Public Comment Mr. Harrison called the meeting to order at 8:47 a.m. Mr. Harrison read the Public comment script and there were no Public comments.

Transcription

1 Interoffice Memorandum Minutes Roadway Agreement Committee Members Present: County Staff Present: Jim Harrison Assistant County Administrator (Chairman) Joe Kunkel Public Works Department (Vice Chairman) Renzo Nastasi Transportation Planning Division Ruby Rozier Traffic Engineering Division Diana Almodovar Development Engineering Division Ann Caswell Real Estate Management Division John Smogor Community, Environmental & Development Services Dept. Roberta Alfonso County Attorney s Office Kathy Tran County Attorney's Office Robin Hammel Public works Engineering Division Jennifer Cummings Public Works Engineering Division Susan Martin Risk Management Division Heather Brownlie Transportation Planning Division Rita Gonzalez Transportation Planning Division Public Comment Mr. Harrison called the meeting to order at 8:47 a.m. Mr. Harrison read the Public comment script and there were no Public comments. Approval of Minutes The Committee reviewed the minutes from the April 2, 2014 Roadway Agreement Committee (RAC) Meeting. Mr. Nastasi made a motion, with a second by Mr. Smogor, to approve the April 2, 2014 Roadway Agreement Committee Meeting minutes with the changes requested. Motion carried unanimously. Activity Update Moss Park Development of Regional Impact (DRI) Mr. Nastasi discussed the need for the Randall/Innovation Place/Moss Park DRI Agreements to return to RAC before going to the Board of County Commissioners. Committee Discussion: Innovation Way South In attendance: Chuck Costar, Richard Levey, Jim Pratt, John Florio County Staff Present: Alberto Vargas, Tony Cotter Mr. Kunkel opened the discussion stating that he had reviewed the geometry for the potential alignments (red & blue #2 & #3) submitted by Poulos & Bennett and found the geometry acceptable. The final engineering would be needed to bypass the Kaman property and keep the alignment from crossing through water bodies. Radii and transitions shown are sufficient for a 45-mph design speed.

2 Page 2 Mr. Nastasi provided history of the decision-making process. Once the points are fixed on the Moss Park PSPs the alignment cannot be shifted. The conceptual alignment will be amended in a future update to the Comprehensive Plan. Mr. Nastasi sent an stating that the alignment is approved subsequent to Mr. Kunkel's confirming the geometry. Mr. Smogor stated that, as the Development Review Committee (DRC) Chairman he is processing a PSP for Parcel N alignment east of the entrance shown and it cannot be shown going straight and needs to head south. The applicant is also requesting an amendment to the PD for Moss Park, with Parcel N-2 designated as open space and Parcel O designated as Industrial. The applicant wants to build homes west of the red alignment having only a small buffer to separate other this use from neighboring properties which are incompatible with residential uses. Mr. Smogor needs a determination of the distance of the alignment through Parcel O. Mr. Vargas stated that the geometry of the alignment Public Works is looking at which was an Exhibit attached to Mr. Nastasi's , showed a more north-south alignment through Parcel O which is supposed to be a conservation area. Planning wants to minimize the impact of the road running through a Conservation Area. If the alignment radii are not adjusted then the potential future development would abut the road alignment and more buffer would be provided if the proposed road alignment held to 184 feet from the property line. Mr. Nastasi's was to generally approve a Southerly alignment and to update the Comprehensive Plan (Comp Plan). Mr. Vargas wants to maximize the distance from the eastern boundary of Parcel O. From a Comp Plan amendment standpoint, it is not necessary to know the distances. The Roadway Agreement Committee agreed to consider and approve a conceptual alignment. The top point is fixed by the Moss Park Parcel N PSP, if and when it is approved by the Board of County Commissioners. Mr. Harrison suggested that the proposed alignment provided by Mr. Vargas be what is used for the Comp Plan alignment depiction. Mr. Nastasi stated that the Comprehensive Plan alignment depiction is a line on a page and is not a specific alignment. Mr. Costar requested the opportunity to review the Planning proposal as this has not been reviewed by his client and this is the first time they have seen it. Planning and DRC will need to work with the applicant through the DRC process to determine the specific points for a future alignment as shown on the pending PSPs. RAC can approve a conceptual alignment for the alignment heading south rather than continuing straight.

3 Page 3 RAC recommends the general alignment heading south and for the Comprehensive Plan to reflect the general alignment through a map update. Mr. Kunkel made a motion, with a second by Ms. Almodovar, to approve the general alignment heading south for Comprehensive Plan purposes. Motion carried unanimously. Hamlin Trail Extension North Road Network Developer: Scott Boyd Road Affected: Hamlin Trail and Tiny Road Present: Jim Willard, Scott Boyd, Ken Kupp, Scott Gentry Previous RAC: 3/19/2014 County Staff Present: Benj Hurt, Jason Herrick, Matt Suedmeyer, Tony Cotter Mr. Willard showed the alignment proposed north of New Independence Parkway. Mr. Willard is in conversations with Joe Berenis at OOCEA for re-locating the OOCEA ponds as potential joint use ponds to possibly shift the curve in the road farther west providing more space for future use. Mr. Boyd proposes to design and construct the entire project as an E-Project providing 4 lanes from New Independence Parkway to Tiny Road with Boyd contributing a pro rata design and construction percentage of costs for the portion through their property. The Developer is in the process of obtaining design costs currently. Need design to be completed first to determine the acreage needed for stormwater retention. For Design the developer wants to split the costs pro-rated one-third Developer and two-thirds County to move forward with the Scope for Design to be completed. A Letter of Credit for 110% of the Developer Share was proposed to be provided by the Developer. Since the County is funding the project the Developer will put up a letter of credit for their contribution and pay draws on a monthly basis. Conserv II owns a portion of the required right-of-way and must be paid fair market value for and of its property utilized for the road. Mr. Cotter explained that each entity (the County and the City) has a 50% undivided interest and that there is a lease from the City to the County for the Sportsplex use only. Mr. Willard stated that he believes the Sportsplex Lease contemplates an access road, so Mr. Willard would argue that the road is a requirement of the lease. Mr. Cotter disagreed with Mr. Willard's interpretation of the lease language, and felt this road would not meet the definition of an access road. The County would have to reimburse both the City 50% and the Enterprise Fund 50% and get EPA approval to convert a portion of the property for road use. The OOCEA pond configuration would help the alignment curve to provide more usable land for the Sportsplex. Mr. Herrick stated that Conserv II would have to be consulted as well. Mr. Suedmeyer stated that the entrance to the Sportsplex is contemplated from Tiny Road but, with improvements to SR 429 since the lease was entered into, an entrance from New Independence Parkway would be beneficial.

