Functional Quick Reference Guide

Transcription

1 IAS 4.0 Functional Quick Reference Guide This Guide contains references to IAS 4.0 User screens Administrator screens Standard reports and batch jobs Processes (multi-step sequences) used to perform assessment, taxation, and IAS system functions. Tyler Technologies

2 Assessment, taxation, and IAS system functions are grouped under one or more terms listed in alphabetical order. Each function references a Screen: XXnn Function used to execute it. or Report: XXnnn FUNCTION To identify tables associated with a screen, refer to: Screen-Table Relationships IAS 4.0 Function Categories Numeric Terms 1 $17, st Half 1 2½ % 1 2½ % REDUCTION 1 2ND HALF 1 5% REMITTERS 1 A 2 AASYS 2 Abstract 2 Accounts 2 Accounts, Delinquent 2 Accounts, Escrow 2 Accounts, Natural Resources 3 Accounts, Personal Property 3 Accounts Payable 3 ACH 3 Acreage 3 Adder/Remitter 4 Addition 4 Additional Recipients 4 Address 4 Address, mailing 4 Address, owner 5 Address, property 5 Adjustments 5 Administrative Functions 5 Advances 5 Advertising 5 AEDIT 6 Agents 6 Agricultural land (see: Farm) 6 Allocate charges 6 Alternate 6 Amortization 6 Analysis 7 Animal registration 7 Apartment 7 Appeals (see: Hearing Letter/Notice Control and other Hearing functions) 7 Application 7 Appointment 7 Appraisal 8 Tyler Technologies February 2005 i

3 Appraisal Unit 9 Appraised Value 9 Assessment 9 Assessment to Sale Ratio (ASR) 11 Assessor 11 Asset 11 Attorneys 11 Auditing 11 Authority 12 B 13 Balance Due 13 Balancing 13 Bankruptcy and Foreclosure 13 Base 13 Batch Process Or Report 13 Bids 14 Billing 14 Block Of Special Assessment Parcels 14 Board of Review 14 Booked Appointment 15 Buildings 15 Building Residual Capitalization 15 Buttons 15 C 16 Calculations 16 CALP Commercial Model Rates 17 CALP Rates and Factors 17 CALP Residential Model Rates 18 CALP table 18 CAMA 18 Cancel 22 Capitalization 22 Case 22 CAUV 23 Certificate 23 Certified Delinquent 23 February 2005 ii Characteristics 23 Charges 24 Checks 24 City 24 Claims 25 Class 25 Coal 25 Codes 26 Collection 26 Colors 27 Combination 27 Comments 27 Commercial Land Rates 27 Commercial Property 28 Company 28 Comparables 29 Complaint 29 Condominium 29 Contact Information 29 Contract 29 Conversion 30 Conveyance 30 Copy 31 Corrections 32 Cost 32 Cost, Commercial 32 Cost, Land 33 Cost, Residential 33 Counter Complaint 34 County 34 Coupons 34 Credits 34 Criteria 34 D 35 Database 35 Deactivate Records 35 Tyler Technologies

4 Debugging 35 Decision 35 DEDIT 36 Default Next Screen 36 Deferrals 36 Delete 36 Delinquencies 36 Depreciation 38 Depth Factors 38 Description 38 Disabled Persons 38 Disbursement 39 Discount 39 Discounted Cash Flow Analysis 39 Display-Only Screens 39 Distribution 41 District 42 Dual Field Level Edits 42 Due 42 Duplicate Tax Bills 42 Dwelling 42 E 44 Edits 44 EFT 44 Element 44 End of Year 44 Entrance 45 Equity 45 Error Messages 45 Escrow 45 Estate Tax 47 Evaders, Tax 47 Exemptions 47 Exonerations 48 Expense (Income and) 48 Expenses 49 Exterior and Interior 49 Extracts 49 F 50 Factors 50 Farm 50 Features 51 FEDIT 51 Fees 51 Fields 52 FIFA 52 Filing Date 52 Forecasts 52 Foreclosure And Bankruptcy 52 Forest Land 52 Forfeited Land 53 Front Foot Land 53 Fund 53 G 54 Gas (see: Oil and Gas) 54 GRM (gross rent multiplier) and GIM (gross income multiplier) 54 Gross Land Rates 54 Group By Authority Code 54 H 55 Hearing Information 55 Hearing Letter/Notice Control 55 Hearing Levels 55 Hearing Locations 55 Hearing Results 55 Hearing Schedules 56 Help 56 Hide 57 History 57 Homestead 57 I 58 Tyler Technologies February 2005 iii

5 ID 58 IDLIST 58 Improvement 58 Income and Expense 58 Income and Expense Valuation 59 Indexes 60 Inheritance Tax (see: Estate Tax) 60 Interest 60 Interior And Exterior 60 J 61 Jurisdiction 61 K 62 Kennel 62 L 63 Labels 63 Land 63 Land Pricing 63 Land Residual 64 Land Residual Capitalization 64 Land Use 64 Lease 64 Legal 65 Lessor/Lessee 65 Letters 65 Level, Hearing 65 Level, Schedule 66 Levies 66 License 66 Lien 66 Links 66 List Of Values (see: LOV) 67 Loans 67 Locations 67 Lock Box 67 Lock time slot 67 February 2005 iv LOV 67 LUC (see: Land Use) 67 M 68 Mailing 68 Managed Timberland (see: Natural Resources, Timberland) 68 Manufactured Homes 68 Map 68 Market Valuation 69 Market Valuation Comparables 69 Market Valuation Market Modeling 69 Marshall & Swift 70 Menus 70 Messages 71 Millage 71 Mined Minerals 71 Model 72 Monthly 72 Mortgage 72 Mortgage Companies 73 Mortgage Equity 73 Motorcycles 73 Mouse Sketch (see: Sketch) 73 Multi-Owner 73 Multi-parcel 74 Multiple Special Assessment Projects 74 Multiple Years 74 N 75 NADA 75 Name 75 Natural Resources, Mines and Minerals 75 Natural Resources, Miscellaneous 76 Natural Resources, Timberland 77 Natural Resources, Valuation 77 Neighborhood 77 New Construction 78 Tyler Technologies

6 Next Screen 78 NOD 78 Non-Filers 78 Non-Payment 78 Non-Producing 78 Notes 78 Notices 79 NRA 79 O 80 Obsolescence 80 Objects 80 OBY 80 Offices and Officials 80 Oil and Gas 80 On-Demand 81 Ordered Distribution Method 81 Other Buildings/Yards (see: OBY) 82 Outstanding 82 Overpayment 82 Overrides 82 Owner 82 P 84 Parameters 84 Parcel 84 Password 84 Payments 84 Penalties 86 Percentage Method 86 Period 86 Permit 86 Personal Property 86 Plan 88 Postal Code 88 Posting 88 Pretax 89 Pricing (see: Valuation) 89 Printing 89 Process 90 Production 90 Project 90 Property Class 91 Prorate 91 Prosecutor 91 Public Inquiries 91 Pull-Down Menus 91 Purge 92 R 93 Rates 93 Railroad 93 Reactivate And Deactivate 93 Real Property 93 Reallocations 94 Reappraisal 94 Reason Code 94 Recipients 94 Reconciliation 94 Records 95 Redistribution 95 Reduction 95 Refunds 95 Registration 95 Reimbursements 96 Release time slot 96 Remit 96 Remote IAS 96 Rental 96 Reports 96 Reserve time slot 97 Reserves 97 Residential Land 97 Residential Property 98 Residual 99 Tyler Technologies February 2005 v

7 Residual Capitalization 99 Results 99 Retax 99 Return Mail 99 Returns 99 Roll 99 Rollover 100 Royalty 101 S 102 Sale 102 Scan 103 Schedule 103 Screens 103 Security 104 SEDIT 104 Senior Citizens 104 Services 104 Set Name 104 Settlement 104 Sketch 105 Slots 106 Soil (see: Farm) 106 Solid Waste 106 Special Assessments 106 Special Charges 107 Special Processing 107 Split 108 SQL Command 108 SPSS 108 Square Feet 108 Statistics 108 Status 108 Stay Agreement 109 Street Type 109 Stub Numbers 109 Subdivision 109 February 2005 vi Subscription Server 109 Summary 109 Supervisor 109 Survey 110 System 110 T 112 Tangible 112 Tape 112 Tax 112 Tax Adjustment 117 Tax Authorities 117 Tax Billing 117 Tax Claims 118 Tax Collection 118 Tax District 118 Tax Liens 119 Tax Millages and Levies 119 Tax Payments 119 Tax Rate 119 Tax Returns 120 Tax Rolls 120 Tax Services 120 Tax Year 120 TaxPayers 121 Templates 121 Tenants 121 Timberland 121 Time Slots 121 Total Appraised Value 121 Totals 122 Transfer 122 Trim 123 U 124 Uniformity 124 Unit 124 Unpaid 124 Tyler Technologies

8 Update Database 124 Use 124 Utilities 125 V 126 Valuation 126 Value Changes 128 Value/Class Relationships 128 Values 128 Variables 130 Vehicles 130 View A Report 130 W 131 Weekly 131 Well 131 Worksheet 131 Y 132 Yard 132 Yield 132 Z 133 Zip Code 133 Zone Model 133 Zoning 134 Multi-step Functions 135 Combining Commercial Properties 135 Splitting Commercial Property 139 Combining Residential Properties 143 Splitting Residential Property 145 Managing New Residential Construction 147 Managing Appeals 150 Managing Special Assessment Projects 153 Managing Special Assessments by Parcel 154 Managing Mortgage Tapes 155 Processing Lock Box Payments 162 Processing Electronic Fund Transfers 165 Tax Bill Processing 169 Calculating for Exonerations/Additions 176 Admin Multi-step Functions 177 Setting Up Assessment Values 177 Tyler Technologies February 2005 vii

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10 $17,500 Numeric Terms $17,500 HT106 $17,500 OR GREATER VALUE APPEALED 1st Half AR211 1ST HALF ADDER/REMITTER AUDIT TRAIL 2½ % HM01 HM11 HM21 View Homestead Parcel Information Maintain Homestead Information Regarding Senior Citizens And Disabled Persons Maintain The Homestead Income Table AA122 AA133 AA306 PARCEL VALUE LIST FOR 2½% ROLLBACK TRANSFER LIST OF PARCELS ON 2½% FOR SELECTED TAX YEAR PRODUCE THE 2 1/2% APPLICATIONS 2½ % REDUCTION CV104 TRANSFER WITH 2 1/2% REDUCTION 2ND HALF AR212 2ND HALF ADDER/REMITTER AUDIT TRAIL 5% REMITTERS TX130 LISTING OF 5% REMITTERS TO PENALTY Tyler Technologies February

11 AASYS A AASYS SY95 Customize IAS Administrative Functions Admin function Abstract AB101 AB102 AB105 AB106 AB110 AB112 AB200 CA100 CA101 CA102 CA110 NR103 COUNTY VALUATION TOTALS VALUE ABSTRACT RPT BY JURIS GENERIC EXEMPT ABSTRACT DTE-114 FARM ABSTRACT GENERIC TAX ABSTRACT GENERIC SPECIAL ASSESSMENT TAX ABSTRACT EXTRACT FILE REPORT TENTATIVE ABSTRACT OF REAL PROPERTY TENTATIVE APPRAISED VALUE ABSTRACT SUMMARY BY DISTRICT OF THE ABSTRACT OF APPRAISED VALUES ABSTRACT OF APPRAISED VALUES NATURAL RESOURCES GAS/OIL VALUE ABSTRACT Accounts AC100 AC201 AC202 AC300 AC401 BALANCE SHEET DISBURSEMENT INFORMATION DISBURSEMENT CHECK REGISTER CHART OF ACCOUNTS FISCAL YEAR ROLLOVER Accounts, Delinquent DQ405 CREATE/UPDATE DELINQUENT ACCOUNTS Accounts, Escrow ES11 Create And Modify Escrow Accounts For Both Single And Multiple Parcel Plans February 2005 Tyler Technologies

12 Accounts, Natural Resources Accounts, Natural Resources NR101 NR116 NR403 NR406 NATURAL RESOURCE APPRAISAL SYSTEM PRODUCER ACCOUNTS LINK STATUS FOR NRA ACCOUNTS CALCULATES OIL AND GAS VALUES FOR ACCOUNTS THAT HAVE NOT FILED RETURNS NRA BATCH COST BY ACCOUNT Accounts, Personal Property PP109 PP301 VALUE CHANGE REPORT. PROVIDES A LISTING OF SELECTED ACCOUNT(S) WHERE APPRAISED VALUES HAVE CHANGED. THE NET INCREASE OR DECREASE IN CHANGED VALUE IS PRINTED. BUSINESS WORKSHEET FOR BATCH. THIS REPORT GENERATES A PERSONAL PROPERTY WORKSHEET FOR REGULAR BUSINESS ACCOUNTS CONTAINING OWNERSHIP INFORMATION AND VALUATION DETAIL BY SELECTED PARCEL NUMBERS, NEIGHBORHOODS, OR ZONES. Accounts Payable TX701 REFUNDS ACCOUNTS PAYABLE ACH ST302 ACH INTERFACE AND DISTRIBUTION LETTERS FOR AUTHORITIES Acreage AA12 CA14 FM11 FM15 LP52 LP59 LP63 LP73 LP83 NR32 Maintain Deeded Acres For A Parcel Enter And Update Land Information For A Parcel Maintain Agricultural Use Information For A Parcel Transfer Soil Savings And/Or Soil Acreage From One Parcel To Another For Up To Five Years Maintain Components Of The Individual Land Model Record Enter Acre Factors Enter Residential Acreage Land Rates Using Zone Model Criteria Enter Commercial Acreage Land Rates Using Zone Model Criteria Enter Residential Acreage Land Rates Using Neighborhood Model Criteria Maintain The Number Of Acres And Calculate The Value Of Reserve Coal Tyler Technologies February

