AGENDA HUTCHINSON PLANNING COMMISSION Tuesday, February 3, :00 p.m. City Council Chambers 125 East Avenue B, Hutchinson, Kansas

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1 AGENDA HUTCHINSON PLANNING COMMISSION Tuesday, February 3, :00 p.m. City Council Chambers 125 East Avenue B, Hutchinson, Kansas 1. ROLL CALL Martin Weinmeister Macklin Woleslagel Bisbee Hamilton (Vacant) Peirce (Vice Chair) Thompson (Chair) 2. WELCOME BY CHAIRPERSON 3. APPROVAL OF MINUTES Meeting of January 20, PUBLIC HEARINGS a. 15-CUP-04: 1128 North Main Street Request for a conditional use permit for a single family dwelling in the C-1 Office Commercial District. Applicant/Owner: Paula C. Freeman 5. OTHER BUSINESS a Annual Report Planning and Development Department. b. Acceptance of staff reports into the official record. c Planning Commissioner Training (continued). d. Open comments from the audience. (Please limit comments to five minutes.) 6. ADJOURNMENT Staff Contacts: Jana McCarron Casey Jones Amy Denker Justin LaFountain Charlene Mosier Casey Tillman

2 Item #3 1 MINUTES CITY PLANNING COMMISSION TUESDAY, JANUARY 20, 2015 CITY COUNCIL CHAMBERS 125 EAST AVENUE B 1. The Planning Commission meeting was called to order at 5:15 p.m. with the following members present: Jack Martin, Rod Weinmeister, Harley Macklin, Mark Woleslagel, Terry Bisbee, Janet Hamilton, Ken Peirce, and Josie Thompson. Staff present: Jana McCarron, Director of Planning and Development; Casey Jones, Senior Planner; Justin LaFountain, Associate Planner; Amy Denker, Associate Planner; Casey Tillman, Housing Program Coordinator; and Charlene Mosier, Secretary. 2. Thompson welcomed everyone in attendance. 3. APPROVAL OF MINUTES The minutes of the January 6, 2015, meeting were approved on a motion by Martin, seconded by Bisbee, passed unanimously. 4. NEW BUSINESS 4a. 15-CP-01: 1500 E. 11th Avenue Request for review of the Mall Redevelopment Project Plan and a Finding of Conformance with the City of Hutchinson Comprehensive Plan Applicant/Owner: Rockstep Hutchinson, LLC McCarron explained the purpose of this request is for the Planning Commission to make a finding that the Mall Redevelopment Project conforms with the City of Hutchinson Comprehensive Plan. She gave some background on the project. Rockstep Hutchinson, LLC is proposing to renovate and rehabilitate the mall property consisting of approximately 53 acres. This will include improvements to the mall structure, parking area, signage and open spaces. The expenditures are estimated at $18.4 million. Rockstep proposes to finance the project in part through the establishment of a Tax Increment Financing (TIF) Redevelopment District which allows taxes within a given area to be frozen at a base level. The incremental revenue (increase in real property taxes) is realized by improvements to the property and used to pay for project costs of $2.5 million. Once the amount of revenue is generated the TIF is dissolved. McCarron said the City Council approved the TIF district at today s City Council meeting. Weinmeister asked for further clarification why the Planning Commission is asked to review this request. January 20, 2015 Planning Commission Minutes

3 2 McCarron said the Planning Commission reviews the proposed plan to make sure the use or project fits the zoning and meets the intent of the Comprehensive Plan and Future Land Use Map. The proposal also needs to meet the economic development goals of the Comprehensive Plan. The Planning Commission does not approve any dollar amounts. Mark Abbott, legal counsel to Rockstep Hutchinson, LLC, explained a TIF is statutory. First a public hearing is held and a district is created and approved by the City Council. The Planning Commission considers the proposed project and if it fits the spirit and intent of the Comprehensive Plan which is a statutory requirement. This proposal is to rehabilitate an existing use and building and not demolish the building or construct a different use. Thompson asked for the Staff recommendation. McCarron said staff is recommending approval of the request. Thompson asked for a motion. Motion by Weinmeister, seconded by Hamilton to recommend to the City Council a finding that the Mall Redevelopment Project Plan conforms with the recommendations, spirit and intent of the most recently adopted Comprehensive Plan Our Community, Our Vision. The motion passed with the following vote: Yes Martin, Weinmeister, Macklin, Woleslagel, Bisbee, Hamilton, Peirce, Thompson. 5. OTHER BUSINESS 5a. Open comments from the audience none. 5b. Planning Commissioner Training (Modules 1-3). McCarron presented a Planning Commission training module on zoning and what zoning is, the purpose of zoning, and the types of zoning districts and uses. Accessory structures and fences were also reviewed. 6. ADJOURNMENT The meeting adjourned at 6:00 p.m. Respectfully Submitted, Charlene Mosier Approved this day of Attest: Documents filed with official records: 15-CP-01 Staff Report January 20, 2015 Planning Commission Minutes

