Butte County Board of Supervisors Agenda Transmittal

Transcription

1 Butte County Board of Supervisors Agenda Transmittal Clerk of the Board Use Only Agenda Item: 3.18 Amendment 1 with Quincy Engineering, Inc. for design services related to the Midway Bridge Replacement across Subject: Butte Creek, County Project No , Federal Bridge Project BRLS-5912 (085). Department: Public Works Meeting Date Requested: April 8, 2014 Contact: Mike Crump Phone: Regular Agenda Consent Agenda Department Summary: (Information provided in this section will be included on the agenda. Attach explanatory memorandum and other background information as necessary). On September 25, 2012 the County executed an agreement with Quincy Engineering Inc., of Sacramento, CA, for the development of contract plans, specifications, and estimate (PS&E) required to construct the Midway Bridge across Butte Creek at a cost not to exceed $1,677, In addition to the development of PS&E for the project, a contract amendment was necessary for Quincy Engineering to perform additional project management work related to coordinating right of way appraisal and acquisition. This amendment will provide amount of $62, and extends to the completion date from June 30, 2017 to June 30, Fiscal Impact: This project is funded through the Federal Highway Bridge Program, which provides 88.53% reimbursement to the Road Fund Road Fund contingency budget will cover the contract increase. Personnel Impact: Does not apply. Action Requested: 1. Approve agreement amendment and authorize the Director of Public Works to sign subject to review by County Counsel and Auditor-Controller. 2. Approve budget adjustment. Administrative Office Review: Sang Kim, Deputy Chief Administrative Officer

2 Admin Office Use Only: Date of Review/Approval 3/26/2014 Reviewed and approved by: Sang Kim Board Mtg Date: 4/8/2014 4/5 Vote Required (Increases Overall Appropriations in a Fund or transfers from Contingencies): Yes x No BUDGETARY ADJUSTMENT WORKSHEET Description of Budget Action: Budgetary appropriation for Quincy Engineering contract X19541, amendment 1. Fund Budget Unit/ Cost Center Project # Account # Account Description Use of Funds Recommended Appropriation Increase/(Decrease) Recommended Revenue Increase/(Decrease) Source of Funds Use of Fund Balance (includes Restricted Cash) Appropriation for Contingencies (62,272.00) Right of Way Acquisitions 62, TOTAL Reviewed and approved for Auditor-Controller Journal Date B -

3 AMENDMENT TO CONTRACT This Amendment to the Contract identified below, between the County of Butte and the Contractor identified below, reflects the mutual agreement between the parties to amend this Contract in consideration for the mutual promises contained herein. Amendment Number 1 Date of Amendment February 19, 2014 Contract Number X19541 Date of Contract September 25, 2012 Contractor Quincy Engineering Inc Previous Contract Price $ 1,677, Fixed Price X Not-to-Exceed Price Net Change This Amendment $ 62, Fixed Price X Not-to-Exceed Price Revised Contract Price $ 1,740, Fixed Price X Not-to-Exceed Price Original Completion Date June 30, 2017 Revised Completion Date June 30, 2018 Description of Additional Changes: In addition to the development of contract plans, specifications, and estimate (PS&E) required to construct the Midway Bridge across Butte Creek and Butte Creek Overflow, Quincy Engineering shall be tasked with completing the work described in Amendment 1(attached) which will provide for the acquisition of the right of way necessary to construct the project and an additional technical investigations required to evaluate the project site for hazardous materials. This amendment will provide an extension to the contract time in order to complete the work. All other terms of this Contract shall remain in full force and effect and are hereby reaffirmed as originally stated or as previously amended by prior written amendment to this contract. COUNTY CONTRACTOR Mike Crump, Director Date John Quincy Date Butte County Public Works Quincy Engineering Inc. By By Public Works Review Date County Counsel Date ContractAmendment Rev Butte County Public Works Page 1 of 1

