; second by B. Vogt; all in favor. Dave Lauro Insurance coverage and cost cost $30,364 in 2015; with minor changes the 2016 cost will be $29,743. Riders to provide coverage for alcohol served by BBC at events would cost between $450 and $1,000 per event. The Board agreed the eliminate serving alcohol at future events (rum swizzles, beef and beer, etc.); an e mail has been sent to all residents noting that the Beef and Beer is now the Beef and BYOB, with ticket process reduced by $5 to $15 each. Lifeguard BBC has hired Lucas Spicer; he will work weekends starting Memorial Day weekend Part time maintenance help Bob Hazekamp to return in June. BBC hired Joe Mislan (ex OC maintenance). Bob and Joe will split 30 hours/week. Trash issues Issues continue at the compactor (people leaving items on the deck, hiding them among dumpsters, etc.) and/or not placing items in the proper dumpsters in the back lot trash area. Please police your neighbors. Property maintenance there are many properties (over 40) that are in disrepair and/or need to cleanup. An e mail reminder was sent to Unit Owners whose properties are in need of cleanup. Pool repairs are underway; the pool will be open for the Memorial Day weekend. Barry Vogt Security has started on weekends through May; to start every night Memorial Day weekend. Dave and Ginger Clegg to manage the Hot Dog Stand this summer. Yard Sale June from 7 am to 1 pm; Barry is looking for help with set up (at 6 am) and takedown. Tables/spaces on sale for $10 each see Carol in the Office. BCCA May 2016 General Board Meeting Minutes Page 1 of 3

2 Eileen Conway Nothing at this time. Joe Finlaw Cleanup at Fun Lake clean up the Parkway side of Fun Lake. Arch Reviews o 279 Heat pump replacement approved o 286 Landscaping approved o 94 A/C unit replacement approved o 141 Deck/porch approved o 242 Landscaping approved o 289 Pavers and patio approved o 65 Deck approved o 105 Drywall installation approved Clothing Drive please place donated items (clothing, durables, toys, etc.) in the shed up the hill from the Boat Storage Area. David Herwig Rule and Regulations o R&R #25 Architectural Reviews, section a.8) add highlighted text Any and all changes to the site, Condo Unit, add ons, or connected structures not specifically mentioned above including placement of non permanent structures on common areas. o R&R #27, section m. Inflatable items, including, but not limited to, rafts, floats, tubes, and beach balls may be used in the pool and at Common Lake at the discretion of the Lifeguard; paddleboats are allowed in the lakes; hard plastic kayaks or motorized boats of any kind are prohibited. Safety Bulletin A safety bulletin on the Zika Virus issue was developed and distributed to all residents. The most important thing residents can do is to eliminate any/all standing water breeding areas (see attached Zika Virus Safety Bulletin). Lisa Reynolds Nothing at this time. Mike Pangburn Please submit Arch Reviews at least a few days prior to each month s Board Meeting to ensure that Maintenance has time to conduct reviews, check lot lines and setback measurements, etc. prior to the meeting and not delay Review approvals. If residents are having stone removed from their driveways, let Mike Pangburn know these materials are useful in the dumpster storage area. Social Committee Dave Lauro and Barry Vogt to meet with Dave and Ginger Clegg re: getting the Hot Dog Stand ready to open the summer season starting Memorial Day. The Social Calendar has been updated and distributed to all Unit Owners. Upcoming events include o Poker Night May 27 BCCA May 2016 General Board Meeting Minutes Page 2 of 3

3 o Memorial Day Remembrance Ceremony May 30 o Beef and BYOB June 11 new price $15/ticket; tickets are available at the Office through June 6. Old Business Rules and Regulations update Motion by E. Conway; second by J. Finlaw; all in favor. New Business None. Resident Issues Elaine Cinalli (143) inquired as to why her pedestal light is not working. Suggested she look into the photocell timer. Mike Sears (298) re: Zika Virus provided a reminder that the AmeriGas propane tank stands sometime collect standing water. Tom Sawyer (183) inquired about solar generation; D. Herwig had thoroughly researched this item in 2015, and identified that the Solar Act of 2012 limits solar farms to municipalities, state and Federal facilities; home/unit owners are limited to net metering. The law will not allow BBC to establish a solar farm on the property. Meeting was adjourned at 11:28 am. The above minutes represent the undersigned s interpretation and any understanding of what took place at the meeting. Any misunderstanding or misinterpretation should be forwarded to the undersigned in writing for incorporation into the minutes. Respectfully Submitted, David Herwig Secretary Enclosures BBC General Board Meeting Sign In Sheet Zika Virus Safety Bulletin Rules and Regulations May 2016 BCCA May 2016 General Board Meeting Minutes Page 3 of 3