4 Page 4 Mr. Suedmeyer supports the Boyd plan and appreciates their efforts in working with OOCEA to provide more usable park land. The April 9 Memorandum provided by Mr. Willard was discussed. Approximately 14.6 acres of land will be needed for the road alignment. Discussion of whether the road should be 2 lanes or 4 lanes. This will be a regional facility with expressway access. Mr. Willard asserts that County Administration supports a 4-lane connection. This roadway is not currently identified in the Capital Improvement Program so financing is a challenge to be reviewed further. Mr. Nastasi will return to the County Administrator's Senior Staff meeting to discuss further. Mr. Willard asked who at the County will be the liaison with the City of Orlando. Mr. Harrison stated a team from the County would approach the City. Mr. Willard proposes payment for Design and Construction to be paid roughly 2/3 (County) 1/3 (Boyd) according to linear ft. Mr. Harrison recapped the terms of the discussion: - Mr. Nastasi to take the necessary steps to include the Hamlin Trail Extension in the Comprehensive Plan - Mr. Kunkel to declare the road impact fee eligible - Mr. Nastasi to confirm the road will be Transportation Impact Fee Creditable Rescheduled to May 7, 2014 for further discussion. Outer Circle Trust PD Road Affected: International Drive Extension Present: Jim Willard, Scott Appleton, Previous RAC: 10/06/1999, 11/03/1999, 5/19/2000, 6/21/2000, 3/19/2014 County Staff Present: Whitney Evers Mr. Willard explained the project and how approximately 1.9 acres of right-of-way will be dedicated in a Proportionate Share and Right-of-Way Conveyance Agreement. The Appraisal is underway by Pinel & Carpenter to be submitted to the County. Will be combining the language for a proportionate share agreement with right-of-way agreement language into one agreement. This agreement does not contemplate design or construction for the future 6-lane extension. The Proposed Land Use Plan Amendment will construct a 2-lane access as safe and adequate access only. Ms. Caswell requested Evidence of Title. A Traffic Study was submitted to Transportation Planning to determine the proportionate share cost. Ms. Evers has not reviewed the document specifically since the traffic study numbers are not yet available.

5 Page 5 The applicant needs to apply for a CEL even if not paying a proportionate share payment in order to get a vested rights certificate Proportionate share payments are not refundable so if credits are provided they may not be assignable. Mr. Kunkel raised the issue of the Petition to Vacate area being offset against credits. Since the Traffic Study is not yet finalized the Committee will not take action today. Mr. Willard will get back to Ms. Brownlie/Ms. Gonzalez as to what agenda he wishes to attend. Rescheduled to a future meeting. West Orange Environmental Right-of-Way Agreement Developer: Orange County Environmental, LLC Road Affected: Avalon Road & Schofield Road Present: Greg Lee, Jack Smith, Ross Johnston, Arthur Baker Previous RAC: 4/2/2014 County Staff Present: David Bromfield, Arnaldo Mercado, Brian Sanders Mr. Lee provided an overview of the project. OOCEA is scheduled to start construction of the required improvements in July Mr. Lee proposed a $250,000 contribution instead of installing turn lanes, as they are already scheduled to be constructed by OOCEA. Mr. Kunkel confirmed that OOCEA's construction project includes a northbound left turn lane and an eastbound turn lane all within the existing right-of-way. Page 2 Line 2 spell out full name of "C&D" to "Construction and Demolition" Ms. Caswell stated that the old title information was reviewed and there is an AT&T Easement and a utilities easement encumbering this parcel. Mr. Lee stated that a court order will be obtained to provide authority to close on the conveyance. Page 3 Section 2(d) Mr. Lee to insert values provided by Real Estate Management for accounting purposes. Page 4 Section 3 revisions made in handout version based on conversations with Mr. Kunkel Line 19 delete "acceleration lane and" and add "acceleration" after "turn" Ms. Alfonso requested addition of a reference to the 1999 permit in Section 3(a) Page 5 Section 3(c) Project entrance needs to be relocated to the west approximately 500 feet Lines 3, 6, 7, and 9 change "OCEA" "OOCEA" Line 10 add "and Orange County" after "Authority" Line 11 add "and Orange County" after "Authority" Line 14 change to "the Owner has offered and" after "Lane"

6 Page 6 Page 6 Escrow Provision subsection 3(c) to be removed Page 11 Change signature block to reflect proper entity to sign Need documentation as to who can sign for entity and a current title commitment. Mr. Smogor made a motion, with a second by Ms. Rozier to approve the West Orange Environmental Agreement with changes made today, subject to final review and approval by the Committee, final review and approval of the Exhibits by County Surveyor, and final review and approval by County Attorney's Office. Motion carried unanimously. Mr. Harrison adjourned the meeting at 11:43 a.m.