Estate & OS Dept. Ground Floor Surat Divisional Office, Jeevan Prakash Opp. SMC, Muglisara, Surat, , Tel. No , ,

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1 Sl No Tender Schedule Description 1 Name of work : Tender for Premises for Vyara Branch,Tapi District, Gujarat on lease asis Carpet Area aout 5000 Sq.Ft (+/- 5%) 2 Cost of tender document Rs. 500/- (Rupees Five Hundred only). ( Non refundale) Non-Refundale. 3 Earnest Money Deposit Rs.10,000/- (Rupees Ten Thousand only). Refundale 4 Date of sale of Tender document From to etween AM and 3.00 PM on week days and etween 11 AM and Noon on Saturdays (excluding Holidays and Sundays) from the aove office on payment of non refundale tender cost y Demand Draft / Pay Order in favour of Life Insurance Corporation of India payale at Surat. 5 Last Date & Time of receiving / sumission of tender document. 6 Date & Time of opening of Technical Bids 7 Date & Time of opening of Financial Bids. 8 Time Limit for handing over possession of the premises. On up to 3 PM. On at AM Shall e intimated later. Within 05 weeks from the date of issue of acceptance letter. 9 Lease period / Contract period As mentioned in the terms and conditions of 10 Notice period for Termination of contract. the contract. 04 (Four) months on either side. 11 Validity of tender 3 months from the date of opening of Technical Bid. Senior Divisional Manager 1

2 Instructions to Bidder 1. The tender forms will e availale on dates and time as mentioned in the Tender Schedule. 2. The last date for sumission of filled in tenders (oth Technical and Financial Bids) is as per Tender Schedule. The offers/tender received after the last date and time mentioned in the Tender Schedule will not e considered. 3. The filled in Tenders should e sumitted to the address given elow: Chairman DHPC. Ground Floor, Estate/OS Department JEEVAN PRAKASH OPP. SMC, MUGLISARA, SURAT, The technical id will e opened on the day as mentioned in Tender Schedule in the presence of idders or their authorized representatives who wish to remain present. After scrutiny of the Technical Bids, visits to the sites, assessment of the offers, the Financial Bids of only those idders, whose offers are found suitale to the Corporation, will e opened at a later date. The date of opening of Financial Bids will e intimated to those idders whose offers are found suitale. 5. The tender form consists of the following documents. i.e., a. Tender Schedule. Instructions To Bidders c. Terms And Conditions d. Technical BID. e. Financial BID. The offers are to e sumitted in Two Bid system i.e., Technical Bid and Financial Bid. The Technical Bid consists of all the required information called for in the questionnaire and shall contain, inter alia, the details regarding the property viz., name of the premises, location, area of the premises, title reports to confirm ownership and clear marketaility, dimensions of the premises and other terms and conditions relevant to the sale of premises (other than the price). The Technical Bid shall e sumitted in sealed cover (Marked Envelope 1) super-scriing as Technical Bid for hiring of premises in Vyara,Tapi District, Gujarat The envelope shall contain the addressee s details and details of the idder also. The Financial Bid shall contain only financial details i.e., rate and other financial implications. The Financial Bids will e placed in the Envelope-2 and super-scried with addressee and idders details. All the three envelopes will e placed in a fourth envelope (Envelope 4) and sealed and sumitted to the Chairman DHPC at the address given aove. The envelope must e super-scried with Bids for hiring of premises in VYARA. Kindly mention the last date for sumission. 6. Earnest Money Deposit of Lump-sum amount of Rs10,000/- (Rupees Ten thousand only) in the form of Demand Draft/ Pay Order in favour of Life Insurance Corporation of India payale at Surat and the cost of tender fee of Rs.500/- (Rupees five hundred only), the Miscellaneous Receipt of the tender fee deposited or Demand Draft or Pay Order shall e sumitted in sealed cover (Marked Envelope 3) super-scriing as Earnest Money Deposit for hiring of Premises for Branch Office on lease asis in VYARA along with the Technical Bid and Financial Bid. Please note that no interest is payale on the Earnest Money Deposits. 7. In case the tender form is downloaded from the Corporation s we site, the non refundale Tender fee of Rs.500/- (Rupees Five hundred only) may e remitted in the form of Demand draft/ Pay order drawn in favour of Life Insurance Corporation of India payale at Surat. 2