13 Adder/Remitter NR34 NR36 Maintain Acreage And Calculate Value Of Reserve Oil, Gas And Other Mined Minerals Maintain Acreage And Calculate Value Of Managed Timberland AA405 FM404 LP163 FARM PARCELS > 5 ACRES LIST OF PARCELS WITH ACREAGE BETWEEN 10 AND 30 ACRES EXCLUDING EXEMPT AND UTILITY CLASSES CALP RESIDENTIAL ACRE LAND PRICING Adder/Remitter AR211 AR212 1ST HALF ADDER/REMITTER AUDIT TRAIL 2ND HALF ADDER/REMITTER AUDIT TRAIL Addition CA22 Maintain Residential Dwelling Additions Information Additional Recipients HT25 Specify Additional Hearing Letter Recipients Admin function Address AA02 AA05 AA06 AA98 CA02 SY61 View All Addresses Stored In Different Records Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Look up general information about deactivated parcels Maintain Alternate Addresses View Summary Information Of Parcel Values And Property Characteristics View State, City, And Zip Code Information Admin function CA105 CA108 PROP ADDRESS LIST - MAP RT SEQ - PARCEL SEQ PROPERTY ADDRESS LISTING Address, mailing TX11 Maintain Mailing And Mortgage Information For A Parcel February 2005 Tyler Technologies

14 Address, owner Address, owner AA05 AA06 AA11 AA51 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Look up general information about deactivated parcels Maintain Property Owner, Sales, and Multi-Owner Information Define Owner Codes For Multiple Parcel Owners Admin function Address, property AA05 AA06 AA12 CA12 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Look up general information about deactivated parcels Maintain Legal Information Maintain Property Factors and Other Miscellaneous Values Adjustments CA35 LP54 LP55 LP56 TX13 Maintain Adjustments To Model Income For A Commercial Parcel Enter Land Rate Adjustments To Commercial/Industrial Properties By Location Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Enter Land Rate Adjustments To Residential Neighborhoods For The Availability Of Utilities Modify Calculated Taxes TX600 BATCH TAX CALC FOR ADJUST Administrative Functions SY95 Customize IAS Administrative Functions Admin function Advances ST41 Set Up Pre-Defined Advances Advertising FF11 Maintain Forfeited Land Information For The Forfeited Land Advertising List Tyler Technologies February

15 AEDIT DQ513 TX119 ADVERTISEMENT AUTHORIZATION FORM ADVERTISER'S LIST OWNER NAME SEQUENCE AEDIT SY11 Define The Contents Of Lists Of Values (AEDIT) Admin function Agents HT51 PP51 Specify Agents and Attorneys Admin function Maintain Information Regarding Agents That Are Designated Recipients Of Tax Returns Agricultural land (see: Farm) Allocate charges TX23 Allocate Various Charges Across The Cycles For A Specified Year Admin function Alternate AA97 AA98 AA99 RT05 RT06 Maintain Alternate IDs By Parcel ID, Tax Year, and ID Name Maintain Alternate Addresses Maintain Alternate Owner Names View All Tax Rates For A Particular District, Including Alternate And Reduced Rates View By Tax District, Rates To Be Used For Tax Calculation After Alternate Rate Structures Have Been Designated And Established AA114 OWNER, PARCEL AND ALTERNATE ID CROSS REFERENCE Amortization SA12 Amortize Charges For A Special Assessment Project And Parcel Over A Pre- Determined Number Of Years SA106 SA107 AMORTIZATION TOTALS REPORT BY PARCEL ID AMORTIZATION TABLE BY PROJECT February 2005 Tyler Technologies

16 Analysis Analysis CA113 CA114 NR117 SALES RATIO STUDY COMMERCIAL INCOME SALES ANALYSIS TO DEVELOP GIM'S AND OAR'S MANAGED TIMBERLAND ANALYSIS REPORT Animal registration AN01 AN11 AN21 View Registered Owner, Animal, and Kennel Information Enter And Maintain Owner And Animal Information Setup and Maintain Animal License Fees Admin function AN101 AN190 AN300 AN301 AN302 AN400 ANIMAL REGISTRATION DETAIL REPORT ANIMAL REGISTRATION COUNT PRE/POST ROLLOVER PROGRAM ANIMAL REGISTRATION FORM ANIMAL MAILING LABELS ANIMAL REGISTRATION FORM ANIMAL REGISTRATION ROLLOVER PROGRAM Apartment CA33 IE13 Maintain Apartment Data For A Commercial Building Maintain Detail Apartment Income Information For A Parcel And Calculate Gross Income Appeals (see: Hearing Letter/Notice Control and other Hearing functions) Application EX11 FM21 FM22 Maintain Exemption Information By Application Maintain Agricultural Use Application Information Maintain An Agricultural District Application Appointment HT01 View Hearing Information Regarding A Specific Property Tyler Technologies February

17 Appraisal HT02 HT03 HT11 HT12 HT13 HT15 HT20 View Booked Appointments In A Schedule View Hearing Schedules By Level Schedule An Appointment Schedule Or Cancel An Appointment Give Several Properties The Same Case Number and Schedule An Appointment For Them Schedule Or Reschedule An Appointment For Properties Given The Same Case Number Schedule Or Cancel An Appointment HT111 DAILY SCHEDULE OF HEARINGS Appraisal AA35 Copy Selected Information From One Parcel To Another AA109 AA301 AA304 AA305 AA314 AA411 PARTIAL VALUE LIST NEW CONST VALUE CARDS BY ZIP REAPPR VALUE CARDS BY ZIP REAPPR VALUE CARDS BY NAME NEW CONSTR VAL CARDS BY PARCEL APRVAL SPECIAL PROCESSING FLAG UPDATE BATCH PROGRAM AP124 LIST OF PARCELS WITH REASON CODE NOT = J. AP922 AP924 CA101 CA102 CA110 CA320 CA321 CA322 CA330 CA406 RESIDENTIAL REVIEW DOCUMENT (SINGLE PAGE) COMMERCIAL REVIEW DOCUMENT (SINGLE PAGE) TENTATIVE APPRAISED VALUE ABSTRACT SUMMARY BY DISTRICT OF THE ABSTRACT OF APPRAISED VALUES ABSTRACT OF APPRAISED VALUES RESIDENTIAL/ RURAL REVIEW DOC COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) REVIEW DOCUMENT FOR COMMERCIAL (MARSHALL & SWIFT) REVIEW DOCUMENT CALCULATE CA11 FINAL VALUE AND UPDATE THE REVIEW CODE February 2005 Tyler Technologies

18 Appraisal Unit NR101 NR102 NR104 NR106 NR107 NR109 NR112 PP109 NATURAL RESOURCE APPRAISAL SYSTEM PRODUCER ACCOUNTS MANAGED TIMBERLAND APPRAISED VALUES NON-PRODUCING PROPERTY APPRAISED VALUE PRODUCING COAL APPRAISED VALUE ACTIVE MINED MINERALS PROPERTY APPRAISAL ACTIVE COAL PROPERTY APPRAISAL ACTIVE AND RESERVE PROPERTY APPRAISED VALUES VALUE CHANGE REPORT. PROVIDES A LISTING OF SELECTED ACCOUNT(S) WHERE APPRAISED VALUES HAVE CHANGED. THE NET INCREASE OR DECREASE IN CHANGED VALUE IS PRINTED. Appraisal Unit AA27 Create and Maintain Appraisal Units, and Parcel/Element Relationships CA326 CA704 COMMERCIAL APPRAISAL UNIT REVIEW DOCUMENT BATCH CREATION OF SALES RECORDS FOR AU ELEMENTS Appraised Value AA13 AA23 CA11 NR11 NR12 NR13 Display, Calculate, And Override Assessment Values Display And Override Assessment Values Maintain Parcel Appraised Values Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts View And Override The Appraised Value Of Producing Oil And Gas Accounts View And Override The Appraised Value Of Producing Mined Minerals And Reserve Minerals Assessment AA03 AA05 AA06 AA13 View The History Of Value Changes To A Parcel's Assessment Data Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Locate Parcel And View Owner, Legal, Value, Tax And Other General Information (Including Deactivated Parcels) Display, Calculate, And Override Assessment Values Tyler Technologies February

19 Assessment AA21 AA23 AA27 AA31 AA32 AA33 AA35 AA41 AA42 AA43 AA44 AA45 Deactivate And Reactivate Parcel Records Display And Override Assessment Values Create and Maintain Appraisal Units, and Parcel/Element Relationships Maintain Splits Maintain Combinations View And Correct The History Of Parcel Splits And Combinations Copy Selected Information From One Parcel To Other Parcels Define Tax Rolls Admin function Define Roll Calculations To Be Used On AA41 Admin function Reference Classes to VALCLASS Admin function Define Assessment Methods Of A Jurisdiction Admin function Maintain Values Loaded From Other Systems To Be Used In Tax Rolls Admin function See also: Setting Up Assessment Values Admin Multi-step function (Page 177) AA102 AA103 AA104 AA106 AA120 AA122 EXEMPT LIST MIN/OIL/GAS LIST BY PARCEL ID UTILITIES LIST BY PARCEL ID COUNTY PARCEL LIST WITH VALUES VALUE LIST FOR PARCELS PARCEL VALUE LIST FOR 2½% ROLLBACK AA127 UTILITY LIST BY PARCEL ID BASED ON LAND USE CODES ( ) AA131 AA132 AA133 AA134 AA306 AA320 AA321 AA400 AA401 PARCEL LIST WITH VALUES MINERAL/OIL/GAS TOTALS LIST TRANSFER LIST OF PARCELS ON 2½% FOR SELECTED TAX YEAR TRANSFER LIST BY SALE DATE PRODUCE THE 2 1/2% APPLICATIONS VALUE CHANGE NOTICES 2½ % APPLICATIONS ASSESSMENT END OF YEAR ROLLOVER ASSESSMENT BATCH COST February 2005 Tyler Technologies

20 Assessment to Sale Ratio (ASR) AA402 AA403 AA405 AA406 AA407 AA408 AA409 AA410 AB112 PP408 COPY ROLLDEF RECORDS ANNUAL FILE MAINTENANCE END OF YEAR ROLLOVER FARM PARCELS > 5 ACRES AUDITORS TAX FILE IN TAPE FORMAT DATABASE EXTRACT TO FLAT FILE COUNT OF ACTIVE RP & MH PARCELS BY TABLE FOR SPECIFIED TAX YEAR CALC IN BATCH BY A RANGE OR IDLIST THE ASMTOWN RECORDS CALC IN BATCH BY A RANGE OR IDLIST TO CREATE BACK TAX RECORDS GENERIC SPECIAL ASSESSMENT TAX BATCH DEACTIVATION OF PP PARCELS INCLUDING ASMT. THIS REPORT GIVES THE USER ACCESS TO DEACTIVATE OR REACTIVATE ACCOUNTS IN THE PERSONAL PROPERTY SUB-MODULE SELECTED ASSSETS BASED ON PARCEL NUMBER AND ACCOUNT RANGE BY ROLLTYPE. Assessment to Sale Ratio (ASR) CA11 CA13 Maintain Parcel Appraised Values Maintain Sales Information CA423 BATCH CALCULATION OF SALES.ASR Assessor AA17 Maintain Assessor s Notes NR113 REPORT OF ASSESSOR OVERRIDES Asset PP17 Enter Asset Information From Tax Returns For PP13 Attorneys HT51 Specify Agents and Attorneys Admin function Auditing ET17 Track Auditing Expenses Tyler Technologies February

21 Authority SY26 SY93 Customize Audit Trails By Table Admin function Audit Recent Database Changes Admin function AA211 AR211 AR212 CA212 FM211 FM212 SY220 SY221 TX120 OWNERSHIP DATA AUDIT TRAIL 1ST HALF ADDER/REMITTER AUDIT TRAIL SECOND HALF ADDER/REMITTER AUDIT TRAIL PARCEL DESCRIPTION DATA AUDIT TRAIL AGRICULTURAL LAND DATA AUDIT TRAIL AGVAL DATA AUDIT TRAIL GENERIC AUDIT TRAIL OPERATOR TRANSACTION LISTING CAMA AUDIT TRAIL REPORT Authority TX04 TX16 View Taxes Grouped By Authority Code Set Up Taxing Districts And/Or Authority Codes For A Parcel RT101 RT103 ST302 REPORT OF TAX RATES BY AUTHORITY LIST OF THE TAX RATES BY AUTH, FUND AND VALCLASS ACH INTERFACE AND DISTRIBUTION LETTERS FOR AUTHORITIES February 2005 Tyler Technologies

22 Balance Due B Balance Due DQ09 DQ19 TX01 TX02 TX04 TX08 TX99 Locate and View The Delinquent Parcel To Be Processed Maintain Contact information for Delinquent Accounts View Owner, Mailing, Legal, And Tax Information For A Specified Parcel View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Taxes Grouped By Authority Code View Summary Tax Information By Year View Balance Due For A Parcel As Of A Specific Date Balancing AC100 TR100 TX170 TX171 BALANCE SHEET GENERATE TOTALS FOR TRIM BALANCING PAYMENTS BALANCING REPORT PAYMENTS BALANCING REPORT FOR AN INDIVIDUAL DAY Bankruptcy and Foreclosure DQ13 DQ14 Add And Modify Parcels In Bankruptcy Maintain Foreclosure History On A Parcel Level DQ123 DQ520 BANKRUPTCIES AND APPEALS BANKRUPTCY PROOF OF CLAIM Base SA104 TX169 SPECIAL ASSESSMENT LISTING WITH OLD BASE AND NEW BASE PRETAX COLLECTION BASE REPORT Batch Process Or Report SY17 Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Tyler Technologies February