4 Amendment 1 2/13/2014 Amendment 1 Scope of Work Midway over Butte Creek Task 2.1 Project Management Additional project management as related to coordination of rightt of way appraisal and acquisition services. Task 8.1 Geotechnical Investigations Task Initial Site Assessment (ISA) Additional investigation for asbestos containing materials is required. Taber will provide a certified asbestos consultant that will visit the project site, perform reconnaissance of the existing structures and collect samples, as necessary, for evaluation of asbestos content. A short summary report of findings and analytical results will be presented. This report will be appendedd to the final Initial Site Assessment. TASK 10 Right of Way Engineering Bender Rosenthal (BRI) will complete the appraisal, review the appraisal, make the first written offer, acquire the property, and provide the ROW certification for the following parcels: (Sohnrey) Permanent R/W and TCE (Gorrill) Permanent R/W and TCE (Gorrill) Permanent R/W and TCE (Gorrill) Permanent R/W and TCE (Randall) Permanent R/W and TCE (Gorrill) Access Easement Task 10.1 APPRAISAL SERVICES: BRI will complete the appraisal that will state the estimated fair market value of o the fee simple interest in the referenced property. The summaryy appraisal reports will be prepared in conformance with and subject to the requirements of the Code of Professional Ethics and the Standards of Professional Practice of o the Appraisal Institute, which fully incorporate the Uniform Standards of Professional Appraisal Practice (USPAP) of o the Appraisal Foundation. Jurisdictional exceptions may apply in some cases. Plats and legal description for the properties to be appraised will be provided to BRI by others. Some of the items that may affect the appraisal process include: Complexity of the valuation; Impact of the interests to be acquired (e.g. Temporary Construction Easements, and Public Utility easements). Damage Analysis (Severance Damage, Cost to Cure, etc.) The primary steps in completion of fair market value appraisals of the property rights to be acquired include but are not limited to the following: Onsite physical inspection of the subject property with the owner. Visual inspection of the comparable market data. Study of community and neighborhood in which the subject is located. Collection of data from appropriate governmental agencies. Market investigation of vacant and improved comparablee data. Verification of market data with sources knowledgeable with the pertinent details of the transaction. Analysis of all appropriate dataa in the beforee and after condition to arrive at an opinion of value. Preparation of report. Deliverables: Midway Bridge across Butte Creek Replacement Project Butte County Page 1

5 Amendment 1 2/13/2014 Up to three copies of each final appraisal that meets all State and Federal Standards. Assumptions: The four parcels owned by R..Gorrill Ranch Enterprises will be appraised as a assessed as one appraisal. larger parcel and will be TASK 10.2 INDEPENDENT APPRAISAL REVIEW: Per Federal and State regulations (Uniform Act), BRI will provide a qualified reviewing appraiser to examine the appraisal to assuree that it meetss applicable appraisal requirements andd shall, prior to acceptance, seek necessary correction or revisions. In addition, the review appraiser shall certify that the opinion of fair market value is reasonably supported by an acceptable appraisal. Deliverable: Review certification appraisal report for each of the three appraisals. TASK ACQUISITION SERVICES: BRI will develop all necessary contracts, conveyance documents and escroww instructions necessary to make offers based on the Client s process. We will meet with the owner, and conveyy documents until acceptance or impasse is reached. Steps within the acquisition process are outlined below: 1. Review of the project concept and design with staff and other consultants. 2. Review of appraisals, title reports, maps and descriptionss of the required parcels. 3. Field review the project with the Project Manager or otherr designated person. 4. Preparation of right of way contracts and other acquisition documents. 5. Meet with the property owners to discuss the project in general; review of maps and legall descriptions; confirm information about occupants/owners and makee the official First Written Offer to owner. Acquire tenant consent if required. 6. Acquisition activities are based on settlement by the third contactt either in person or by telephone. A recommendation to the Client for an alternative course off action will be made if an impasse is reached and the property cannot be acquired. Deliverables: Acquisition of permanent ROW and TCEs from five parcels and an access easement from one parcel. Assumptions: Negotiations will occur with up to three property owners. Title services to be handled by others. TASK 10.4 ROW CERTIFICATION and ROW MANAGEMENT: Upon completion of the ROW acquisition, BRI willl prepare thee ROW Certification per Chapter 14 of the Caltrans ROW Manual. BRI will provide coordination services with Caltrans District 3 and the three property owners. Deliverables: Right of way certification Assumptions Up to one management meeting will be held at project location if requested by client. Midway Bridge across Butte Creek Replacement Project Butte County Page 2