3 8. Refund of Earnest Money Deposit: - The Earnest Money Deposit of all unsuccessful Vendors/ idders shall e refunded within one month s time after scrutiny and sumission of Technical Assessment Report y Divisional Hiring & Purchase Committee (DHPC) to the Sr.Divisional Manager. a) Earnest Money Deposit of other idders (except lowest idder) shall e refunded within one month s time after opening of Financial Bids. ) Earnest Money Deposit of lowest idder shall e refunded separately. c) In case the lowest vendor/ idder refused to offer premises after issue of allotment letter, a notice shall e served to them y giving 30 (thirty) days time failing which their Earnest Money Deposit amount lying/ retained with us shall e forfeited without any further correspondence. 9. The following documents should e enclosed with the offers: a) A copy of premises offered showing the detailed dimensions of the premises, main approach road to premises, road on either side of the premises if any, width of the road/s and adjacent premises etc. around the premises. In case any structures exists inside/ within the same shall also e indicated in the plan. ) A copy of the title investigation and search report along with copies of title deed documents. c) Documents related to conversation of Non agricultural land from the Competent Authority. 10. All the pages of the tender form are to e signed y the idder. In case of joint ownership, all owners have to sign all the pages of the ids (Technical and Price ids). Incomplete ids and ids lacking in details and with out signatures are liale to e rejected. 11. Tenderers should note that their tenders should remain open for consideration for a minimum period of 3 months from the date of opening of Technical Bids. 12. Separate Tender forms are to e sumitted in case more than one premises is offered. 13. The Tender Inviting Authority reserves the right to accept any tender or to reject any or all tenders at his sole discretion without assigning reasons thereof. The Tender Inviting Authority does not ind to accept the lowest tender. Senior Divisional Manager Place : Date : 3

4 Terms and conditions: 1. The terms and conditions along with the instructions will form part of the tender to e sumitted y the tenderer to LIC of India, herein termed as Corporation. 2. Tender which is received on account of any reason whatsoever including postal delay etc. after the expiry of time and date fixed for sumission of tenders shall e termed as late tender and will not to e considered. Such tender shall e returned to the concerned party without opening the same. All vendors are requested to sumit the tender documents (Technical Bid and Financial Bid) duly filled in with the relevant documents/ information at the following address: Chairman DHPC. Ground Floor, OS Department JEEVAN PRAKASH OPP. SMC, MUGLISARA, SURAT, All columns of the tender documents must e duly filled in and no column should e kept lank. All the pages of the tender documents are to e signed y the authorized signatory of the tenderer. Any over writing or use of white ink is to e duly initialed y the tenderer. The Corporation reserves the right to reject the incomplete tenders. 4. In case the space in the tender document is found insufficient, the vendors may attach separate sheets. 5. The offer should remain valid at least for a period of 3 months to e reckoned from the date of opening of Technical Bid. 6. There should not e any deviation in terms and conditions as have een stipulated in the tender documents. However, in the event of imposition of any other condition, which may lead to a deviation with respect to the terms and conditions as mentioned in the tender document, the vendor is required to attach a separate sheet marking list of deviations. 7. The Technical ids will e opened on (Date and Time) in the presence of tenderers at our aove office. All tenderers are advised in their own interest to e present on that date, at the specified time. 8. Corporation reserves the right to accept or reject any or all the tenders without assigning any reason thereof. 9. Canvassing in any form will disqualify the tenderer. 10. The short-listed vendors will e informed in writing/telephone y the Corporation for arranging site inspection Income-Tax and Statutory clearances shall e otained y the vendors at their own cost as and when required. All payments to the successful vendor shall e made y NEFT/Account Payee Cheques only. 11. Property should e situated in good commercial/ residential area of the town/ city with congenial surroundings and proximity to pulic amenities like us stop, anks, markets, hospitals, Schools etc. 12. The title report providing ownership and clear marketaility is to e enclosed. 13. The Financial id will e opened only if at least two Technical ids are found suitale. In case single Technical Bid found suitale the financial id shall not e opened. Single valid tender or offer from State/ Central/ Agencies/ Undertakings may however, e opened y the Zonal Purchase Committee/ Divisional Purchase Committee. 14. The premises shall e preferaly freehold. Alternatively, if it is leasehold, in case of such premises, detailed regarding lease period, copy of lease agreement, initial premium and susequent rent shall e furnished. 4