23 Bids SY18 SY41 SY42 SY43 TX56 SY24 Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name Run, View, And Print Reports And Manage Their Output Maintain Report Parameters Admin function Enter New Reports Into The System Admin function View Parcels Whose Tax Payments Are Made In Batch Processes View Error Messages To Help Debug Batch Processes Admin function Bids DQ208 TAX SALE STARTING BIDS Billing DQ16 RT21 RT22 SA51 RT21 RT22 TX11 Build Delinquent Billings And Payment Information For Delinquent Monitoring Define Billing Cycles For A Tax Year Define A Billing Period And Associated Billing Rolls Maintain Contact Information Of Billing Entities Define Billing Cycles For A Tax Year Define A Billing Period And Associated Billing Rolls Maintain Mailing Address For Billing See also: Tax Bill Processing Multi-step function (Page 169) BL100 BL101 PRE-TAX BILL EDIT PRE-TAX BILL EDIT - ASSESSMENT VALUE VERIFICATION Block Of Special Assessment Parcels SA13 Create A Block Of Special Assessment Parcel Records Within The Same Project Number At One Time Board of Review HT100 HT101 BOR COMPLAINT SUMMARY BOR COMPLAINT LEDGER February 2005 Tyler Technologies

24 Booked Appointment HT104 HT107 HT108 HT110 BOR OWNER/COMPLAINT LEDGER BOR WITH NO DECISION BOR RE-FILED PARCELS REPORT BOR VALUE REDUCTION REPORT Booked Appointment HT02 HT03 View Booked Appointments In A Schedule View Hearing Schedules By Level Buildings CA12 CA15 CA21 CA22 CA24 CA31 CA32 CA33 CA34 Maintain Property Factors and Other Miscellaneous Values Maintain Building Permit Information Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information Maintain Other Building and Yard (OBY) Improvement Information Maintain Commercial Building Characteristics Maintain Other Features Of Commercial Buildings Maintain Apartment Data For A Commercial Building Maintain Interior And Exterior Data For A Commercial Building CA402 CV111 BATCH COST RESIDENTIAL TRANSFER WITH BUILDING REMOVED DATE ENTERED Building Residual Capitalization IE23 Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques Buttons SY82 Create Buttons To Display On The Menus Of Any XX00 Screen Admin function Tyler Technologies February

25 Calculations C Calculations AA42 TX22 Define Roll Calculations To Be Used On AA41 Admin function Specify A Fixed Amount Or Percentage For Fee Calculation Admin function AA409 AA401 AA410 CA115 CA402 CA403 CA405 CA406 FL401 FM400 LP401 NR403 NR406 NR407 NR413 NR414 PP401 PP409 SA401 SA404 TR301 TX401 TX451 CALC IN BATCH BY A RANGE OR IDLIST THE ASMTOWN RECORDS ASSESSMENT BATCH COST CALC IN BATCH BY A RANGE OR IDLIST TO CREATE BACK TAX RECORDS CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE BATCH COST RESIDENTIAL BATCH COST COMMERCIAL BATCH COST PROGRAM CALCULATE CA11 FINAL VALUE AND UPDATE THE REVIEW CODE BATCH CALCULATION FOR FOREST LAND CALC FARM CALC/UPDATE, FM11 & FM12 BATCH JOB THAT RECALCULATES AGRICULTURE VALUES AND UPDATES FM11AND FM12 LAND BATCH COST CALCULATES OIL AND GAS VALUES FOR ACCOUNTS THAT HAVE NOT FILED RETURNS NRA BATCH COST BY ACCOUNT BATCH PROCESS TO CALCULATE AND UPDATE NRPCLCOAL, NRPCLVAL, AND NRPCLSUM CALCULATES RESERVE MINERALS CALCULATES MANAGED TIMBERLAND PERSONAL PROPERTY PENALTY CALC PROGRAM PENALTY UPDATE THIS REPORT GIVES THE USER THE ABILITY TO CALCULATE PENALTIES FOR ACCOUNTS BASED ON A PARCEL NUMBER RANGE, ACCOUNT TYPE, AND/OR PENALTY TYPE. IT ALSO GIVES THE OPTION TO RE-CALCULATE ACCOUNTS THAT ALREADY HAD A PENALTY APPLIED. NADA BATCH CALCULATION SPECIAL ASSESSMENT CALC CODE 5 UPDATE SPECIAL ASSESSMENT BATCH FEE UPDATE BY PROJECT RANGE AND CALC CODE TO RECALCULATE TRIM VALUES TAX CALCULATION RECALCULATE CHARGE RECORDS February 2005 Tyler Technologies

26 CALP Commercial Model Rates TX459 TX600 TX601 REMOVE TAXES CALCED FROM TX401 BATCH TAX CALC FOR ADJUST VERIFICATION OF TAX CALC OR PREPAID RECONCILIATION REPORT CALP Commercial Model Rates LP71 LP72 LP73 LP74 LP75 Enter Commercial Front Foot Land Rates Using Zone Model Criteria Enter Commercial Square Foot Land Rates Using Zone Model Criteria Enter Commercial Acreage Land Rates Using Zone Model Criteria Enter Commercial Gross Value Land Rates Using Zone Model Criteria Enter Commercial Unit Land Rates Using Zone Model Criteria LP171 LP172 LP173 LP174 LP175 CALP COMMERCIAL FRONT FOOT LAND PRICING CALP COMMERCIAL SF LAND PRICING CALP COMMERCIAL ACRE LAND PRICING CALP COMMERCIAL GROSS LAND PRICING CALP COMMERCIAL UNIT LAND PRICING CALP Rates and Factors LP51 LP52 LP53 LP54 LP55 LP56 LP57 LP58 LP59 Enter Cost And Market Valuation Factors Based On Neighborhood Maintain Components Of The Individual Land Model Record Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Enter Land Rate Adjustments To Commercial/Industrial Properties By Location Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models Enter Allowable Land Types And Land Codes For Both Residential And Commercial Properties Enter Depth Factors Enter Acre Factors LP401 LAND BATCH COST Tyler Technologies February

27 CALP Residential Model Rates CALP Residential Model Rates LP61 LP62 LP63 LP64 LP65 LP81 LP82 LP83 LP84 LP85 Enter Residential Front Foot Land Rates Using Zone Model Criteria Enter Residential Square Foot Land Rates Using Zone Model Criteria Enter Residential Acreage Land Rates Using Zone Model Criteria Enter Residential Gross Value Land Rates Using Zone Model Criteria Enter Residential Unit Land Rates Using Zone Model Criteria Enter Residential Front Foot Land Rates Using Neighborhood Model Criteria Enter Residential Square Foot Land Rates Using Neighborhood Model Criteria Enter Residential Acreage Land Rates Using Neighborhood Model Criteria Enter Residential Gross Land Rates Using Neighborhood Model Criteria Enter Residential Unit Land Rates Not Using Neighborhood Model Criteria LP161 LP162 LP163 LP164 LP165 LP181 LP182 LP183 LP184 LP185 CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP61) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP62) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP63) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP64) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP65) CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP81) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP82) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP83) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP84) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP85) CALP table CA121 CA127 CA128 NR120 NBHD FACTOR TABLE PRINT CALP TABLE PRINT CALP MODEL ASSIGNMENT TABLE PRINT NR COEFFICIENTS REPORT CAMA CA01 Locate Parcels by Owner Name or Property Address, And Print Review Document February 2005 Tyler Technologies

28 CAMA CA02 CA11 CA12 CA13 CA14 CA15 CA16 CA17 CA18 CA20 CA21 CA22 CA23 CA24 CA31 CA32 CA33 CA34 CA35 CA36 CA41 CA42 CA43 CA44 CA45 CA51 CA52 CA53 CA54 View Summary Information Of Parcel Values And Property Characteristics Maintain Parcel Appraised Values Maintain Property Factors and Other Miscellaneous Values Maintain Sales Information Enter And Update Land Information For A Parcel Maintain Building Permit Information Maintain Entrance Information Maintain Descriptions And Values Of Individual Condominium Complexes Prorate Appraised Values For Allocation To Tenants Maintain Residential Information And Graphic Sketch Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information View The Graphic Sketch Of A Residence Maintain Other Building and Yard (OBY) Improvement Information Maintain Commercial Building Characteristics Maintain Other Features Of Commercial Buildings Maintain Apartment Data For A Commercial Building Maintain Interior And Exterior Data For A Commercial Building Maintain Adjustments To Model Income For A Commercial Parcel View The Graphic Sketch Of A Commercial Property Maintain Neighborhood Cost Factors Maintain Cost Table Factors Maintain Residential Cost for Additions Maintain Depreciation Factors Maintain OBY Cost Table Maintain M&S Use Codes Maintain M&S Base Rate Table Maintain M&S Heat Rate Table Maintain M&S Adjustment Table Tyler Technologies February

29 CAMA CA55 CA61 CA62 CA63 CA64 CA65 CA66 CA67 CA71 CA72 CA73 CA74 CA75 CA81 CA82 CA85 Maintain M&S Multiplier Table Maintain Commercial Structure Codes Maintain Commercial Base Cost Table Maintain Commercial Exterior Cost Table Screen Maintain Commercial Interior Cost Table Maintain Commercial OTHER Features Cost Table Maintain Commercial Elevator Cost Table Maintain CDU Definitions Maintain Income Group Assignment Maintain Income Model Assignment Maintain Income Models Maintain Income Age Adjustments Maintain Tax Rates for Income Calc Generate A Standard Sales Ratio Report Admin function Define Sales Extract Parameters Admin function Copy Neighborhood Records CA100 CA101 CA102 CA105 CA108 CA110 CA111 CA112 CA113 CA114 CA115 CA116 CA121 CA122 TENTATIVE ABSTRACT OF REAL PROPERTY TENTATIVE APPRAISED VALUE ABSTRACT SUMMARY BY DISTRICT OF THE ABSTRACT OF APPRAISED VALUES PROP ADDRESS LIST - MAP RT SEQ - PARCEL SEQ PROPERTY ADDRESS LISTING ABSTRACT OF APPRAISED VALUES COUNT OF CAMA COST TABLES BY VERSION COUNT OF MARKET PARAMETER TABLES BY VERSION SALES RATIO STUDY COMMERCIAL INCOME SALES ANALYSIS TO DEVELOP GIM'S AND OAR'S CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE LAND RESIDUAL REPORT BY CLASS NBHD FACTOR TABLE PRINT DEPRECIATION TABLE PRINT February 2005 Tyler Technologies

30 CAMA CA123 CA124 CA125 CA126 CA127 CA128 CA130 CA131 CA141 CA150 CA152 CA201 CA212 CA320 CA321 CA322 CA326 CA327 CA330 CA400 CA402 CA403 CA404 CA405 CA406 CA407 CA411 CA412 CA413 CA414 CA415 CA416 CA417 DWELLING COST FACTORS OBY TABLE PRINT IAS BASE COST TABLES COMMERCIAL INCOME TABLE PRINT CALP TABLE PRINT CALP MODEL ASSIGNMENT TABLE PRINT COMMERCIAL COST TABLE PRINT SALES RATIO EXTRACT FOR SPSS CREATE A SPOOL FILE FOR MARSHALL SWIFT COST TABLES PRINTING VARIOUS EXCEPTION REPORTS PRINTING VARIOUS MISMATCH REPORT EXTENSIONS TO CA150 SALES RATIO REPORTS PARCEL DESCRIPTION DATA AUDIT TRAIL RESIDENTIAL/ RURAL REVIEW DOC COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) REVIEW DOCUMENT FOR COMMERCIAL (MARSHALL & SWIFT) COMMERCIAL APPRAISAL UNIT REVIEW DOCUMENT COMMERCIAL CONDO REVIEW DOCUMENT REVIEW DOCUMENT CAMA END OF YEAR ROLLOVER BATCH COST RESIDENTIAL BATCH COST COMMERCIAL CAMA ROLLOVER EDIT CHECK BATCH COST PROGRAM CALCULATE CA11 FINAL VALUE AND UPDATE THE REVIEW CODE PRE-ROLLOVER EDITS (IN DETAIL) REAPPRAISAL ROLLOVER OF COST FACTORS REAPPRAISAL ROLLOVER OF MARKET FACTORS REAPPRAISAL ROLLOVER OF JURIS-SPECIFIC COST FACTORS REAPPRAISAL ROLLOVER OF DEPRECIATION AND CDU TABLES REAPPRAISAL ROLLOVER OF RESIDENTIAL COST FACTORS REAPPRAISAL ROLLOVER OF COMMERCIAL COST FACTORS REAPPRAISAL ROLLOVER OF INCOME FACTORS Tyler Technologies February

31 Cancel CA418 CA419 CA420 CA421 CA422 CA423 CA501 CA521 CA700 CA701 CA702 CA703 CA704 CA705 CA900 REAPPRAISAL ROLLOVER OF OBY COST FACTORS REAPPRAISAL ROLLOVER OF LAND MODEL FACTORS REAPPRAISAL ROLLOVER OF SYSTEM FACTORS RESIDENTIAL MODEL COPY MARSHALL & SWIFT COST TABLE ROLLOVER BATCH CALCULATION OF SALES.ASR LOAD PERMIT TABLE DOR SALES RATIO REPORT (100% SALES PRICE) SALES EXTRACT CALCULATE SALE LAND COST IN BATCH CALCULATE SALE RESIDENTIAL COST IN BATCH CALCULATE SALE COMMERCIAL COST IN BATCH BATCH CREATION OF SALES RECORDS FOR AU ELEMENTS BATCH UPDATE OF SALES.LINKNO DWELLING RATIOS FOR CONVERSION Cancel HT12 HT20 Schedule Or Cancel An Appointment Schedule Or Cancel An Appointment Capitalization CA35 IE18 IE23 Calculate Model Income Value Using Direct Capitalization Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques NR105 YIELD CAP MODEL REPORT Case DQ13 ET01 Add And Modify Parcels In Bankruptcy View All Transactions for a Specified Estate Tax Case Number February 2005 Tyler Technologies