4 Item #4.a. Planning Commission Staff Report Public Hearing: 2/3/2015 January 27, 2015 TO: FROM: SUBJECT: Hutchinson Planning Commission Casey Jones, Senior Planner 15-CUP-04 Request for a conditional use permit for a single family dwelling at 1128 North Main Street OWNER/APPLICANT: Paula C. Freeman REQUEST: The applicant, Paula Freeman, requests a conditional use permit to convert the existing office building at 1128 North Main Street into a single family residence. The building was originally constructed as a residence but was converted into a commercial office some years ago. Ms. Freeman purchased the property with the intent to establish her residence there. The property is zoned C-1, and converting the building back to a residence requires approval by conditional use permit. STAFF RECOMMENDATION: Staff recommends approval of this request. MOTION: Motion to recommend to the City Council (approval / denial) of this request for a conditional use permit for a single family dwelling at 1128 North Main Street based upon due consideration of the following factors: Factors 1. Character of the neighborhood; 2. Zoning and uses of nearby property; 3. Suitability of the property for the proposed zoning classification and use; 4. Impacts on nearby properties; 5. Length of time the property has remained vacant; 6. Relative gain to the public health, safety, and welfare, as compared with the hardship to the land owner if the application were denied; 7. Availability of public utilities to serve the development; 8. Conformance to the Comprehensive Plan; and 9. Recommendations of the professional staff. 1 of 4

5 15-CUP-04 Staff report for February 3, 2015, Planning Commission meeting ANALYSIS: The table below provides an analysis of the property in comparison with the standards of the Hutchinson Zoning Regulations. Item Standard Standard Met? 1. Setbacks Required: Front (West): 25 Side Street Front (North): 12½ Side (South): 5 Rear (East): 15 Met. The building is existing. Front (West): 23 Side Street Front (North): 6 Side (South): 4 Rear (East): Building Height There is a 35 height limit in the Met. The existing structure is estimated 3. Parking and Paving 4. Maximum Lot Coverage C-1 District. 2 off-street parking spaces are required. Driveways and parking areas shall be paved with concrete, asphalt, or asphalt millings with slurry seal. Buildings can cover a maximum of 25 percent of the lot. to be 26 in height. Met. The property has 4 concrete parking spaces at the rear of the property. There are also 10 public parking spaces on 12th Avenue adjacent to the property. Met. The existing building covers 22 percent of the lot. PUBLIC NOTIFICATION AND COMMENTS: A public hearing notice was published in the Hutchinson News on January 12, Public hearing notices and comment forms were mailed to all 11 owners of the 14 parcels located within 200 feet of the subject property. No comments were received. DEVELOPMENT REVIEW COMMITTEE: The Development Review Committee met on January 13, 2015, and reviewed the applicant s proposal. The committee had no comments. FACTORS: The following is Staff s analysis of the factors that the Planning Commission must consider when making its recommendation. 1. Character of the neighborhood. Met. The character of the neighborhood is primarily commercial with offices on both sides of Main Street. There is one single family dwelling on the west side of Main Street in the same block (1111 N. Main St.), and there is one residential apartment building at the northwest corner of 12th and Main (1201 N. Main St.). Over time, most of the residential uses in this block have been demolished and replaced with commercial developments. While the City s long-range plan is to have commercial uses on this portion of Main Street, establishing a single family dwelling will not change the outward appearance of the applicant s property. 2 of 4