6 Cost Proposal Project Name: Butte County - Butte Creek Bridge at Midway- Amendment 1 Date: 2/13/2014 Quincy Engineering, Inc. Direct Labor: $5, Escalation for Multi-Year Project (3.0%): $ Overhead (1.73): $9, A. Labor Subtotal $14, Subconsultant Costs: Taber $1, Bender Rosenthal $44, B. Subconsultant Subtotal $45, Other Direct Costs: Travel $0.510 $0.00 Pier Diem/ Hotel $0.00 Phone/Fax $15.00 $0.00 Printing: Blue Line Vellum 81/2 X 11 Reproduction 11 X 17 Reproduction Mounting Boards for Presentations Newsletters (Translation and printing) Mailings (6x) C. Direct Cost Subtotal: $0.00 Labor Subtotal A. = $14, Fixed Fee (10.0%): $1, Subconsultant Subtotal B. = $45, Fixed Fee (0.0%): $0.00 Direct Cost Subtotal: C. = $0.00 Fixed Fee (0.0%): $0.00 TOTAL = $62, Note: Invoices will be based upon actual QEI hourly rates plus overhead at 173.1% plus prorated portion of fixed fee. Subconsultant and Direct Costs will be billed at actual cost. Rates for services performed subsequent to this date shall be increased proportionately to the increases incurred by Quincy Engineering, Inc., not to exceed 3% annually.travel reimbursement per Chapter 3 Caltrans Divsions of Accounting Travel Guide. ( 2013_02_13 Midway Amendment 1 Cost and Budget Sheet.xlsx Project 1 Budget 2/13/2014 Quincy Engineering, Inc.

7 ORIGINAL BY November 14, 2013 Mr. Jason Jurrens, PE Senior Engineer Quincy Engineering 3247 Ramos Circle Sacramento, CA Subject: Request for Proposal for Midway Bridge Replacement Project at Butte Creek Dear Mr. Jurrens: Attached please find our proposal for delivery of the appraisal and acquisition of property for the Midway Bridge Replacement Project at Butte Creek near the town of Durham in Butte County. Up to six parcels will be impacted: (Sohnrey)- Permanent R/W and TCE (Gorrill)- Permanent R/W and TCE (Gorrill)- Permanent R/W and TCE (Gorrill)- Permanent R/W and TCE (Randall)- Permanent R/W and TCE (Gorrill)- Access Easement Bender Rosenthal, Inc. (BRI) is a Sacramento based firm that specializes in real estate appraisal, Right of Way (ROW) acquisition, relocation, ROW management and planning services. Since 1997, BRI has assisted our clients by first working with them to determine their ROW project needs, and then providing them with on-schedule planned deliverables in a seamless manner. BRI is a certified Woman Business Enterprise (WBE) and a California Department of General Services Small Business Enterprise (SBE), as well as an Underutilized Disadvantaged Business Enterprise (UDBE). BRI has 95 people on staff dedicated to delivering projects. We have six designated members of the appraisal institute (MAI), six certified general appraisers, ten acquisition agents, and a large research staff. Given the depth of our staff, BRI is able to provide a timely appraisal product, extensive internal reviews, as well as providing external review services. BRI will complete the appraisal, review the appraisal, make the first written offer, acquire the property, and provide the ROW certification. I will be your primary point of contact for this proposal. If you have any questions regarding our proposal, I can be reached at (916) , extension 204 or b.morrison@benderrosenthal.com. Respectfully, Robert D. Morrison, PE, CA RE Broker Vice President