32 CAUV ET11 EX11 HT04 HT13 HT14 HT15 Define And Maintain Estate Tax Case Information Maintain Exemption Information By Parcel And Case View Cases, Property And Complaint Information Give Several Properties The Same Case Number and Schedule An Appointment For Them Maintain Counter Complaint Information For Properties Having The Same Case Number Schedule Or Reschedule An Appointment For Properties Given The Same Case Number CAUV (See also: Farm) FM21 Maintain Agricultural Use Application Information FM104 FM300 SOIL LIST BY PARCEL CURRENT CLASSIFIED USE VALUATION LIST - PRINT ALL PARCELS ON THE CURRENT CLASSIFIED USE VALUATION PROGRAM. CAUV APPLICATIONS Certificate PP302 CERTIFICATE OF CORRECT TAX BILL Certified Delinquent DQ12 Track Parcels That Have Been Certified Delinquent Characteristics AA44 CA02 CA12 CA21 CA31 Administer Assessment Characteristics By Jurisdiction and Tax Year View Summary Information Of Parcel Values And Property Characteristics Maintain Property Factors and Other Miscellaneous Values Maintain Residential Dwelling Information Maintain Commercial Building Characteristics CA320 RESIDENTIAL/ RURAL REVIEW DOC Tyler Technologies February

33 Charges CA321 COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) Charges DQ15 SA14 TX05 TX12 TX23 Build Interest And Penalty Charges To Be Applied In The Event Parcel Owners Default On Their Contract Plan Enter Charges For A Special Assessment Project And Parcel Over A Pre- Determined Number Of Years View Taxes Grouped Into Types Of Charges By Effective Tax Year For A Specified Parcel ID And Roll Type Maintain A Summary Of Tax Charges, Credits, And Payments By Parcel For A Given Year Allocate Various Charges Across The Cycles For A Specified Year Admin function CV107 CV130 SA103 TX451 TRANSFERS WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES TRANSFER WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES SPECIAL ASSESSMENT LISTING - THIS REPORT IS GENERATED BY PARCEL NUMBER WITHIN PROJECT AND CONTAINS ALL CHARGES FOR THE SELECTED TAX YEAR. RECALCULATE CHARGE RECORDS Checks AC202 ST399 TX155 TX700 TX702 TX702O TX703 DISBURSEMENT CHECK REGISTER SETTLEMENT CHECK MORTGAGE CO CHECK REGISTER CHECK PRINTING USER CREATION REFUND CHECK PRINTING ON DEMAND REFUND CHECK PRINTING REFUND CHECK REGISTER City SY61 View State, City, And Zip Code Information Admin function (Displayed with F9 from Zip Code field of address on many screens.) AA117 ZIP CODE LIST BY CITY February 2005 Tyler Technologies

34 Claims Claims DT01 DT02 DT11 DT12 DT16 DT17 View Tax Claim Information View Tax Claim Details Maintain Tax Claim Administration Record Update Tax Claim Detail Information Administer Stay Agreements Maintain Tax Sale Parcels DQ520 BANKRUPTCY PROOF OF CLAIM Class AA13 AA27 AA43 CA12 Display, Calculate, And Override Assessment Values Assign Class To AU Parcels Reference Classes to VALCLASS Admin function Maintain Property Factors and Other Miscellaneous Values CV102 CV110 FM103 FM404 TX502 TRANSFER WITH EXEMPT CLASS TRANSFER WITH MINERALS CLASS FARM REPORT BY CLASS LIST OF PARCELS WITH ACREAGE BETWEEN 10 AND 30 ACRES EXCLUDING EXEMPT AND UTILITY CLASSES TAXES BY VALUE CLASS Coal NR22 NR23 NR32 Maintain Production Statistics And Factors For Calculating Coal And Other Mined Mineral Producing Values (OO) Maintain Each Real Property Parcel ID Or Severed Mineral Account Associated With An Active Mined Mineral Account Maintain The Number Of Acres And Calculate The Value Of Reserve Coal NR106 NR109 NR402 PRODUCING COAL APPRAISED VALUE ACTIVE COAL PROPERTY APPRAISAL TRANSITIONAL RESERVE COAL INDEX VALUE CALC(TRCIV) Tyler Technologies February

35 Codes Codes AA51 EX21 HT24 LP53 SY11 SY22 TX04 TX16 Define Owner Codes For Multiple Parcel Owners Admin function Maintain Exemption Codes By Tax Year Admin function Specify Report Names And Codes Used When Printing Hearing Letters Admin function Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Define The Contents Of Lists Of Values (AEDIT) Admin function Customize Dual Field Level Edits (DEDIT) Admin function View Taxes Grouped By Authority Code Set Up Taxing Districts And/Or Authority Codes For A Parcel AA107 AA108 LAND USE CODE LIST BY PARCEL NEIGHBORHOOD CODE LIST AA127 UTILITY LIST BY PARCEL ID BASED ON LAND USE CODES ( ) AA128 CA406 SA401 TX106 TX121 TX137 TX140 MAILING NAME AND MORTGAGE CODE LIST IN MAILING NAME OR MORTGAGE CODE ORDER CALCULATE CA11 FINAL VALUE AND UPDATE THE REVIEW CODE SPECIAL ASSESSMENT CALC CODE 5 UPDATE LOAN CODES BY PARCEL ID MORTGAGE COMPANY MAILING LIST LOAN CODE LIST WITH LOAN NUMBER IN PARCEL ID ORDER PYMT CODE LIST IN PARCEL ID ORDER Collection CV01 CV02 PY02 PY05 PY33 View Summary Fee Collection Totals View Summary Fee Collection Information For Completed And Pending Transfers View Escrow Payments That Have Been Collected View All Payments That Have Been Collected, Including Escrow And Retax View Escrow Payments That Have Been Collected DQ101 TX169 DELINQUENT COLLECTION REPORT PRETAX COLLECTION BASE REPORT February 2005 Tyler Technologies

36 Colors Colors SY93 Select Screen Colors Admin function Combination AA32 AA33 Maintain Combinations View And Correct The History Of Parcel Splits And Combinations See also: Combining Commercial Properties Multi-step function (Page 135) See also: Combining Residential Properties Multi-step function (Page 143) Comments AA14 AA17 AA18 TX19 Store Unlimited Comments For A Parcel Maintain Assessor s Notes Maintain Unlimited Comments For A Parcel By Tax Year Maintain Notes For A Given Parcel Commercial Land Rates LP71 LP72 LP73 LP74 LP75 Enter Commercial Front Foot Land Rates Using Zone Model Criteria Enter Commercial Square Foot Land Rates Using Zone Model Criteria Enter Commercial Acreage Land Rates Using Zone Model Criteria Enter Commercial Gross Value Land Rates Using Zone Model Criteria Enter Commercial Unit Land Rates Using Zone Model Criteria LP172 LP173 LP174 LP175 CALP COMMERCIAL SF LAND PRICING CALP COMMERCIAL ACRE LAND PRICING CALP COMMERCIAL GROSS LAND PRICING CALP COMMERCIAL UNIT LAND PRICING Tyler Technologies February

37 Commercial Property Commercial Property AA08 AA27 CA02 CA31 CA32 CA33 CA34 CA35 CA36 LP54 LP57 Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Create and Maintain Appraisal Units, and Parcel/Element Relationships View Summary Information Of Parcel Values And Property Characteristics Maintain Commercial Building Characteristics Maintain Other Features Of Commercial Buildings Maintain Apartment Data For A Commercial Building Maintain Interior And Exterior Data For A Commercial Building Maintain Adjustments To Model Income For A Commercial Parcel View The Graphic Sketch Of A Commercial Property Enter Land Rate Adjustments To Commercial/Industrial Properties By Location Enter Allowable Land Types And Land Codes For Both Residential And Commercial Properties See also: Combining Commercial Properties Multi-step function (Page 135) See also: Splitting Commercial Property Multi-step function (Page 139) AP924 CA130 CA321 CA322 CA326 CA327 CA403 CA703 COMMERCIAL REVIEW DOCUMENT (SINGLE PAGE) COMMERCIAL COST TABLE PRINT COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) REVIEW DOCUMENT FOR COMMERCIAL (MARSHALL & SWIFT) COMMERCIAL APPRAISAL UNIT REVIEW DOCUMENT COMMERCIAL CONDO REVIEW DOCUMENT BATCH COST COMMERCIAL CALCULATE SALE COMMERCIAL COST IN BATCH Company DQ42 Maintain Company Names for DQ19 February 2005 Tyler Technologies

38 Comparables Comparables MK127 MK400 MK608 COMPARABLE SHEETS BATCH MARKET COMPARABLES COMPARABLE SELECTION CRITERIA BY MODEL Complaint HT04 HT11 HT14 View Cases, Property And Complaint Information Maintain Counter Complaint Information For An Appeal Maintain Counter Complaint Information For Properties Having The Same Case Number HT100 HT104 BOR COMPLAINT SUMMARY BOR OWNER/COMPLAINT LEDGER Condominium CA17 CA18 CA21 CA24 Maintain Descriptions And Values Of Individual Condominium Complexes Prorate Appraised Values For Allocation To Tenants Maintain Residential Dwelling Information Maintain Other Building and Yard (OBY) Improvement Information CA327 COMMERCIAL CONDO REVIEW DOCUMENT Contact Information DQ19 IE18 SA51 Maintain Contact information for Delinquent Accounts Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information Maintain Contact Information Of Billing Entities Contract DQ01 DQ02 DQ03 View Active Or Pending Contracts On DQ11 View All The Active And Inactive Contract Information For A Specified Parcel View Parcels That Are On Payment Contracts And Have Unapplied Interest Tyler Technologies February

39 Conversion Charges DQ11 DQ15 ES01 ES02 ES03 ES04 ES11 Maintain Single Or Multiple Parcels Through Which A Property Owner Can Pay On A Payment Plan Build Interest And Penalty Charges To Be Applied In The Event Parcel Owners Default On Their Contract Plan View Plan Amount, Length Of Plan, Installment Amounts, Escrow Balance, And Parcels On The Plan View Escrow Information And History For An Individual Parcel View All Escrow Parcels For Selection To Display Details View Plan Information For A Specified Parcel Or Escrow ID Create And Modify Escrow Accounts For Both Single And Multiple Parcel Plans DQ100 DQ102 DQ103 DQ104 DQ401 PAYMENT CONTRACT LIST NONPAYMENT REPORT FOR PAYMENT CONTRACTS CONTRACT STATISTICS REPORT UNAPPLIED INTEREST REPORT FOR VOIDED CONTRACTS DELINQUENT CONTRACT PAYMENT HISTORY UPDATE Conversion CA900 DWELLING RATIOS FOR CONVERSION Conveyance CV01 CV02 CV03 CV04 CV05 CV11 CV12 CV13 CV14 View Summary Fee Collection Totals View Summary Fee Collection Information For Completed And Pending Transfers View Information For Completed, Pending, And Voided Transactions By Parcel View Detailed Transfer Information View Detailed Fee Calculation And Payment Information For Selected Transfer Records Initiate Transfer Transaction Processing, Correct Errors/Omissions, And Void Completed Transfer Records Process Transfers That Involve More Than One Parcel Of Real Property Process Transfer Transactions Where Multiple Owners Are Involved Set Transfer Status To Complete Or Pending; Suspend Or Postpone Recording February 2005 Tyler Technologies

40 Copy Of Transfer Fees CV15 CV16 CV17 CV18 Change A Conveyance From Pending Status To Complete Status Resume Fee Recording And Process Payments Correct Errors And Omissions In Data In Completed Status Transfer Records Perform Post Commit Transaction Maintenance CV101 CV102 CV103 CV104 CV105 CV106 CV107 CV108 CV109 CV110 CV111 CV112 CV120 CV121 CV122 CV125 CV126 CV130 CV134 CONVEYANCE TRANSACTION SPECIAL INDICATORS REPORT TRANSFER WITH EXEMPT CLASS TRANSFER WITH HOMESTEAD TRANSFER WITH 2 1/2% REDUCTION TRANSFER WITH SOIL REDUCTION TRANSFER WITH DELINQUENT TAXES TRANSFERS WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES TRANSFERS IN AGR DISTRICT TRANSFERS WITH VARIOUS TAX FLAGS TRANSFER WITH MINERALS CLASS TRANSFER WITH BUILDING REMOVED DATE ENTERED TRANSFER WITH FOREST LAND CONVEYANCE DAILY TRANSFER REGISTER DETAIL CONVEYANCE DAILY TRANSFER REGISTER OPERATOR TOTALS CONVEYANCE DAILY TRANSFER REGISTER PARCEL LIST CONVEYANCE DAILY TRANSFER REGISTER REAL ESTATE TRANSFER REPORT TRANSFER WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES CONVEYANCE FORM - REAL Copy AA35 CA85 NR25 Copy Selected Information From One Parcel To Another Copy Neighborhood Records Copy Natural Resource Data From One Account To Another AA402 CA421 COPY ROLLDEF RECORDS RESIDENTIAL MODEL COPY Tyler Technologies February

41 Corrections MK302 MODEL COPY Corrections TR321 ON DEMAND REPRINT OF TRIM NOTICE AFTER ADDENDUM/CORRECTIONS Cost CA111 CA123 CA125 CA130 CA141 CA402 CA403 CA405 CA423 CA701 CA702 CA703 EX401 EX402 LP401 NR401 NR405 NR406 NR411 NR412 PP108 PP403 COUNT OF CAMA COST TABLES BY VERSION DWELLING COST FACTORS IAS BASE COST TABLES COMMERCIAL COST TABLE PRINT CREATE A SPOOL FILE FOR MARSHALL SWIFT COST TABLES BATCH COST RESIDENTIAL BATCH COST COMMERCIAL BATCH COST PROGRAM BATCH CALCULATION OF SALES.ASR CALCULATE SALE LAND COST IN BATCH CALCULATE SALE RESIDENTIAL COST IN BATCH CALCULATE SALE COMMERCIAL COST IN BATCH EXEMPTION BATCH COST PROGRAM APPLIED EXEMPTION BATCH COST PROGRAM LAND BATCH COST DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, AND OTHER MINERALS DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, OTHER MINERALS, AND MANAGED TIMBERLAND NRA BATCH COST BY ACCOUNT DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING OIL AND GAS DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL BATCH COST REPORT PERSONAL PROPERTY BATCH COST UPDATE PROGRAM Cost, Commercial CA41 Maintain Neighborhood Cost Factors February 2005 Tyler Technologies