5 15. There should not e any water logging inside the premises and surrounding areas. 16. The premises should have good frontage and proper access. 17. The lessor shall have no ojection to the Lessee installing exclusive D.G.Set for the use of the lessee. If so desired y the lessee, the lessor shall provide suitale space for installation of Genset without any extra cost to the lessee. 18. Latest certificate from the Competent Authority of having paid all the updated relevant taxes indicating the details of the property offered for leasing out to LIC. 19. Offers received from Government Bodies/ Pulic Sector Undertakings/ State Housing Boards etc. would e given preference. 20. The particulars of amenities provided/ proposed to e provided in the premises should e furnished in the technical id. 21. The Lessor shall arrange for repairs and maintenance, white washing/ colour washing/ OBD painting/ painting to doors, windows etc. as and when informed y the lessee. 22. The id will e evaluated on techno commercial asis giving weightage to the equivalent aspects in various parameters like location, distance from local railway station, amenities availale, exclusivity, neary surroundings, proneness to water logging/ flood etc. quality of construction, efficacy of the internal layout of premises and layout of uildings in the complex. 23. Tenders from intermediaries or rokers will not e entertained. 24. The premises offered should e in good and ready to occupy condition. The owners of the premises will have to hand over the possession of premises within 5 weeks after the acceptance of their offer y the department. 25. It may e noted that no negotiations will e carried out, except with the lowest tenderer and therefore most competitive rates should e offered. 26. Rate per sq.ft. on carpet area: The carpet area rate shall e quoted in two parts i.e. a. Basic rent of the premises. Proportionate amount of the statutory charges/ taxes like Municipal taxes, House tax, Property tax, cess an/ or other levy and proportionate amount of maintenance charges (Society charges, if any) etc, per sq ft. of carpet area (Rs in figure and word) in respect of the premises due to the State Government, Central Government or other local or civic authorities. Revision in the aforesaid taxes/ charges proportionate to the carpet area let out to LIC will e orne y LIC on sumission of documentary evidence thereof. The rent and the aforesaid applicale taxes/ charges will e paid from the date of taking possession of the premises and is generally payale in advance efore 7 th of every month. 27. Lease period: Minimum period of lease will e 15 years with 5 years lock - in period and minimum notice period of four months from either side for termination of agreement. The lease period will e extendale for mutually agreed period & escalation in rent. 28. Addition and alteration works: During the period of tenancy, if the lessee desires to carry out any addition and alterations works at its own cost as per the requirement of the Department, lessor will permit the same on the existing terms and conditions and otain any permission if required, from the local authority. Lessor will also provide space for display signoards without any extra cost. 29. Lease agreement: will e with the Owner and Rent will e paid to respective owner. 5

6 30. Income Tax: will e deducted at source at prevailing rate. 31. Goods and Services Tax (GST) will e orne y Lessee. 32. Possession of premises: within 5 weeks from the date of receipt of acceptance of offer/ letter. The premises have to e painted and should e in haitale condition while taking over the possession. 33. Water Supply: The owner should ensure and provide adequate supply of drinking water and water for W.C and Lavatory throughout the lease period at his own cost. 34. Electricity: a. The uilding should have sufficient electrical / power load sanctioned and made availale to the Corporation.. If required, additional electric power will have to e arranged y the Lessor/ Offerer at his/ their cost from the energy suppliers. c. Electricity charges will e orne y the lessee for the area taken on lease, on actual asis ased on the separate meter which would e provided y the lessor. Any additional cost on the electrical connectivity will e orne y the owner/ lessor. d. At the time of taking over possession of the premises, we will note the electricity meter reading in your presence or your authorized representatives. The electrical charges will have to e orn y the owner up to that point. 35. Parking: The landlord shall provide Car and Two Wheelers parking space (Open/ Covered) as per the details given elow without any extra cost: a. For Branch Office - Car parking Two. Two Wheelers Carpet area measurements: The carpet area measurements shall e as per Bureau of Indian Standards IS No.3861:2002. Joint measurements will e taken in the presence of LIC official and vendor/ authorized representative for finalizing the carpet area. 6