8 Quincy Engineering Midway Bridge Replacement Project at Butte Creek Bid for Appraisal and Acquisition Services November 14, SCOPE OF SERVICES TASK 1. APPRAISAL SERVICES BRI will complete the appraisal that will state the estimated fair market value of the fee simple interest in the referenced property. The summary appraisal reports will be prepared in conformance with and subject to the requirements of the Code of Professional Ethics and the Standards of Professional Practice of the Appraisal Institute, which fully incorporate the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation. Jurisdictional exceptions may apply in some cases. Plats and legal description for the properties to be appraised will be provided to BRI by others. Some of the items that may affect the appraisal process include: Complexity of the valuation; Impact of the interests to be acquired (e.g. Temporary Construction Easements, and Public Utility easements). Damage Analysis (Severance Damage, Cost to Cure, etc.) The primary steps in completion of fair market value appraisals of the property rights to be acquired include but are not limited to the following: Onsite physical inspection of the subject property with the owner. Visual inspection of the comparable market data. Study of community and neighborhood in which the subject is located. Collection of data from appropriate governmental agencies. Market investigation of vacant and improved comparable data. Verification of market data with sources knowledgeable with the pertinent details of the transaction. Analysis of all appropriate data in the before and after condition to arrive at an opinion of value. Preparation of report. Deliverables: Up to three copies of each final appraisal that meets all State and Federal Standards. Assumptions: The four parcels owned by R.Gorrill Ranch Enterprises will be appraised as a larger parcel and will be assessed as one appraisal.

9 Quincy Engineering Midway Bridge Replacement Project at Butte Creek Bid for Appraisal and Acquisition Services November 14, 2013 TASK 2. INDEPENDENT APPRAISAL REVIEW Per Federal and State regulations (Uniform Act), BRI will provide a qualified reviewing appraiser to examine the appraisal to assure that it meets applicable appraisal requirements and shall, prior to acceptance, seek necessary correction or revisions. In addition, the review appraiser shall certify that the opinion of fair market value is reasonably supported by an acceptable appraisal. Deliverable: Review certification appraisal report for each of the three appraisals. TASK 3. ACQUISITION SERVICES BRI will develop all necessary contracts, conveyance documents and escrow instructions necessary to make offers based on the Client s process. We will meet with the owner, and convey documents until acceptance or impasse is reached. Steps within the acquisition process are outlined below: 1. Review of the project concept and design with staff and other consultants. 2. Review of appraisals, title reports, maps and descriptions of the required parcels. 3. Field review the project with the Project Manager or other designated person. 4. Preparation of right-of-way contracts and other acquisition documents. 5. Meet with the property owners to discuss the project in general; review of maps and legal descriptions; confirm information about occupants/owners and make the official First Written Offer to owner. Acquire tenant consent if required. 6. Acquisition activities are based on settlement by the third contact either in person or by telephone. A recommendation to the Client for an alternative course of action will be made if an impasse is reached and the property cannot be acquired. Deliverables: Acquisition of permanent ROW and TCEs from five parcels and an access easement from one parcel. Assumptions: Negotiations will occur with up to three property owners. Title services to be handled by others. TASK 4 ROW CERTIFICATION and ROW MANAGEMENT Upon completion of the ROW acquisition, BRI will prepare the ROW Certification per Chapter 14 of the Caltrans ROW Manual. BRI will provide coordination services with Caltrans District 3 and the three property owners. Deliverables: Right of way certification

10 Quincy Engineering Midway Bridge Replacement Project at Butte Creek Bid for Appraisal and Acquisition Services November 14, 2013 Assumptions Up to one management meeting will be held at project location if requested by client. 2. FEES Task Fee Total Appraisal Services Gorrill Parcels: includes crop damage assessment $10,000 $10,000 (APN ,-023, -031 and ) Sohnrey Parcel: includes crop damage assessment $6,000 $6,000 (APN ) Randall Parcel (APN ) $4,500 $4,500 Title Report $3,450 Appraisal Review Services $1,500 $4,500 Acquisition Services (includes TCEs) $4,000 $12,000 Escrow $500 $1, ROW Certification/ Management $2,500 $2,500 Total Budget $44,450 The following are the assumptions behind the budget: 1. Up to six parcels will be impacted by the project. 2. Full documentation to Federal and State standards for all tasks. 3. No expert witness testimony. 4. No coordination with State or Federal ROW departments, other than listed in scope. 5. No significant severance damage analysis required for the appraisals. The fee also assumes that no significant structures or improvements will be acquired, other than those listed in the scope. 6. No changes to design are made after property inspection that would require reinspection. 7. No changes are made to property rights being acquired after appraisal completion. 8. Appraisal is for real property only. 9. Appraisal cannot be used for condemnation. 10. Scope excludes rights of entry and condemnation support. If either is needed, this will require an addendum to scope, schedule, and budget.