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5 We want you to be protected from mosquitotransmitted illness here is background information on the Zika Virus What is Zika Virus Disease? The most common symptoms of Zika are fever, rash, joint pain, and conjunctivitis (red eyes). The illness is usually mild with symptoms lasting for several days to a week. People usually don t get sick enough to go to the hospital, and they very rarely die of Zika. For this reason, many people might not realize they have been infected. An individual s symptoms may appear anywhere from 2 to 7 days after exposure to the virus. The Zika virus has been documented to result in injuries to fetuses, resulting in severe birth defects such as microcephaly. How is Zika Transmitted? Aedes species mosquitoes are a principal vector (i.e., carrier) of Zika virus in the U.S. Aedes are typically concentrated in the southern and eastern part of the U.S. as well as parts of the Southwest. Zika has the potential to spread anywhere that mosquitoes capable of spreading the virus are found. Zika is primarily transmitted through the bite of infected mosquitoes. These mosquitoes are aggressive daytime biters and they can also bite at night. Mosquitoes become infected when they bite a person already infected with the virus. Infected mosquitoes can then spread the virus to other people through bites. It can also be transmitted from a pregnant mother to her baby during pregnancy or around the time of birth. Zika can also be transmitted via contact with bodily fluids of an infected person, such as through contact with blood or through sexual contact. What you have to do to be protected from mosquitoes Eliminate sources of standing water where mosquitos can breed at worksites, (e.g. buckets, cans, bottles, barrels) whenever possible, to reduce or eliminate mosquito breeding areas. Use insect repellent containing an EPA registered active ingredient. All of the EPAregistered active ingredients have demonstrated repellency, but some provide longerlasting protection than others. Research suggests that repellents containing DEET (N,Ndiethyl-m-toluamide) or picaridin (KBR 3023) typically provide longer-lasting protection than the other products, and oil of lemon eucalyptus (p-menthane-3,8-diol) provides longerlasting protection than other plant-based repellents. Permethrin is another long-lasting repellent that is intended for application to clothing and gear, but not directly to skin. Choose a repellent that provides protection for the amount of time that you will be outdoors. In general, the more active ingredient (higher concentration) a repellent contains, the longer it lasts. For example, the more DEET a repellent contains, the longer time it can protect you from mosquito bites, with protection times ranging from 1 hour (4.75% DEET) to 5 hours (23.8% DEET). Studies suggest that concentrations of DEET above approximately 50% do not offer a marked increase in protection time against mosquitoes; DEET efficacy tends to plateau at a concentration of approximately 50%. Do NOT spray insect repellent on skin that is under clothing. Do NOT apply insect repellent to skin that is already irritated, or to cuts/lacerations. After returning indoors and before eating, use soap and water to wash skin that has been treated with insect repellent. Reapply repellent when returning outdoors or after eating. BCCA May 2016 Page 1 of 2

6 Outdoor workers may need to use sunscreen in conjunction with insect repellent. Repellents that are applied according to label instructions may be used with sunscreen with no reduction in repellent activity. However, limited data show a one-third decrease in the sun protection factor (SPF) of sunscreens when DEET-containing insect repellents are used after a sunscreen is applied. Products that combine sunscreen and repellent are not recommended, because sunscreen may need to be reapplied more often and in larger amounts than needed for the repellent component to provide protection from biting insects. The best option is to use separate products, applying sunscreen first and then applying the repellent. Wear, clothing that covers arms, legs, and other exposed skin. Talk to your supervisor(s) about any outdoor work assignment(s) if you are or may become pregnant, or, for males, if your sexual partner is or may become pregnant. Such workers should be familiar with CDC information on Zika virus and pregnancy. If symptoms develop, seek medical attention promptly. Discuss any possible exposure to mosquitoes or infections spread by mosquitoes with a healthcare provider. For more information about the Zika Virus go to BCCA May 2016 Page 2 of 2