6 15-CUP-04 Staff report for February 3, 2015, Planning Commission meeting 2. Current zoning and uses of nearby property. Met. ZONING LAND USE OWNER SITE C-1 Office Commercial District Vacant office Paula C. Freeman NORTH C-4 Special Commercial District Professional offices Pryor Real Estate Development LLC SOUTH C-1 Office Commercial District Medical clinic offices Medical Properties LLC EAST C-1 Office Commercial District Medical clinic parking lot Medical Properties LLC WEST C-1 Office Commercial District Vacant office building Medical Enterprises Inc. 3. Suitability of property for the proposed use as presently zoned. Met. The property was originally used as a residence, and it has adequate off-street parking facilities in place. 4. Extent of detrimental effects to nearby properties if the application were approved. Met. A single family dwelling would have no detrimental impact on nearby properties. 5. Length of time property has remained vacant. Met. The property has been vacant for more than four years. 6. Relative gain to the public health, safety, and welfare compared to the hardship imposed upon the landowner if the application were denied. HEALTH, SAFETY, & WELFARE: Denial of the application will provide no direct gain to the public health, safety, and welfare. Met. LANDOWNER HARDSHIP: If the application were denied, the owner would not be permitted to reside on the property and would have no use for the property. Met. 7. Conformance of this request to the Comprehensive Plan. Not met. The Comprehensive Plan calls for office uses on the subject property. The applicant s request does not conform to the Comprehensive Plan. 8. Impact on public facilities and utilities. Met. STREETS: The property has no direct vehicular access to a street and none is proposed. ALLEYS: The property is currently accessed from the concrete alley to the East. SIDEWALKS: Existing sidewalks along Main Street and 12th Avenue are in good condition. WATER: There are water mains on the west side of Main Street and on the north side of 12th Avenue. The property is connected to city water. SANITARY SEWER: There is sanitary sewer main in the alley east of the property, and the property is connected to city sewer. DRAINAGE: There will be no impact on drainage, and a drainage study is not required. 3 of 4

7 ATTACHMENTS: 1. Conditional Use Permit Application 2. Zoning and Property Ownership Map 3. Future Land Use Map 4. List of Surrounding Property Owners 5. Comments 6. Photos of Property 7. Site Plan 8. Building Footprint 15-CUP-04 Staff report for February 3, 2015, Planning Commission meeting CC: Jana McCarron, Director of Planning and Development Justin LaFountain, Associate Planner Amy Denker, Associate Planner 4 of 4

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14 WALNUT ST Zoning and Property Ownership Map 15-CUP-04 Attachment #2 «9 «4 «5 «7 «3 «6 «2 «13 12TH AVE « N. Main St. «12 «14 MAIN ST «11 «10 «8 Subject Property 200 Ft Radius Parcels Feet Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community

15 WALNUT ST Future Land Use Map 15-CUP-04 Attachment #3 C o m m e r c i a l «9 «4 «5 «7 «3 «6 Low Density Residential «2 «13 12TH AVE « N. Main St. «12 «14 O f f i c e «11 «10 MAIN ST «8 Subject Property 200 Ft Radius Parcels Feet Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community

16 15-CUP-04 Property Ownership List Attachment #4 PO # OWNER OF RECORD MAILING ADDRESS CITY STATE ZIP SITE ADDRESS 1 FREEMAN, PAULA C 1128 N MAIN ST HUTCHINSON KS N MAIN ST 2 DOVE, DAVID D 18 E 12TH AVE HUTCHINSON KS E 12TH AVE 3 PRYOR REAL ESTATE DEVELOPMENT LLC 501 E 17TH AVE HUTCHINSON KS E 12TH AVE 4 LYON, JESSE ROBERT 1122 N PRAIRIE AVE HUTCHINSON KS N MAIN ST 5 WELLS, BARBARA R 111 THUNDERBIRD DR HUTCHINSON KS N MAIN ST 6 SIDES, CLINTON L & KIMBRA D PO BOX 406 MCPHERSON KS E 12TH AVE 7 PRYOR REAL ESTATE DEVELOPMENT LLC 501 E 17TH AVE HUTCHINSON KS N MAIN ST 8 MEDICAL PROPERTIES, LLC 2101 N WALDRON ST HUTCHINSON KS E 11TH AVE 9 SANDHILL PROPERTIES LLC 111 KISIWA PKWY HUTCHINSON KS N MAIN ST 10 HILL, CLAUDE J & FLORES, CARMEN S HILL 1111 N MAIN ST HUTCHINSON KS N MAIN ST 11 MEDICAL PROPERTIES, LLC 2101 N WALDRON ST HUTCHINSON KS N MAIN ST 12 MEDICAL ENTERPRISES, INC 104 CRESCENT BLVD HUTCHINSON KS N MAIN ST 13 VIEYRA, JEREMY & JANELLE 20 E 12TH AVE HUTCHINSON KS E 12TH AVE 14 MEDICAL PROPERTIES, LLC 2101 N WALDRON ST HUTCHINSON KS E 12TH AVE

17 Comments 15-CUP-04: Request for a single family dwelling at 1128 North Main Street Meryl Dye, Assistant City Manager No comment. Justin Combs, Director of Parks and Facilities No comment. Reg Jones, Director of Public Works No comment. Brian Clennan, Director of Engineering No comment. Barbara Lilyhorn, Director, Reno County Department of Transportation and Aging No concerns. Attachment #5

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20 Attachment #7 SITE PLAN 1128 N. MAIN ST.