11 Quincy Engineering Midway Bridge Replacement Project at Butte Creek Bid for Appraisal and Acquisition Services November 14, Travel expenses incurred to complete tasks at stated in the scope are included in the fixed fee and will not be billed separately. Additional travel beyond scope will be billed as additional services. 3. SCHEDULE/TIMELINE Appraisal completed within 8 weeks of notice to proceed and receipt of plats/legals and title report. Appraisal review completed within 2 weeks of receipt of draft appraisal. Acquisition services completed within 8 weeks of appraisal review certification. ROW Management to run concurrently with all tasks. Total Timeline for ROW Services: 26 weeks 2013 FEE SCHEDULE For additional required services, the standard BRI 2013 rates apply and may vary depending on changes in the scope in work: Cydney G. Bender, MAI David Wraa, MAI Bob Morrison, PE, CA Real Estate Broker Designated Members of the Appraisal Institute (MAI/SRA) Senior Project Manager Quality Control Auditor Senior Appraiser Relocation Specialist Senior Acquisition Agent Acquisition Agent Appraiser Other Associated Professional Staff Researchers Administrative/Production $210/hr.* $210/hr.* $210/hr* $210/hr.* $175/hr. $160/hr. $135/hr. $145/hr. $135/hr. $120/hr. $105/hr. $ 80/hr. $ 80/hr. $ 70/hr. *Rates increase to $420 per hour for court or briefing preparation, depositions, any pre-trial conferences, and/or court appearances. All direct and indirect costs will be billed at cost plus 10%.

12 Taber Consultants 3911 West Capitol Avenue West Sacramento, CA (916) (707) Fax (916) Mr. Jason Jurrens, P.E. Quincy Engineering, Inc Ramos Circle Sacramento, CA November 26, 2013 Subject: Supplemental Environmental Services Asbestos Evaluation Midway Bridge over Butte Creek and Butte Creek Overflow Butte County, California Dear Mr. Jurrens: As requested, the following presents our proposal for asbestos evaluation for the subject project. Currently, our scope of services includes an Initial Site Assessment and an Aerially Deposited Lead Study for hazardous materials evaluations. Our supplemental services will include evaluation of the bridge and utilities associated with the bridge for the presence of asbestos containing materials. For these services, a certified asbestos consultant will visit the project site, perform reconnaissance of the existing structures and collect samples, as necessary, for evaluation of asbestos content. A short summary report of findings and analytical results will be presented. This report will be appended to the final Initial Site Assessment. An estimated fee of $1,350 would include the services mentioned above with an evaluation report as the deliverable. Please call if I have misinterpreted the desired scope of services. I appreciate this opportunity to provide these supplemental services. Sincerely, TABER CONSULTANTS Martin W. McIlroy, C.E.G., P.E. Principal Taber Consultants Engineers and Geologists

13 Durham Slough Whites Drain Dry Creek Gold Run Canal Gold Run Durham Slough Whites Drain Western Canal Western Ca Durham Mutual Ditch Gold Run Canal Hwy. 99 Gold Run Midway Bridge across Butte Creek Nance Canyon Nance Canyon TO CHICO Hayes Canyon DURHAM Durham Dayton Hwy. Durham Mutual Ditch White Dr. 0 [ Butte Creek Butte Creek Esquon Rd. Clear Creek Hwy. 149 TO OROVILLE Project Location Midway Durham Slough Durham Slough Hamlin Slough Hamlin Slough Gold Run Gold Run Gold Run Canal Durnel Dr. Little Dry Creek Little Dry Cree k Nelson Rd. Gold Run Canal TO GRIDLEY NELSON Ê Miles Legend Roads State Roads Butte Creek City Limits Project Location Map Midway Bridge across Butte Creek Bridges 12C-0052 & 12C-0053 S:\COOPER\Midway across butte creek.mxd