7 RULES AND REGULATIONS #1. The only Unit that may be installed on a site at Bayberry Cove shall contain a maximum square footage living area per State and local guidelines and ordinances. An add-on structure may be erected but it may not be more than 10 feet wide and the enclosed covered area may not exceed the length of the Unit. The maximum exterior width of the Unit and the add-on structure may not exceed 23 feet. Total square footage (of the unit and the add-on) shall not exceed 805 square feet. Every unit shall have, as a minimum, the following setbacks: A foot setback, road to frontage of structure. B. 2-5 foot setback, porch side and rear yard. C. 1-2 foot setback, unit side. The 18 foot setback must adjoin a Bayberry Cove road and be used for parking. Maximum height of the unit and/or the add-on shall not exceed 11 ½ feet from the floor level to the roof peak. One shed per unit shall be limited in size to 6 feet by 8 feet, maximum 48 square feet and 8 feet maximum height. Sheds must have a peaked roof. #2. All Unit Owners and their immediate family, tenants, and guests shall abide by these Rules and Regulations and all local, county and state regulations including those governing campgrounds. #3. No individual exception or waiver of these Rules and Regulations shall establish precedent. These Rules may be amended and supplemented in the manner provided in the Master Deed, the By-Laws and these Rules. #4. Each Unit Owner shall keep his Unit in a good state of repair and cleanliness. #5. No more than one (1) sign, notice, advertisement, banner larger than 240 square inches shall be displayed on the property. Contractor signs shall be removed no later than thirty (30) days after project completion. #6. Flag pole installation is subject to Architectural Review. #7. No refuse, ashes, trash, or wet garbage shall be dumped or stored or allowed to accumulate on the property of any Unit. All refuse shall be deposited with care in the trash receptacles provided at the recycle center and at the seasonal bulk container. Recycling is mandated by New Jersey State Laws and the Township of Upper. Burning of trash, leaves, or refuse on the Property of any Unit or Common Element is strictly prohibited. #8. No animals of any kind except dogs or cats of Unit Owners, not to exceed two (2) pets per Unit, shall be kept in any Unit or in the Common Elements. Unit owners are not permitted to keep any animals for commercial purposes. Any pet causing or creating a nuisance or unreasonable disturbance or noise may cause Owner to be fined for each occurrence and/or the pet causing the action shall be permanently removed from the Condominium upon three (3) BCCA May 2016 Rules and Regulations Page 1 of 6

8 days written notice from the Board of Trustees. All animals shall be carried on a leash when outside the Unit. Feces shall be removed immediately and disposed of as required by the New Jersey State Sanitary Code, Chapter 13 Campground, 8: (c). The Board requires that feces be placed in approved trash receptacles or dumpsters. Pets not specifically owned by Unit Owners are not permitted in the Park. Violators of these requirements will be issued a written warning, subject to fines and reported to the local authorities. #9. Vehicles shall be parked in the Unit Owner s assigned areas. No more than three vehicles are permitted per Unit, provided they do not protrude into the street. Additional parking is provided at approved overflow parking areas. Personal motorized water craft, trailers and commercial vehicles over one ton (GVW) are not permitted to be parked within a Unit Owners Property. No vehicle belonging to a Unit Owner or to a member of the family or guest, tenant or employee of a Unit Owner shall be parked in such manner as to impede or prevent ready access to another Unit Owner s vehicle. The Unit Owners, their families, their employees, agents, renters, visitors, and licensees shall obey all posted speed limits and stop signs in the Park. No parking shall be permitted on paved roads and walkways. #10. Except as required to prevent an accident, no Unit Owner shall cause or permit the blowing of any horn from any vehicle. #11. No open fires of any kind shall be permitted on the property of any Unit or Common Element. BCCA may permit an open bonfire for a community beach party. This fire shall be under the control of the BCCA. Charcoal or gas grills are permitted but shall be operated at least ten (10) feet away from the Unit to avoid fire hazards. #12. No drilling, refining, quarrying, or mining operations for excavation of any kind shall be permitted upon or in any Unit or common property. #13. No tree over 4-inch diameter shall be removed from any Unit or common ground without the prior written consent of the Condominium Staff or the Board of Trustees. The responsibility for grounds keeping in the common area shall be borne by the Association which may act through agents employed for such purpose. No rocks or trees shall be painted nor shall any unit be fenced. #14. The excessive use of intoxicating beverages of any kind on the common elements is strictly prohibited. Persons appearing to be intoxicated shall not be permitted to enter upon or remain within the Common Elements. #15. Hunting, shooting or discharging of firearms, arrows or other projectiles is prohibited. #16. No motorized mini-bikes, motorcycles, boats with motors, golf carts, ATV s, mopeds, motorized motor scooters or similar vehicles may be operated within the Condominium grounds (or maintained on the Unit), except by the employees and/or contractors of the Association for maintenance or security purposes. Disabled Unit Owners may apply for a waiver from the Board of Trustees. BCCA May 2016 Rules and Regulations Page 2 of 6