7 Reference No Technical Bid for Hiring of Branch Office in Vyara (Note: The reference numer to e filled up y the tenderers for the particular Premises offered and shall e quoted in price Bid also for easy and correct identification. Sr Detail Remarks 1 1 Name of the Lessor 2 a Address of the Lessor c d e Phone No. Fax No. E - Mail ID Permanent Account Numer (PAN) 3 a Name of the contact person duly authorized. Phone No. 4 a Constitution of vendor/ firm (Proprietary/ Partnership/ Private/ Pvt.Ltd./ Pulic Ltd/ PSU etc) PAN numers of the Directors/ Partners/ Firms. 2 Details of the property : 1 Name of the Owner 2 Address : 3 Phone No. 4 Name of the uilding 5 Details of encumrances, if any? 6 Location and address of the property 7 Usage of the property ( as approved y the Competent Authority). 8 a Residential c d Commercial Residential cum Commercial Shopping centre 7

8 9 Whether the proposal for Office premises in a multi - storied uilding. a Numer of floor in the uilding. At which floor, the office premises are offered. 10 CTS No 11 Survey No 12 Ward NO 13 Whether the premises is free hold or lease hold? If lease hold, please mention the details of i Name of the Title Holder/ Lessor ii Tenure of the land iii Residual lease period iv Annual lease rents and amount. c Whether the property is mortgaged? If yes mention the details. i Name of the Organization where the property is mortgaged. ii Address of the Organization with phone no. iii Amount of loan availed. iv Tenure of mortgage v Residual mortgage period vi EMI paid. 14 Character / Type of locality a Residential Commercial c Commercial cum Residential d Industrial e Slum 15 Area of the premises 16 Size of the premises a Frontage in meters 8

9 Depth in meters 17 Schedule of the premises i.e. oundaries of the premises on a North East c South d West 18 Whether the locality is free from Special hazards like fire / flood etc. 19 Whether the locality has protection from adverse influence such as a Encroachment. Industrial nuisance, smoke, noise etc. 20 Please enclose copy of Property Card or Patta etc. 21 Please also indicate distance from the nearest i ii iii Railway (local) station Bus Stand Bank ( Nearest) iv Airport v Hospital/ Schools/ Colleges/ Universities. 22 Year of construction. Enclose a attested copy of NOC or Occupancy certificate issued y the Municipal Authority or any other Government Bodies. 23 a Incase of old constructions, NOC from the Society may e enclosed Mention year of completion ( as given in Completion Occupancy Certificate issued y the Authority). c Indicate in whose name the conveyance deed is executed. 24 Date on which Office premises can e handed over to LIC after finalization of the deal. 25 Built up area of the premises eing offered now for office usages on lease asis. Please enclose copies of approved plans. 9