21 Attachment #8 BUILDING FOOTPRINT 1128 N. MAIN ST.

22 Item #5.a. Memorandum Date: January 9, 2015 To: John Deardoff, City Manager From: Jana McCarron, AICP, Director of Planning & Development CC: RE: Planning & Development Department Staff 2014 Annual Report Planning and Development Department Planning Division. The Planning Division saw continued growth in caseload for 2014, with the total for all project types being 287. This represents an increase of 25% over the 2013 caseload. Items of note include a doubling of the number of zoning certifications. This is likely due to the Ideatek installations, as well as refinancing/sales of properties throughout the City. Increases were also realized in the number of conditional use permits (11 vs. 7), the number of site plan applications (17 vs. 6) and the number of zoning violations (101 vs. 65). The chart below includes the new project type PRE (pre-submittal analysis), which consists of a detailed property review for a given property. The Department began this practice this year in order to be more responsive to customer requests BZA CERT CP CUP* FP LM LS PR** PRE** SD SITE* SUP SV** TU VAC** ZA ZV Total BZA = Board of Zoning Appeals; CERT= Home Occupation, Wireless Telecommunication and Zoning Certifications; CP = Comprehensive Plan; CUP = Conditional Use Permit; FP = Floodplain Permit; LM = Landmarks; LS = Lot Split; PR=Plan Review; PRE=Pre-submittal Analysis; SD = Subdivision; SITE-Site Plan Review; SUP = Supplemental Use Permit; SV=Subdivision Variance; TU= Temporary Use Permit; VAC=Vacation; ZA = Zoning Amendment and ZV = Zoning Violation *Implemented in **Implemented in 2014, or began tracking in

23 The Planning Division focused on establishing a more customer-friendly presence and streamlining processes during The following summarizes accomplishments: 1. Brochures. Developed customer brochures for: Fencing Residential Accessory Structures Residential Detached Garages and Carports Downtown Development Guide Historic Review Process and Information The Downtown Development Guide was developed in conjunction with the Downtown Economic Development Committee and will be distributed to Downtown property owners by the Committee. 2. Flowcharts. Developed flowcharts for: Change of Occupancy Bravo Awards Landmarks Administrative Review Landmarks Commission Review Conditional Use Permits Site Plan Brush Up Hutch 3. Study Sessions. Revised study session policy so that only those cases requiring special scrutiny or discussion are held as study sessions. This decreases workload for staff and the planning commission and saves applicants time and expense. 4. Subdivision Rewrite. All but the Standards section of the subdivision regulations have been reviewed and approved by the Planning Commission. 5. Front Counter Remodel. In September, the Department remodeled the front counter area and added a second computer with large monitor for customers to view. This has doubled our capacity to assist customers, presented a more customer-friendly appearance to the public, and allowed for the Department Secretary to better assist customers and back up Inspections staff. 6. Customer Tracking. In the final quarter of 2014, Planning Staff began tracking customer contacts (external only) to assess workload. In the final quarter alone, the numbers were high, with more than 1300 customer contacts. October November December Qtr Total Walk-in Phone Call Grand total Cases Approved. The following projects of note were approved during 2014: - Hutchinson Credit Union, 2900 N Main St - First Team Expansion, 902 Corey Rd - The Alley, E 23 rd Ave & N Lorraine St - Pro Pak Expansion, 901 Corey Rd - Rib Crib BBQ, K61 & E 17 th Ave - Hutchinson Crossing, K61 & E 17 th Ave - Helena Chemical Bldg, 1406 Faubion St - Home Plus Care, 20 th & Fountainwood - Dentfixers, 2325 N Main St - Loudenback Dental, 3130 N Plum St - Kenny s Electric, 931 W 3 rd Ave - Santa Fe Place, Ph 2 2