9 #17. No Unit Owner shall use or permit to be stored on the Property of any Unit or Common Element any flammable oil or fluid, such as gasoline, kerosene, naphtha, benzene, explosives, or fireworks or articles deemed hazardous to life, limb or property. Propane is limited to 240 pounds per Unit. #18. No Unit Owner shall plant, place, prune or remove trees, shrubs or other plants in or on any portion of the Common Elements. The responsibility for grounds keeping shall be borne by the Association which may act through agents employed for such purpose. Nothing contained herein shall be deemed to prevent a Unit Owner from planting grass, plants or shrubbery on the Limited Common Elements appurtenant to his Unit; however planting of any grass, plants, shrubbery and/or trees requires advance written permission of the Association. #19. Any damage to any portion of the Condominium Property (Private or Common Element) caused by minor children of Unit Owners or their tenants or guests shall be repaired at the expense of the Unit Owners. Parents shall be held responsible and financially liable for the actions of their minor children. Unit Owners shall also be held financially liable for any damages caused by the actions of their immediate family, tenants, and guests. #20. Complaints regarding condominium employees shall be made in writing to the Board of Trustees via letter; complaints or the actions of other Unit Owners, members of their families, guests, tenants or licensees shall be made in writing via or hard copy letter; all complaints shall be signed and addressed to the Board of Trustees. #21. Electrical Service. a. 110/220 volt electric service will be supplied to each unit by Atlantic Electric. The meter and the meter base are the responsibility of the Unit Owner. b. No Unit shall be permitted to connect, attach, or install the following electrical appliances: 1. Washers or Dryers 2. Garbage Disposal 3. Through the wall/window air conditioning unit 4. Dishwashers #22. No bicycles, scooters, baby carriages, toys or similar items or other personal articles shall be allowed to remain unattended in any part of the Common Elements except in approved facilities. Bicycles must be operated and equipped with NJ State mandated equipment. #23. No Unit Owner or their guest shall make excessive noises including the loud playing of radios or stereos. Flood or spot lights are not permitted on any Unit Owner s property. All owners and their guests, tenants, and family members must observe Association quiet hours 11:00 PM to 8:00 AM. There is an 11:00 PM curfew for children under 16 years of age except when accompanied by an adult. Pre-school children must be accompanied by an adult at the pool and lake. Rowdy behavior will not be tolerated and vandals will be prosecuted. BCCA May 2016 Rules and Regulations Page 3 of 6