42 Cost, Land CA42 CA43 CA44 CA45 CA61 CA62 CA63 CA64 CA65 CA66 CA67 Maintain Cost Table Factors Maintain Residential Cost For Additions Maintain Depreciation Factors Maintain the OBY Cost Table Maintain Commercial Structure Codes Maintain Commercial Base Cost Table Maintain Commercial Exterior Cost Table Maintain Commercial Interior Cost Table Maintain Commercial Other Features Cost Table Maintain Commercial Elevator Cost Table Maintain CDU Definitions Cost, Land LP51 LP52 LP53 LP54 LP55 LP56 LP57 LP58 LP59 Enter Cost And Market Valuation Factors Based On Neighborhood Maintain Components Of The Individual Land Model Record Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Enter Land Rate Adjustments To Commercial/Industrial Properties By Location Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models Enter Allowable Land Types And Land Codes For Both Residential And Commercial Properties Enter Depth Factors Enter Acre Factors Cost, Residential CA51 CA52 CA53 CA54 Maintain Marshall & Swift Use Codes Maintain Marshall & Swift Base Rate Table Maintain Marshall & Swift Heat Rate Table Maintain Marshall & Swift Adjustment Table Tyler Technologies February

43 Counter Complaint Counter Complaint HT11 HT14 Maintain Counter Complaint Information For An Appeal Maintain Counter Complaint Information For Properties Having The Same Case Number County MH41 SY13 Maintain Information About County Offices And Officials Admin function Maintain County-Related Information Admin function AA105 AA106 COUNTY PARCEL LIST COUNTY PARCEL LIST WITH VALUES Coupons ES300 ESCROW COUPONS Credits TX08 TX09 TX12 View Summary Tax Information By Year Project The Interest And Penalty On A Parcel, Based On An Effective Date Maintain A Summary Of Tax Charges, Credits, And Payments By Parcel For A Given Year Criteria MK608 COMPARABLE SELECTION CRITERIA BY MODEL February 2005 Tyler Technologies

44 Database D Database AA21 SY41 SY51 Deactivate And Reactivate Parcel Records Run, View, And Print Reports And Manage Their Output Delete Temporary Tables Admin function AA407 AA408 DQ515A DQ515B NR404 SY400 TX450 DATABASE EXTRACT TO FLAT FILE COUNT OF ACTIVE RP & MH PARCELS BY TABLE FOR SPECIFIED TAX YEAR DATABASE INTEGRITY LIST - RE DATABASE INTEGRITY LIST - PP ALLOWS BATCH UPDATES OF NR TABLES ALLOW BATCH UPDATES OF THE DATABASE ANNUAL DATA PURGE Deactivate Records AA06 AA21 Look up general information about deactivated parcels Deactivate And Reactivate Parcel Records HT402 PP408 TO DEACTIVATE/ REACTIVATE HTSCHED RECORDS BATCH DEACTIVATION OF PP PARCELS INCLUDING ASMT. THIS REPORT GIVES THE USER ACCESS TO DEACTIVATE OR REACTIVATE ACCOUNTS IN THE PERSONAL PROPERTY SUB- MODULE SELECTED ASSSETS BASED ON PARCEL NUMBER AND ACCOUNT RANGE BY ROLLTYPE. Debugging SY24 View Error Messages To Help Debug Batch Processes Admin function Decision HT107 HT107 HT109 BOR WITH NO DECISION BOR WITH NO DECISION VALUE CHANGES AFTER DECISION Tyler Technologies February

45 DEDIT DEDIT SY22 Customize Dual Field Level Edits (DEDIT) Admin function Default Next Screen SY81 Define The Name Of Any Screen And Specify Its Default Next Screen Admin function Deferrals TX18 Maintain Methods That Deferrals Of Fees And Penalties Are Applied Delete SY41 SY51 Run, View, And Print Reports And Manage Their Output Delete Temporary Tables Admin function Delinquencies DQ01 DQ02 DQ03 DQ09 DQ11 DQ12 DQ13 DQ14 DQ15 DQ16 DQ17 DQ18 View Active Or Pending Contracts On DQ11 View All The Active And Inactive Contract Information For A Specified Parcel View Parcels That Are On Payment Contracts And Have Unapplied Interest Charges Locate and View The Delinquent Parcel To Be Processed Maintain Single Or Multiple Parcels Through Which A Property Owner Can Pay On A Payment Plan Track Parcels That Have Been Certified Delinquent Add And Modify Parcels In Bankruptcy Maintain Foreclosure History On A Parcel Level Build Interest And Penalty Charges To Be Applied In The Event Parcel Owners Default On Their Contract Plan Build Delinquent Billings And Payment Information For Delinquent Monitoring Maintain Levy Information History On A Parcel Level (Cobb County, GA, only) Compile Information Concerning The Transfer Of Tax Liens To A Private Non- Governmental Source February 2005 Tyler Technologies

46 Delinquencies DQ19 DQ41 DQ42 Maintain Contact information for Delinquent Accounts Build The Detail Line Item Schedules For Detail Delinquent Calculation Of Value Maintain Company Names for DQ19 CV106 DP303 DQ100 DQ101 DQ102 DQ103 DQ104 DQ123 DQ200 DQ201 DQ203 DQ205 DQ206 DQ208 DQ212 DQ400 DQ401 DQ405 DQ406 DQ407 DQ501A DQ504 DQ504D DQ509D DQ509X DQ511 DQ512 DQ513 DQ514 TRANSFER WITH DELINQUENT TAXES DELINQUENT DUPLICATE PAYMENT CONTRACT LIST DELINQUENT COLLECTION REPORT NONPAYMENT REPORT FOR PAYMENT CONTRACTS CONTRACT STATISTICS REPORT UNAPPLIED INTEREST REPORT FOR VOIDED CONTRACTS BANKRUPTCIES AND APPEALS TAX SALE LETTER OWNER TAX SALE LETTER LIEN HOLDER TEN DAY NOTICE BEFORE SALE LIST OF DELINQUENT TAXES SATISFIED GED BILLS TAX SALE STARTING BIDS DELINQUENT LIST BY TAX YEAR APPLY INTEREST FOR VOIDED CONTRACTS FOR OHI DELINQUENT CONTRACT PAYMENT HISTORY UPDATE CREATE/UPDATE DELINQUENT ACCOUNTS TAX EVADER PROCESSING TAX EVADER EXTRACT NOTICE OF EXECUTION OF LEVY - OWNER FIFA NOTICE REPORT FIFA NOTICE DETAIL REPORT INTENT TO FIFA DETAIL REPORT INTENT TO FIFA EXCLUSION LIST DELINQUENT TAXES FOR BUSINESS LICENSE NOD PAST DUE LIST ADVERTISEMENT AUTHORIZATION FORM PROPERTIES SOLD LIST Tyler Technologies February

47 Depreciation DQ515A DQ515B DQ520 DQ522 DQ523 DQ524 TX112 TX124 TX125 DATABASE INTEGRITY LIST - RE DATABASE INTEGRITY LIST - PP BANKRUPTCY PROOF OF CLAIM TAXES OUTSTANDING PRIOR YEAR SUMMARY TAXES OUTSTANDING PRIOR YEAR DETAIL TAXES OUTSTANDING PRIOR YEAR NOD DETAIL PRE DELINQUENT TAX LIST DELINQUENT AND UNPAID TAX LISTING DELINQUENT, FIRST AND SECOND HALF UNPAID TAX LISTING Depreciation CA44 PP41 Maintain Depreciation Factors Identify Specific Depreciation Tables, Rates, And Trend Factors To Be Used In The Valuation Process Admin function CA122 DEPRECIATION TABLE PRINT Depth Factors CA14 LP58 Enter And Update Land Information For A Parcel Enter Depth Factors Description SY25 Define Messages Displayed When The End User Clicks On A Description Button For Fields That Have A Help Key Enabled Admin function CA212 PARCEL DESCRIPTION DATA AUDIT TRAIL Disabled Persons EX11 HM11 Maintain Exemption Information By Application Maintain Homestead Information Regarding Senior Citizens And Disabled Persons February 2005 Tyler Technologies

48 Disbursement Disbursement ST42 Set Up How And When Tax Adjustments, Receivables, And Refunds Are Accounted And Reported For Disbursement Purposes AC201 AC202 DISBURSEMENT INFORMATION DISBURSEMENT CHECK REGISTER Discount IE24 TX21 Calculate The Discount For Leaseup Value Define Fees, Penalties, Discounts, And Interest Admin function Discounted Cash Flow Analysis IE22 Calculate Income Value Of A Parcel Using Discounted Cash Flow Analysis Display-Only Screens AA01 AA02 AA03 AA05 AA06 AA07 AA08 AN01 CA01 CA02 CA23 CA36 CV01 CV02 View The History Of A Parcel's Ownership Transfer View All Addresses Stored In Different Records View The History Of Value Changes To A Parcel's Assessment Data Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Look up general information about deactivated parcels Locate Parcel To View And Print, Ownership, General, Dwelling, And Sketch Information Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information View Registered Owner, Animal, and Kennel Information Locate Parcels by Owner Name or Property Address, And Print Review Document View Summary Information Of Parcel Values And Property Characteristics View The Graphic Sketch Of A Residence View The Graphic Sketch Of A Commercial Property View Summary Fee Collection Totals View Summary Fee Collection Information For Completed And Pending Transfers Tyler Technologies February

49 Display-Only Screens CV03 CV04 CV05 DQ01 DQ02 DQ03 DQ09 DT01 DT02 ES01 ES02 ES03 ES04 ET01 ET02 ET16 EX01 EX02 FF01 FM01 FM12 HM01 HT01 HT02 HT03 HT04 IE01 View Information For Completed, Pending, And Voided Transactions By Parcel View Detailed Transfer Information View Detailed Fee Calculation And Payment Information For Selected Transfer Records View Active Or Pending Contracts On DQ11 View All The Active And Inactive Contract Information For A Specified Parcel View Parcels That Are On Payment Contracts And Have Unapplied Interest Charges Locate and View The Delinquent Parcel To Be Processed View Tax Claim Information View Tax Claim Details View Plan Amount, Length Of Plan, Installment Amounts, Escrow Balance, And Parcels On The Plan View Escrow Information And History For An Individual Parcel View All Escrow Parcels For Selection To Display Details View Plan Information For A Specified Parcel Or Escrow ID View All Transactions for a Specified Estate Tax Case Number View Calculated Forecasts View Summation Of Estate Taxes Collected And Their Distribution View Detail Exemption Records For An Application, Case, Or A Parcel View Exemptions By Parcel View Forfeited Land Summary Information View Soil Information For All Years In Which The Parcel Had Agricultural Use Land View Valuation Summary Information For The Parcel's Soil Acres And Edit Notes View Homestead Parcel Information View Hearing Information Regarding A Specific Property View Booked Appointments In A Schedule View Hearing Schedules By Level View Cases, Property And Complaint Information View Actual Income And Expense Summary For A Parcel February 2005 Tyler Technologies

50 Distribution OG02 PP02 PP04 PY32 RT01-04 RT05 SA01-04 ST01 ST12 TX01 TX02 TX03 TX04 TX05 TX08 TX99 View Information Regarding Oil And Gas Parcels View The Lessor/Lessee Accounts From PP13 Locate Personal Property Accounts View Tax Payments To Be Held In Escrow View Tax Rate Information View All Tax Rates For A Particular District, Including Alternate And Reduced Rates View Special Assessment Project And Tax Information For A Specified Parcel And/Or Project View Summary Level Tax Settlement Obligations View Receipts And Reimbursements For A Given Authority, Issue Advances, Deductions Or Receipts For Them, And Track Deductions Or Advances Sent To A Jurisdiction Before Settlement View Owner, Mailing, Legal, And Tax Information For A Specified Parcel View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information For Multiple Years For A Specified Parcel View Taxes Grouped By Authority Code View Taxes Grouped Into Types Of Charges By Effective Tax Year For A Specified Parcel ID And Roll Type View Summary Tax Information By Year View Balance Due For A Parcel As Of A Specific Date Distribution ET16 NR11 PY35 PY41 ST12 View Summation Of Estate Taxes Collected And Their Distribution Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts Enter Only Essential Information For Processing A Payment And Distribute The Payment Using Either The Percentage Or Ordered Distribution Method Set Up Payment Distribution Admin function View Receipts And Reimbursements For A Given Authority, Issue Advances, Deductions Or Receipts For Them, And Track Deductions Or Advances Sent To A Jurisdiction Before Settlement ST101 SETTLEMENT DISTRIBUTION REPORT Tyler Technologies February

51 District ST302 ST320 ST321 TX172 ACH INTERFACE AND DISTRIBUTION LETTERS FOR AUTHORITIES DETAIL LISTING OF PARCEL LEVEL DISTRIBUTION SUMMARY LISTING OF PARCEL LEVEL DISTRIBUTION MONTHLY DISTRIBUTION TOTALS BY DISTRICT CODE REPORT District AA12 RT11 RT13 TX16 Maintain Legal Information Maintain Tax District Rates Link Authorities And Their Rates Back To The Tax District Set Up Taxing Districts And/Or Authority Codes For A Parcel AA308 CA102 CV108 FM108 OIL/GAS APL BY DISTRICT SUMMARY BY DISTRICT OF THE ABSTRACT OF APPRAISED VALUES TRANSFERS IN AGR DISTRICT AGRICULTURAL DISTRICT LIST Dual Field Level Edits SY22 Customize Dual Field Level Edits (DEDIT) Admin function Due DQ512 NOD PAST DUE LIST Duplicate Tax Bills DP303 DELINQUENT DUPLICATE Dwelling AA07 AA08 CA21 CA22 Locate Parcel To View And Print, Ownership, General, Dwelling, And Sketch Information Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information February 2005 Tyler Technologies

