Online Performance Management System. Appraisal Cycle and Onwards

Transcription

1 Online Performance Management System Appraisal Cycle and Onwards 1

2 General Instructions 1. It is recommended that the user of E-PMS write the content to be entered into the system on an excel sheet, word document etc. and then copy past the content to the required space on the online form. This would ensure that data is not lost in case of there is loss of connectivity or timeout from the system. 2. It is recommended that user should frequently save his work on E-PMS using the save feature available with different forms to avoid re-work. 3. System does not to save the user entries when two special characters namely & (ampersand) and (apostrophe) are present in the text. Users are requested to avoid using these two characters when filing APARs through online-pms. 4. The E-PMS system would be open for APAR submission only as per the time schedule. After the last date is passed, the system will not be accessible. 5. Employee who would be separating/resigning/superannuating/repatriating on or before 31st March 2016 can fill up their APARs ( ) on paper. This has been done since year end appraisal module may not be ready before their separation. 6. Mid Year Review for employees will only be enabled after successfully completing the Goal Setting.

3 Resolving Issues encountered on using E-PMS on Internet Explorer Login to ESS Portal. On Internet Explorer go to Tools Compatibility View Settings. Click Add. Then on Internet Explorer go to Tools Internet Options. Go to Privacy Tab Advanced. Tick Override automatic cookie handling and Always Allow Session Cookie. To approve APAR, go to MSS and select Approve_Apr link.

4 Representation and Finalization 1. The appraisee (employee) may make a representation online(if any) against the entries and the final grading in his /her APARs within 15 days from the date of disclosure. 2. If no representation is received within stipulated time, the APAR will be treated as final. 3. The representation should be restricted to 300 words giving specific factual observations contained in the report on the assessment of the appraisee in terms of personal attributes, work output, functional competencies etc., with which the appraisee disagrees. 4. The representation shall be finalized by an authority higher than that of the accepting authority. Incase, CMD is the accepting authority, the same will be finalized by CMD. 5. For representation at the level of GM(E-8) and above, either CMD on his own or a committee of three Directors nominated by CMD shall examine the representation. Incase of non availability of three directors, the committee may consist of two directors and one ED. The recommendations of the committee would be put up to CMD for approval.

5 FAQ Q1. Which all browsers are supported by E-PMS? A1. Mozilla, Chrome. Problems might be encountered on IE. Please make changes as under:- i- Go to Tools Compatibility View settings. Click add. ii- Then go to tools and select Internet options iii- Go to privacy Tab Advanced iv- tick Override Automatic Cookie Handling and Always Allow Session Cookie. v- Now it will work hassle free through browser Internet explorer. Q2. From which year is online PMS applicable? A2. From appraisal cycle Appraisals for and earlier would be on paper only. Q3. Are all employee covered in E-PMS? A3. All employees except deputationists and E-8 and above are covered. Q4. How will I know who my reporting, reviewing and accepting authorities? A4. These are preset in the system. Q5. What if my reporting/reviewing/accepting authority shown in the system is incorrect or missing? A5. All SBU heads, Divisional Heads, Directors have been provided access to review and change the Reporting Structure of their SBU. Therefore employees should get the reporting structure updated through their department heads.

6 FAQ Q6.From where can I access the system to set my goals or complete the year end assessment? A6.Appraisee can access the various stages of EPMS thought the following process: ESS Portal >Employee Self-Service>Employee Services>APAR>Filling of APAR Q7.From where can the Appraiser/Reviewer/Acceptor take action on the work submitted by the appraisee? A7. This can be done through >ESS Portal >Manager Self-Service>Approve_Apr. Q8.What if Appraiser/Reviewer/Acceptor are the same. A8. In this case the system will automatically bypass the middle stages and will directly reflect the final stage. Hence the form needs to be filled only once. However, same marks will be reflected in all stages. Q9. How can the Div. Heads/SBU Heads keep a tab on progress of their Div/SBU wrt E-PMS A9. All SBU heads, Divisional Heads have been provided access to various reports through their ESS login, wherein they can check the real time status of each employee wrt different phases of appraisal such as goal setting, mid-year and year-end appraisal. You can access through ESS Portal >Manager Self-Service>Approve_Apr>List of Appraisee.

7 Background Online Performance Management System is being launched at RITES for the appraisal Cycle Onwards. This is one of the MOU target for RITES. At this stage all regular employees up to E7 grade are covered by the system Employee who would be Separating/Resigning/Superannuating/Repatriating on or before 31st March 2016 can fill up their APARs ( ) on paper. Online PMS can be accessed from RITES ESS portal under the APAR menu

8 Goal Setting Page for Appraisee An Employee is required to click on the goal setting option under the corresponding menu to file their APAR under Appraisee Menu.

9 Goal Setting Page for Appraisee Similar screens would be their for all the roles. The system also has reports for users to check status etc. Save work to complete later Send Goals to Appraiser for approval

10 Mid Year Review: Appraisee The process is same as goal setting. It will reflect the goals accepted in goal setting. However,you can adjust goals to reflect real time changes in work allocation. Incase there is no change in the goals, it can be indicated here and sent to the appraiser for approval.

11 Year End Assessment: Training Needs Enter your Developing and Training needs for the year Send to appraiser after successful completion

12 Year End Assessment: Training Attended Make Entries For Yearly Training Details Send to appraiser after successful completion

13 Year End Assessment: Appraisee Remarks Self Assessment in 100 Words Send to appraiser after successful completion