10 26 What is the carpet area (for consideration purpose). 3 Specifications I Type of uilding (Residential/Semi commercial)? II Type of structure (RCC / Steel framed/ load earing). III Type of wall (Brick/ Cement lock). Mention thickness of external wall and internal partition wall. 4 Details of Flooring (M.M.Tiles/ Ceramic/ Vitrified/ Marle) or any other. 5 Details of Door frames (Sal wood/ Teak Wood/ Hard wood/ Aluminum) or any other. 6 Details of Door shutters (Flush door/ Teak wood/ Aluminum / PVC) or any other. 7 Details of Window frames (Sal wood/teak Wood/ Hard wood/ Aluminum) or any other. 8 Details of window shutters (Teak wood / Aluminum / steel) or any other with security grills or without security grills. 9 i No of toilets in each floor. ii Details of Floors and Dado in Toilets. 4 Whether Structural staility certificate enclosed ( Certificate shall e from Licensed Structural Engineer of Municipal Corporation) 5 Service 1 If Lift facility is availale, please give details of Numer of lifts, capacity, make and the year of installation. 2 Please indicate source of water supply. 3 Is ore well provided? If so what is the yield and depth of ore well. 4 Capacity of the over head tank feeding to the office premises under consideration for leasing. 5 Please give details of sewerage system and for storm water disposal. 6 Please indicate whether the uilding is prone to flooding. 6 Electricity 1 i What is the connected load to the uilding in KW / KVA? ii Type of electric connection. Commercial / Residential. 2 Please indicate the type of wiring used, Aluminum or copper? 10

11 3 Whether ELCB is provided Yes / No 7 Common services 1 Car parking Reserved..nos. Open..nos. 2 Two wheeler parking Reserved..nos. Open..nos. 3 Power / Electricity supply availale. Yes / No 4 24 Hrs. water / Overhead tanks availale. Yes / No 5 Generator for emergency. If yes mention, capacity of the Generator. Yes / No 6 Anti lightening device arrangement. Yes / No 7 Security arrangements, please give details. 8 Other Information 1 Whether any ready uilt flats / Office premises have een constructed and sold y the uilder to any government and semi government institutions/financial institutions? If so please give name and addresses of such clients. 9 Details of Plan / Blue Prints / Sanctioned Plan 1 Whether the plan of the property is sanctioned y the Competent Authority. 2 If sanctioned, please enclose copy of approved Floor Plan/s, Sections, Elevations and Site Plan of the uilding. 3 Name/s and Address Phone No. of the Architect / Engineer. 4 Provision for proper arrangement of fire safety Are the safety measures taken? 2 If yes, give details of arrangement. 3 Is No Ojection certificate otained / Secured from fire control authorities. 4 If yes, produce copies of proof / certificates. 11 List of Enclosures Date: Place:.. 11

12 Financial id for Hiring of Premises on Lease asis in Vyara Under Valsad Dist, (The rate quoted shall e excluding stamp duty and registration charges) Name of the Owner / Vendor / Firm: Reference No:.. Sl. No Details of the property Floor Level Carpet area of the premises offered (Sq Feet) Rate per Sq Feet of carpet area (Both in figures and words) Outgoes such as 1) Municipal tax, House Tax, Property tax, 2) Cess And/Or any other levy And 3) proportionate Amount of Maintenance Charges (Society charges If any) etc. per Sq ft. Of Carpet area (Rs. In figures and words. Gross rent per Sq ft. Of Carpet area (Rs. In Figures and Words) TOTAL GROSS RENT (RS.) (1) (2) (3) (4) (5) (6) (7)= (5+6) (8) = (4 x7) Total (1+2+3) Rate in figures Rate in words TOTAL 12

13 Note: 1. Owner/Vendors shall quote the rate and amount excluding registration and stamp duty charges for execution of lease agreement. 2. Carpet area rate: The carpet area rate shall e inclusive of asic rent plus all proportionate statutory charges (i.e. all taxes/ cess present and future House tax, Property tax, and Municipal taxes etc.except GST) Maintenance charges and Service charges like Society charges etc. 3. The rent will e paid from the date of taking possession of the premises. Nothing extra will e paid other than the monthly lease rent. Lease rent is payale in advance efore 7 th of every month. 4. Carpet area measurements: The carpet area measurements shall e as per Bureau of Indian Standards IS No.3861:2002. Joint measurements will e taken in the presence of LIC official and vendor / authorized representative for finalizing the carpet area. 5. Validity of offer: The offer should remain valid at least for a period of 3 (three) months to e reckoned from the date of opening of Technical Bid. Place: SURAT Date: Senior Divisional Manager 13