52 Dwelling CA123 CA900 DWELLING COST FACTORS DWELLING RATIOS FOR CONVERSION Tyler Technologies February

53 Edits E Edits SY11 SY21 SY22 SY23 SY27 Define The Contents Of Lists Of Values (AEDIT) Admin function Customize Field Level Edits (FEDIT) Admin function Customize Dual Field Level Edits (DEDIT) Admin function Customize System Factors (SYSFACT) Admin function Customize Global System Edits (SEDIT) Admin function CA150 CA152 CA404 PRINTING VARIOUS EXCEPTION REPORTS PRINTING VARIOUS MISMATCH REPORT EXTENSIONS TO CA150 CAMA ROLLOVER EDIT CHECK EFT TX15 Maintain Electronic Funds Transfer Information See also: Processing Electronic Fund Transfers Multi-step function (Page165) TX163 TX165 TX166 TX421 TX432 EFTS FULL FILE DETAIL EFTS POSTED PAYMENTS LISTING EFTS PAYMENTS EXCEPTION BASELINE EFTS PAYMENT FILE CREATION PROGRAM EFTS PAYMENT POSTING Element AA27 Create and Maintain Appraisal Units, and Parcel/Element Relationships CA326 COMMERCIAL APPRAISAL UNIT REVIEW DOCUMENT End of Year AA400 AA403 ASSESSMENT END OF YEAR ROLLOVER ANNUAL FILE MAINTENANCE END OF YEAR ROLLOVER February 2005 Tyler Technologies

54 Entrance CA400 CA407 EX400 HT400 PP400 TX405 TX414 FL400 NR400 CAMA END OF YEAR ROLLOVER PRE-ROLLOVER EDITS (IN DETAIL) EXEMPTIONS END OF YEAR ROLLOVER HEARING TRACKING END OF YEAR ROLLOVER PERSONAL PROPERTY ROLLOVER END OF YEAR ROLLOVER THIS REPORT ROLLS OVER PERSONAL PROPERTY ACCOUNTS. THIS REPORT WILL ALSO ROLL OVER TABLES FROM MODULES THAT ARE INTERFACED WITH THE PERSONAL PROPERTY MODULE, SUCH AS OWNER, ALTERNATE AND MULTIPLE OWNERS, LEGAL MAILING ADDRESS, AND ASSESSMENT. END OF YEAR TAX SETUP ROLLOVER PROGRAM END OF YEAR TAX ACH ROLLOVER PROGRAM BATCH TAX CALCULATION FOREST LAND END OF YEAR ROLLOVER NATURAL RESOURCES END OF YEAR ROLLOVER Entrance CA16 Maintain Entrance Information Equity IE21 Calculate A Mortgage Equity Income Value Error Messages SY24 View Error Messages To Help Debug Batch Processes Admin function SY401 DELETE ERRLOG TABLE Escrow ES01 ES02 ES03 ES04 ES11 ES12 View Plan Amount, Length Of Plan, Installment Amounts, Escrow Balance, And Parcels On The Plan View Escrow Information And History For An Individual Parcel View All Escrow Parcels For Selection To Display Details View Plan Information For A Specified Parcel Or Escrow ID Create And Modify Escrow Accounts For Both Single And Multiple Parcel Plans View Projected Interest Calculated From Estimated Rate Tyler Technologies February

55 Escrow ES41 ES55 ES99 PY02 PY05 PY32 PY33 Maintain Estimated And Actual Interest Rates For The Calculation Of Interest Escrow Scanned Payments Set The Amount Used For Interest On Each Payment Record Under Special Circumstances View Escrow Payments That Have Been Collected View All Payments That Have Been Collected, Including Escrow And Retax View Tax Payments To Be Held In Escrow View Escrow Payments That Have Been Collected ES100 ES101 ES102 ES104 ES105 ES106 ES107 ES108 ES111 ES112 ES300 ES400 ES401 ES402 ES403 ES405 ES406 ES408 ES409 ES410 ES411 ES500 ESCROW REPORT ESCROW YTD REPORT INSUFFICIENT PAYMENT LIST ESCROW SUMMARY LIST ESCROW YTD DETAIL LIST PAYMENT BY DISTRICT (ESCROW US3) ESCROW INTEREST CALC REPORT ESCROW SCANNED PAYMENT LIST ESCROW PAYMENT BY DISTRICT ESCROW INTEREST CALC SUMMARY REPORT ESCROW COUPONS ESCROW POSTING PROGRAM ESCROW ROLLOVER PROGRAM ESCROW HISTORY DELETE PROGRAM ESCROW PURGE & CONSOLIDATE ESCROW INTEREST CALC ESCROW INTEREST CALC REVERSAL PROGRAM SCANNED ESCROW PAYMENT POST TO ESCROW FLAGGED/POSTED SCANNED ESCROW PAYMENT DELETE PROGRAM PROJECTED ESCROW INTEREST CALC ESCROW POSTING PROGRAM FOR PRETAX/TAXREF ESCROW COUPONS February 2005 Tyler Technologies

56 Estate Tax Estate Tax ET01 ET02 ET11 ET12 ET16 ET17 ET21 View All Transactions for a Specified Estate Tax Case Number View Calculated Forecasts Define And Maintain Estate Tax Case Information Record Payments For An Estate View Summation Of Estate Taxes Collected And Their Distribution Track Auditing Expenses Redistribute An Existing Distribution ET100 ET101 ET102 ET103 ET104 ET105 ET110 ET111 ET115 ET116 ET120 ET401 FORM 6 FOR ESTATE TAX DISTRIBUTION CODES LIST AND AMOUNT COLLECTED DETAIL TRANSACTION LIST CASE DETAILS DISTRIBUTION DETAILS AND SUMMARY DOCUMENT (RECEIPT) DETAILS SETTLEMENT SUMMARY AND CERTIFICATION OF ESTATE DETAILED STATEMENT OF ESTATE & INHERITANCE TAX AUDITOR S EXPENSE REPORT SETTLEMENT DISTRIBUTION DETAILS AND SUMMARY REPORTS PRELIMINARY CASE DELETE REPORT TEMPORARY SETTLEMENT CLEAN UP FOR ESTATE TAX Evaders, Tax DQ19 Maintain Contact information for Delinquent Accounts DQ406 DQ407 TAX EVADER PROCESSING TAX EVADER EXTRACT Exemptions EX01 EX02 EX11 View Detail Exemption Records For An Application, Case, Or A Parcel View Exemptions By Parcel Maintain Exemption Information By Application Tyler Technologies February

57 Exonerations EX12 EX21 EX22 EX23 EX99 Maintain Annual Exemptions At The Parcel Or Personal Property Account Level Maintain Exemption Codes By Tax Year Admin function Maintain the Screen Name, Table Name, Column Name, Roll Type, Description, and Type of Value that can be linked to an exemption record Admin function Set Up for Exemption by Authority/Fund Admin function Identify Exemption Detail Data In The System That Affect Valuations AA102 AB105 CV102 EX400 EX401 EX402 EX490 FM404 EXEMPT LIST GENERIC EXEMPT ABSTRACT TRANSFER WITH EXEMPT CLASS EXEMPTIONS END OF YEAR ROLLOVER EXEMPTION BATCH COST PROGRAM APPLIED EXEMPTION BATCH COST PROGRAM EXEMPTION DENIAL LETTERS LIST OF PARCELS WITH ACREAGE BETWEEN 10 AND 30 ACRES EXCLUDING EXEMPT AND UTILITY CLASSES Exonerations See also: Calculating for Exonerations/Additions Multi-step function (Page176) Expense (Income and) CA35 CA71 CA72 CA73 CA74 IE01 IE11 IE12 IE13 Maintain Adjustments To Model Income For A Commercial Parcel Maintain Income Group Assignments Maintain Income Model Assignments Maintain Income Models Maintain Income Age Adjustments View Actual Income And Expense Summary For A Parcel Maintain Detail Rental Income Information For A Parcel Maintain Detail Expense Information For A Parcel Maintain Detail Apartment Income Information For A Parcel And Calculate Gross Income February 2005 Tyler Technologies

58 Expenses IE14 IE31 IE18 IE19 IE21 IE22 IE23 IE24 Maintain Income And Expense Information By Use Enter Income And Expense Survey Information For A Given Year Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information View All Calculated Income Values And Select An Appropriate Income Value For A Parcel Calculate A Mortgage Equity Income Value Calculate Income Value Of A Parcel Using Discounted Cash Flow Analysis Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques Calculate The Discount For Leaseup Value Expenses ET17 Track Auditing Expenses Exterior and Interior CA21 CA34 Maintain Residential Dwelling Information Maintain Interior And Exterior Data For A Commercial Building Extracts CA82 ST13 Define Sales Extract Parameters Admin function View Settlement Extract Results AB200 MK200 MK201 SS100 ST400 ABSTRACT EXTRACT FILE REPORT EXTRACT SALES REPORT BATCH MARKET EXTRACT SUBSCRIPTION SERVER EXTRACT SETTLEMENT EXTRACT ST401 GENERIC SETTLEMENT EXTRACT PHASE 2 ST402 GENERIC SETTLEMENT EXTRACT PHASE 3 ST403 GENERAL SETTLEMENT EXTRACT PHASE 4 ST404 GENERAL SETTLEMENT EXTRACT PHASE 5 Tyler Technologies February

59 Factors F Factors CA12 CA41 CA42 SY23 Maintain Property Factors and Other Miscellaneous Values Maintain Neighborhood Cost Factors Maintain Cost Table Factors Customize System Factors (SYSFACT) Admin function Farm FM01 FM11 FM12 FM15 FM21 FM22 FM31 FM32 TX17 View Soil Information For All Years In Which The Parcel Had Agricultural Use Land Maintain Agricultural Use Information For A Parcel View Valuation Summary Information For The Parcel's Soil Acres And Edit Notes Transfer Soil Savings And/Or Soil Acreage From One Parcel To Another For Up To Five Years Maintain Agricultural Use Application Information Maintain An Agricultural District Application Maintain A Table Of Rates And Uses For Existing Soil Types Maintain Soil Types And Related Information Recoup Past Years Farm Tax Savings AA405 AB106 CV105 CV108 FM100 FM101 FM102 FM103 FM104 FM107 FARM PARCELS > 5 ACRES DTE-114 FARM ABSTRACT TRANSFER WITH SOIL REDUCTION TRANSFERS IN AGR DISTRICT SOIL RATE TABLE SOIL BY PARCEL WITH TOTALS FARM TOTALS REPORT FARM REPORT BY CLASS SOIL LIST BY PARCEL CURRENT CLASSIFIED USE VALUATION LIST - PRINT ALL PARCELS ON THE CURRENT CLASSIFIED USE VALUATION PROGRAM. SOILVAL LIST COUNTY TOTALS February 2005 Tyler Technologies

60 Features FM108 FM211 FM212 FM300 FM400 FM401 FM403 FM404 AGRICULTURAL DISTRICT LIST AGRICULTURAL LAND DATA AUDIT TRAIL AGVAL DATA AUDIT TRAIL CAUV APPLICATIONS FARM CALC/UPDATE, FM11 & FM12 BATCH JOB THAT RECALCULATES AGRICULTURE VALUES AND UPDATES FM11AND FM12 SOIL BATCH COST AGLAND UPDATE LIST OF PARCELS WITH ACREAGE BETWEEN 10 AND 30 ACRES EXCLUDING EXEMPT AND UTILITY CLASSES Features CA32 Maintain Other Features Of Commercial Buildings FEDIT SY21 Customize Field Level Edits (FEDIT) Admin function Fees AN21 CV01 CV02 CV05 CV14 CV16 ST02 TX02 TX18 TX21 TX22 Setup and Maintain Animal License Fees Admin function View Summary Fee Collection Totals View Summary Fee Collection Information For Completed And Pending Transfers View Detailed Fee Calculation And Payment Information For Selected Transfer Records Set Transfer Status To Complete Or Pending; Suspend Or Postpone Recording Of Transfer Fees Resume Fee Recording And Process Payments View Total Settlement Distribution Receipts, Reimbursements, And Fees For Authorities View Detailed Tax Information Broken Out By Fund For A Specified Parcel Maintain Methods That Deferrals Of Fees And Penalties Are Applied Define Fees, Penalties, Discounts, And Interest Admin function Specify A Fixed Amount Or Percentage For Fee Calculation Admin function Tyler Technologies February

61 Fields SA404 SPECIAL ASSESSMENT BATCH FEE UPDATE BY PROJECT RANGE AND CALC CODE Fields SY21 SY22 Customize Field Level Edits (FEDIT) Admin function Customize Dual Field Level Edits (DEDIT) Admin function PP103 FIELD LOCATION INDEX FIFA DQ504 DQ504D DQ509D DQ509X FIFA NOTICE REPORT FIFA NOTICE DETAIL REPORT INTENT TO FIFA DETAIL REPORT INTENT TO FIFA EXCLUSION LIST Filing Date PP12 Record The Same Filing Date On Unlimited Account IDs Forecasts ET02 View Calculated Forecasts Foreclosure And Bankruptcy DQ13 DQ14 Add And Modify Parcels In Bankruptcy Maintain Foreclosure History On A Parcel Level Forest Land FL11 Maintain Forest Land Information CV112 FL400 FL401 TRANSFER WITH FOREST LAND FOREST LAND END OF YEAR ROLLOVER BATCH CALCULATION FOR FOREST LAND CALC February 2005 Tyler Technologies

62 Forfeited Land Forfeited Land FF01 FF11 View Forfeited Land Summary Information Maintain Forfeited Land Information For The Forfeited Land Advertising List Front Foot Land LP61 LP71 LP81 Enter Residential Front Foot Land Rates Using Zone Model Criteria Enter Commercial Front Foot Land Rates Using Zone Model Criteria Enter Residential Front Foot Land Rates Using Neighborhood Model Criteria LP161 LP171 LP181 CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP61) CALP COMMERCIAL FRONT FOOT LAND PRICING CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP81) Fund TX02 View Detailed Tax Information Broken Out By Fund For A Specified Parcel PP105 RT103 FUND TOTALS SUMMARY REPORT LIST OF THE TAX RATES BY AUTH, FUND AND VALCLASS Tyler Technologies February