24 8. Historic Preservation Workshop. The Department held a historic preservation workshop in April 2014, which included more than 60 attendees from throughout the state. 9. Community Gardens Program. The Community Improvement Commission developed and the City Council approved a Community Gardens program. 10. Landmarks Regulations. The Landmarks Commission approved a rewrite of the local historic preservation regulations. These are awaiting review by the City Attorney prior to being adopted by City Council. 11. Utility Billing & Occupancy. The Planning Department, Inspections Department and Utility Billing collaborated on developing a process that would require approval by Planning and Inspections prior to moving utilities to a new name. This will help prevent people moving into buildings without the appropriate approvals/inspections. 12. Volunteer/Projects Coordinator. The Department partnered with Interfaith Housing, the Community Foundation and United Way of Reno County to develop and fund a volunteer/projects coordinator position to oversee volunteer groups in the repair and painting of houses. This is partially funded by the Brush Up Hutch paint program. Housing Division. The Housing Division was very active in Accomplishments made during the year include: 1. CDBG Avenue A. The City received notification that the Avenue A corridor was awarded $400,000 for rehabilitation of houses. SCKEDD is the grant administrator. Up to 18 houses can be improved within the grant guidelines. Applications for rehabilitation projects are currently being accepted. 2. Moderate Income Housing Grant. Phase 2 of the Townhomes at Santa Fe Place was awarded a Moderate Income Housing Grant totaling $200,000 from Kansas Housing Resource Corporation. The City is the grant recipient and is partnering with New Beginnings, Inc. on this project. Phase II will allow for construction of 12 additional units in the 200 block of West 5 th Avenue. 3. NeighborWorks America. The City of Hutchinson has had an active partnership with NeighborWorks America, a quasi-governmental group that promotes neighborhood development through resident leadership. Currently, one neighborhood, The Avenue A Collaboration, is working with NeighborWorks to establish a neighborhood community group from Main to Lorraine. In 2014, they attended a Community Leadership Institute and submitted a grant request for a Neighborhood Social, through which they hope to achieve neighborhood participation and connections. 4. Interfaith Housing Grant. To date, Interfaith Housing has received nearly $20,000 from a NeighborWorks America grant for their Lincoln Gardens project. These funds have been used for land acquisition, surveys and general design for a 2016 impact build of roughly 20 modular units on the corner of G & Plum. IHS intends to use the remaining $20,000 in 2015 as gap financing to build 3 homes on infill lots in order to test the feasibility of modular homes for infill housing. 5. Hutchinson Land Bank. The Hutchinson Land Bank acquired its first 3 properties during The land bank is marketing these lots for resale and is in the process of receiving 2 additional properties, which will be held for Interfaith Housing. 3

25 6. Homeless Services. The City of Hutchinson annually administers the Emergency Solutions Grant from the Department of Housing and Urban Development (Kansas Housing Resources Corporation on the State level). The ESG program is intended to help the homeless and those at risk of being homeless by providing services that will help them overcome their challenges. The grant is currently underway. The City administers the grant to two local charitable organizations, New Beginnings and the Sexual Assault/Domestic Violence Center. The current grant is valued at $110,426. The organizations must provide their own matching funds as a requirement of the grant, which brings the total funding for this year s efforts to $217,965. This figure represents a $32,735 increase from the grant award. Both charitable organizations use this money to keep their shelters in operation for those that require their services by purchasing supplies, paying for utilities, paying staff, and funding other expenses. 7. Rental Inspection Program. The Hutchinson City Council held a joint study session with the Housing Commission regarding a rental inspection program. It was determined at the study session that City staff should move forward with working on a mandatory inspection program for review by the Housing Commission and City Council. 8. Brush Up Hutch! Paint Program. This is the fourth year of operation for this key program. Since its inception, 58 houses have been painted with a total expenditure of $13,900. In 2014, 15 homes were painted Department Goals Adopt New Subdivision Regulations Begin Comprehensive Plan Process Update Landmarks Preservation Plan (if HPF grant is awarded) Install Sign Toppers in Houston Whiteside Historic District Implement Paperless Agenda Packets & Submittals Develop Neighborhood Plan Revise Bravo Program Rehabilitate 9 houses as part of the CDBG Avenue A Project Commence Construction of Phase 2 of Santa Fe Place Design Rental Inspection Program Staff Changes In 2014, there were numerous staff changes in the Planning & Development Department, including: Jana McCarron promoted to Department Director, February Ed Bible retired February Casey Jones promoted to Senior Planner, April Amy Denker hired as Associate Planner, July Justin LaFountain hired as Associate Planner, July Irene Hart retired December Casey Tillman hired as Housing Program Coordinator, December