10 #24. Vehicle Registration a. No vehicles, including boats and trailers, will be permitted in the Park unless they possess a current and valid State registration and State inspection if required. Any vehicle without proper registration will be considered abandoned and may be towed from the park at the Owner s expense. b. No vehicle, even if properly registered and inspected, may be left in the Park between November 1 and March 31 of the following year. c. Any vehicle in the Park between November 1 and March 31 of the following year may be removed at the Owner s expense. d. No automobiles or motorized vehicle will be permitted to park in the boat yard. e. Each Unit Owner is entitled to two (2) gate access cards at no cost. Unit Owners may purchase up to an additional four (4) gate access cards from the Office at Bayberry Cove at a cost of $10 each. The total number of gate access cards issued to any Unit shall not exceed six (6). #25. Architectural Reviews a. An Architectural Review Form must be completed, submitted to and approved by the Board of Trustees for, but not limited to, the following: 1) New Condo Unit and its placement on the lot. 2) Landings, stairs, decks and other exterior add-ons. 3) The removal of trees or shrubbery see item #12. 4) The construction or placement of sheds (maximum size is 48 square feet). 5) The installation and placement of new or existing air conditioning units. 6) Any additions or renovations of a Unit and/or add-ons or parking areas. 7) Any plans for new or existing landscaping/landscape lighting, paving blocks, walkways & patios, including wooden or other curbing. 8) Any and all changes to the site, Condo Unit, add-ons, or connected structures not specifically mentioned above including placement of non-permanent structures on common areas. b. The Architectural Review Form can be obtained from the condominium association staff. Approval of the Architectural Review must be obtained before entering into any contractual obligation or actual work begins. Approval will not unnecessarily be withheld for any of the above items meeting appropriate local and state regulations and applicable Master Deed and Association By-Laws provisions. c. The Unit Owner must have an approved Architectural Review Form prior to applying for all Township building permits, applicable NJ State and Local Permits. An approved Architectural Review Form and all permits BCCA May 2016 Rules and Regulations Page 4 of 6

11 must be on hand, original at the Unit a copy on file at the office, prior to the commencement of any work. #26. Unit Owners wanting to hold parties and gatherings on Common Elements must make reservations with the Condominium Association prior to the event. #27. Swimming Pool and Common Lake Rules and Regulations: a. No diving. b. Unnecessary roughness, ball playing, running, pushing, loud radio playing and any disturbances are prohibited. c. Profanity, vulgarity or other improper behavior are prohibited. d. No pets are allowed in the pool area or Common Lake area. e. No glass containers are allowed in the pool or Common Lake Area. Eating is permitted in the pool & Common Lake Area and Unit Owners must place all trash in the receptacles provided. f. No smoking is allowed in the pool/common Lake areas. g. No trash of any kind shall be thrown into the pool or Common Lake. h. Persons using the pool and Common Lake are responsible for the removal of items brought to the area. i. No persons with fevers, colds, a cough, inflamed eyes, skin diseases or bandages shall be allowed in the pool or Common Lake. j. Bobby pins, hair pins, etc., must be removed before entering the pool. k. Children wearing disposable diapers without rubber pants covering the diapers will not be allowed in the pool or Common Lake. l. All children under the age of twelve (12) must be accompanied by a responsible adult while swimming in the pool or Common Lake. m. Inflatable items, including, but not limited to, rafts, floats, tubes, and beach balls may be used in the pool and at Common Lake at the discretion of the lifeguard; paddleboards are allowed in the lakes; hard plastic kayaks or motorized boats of any kind are prohibited. n. Social conversation with the lifeguards is prohibited. o. The lifeguards are the ultimate authority for the enforcement of any and all of the swimming pool and Common Lake Rules and Regulations. p. Swimming in the common lake and pool is permitted when there is no lifeguard on duty but at the swimmer s own risk. #28. Boats and boat trailer storage: a. Seasonal boats and boat trailers stored in the Boat Storage Area must be registered with the Condominium Association and a contract executed accordingly. b. Temporary Unit Owners and their guests and tenants are permitted to park or store their boats in the boat storage area, on an as-available basis, for a fee, established by the Board. Storage is limited to a thirty (30) day period per season. Boats and trailers must be registered with the Association. BCCA May 2016 Rules and Regulations Page 5 of 6

12 c. All boats and trailers must have a current State registration and required inspection or they will be subject to removal at the owner s expense. #29. Water conservation: a. The Board recommends all toilets should be a low-flush 1.6 gallon maximum capacity type. b. The Board recommends that water-saving shower heads be installed in each unit. c. Hot water heaters shall be limited to systems with a maximum capacity of twenty (20) gallons. #30. The Board of Trustees reserves the right to amend the Rules and Regulations at any time in accordance with the By-laws. Such amendments shall immediately become binding upon all Unit Owners, following notification. BCCA May 2016 Rules and Regulations Page 6 of 6