63 Gas (see: Oil and Gas) G Gas (see: Oil and Gas) GRM (gross rent multiplier) and GIM (gross income multiplier) CA21 CA73 IE18 LP51 Maintain Residential Dwelling Information Maintain Income Models Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information Enter Cost And Market Valuation Factors Based On Neighborhood CA114 COMMERCIAL INCOME SALES ANALYSIS TO DEVELOP GIM'S AND OAR'S Gross Land Rates CA14 LP64 LP74 LP84 Enter And Update Land Information For A Parcel Enter Residential Gross Value Land Rates Using Zone Model Criteria Enter Commercial Gross Value Land Rates Using Zone Model Criteria Enter Residential Gross Land Rates Using Neighborhood Model Criteria Group By Authority Code TX04 View Taxes Grouped By Authority Code February 2005 Tyler Technologies

64 Hearing Information H Hearing Information HT01 HT02 HT03 HT04 HT11 HT14 View Hearing Information Regarding A Specific Property View Booked Appointments In A Schedule View Hearing Schedules By Level View Cases, Property And Complaint Information Schedule An Appointment & Maintain Hearing Information Regarding A Specific Property Maintain Counter Complaint Information For Properties Having The Same Case Number Hearing Letter/Notice Control HT23 HT24 HT25 HT26 HT51 Specify Hearing Letter Recipients By Hearing Level Admin function Specify Report Names And Codes Used When Printing Hearing Letters Admin function Specify Additional Hearing Letter Recipients Admin function Define The Content Of Hearing Letter Templates Admin function Specify Agents and Attorneys Admin function Hearing Levels HT21 HT23 Define Hearing Levels Admin function Specify Hearing Letter Recipients By Hearing Level Admin function Hearing Locations HT52 Specify Hearing Locations Admin function Hearing Results HT16 Maintain Hearing Results Regarding A Specific Property See also: Managing Appeals Multi-step function (Page 150) Tyler Technologies February

65 Hearing Schedules HT100 HT101 HT104 HT106 HT107 HT108 HT109 HT110 HT400 HT401 BOR COMPLAINT SUMMARY BOR COMPLAINT LEDGER BOR OWNER/COMPLAINT LEDGER $17,500 OR GREATER VALUE APPEALED BOR WITH NO DECISION BOR RE-FILED PARCELS REPORT VALUE CHANGES AFTER DECISION BOR VALUE REDUCTION REPORT HEARING TRACKING END OF YEAR ROLLOVER BATCH POSTING HTVALUE TO ASMT Hearing Schedules HT02 HT03 HT11 HT12 HT13 HT15 HT20 HT21 HT22 HT52 View Booked Appointments In A Schedule View Hearing Schedules By Level Schedule An Appointment & Maintain Hearing Information Regarding A Specific Property Schedule Or Cancel An Appointment Give Several Properties The Same Case Number and Schedule An Appointment For Them Schedule Or Reschedule An Appointment For Properties Given The Same Case Number Schedule Or Cancel An Appointment & Supervisor: Lock, Reserve, Or Release Time Slots Define Hearing Levels Admin function Define Hearing Schedules Admin function Specify Hearing Locations Admin function HT111 HT120 HT402 DAILY SCHEDULE OF HEARINGS JURISDICTION-SPECIFIC RESULTS LETTERS SUPERVISOR: DEACTIVATE OR ACTIVATE ONE OR MORE HT20 SCHEDULES Help SY30 Link Context Help Topics To Specific Screens Admin function February 2005 Tyler Technologies

66 Hide Hide AA94 Hide True Owner s Name From Display On AA11 History AA01 AA03 AA33 View The History Of A Parcel s Ownership Transfer View The History Of Value Changes To A Parcel s Assessment Data View And Correct The History Of Parcel Splits And Combinations ES402 MK401 TT101 ESCROW HISTORY DELETE PROGRAM DELETE SALES HISTORY TRANSFER TRACKING: PARCEL HISTORY (PH) Homestead HM01 HM11 HM21 View Homestead Parcel Information Maintain Homestead Information Regarding Senior Citizens And Disabled Persons Maintain The Homestead Income Table CV103 TRANSFER WITH HOMESTEAD Tyler Technologies February

67 ID I ID AA97 PP12 SY28 SY91 Maintain Alternate IDs By Parcel ID, Tax Year, and ID Name Record The Same Filing Date On Unlimited Account IDs Automatically Assign ID Numbers Admin function Define Security On A User ID And Password Basis Admin function AA114 OWNER, PARCEL AND ALTERNATE ID CROSS REFERENCE IDLIST SY17 SY18 SY41 Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name Run, View, And Print Reports And Manage Their Output Improvement CA21 CA22 CA24 CA31 CA32 CA34 Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information Maintain Other Building and Yard (OBY) Improvement Information Maintain Commercial Building Characteristics Maintain Other Features Of Commercial Buildings Maintain Interior And Exterior Data For A Commercial Building CA321 COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) Income and Expense CA35 CA71 CA72 CA73 Maintain Adjustments To Model Income For A Commercial Parcel Maintain Income Group Assignments Maintain Income Model Assignments Maintain Income Models February 2005 Tyler Technologies

68 Income and Expense Valuation CA74 IE01 IE11 IE12 IE13 IE14 IE31 IE18 IE19 IE21 IE22 IE23 IE24 Maintain Income Age Adjustments View Actual Income And Expense Summary For A Parcel Maintain Detail Rental Income Information For A Parcel Maintain Detail Expense Information For A Parcel Maintain Detail Apartment Income Information For A Parcel And Calculate Gross Income Maintain Income And Expense Information By Use Enter Income And Expense Survey Information For A Given Year Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information View All Calculated Income Values And Select An Appropriate Income Value For A Parcel Calculate A Mortgage Equity Income Value Calculate Income Value Of A Parcel Using Discounted Cash Flow Analysis Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques Calculate The Discount For Leaseup Value CA114 CA126 COMMERCIAL INCOME SALES ANALYSIS TO DEVELOP GIM'S AND OAR'S COMMERCIAL INCOME TABLE PRINT Income and Expense Valuation IE18 IE19 IE21 IE22 IE23 IE24 Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information View All Calculated Income Values And Select An Appropriate Income Value For A Parcel Calculate A Mortgage Equity Income Value Calculate Income Value Of A Parcel Using Discounted Cash Flow Analysis Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques Calculate The Discount For Leaseup Value CA403 BATCH COST COMMERCIAL Tyler Technologies February

69 Indexes Indexes SY01 View Objects, Sessions, Indexes, Tablespace, and Locked Objects Admin function Inheritance Tax (see: Estate Tax) Interest DQ03 DQ15 ES12 ES41 ES99 TX02 TX08 TX09 TX21 TX24 View Parcels That Are On Payment Contracts And Have Unapplied Interest Charges Build Interest And Penalty Charges To Be Applied In The Event Parcel Owners Default On Their Contract Plan View Projected Interest Calculated From Estimated Rate Maintain Estimated And Actual Interest Rates For The Calculation Of Interest Set The Amount Used For Interest On Each Payment Record Under Special Circumstances View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information By Year Project The Interest And Penalty On A Parcel, Based On An Effective Date Define Fees, Penalties, Discounts, And Interest Admin function Define Various Interest Rate Schedules Admin function DQ104 ES112 ES405 ES406 UNAPPLIED INTEREST REPORT FOR VOIDED CONTRACTS ESCROW INTEREST CALC SUMMARY REPORT ESCROW INTEREST CALC ESCROW INTEREST CALC REVERSAL PROGRAM Interior And Exterior CA21 CA34 Maintain Residential Dwelling Information Maintain Interior And Exterior Data For A Commercial Building February 2005 Tyler Technologies

70 Jurisdiction J Jurisdiction AA44 LP53 PP42 SY13 Define Assessment Methods Of A Jurisdiction Admin function Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Define Rarely Modified Jurisdictional Information and System Parameters Admin function Maintain County-Related Information Admin function AB102 CA413 VALUE ABSTRACT RPT BY JURIS REAPPRAISAL ROLLOVER OF JURIS-SPECIFIC COST FACTORS Tyler Technologies February

71 Kennel K Kennel AN01 View Registered Owner, Animal, and Kennel Information February 2005 Tyler Technologies

72 Labels L Labels SY83 Define Labels For User-Defined Fields Admin function AA310 AA311 AA312 AN301 CA313 CA314 PP306 3 UP LABELS-3 PER PARCEL 3 UP LABELS-1 PER PARCEL 2 UP TRANSFER LABELS ANIMAL MAILING LABELS FIELD REVIEW FLAG REPORT BY OWNER NUMBER OR PARID FIELD REVIEW FLAG REPORT BY LAND USE CODE, ALTERNATE ID, OR PARID MAILING LABELS Land (See also: Farm & Forest Land) CA14 FF01 FF11 Enter And Update Land Information For A Parcel View Forfeited Land Summary Information Maintain Forfeited Land Information For The Forfeited Land Advertising List CA115 CA116 CA701 FL401 CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE LAND RESIDUAL REPORT BY CLASS CALCULATE SALE LAND COST IN BATCH BATCH CALCULATION FOR FOREST LAND CALC Land Pricing CA701 LP161 LP162 LP163 LP164 LP165 LP171 CALCULATE SALE LAND COST IN BATCH CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP61) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP62) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP63) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP64) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP65) CALP COMMERCIAL FRONT FOOT LAND PRICING Tyler Technologies February

73 Land Residual LP172 LP173 LP174 LP175 LP181 LP182 LP183 LP184 LP185 LP401 CALP COMMERCIAL SF LAND PRICING CALP COMMERCIAL ACRE LAND PRICING CALP COMMERCIAL GROSS LAND PRICING CALP COMMERCIAL UNIT LAND PRICING CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP81) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP82) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP83) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP84) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP85) LAND BATCH COST Land Residual CA115 CA116 CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE LAND RESIDUAL REPORT BY CLASS Land Residual Capitalization IE23 Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques Land Use AA13 AA23 CA12 Display, Calculate, And Override Assessment Values Display And Override Assessment Values Maintain Property Factors and Other Miscellaneous Values AA107 LAND USE CODE LIST BY PARCEL AA127 UTILITY LIST BY PARCEL ID BASED ON LAND USE CODES ( ) Lease IE24 Calculate The Discount For Leaseup Value PP107 LEASE WORKSHEET February 2005 Tyler Technologies

74 Legal Legal AA05 AA12 AA15 TX01 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Maintain Legal Information Maintain Unlimited Additional Legal Description Lines For A Parcel View Owner, Mailing, Legal, And Tax Information For A Specified Parcel AA112 AA113 ALPHA LEGAL X-REF BY OWNER ALPHA LEGAL X-REF BY PARCEL Lessor/Lessee PP02 View The Lessor/Lessee Accounts From PP13 Letters AA26 HT23 HT24 HT25 HT26 Create Templates Of Letters To Be Sent To Taxpayers Specify Hearing Letter Recipients By Hearing Level Admin function Specify Report Names And Codes Used When Printing Hearing Letters Admin function Specify Additional Hearing Letter Recipients Admin function Define The Content Of Hearing Letter Templates Admin function AA140 AA320 EX490 HT120 PP304 ST302 TR304 GENERIC LETTER PRINTING VALUE CHANGE NOTICES EXEMPTION DENIAL LETTERS JURISDICTION-SPECIFIC RESULTS LETTERS OMIT LETTER ACH INTERFACE AND DISTRIBUTION LETTERS FOR AUTHORITIES ESTABLISH THE REPORT/LETTERS PARAMETERS Level, Hearing HT03 HT21 View Hearing Schedules By Level Define Hearing Levels Admin function Tyler Technologies February

75 Level, Schedule Level, Schedule CA42 Maintain Cost Table Factors Levies DQ17 RT12 Maintain Levy Information History On A Parcel Level (Cobb County, GA, only) Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them DQ501A NOTICE OF EXECUTION OF LEVY - OWNER License AN21 Setup and Maintain Animal License Fees Admin function DQ511 DELINQUENT TAXES FOR BUSINESS LICENSE Lien DQ18 DQ19 Compile Information Concerning The Transfer Of Tax Liens To A Private Non- Governmental Source Maintain Wage, Bank And Rent Liens For Delinquent Accounts Links AA11 AA28 SY17 Maintain Owner Link View Relevant Statistics For Linked Multi-Parcel Sales Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report NR100 NR114 NR116 NR415 REAL PROPERTY LINKED PARCELS READY TO LINK LINK STATUS FOR NRA ACCOUNTS BATCH LINK-RESERVE NATURAL RESOURCES February 2005 Tyler Technologies

76 List Of Values (see: LOV) List Of Values (see: LOV) Loans TX106 TX137 LOAN CODES BY PARCEL ID LOAN CODE LIST WITH LOAN NUMBER IN PARCEL ID ORDER Locations HT52 Specify Hearing Locations Admin function PP103 FIELD LOCATION INDEX Lock Box TX57 Maintain Lock Box Parcels See also: Processing Lock Box Payments Multi-step function (Page 155) TX131 TX132 TX133 TX134 TX135 TX415 TX416 TX417 LOCK BOX EXCEPTION REPORT LOCK BOX POSTING EXCEPTION LISTING LOCK BOX POSTING DETAIL LISTING LOCK BOX SUMMARY LISTING LISTING POSTED LOCK BOX PAYMENTS GENERIC LOCKBOX LOAD LOCKBOX POSTING LOCKBOX PURGE Lock time slot HT20 Supervisor: Lock, Reserve, Or Release Time Slots LOV SY11 Define The Contents Of Lists Of Values (AEDIT) Admin function AA120 VALUE LIST FOR PARCELS LUC (see: Land Use) Tyler Technologies February

77 Mailing M Mailing AA60 TX01 TX11 Maintain Return Mail Information Admin function View Owner, Mailing, Legal, And Tax Information For A Specified Parcel Maintain Mailing And Mortgage Information For A Parcel AA111 AA121 AA124 AA128 AN301 PP306 TX121 MAILING LIST MAILING NAME X-REF LIST ALPHA LIST BY MAILING NAME MAILING NAME AND MORTGAGE CODE LIST IN MAILING NAME OR MORTGAGE CODE ORDER ANIMAL MAILING LABELS MAILING LABELS MORTGAGE COMPANY MAILING LIST Managed Timberland (see: Natural Resources, Timberland) Manufactured Homes CA24 MH01 MH11 MH41 Maintain Other Building and Yard (OBY) Improvement Information View Manufactured Home Information Maintain Manufactured Home Information Maintain Information About County Offices And Officials Admin function MH400 MH402 MH400 MANUFACTURED HOMES ROLLOVER DECLARATION OF MOBILE HOME AS REAL PROPERTY Map CA12 Maintain Property Factors and Other Miscellaneous Values CA105 PROP ADDRESS LIST - MAP RT SEQ - PARCEL SEQ February 2005 Tyler Technologies

78 Market Valuation Market Valuation LP51 MK38 Enter Cost And Market Valuation Factors Based On Neighborhood Change MK21 User-Defined Column Headings MK108 MK127 MK128 MK200 MK201 MK401 MK606 MARKET EDIT EXCEPTION REPORT COMPARABLE SHEETS UNIFORMITY GRID BASED ON MK127 EXTRACT SALES REPORT BATCH MARKET EXTRACT DELETE SALES HISTORY MARKET SALES Market Valuation Comparables MK11 MK12 MK21 MK22 MK23 MK24 MK25 MK26 MK27 MK51 Assign Neighborhood Groups To Clusters Maintain Comparable Selection Criteria And Model Adjustments Calculate And View Market Valuation Comparables View Extracted Sales Information When There Are More Than 150 Variables Setup And Calculate Comparables For A Large Set Of Properties View Variables That Do Not Fit Into The 99 Fields On MK26 View Extracted Sales Information For First 150 Variables View Property Data Used For Selecting Comparables Maintain Layout And Print Comparable Sales Report Compare Comparable Unsold Properties For Verification MK127 MK128 MK400 MK608 COMPARABLE SHEETS UNIFORMITY GRID BASED ON MK127 BATCH MARKET COMPARABLES COMPARABLE SELECTION CRITERIA BY MODEL Market Valuation Market Modeling MK31 Define Market Variables Tyler Technologies February

79 Marshall & Swift MK32 MK33 MK39 MK41 MK42 MK43 MK44 MK45 Setup Criterion For Sales To Be Placed Into A Set For Market Modeling Maintain Specifications For A Single Extract Variable Maintain Transgeneration And Edit Functions Parameters Assign Clusters To Default Models And Specify Valuation Date Create An Alternate Model Assignment Specify General Modeling Parameters And Store The Associated Model Results Specify Candidate Variables And Constraints For Inclusion In The Linear Regression Model Tune Market Modeling Comparable Sales Selection MK300 MK302 MK603 MK604 CA112 BATCH MARKET MODELING MODEL COPY MARKET MODEL SUMMARY MARKET MODEL VARIABLES COUNT OF MARKET PARAMETER TABLES BY VERSION Marshall & Swift CA34 CA51 CA52 CA53 CA54 CA55 Maintain Interior And Exterior Data For A Commercial Building Maintain Marshall & Swift Use Codes Maintain Marshall & Swift Base Rate Table Maintain Marshall & Swift Heat Rate Table Maintain Marshall & Swift Adjustment Table Maintain Marshall & Swift Multiplier Table CA141 CA322 CA422 CREATE A SPOOL FILE FOR MARSHALL SWIFT COST TABLES REVIEW DOCUMENT FOR COMMERCIAL (MARSHALL & SWIFT) MARSHALL & SWIFT COST TABLE ROLLOVER Menus SY82 SY94 Create Buttons To Display On The Menus Of Any XX00 Screen Admin function Create Pull-Down Menus Admin function February 2005 Tyler Technologies

80 Messages Messages SY24 SY25 View Error Messages To Help Debug Batch Processes Admin function Define Messages Displayed When The End User Clicks On A Description Button For Fields That Have A Help Key Enabled Admin function Millage RT12 SA22 Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them Define Annual Data Such As Fees, Millages, And Factors For A Special Assessment Project Mined Minerals NR13 NR21 NR22 NR23 NR33 NR34 View And Override The Appraised Value Of Producing Mined Minerals And Reserve Minerals Maintain General Information Regarding The Production Of Oil, Gas, And Mining Operations (OO) Maintain Production Statistics And Factors For Calculating Coal And Other Mined Mineral Producing Values (OO) Maintain Each Real Property Parcel ID Or Severed Mineral Account Associated With An Active Mined Mineral Account Maintain Detail Information For All Mines Associated With A Given Parcel Maintain Detail Information for Reserve Oil, Gas And Other Mined Minerals AA103 AA132 NR106 NR108 NR109 NR401 NR413 OG101 OG102 MIN/OIL/GAS LIST BY PARCEL ID MINERAL/OIL/GAS TOTALS LIST PRODUCING COAL APPRAISED VALUE APPRAISAL SCHEDULE OF RESERVE MINERAL PROPERTY ACTIVE COAL PROPERTY APPRAISAL DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, AND OTHER MINERALS CALCULATES RESERVE MINERALS MINERAL/ROYALTY LISTING MINERAL LISTING Tyler Technologies February

81 Model Model CA35 CA73 LP51 LP52 LP53 LP56 MK12 MK42 Maintain Adjustments To Model Income For A Commercial Parcel Maintain Income Models Enter Cost And Market Valuation Factors Based On Neighborhood Maintain Components Of The Individual Land Model Record Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models Maintain Comparable Selection Criteria And Model Adjustments Create An Alternate Model Assignment MK300 MK302 MK603 MK604 MK608 NR105 BATCH MARKET MODELING MODEL COPY MARKET MODEL SUMMARY MARKET MODEL VARIABLES COMPARABLE SELECTION CRITERIA BY MODEL YIELD CAP MODEL REPORT Monthly TX172 MONTHLY DISTRIBUTION TOTALS BY DISTRICT CODE REPORT Mortgage TX11 Maintain Mailing And Mortgage Information For A Parcel See also: Managing Mortgage Tapes Multi-step function (Page 155) AA128 TB301 TX121 TX127 TX128 TX138 TX139 MAILING NAME AND MORTGAGE CODE LIST IN MAILING NAME OR MORTGAGE CODE ORDER CREATE THE MORTGAGE TAPE TABLE MORTGAGE COMPANY MAILING LIST MORTGAGE TAPE EXCEPTION LIST REPORT PARCELS PAID BY MORTGAGE TAPE REPORT MORTGAGE TAPE POSTING PROCESS REPORT MORT TAPE AFTER POST EXCEPTION February 2005 Tyler Technologies

82 Mortgage Companies TX141 TX154 TX155 TX409 TX410 TX411 TX412 TX419 TX425 TX426 TX427 TX434 MCPAY PAYMENT AMOUNT LISTING MORTGAGE CO TAXPAYER LISTING MORTGAGE CO CHECK REGISTER GENERIC MORTGAGE COMPANY INFORMATION GENERIC MORTGAGE COMPANY TAX DETAILS (FLAT FILE) CREATION GENERIC MCPAY TABLE LOAD PROGRAM MORTGAGE PAYMENTS POSTING PROGRAM MORTGAGE COMPANY CLEAN UP PROCEDURE MORTGAGE COMPANY TABLE CREATION MORTGAGE COMPANY TAPE CREATION PROCEDURE MORTGAGE COMPANY CLEAN UP PROGRAM GENERIC MCPAY CREATION PROGRAM FROM MTGTAPE INFORMATION AUTOPYMTS PURGE PROGRAM Mortgage Companies TX51 TX55 Maintain Information For Individual Parcels, Mortgage Companies, And Tax Services Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment Mortgage Equity IE21 Calculate A Mortgage Equity Income Value Motorcycles PP16 Maintain Information And Value Of Vehicles And Motorcycles Mouse Sketch (see: Sketch) Multi-Owner AA11 AA51 CV13 Maintain Property Owner, Sales, and Multi-Owner Information Define Owner Codes For Multiple Parcel Owners Admin function Process Transfer Transactions Where Multiple Owners Are Involved Tyler Technologies February

83 Multi-parcel Multi-parcel AA27 AA28 CV12 HT13 HT20 Create and Maintain Appraisal Units, and Parcel/Element Relationships View Relevant Statistics For Linked Multi-Parcel Sales Process Transfers That Involve More Than One Parcel Of Real Property Give Several Properties The Same Case Number and Schedule An Appointment For Them Schedule Or Cancel An Appointment Multiple Special Assessment Projects SA16 Maintain Multiple Special Assessment Projects For A Parcel ID Multiple Years TX03 View Summary Tax Information For Multiple Years For A Specified Parcel February 2005 Tyler Technologies

84 NADA N NADA PP43 Define Non-NADA Vehicle Values Admin function PP409 NADA BATCH CALCULATION Name SY81 Define The Name Of Any Screen And Specify Its Default Next Screen Admin function Natural Resources, Mines and Minerals NR21 NR22 NR23 NR24 NR31 NR32 NR33 NR34 NR35 Maintain General Information Regarding The Production Of Oil, Gas, And Mining Operations (OO) Maintain Production Statistics And Factors For Calculating Coal And Other Mined Mineral Producing Values (OO) Maintain Each Real Property Parcel ID Or Severed Mineral Account Associated With An Active Mined Mineral Account Maintain Well Production Data For A Producing Oil Or Gas Account (GG) Maintain Parcel Or Mineral Account Summary Data Maintain The Number Of Acres And Calculate The Value Of Reserve Coal Maintain Detail Information For All Mines Associated With A Given Parcel Maintain Detail Information for Reserve Oil, Gas And Other Mined Minerals Maintain Oil Or Gas Well Information By Parcel ID AA103 NR106 NR107 NR108 NR109 NR402 NR413 MIN/OIL/GAS LIST BY PARCEL ID PRODUCING COAL APPRAISED VALUE ACTIVE MINED MINERALS PROPERTY APPRAISAL APPRAISAL SCHEDULE OF RESERVE MINERAL PROPERTY ACTIVE COAL PROPERTY APPRAISAL TRANSITIONAL RESERVE COAL INDEX VALUE CALC(TRCIV) CALCULATES RESERVE MINERALS Tyler Technologies February

85 Natural Resources, Miscellaneous Natural Resources, Miscellaneous NR01 NR25 NR51 View A Summary Of Natural Resource Information For A Parcel Copy Natural Resource Data From One Account To Another Maintain Producer Information NR100 NR101 NR104 NR105 NR110 NR111 NR113 NR114 NR116 NR117 NR120 NR200 NR400 NR401 NR404 NR405 NR406 NR407 NR410 NR411 NR412 NR413 NR414 NR415 NR421 NR422 REAL PROPERTY LINKED NATURAL RESOURCE APPRAISAL SYSTEM PRODUCER ACCOUNTS NON-PRODUCING PROPERTY APPRAISED VALUE YIELD CAP MODEL REPORT NATURAL RESOURCES CONTROL FILE REPORT PRODUCTION STATUS REPORT REPORT OF ASSESSOR OVERRIDES PARCELS READY TO LINK LINK STATUS FOR NRA ACCOUNTS MANAGED TIMBERLAND ANALYSIS REPORT NR COEFFICIENTS REPORT EDIT CHECK TO BE RUN BEFORE ROLLOVER NATURAL RESOURCES END OF YEAR ROLLOVER DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, AND OTHER MINERALS (See: COST) ALLOWS BATCH UPDATES OF NR TABLES DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, OTHER MINERALS, AND MANAGED TIMBERLAND (See: COST) NRA BATCH COST BY ACCOUNT BATCH PROCESS TO CALCULATE AND UPDATE NRPCLCOAL, NRPCLVAL, AND NRPCLSUM NRCOEFF ROLLOVER DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING OIL AND GAS (See: COST) DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL (See: COST) CALCULATES RESERVE MINERALS CALCULATES MANAGED TIMBERLAND BATCH LINK-RESERVE NATURAL RESOURCES LOADS DATA FROM TEMP NR TABLES TO IAS NR TABLES NR RECORD INSERT PROGRAM February 2005 Tyler Technologies

86 Natural Resources, Timberland Natural Resources, Timberland NR36 Maintain Managed Timberland Information NR102 NR117 NR414 MANAGED TIMBERLAND APPRAISED VALUES MANAGED TIMBERLAND ANALYSIS REPORT CALCULATES MANAGED TIMBERLAND Natural Resources, Valuation NR11 NR12 NR13 NR41 Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts View And Override The Appraised Value Of Producing Oil And Gas Accounts View And Override The Appraised Value Of Producing Mined Minerals And Reserve Minerals Maintain Coefficients (Or Rates) Used In The Calculation Of Producing Values And Reserve Values NR103 NR112 NR115 NR403 NATURAL RESOURCES GAS/OIL VALUE ABSTRACT ACTIVE AND RESERVE PROPERTY APPRAISED VALUES NRA VALUE DIFFERENCE CALCULATES OIL AND GAS VALUES FOR ACCOUNTS THAT HAVE NOT FILED RETURNS Neighborhood CA12 CA41 CA85 LP51 LP81 LP82 LP83 LP84 LP85 Maintain Property Factors and Other Miscellaneous Values Maintain Neighborhood Cost Factors Copy Neighborhood Records Enter Cost And Market Valuation Factors Based On Neighborhood Enter Residential Front Foot Land Rates Using Neighborhood Model Criteria Enter Residential Square Foot Land Rates Using Neighborhood Model Criteria Enter Residential Acreage Land Rates Using Neighborhood Model Criteria Enter Residential Gross Land Rates Using Neighborhood Model Criteria Enter Residential Unit Land Rates Using Neighborhood Model Criteria AA108 NEIGHBORHOOD CODE LIST Tyler Technologies February

87 New Construction CA121 NBHD FACTOR TABLE PRINT New Construction CA15 Maintain Building Permit Information See also: Managing New Residential Construction Multi-step function (Page 147) AA301 AA314 NEW CONST VALUE CARDS BY ZIP NEW CONSTR VAL CARDS BY PARCEL Next Screen SY81 Define The Name Of Any Screen And Specify Its Default Next Screen Admin function NOD TX706 NOD VALUE INCREASE Non-Filers PP102 PP402 PP406 NON-FILER REPORT THIS REPORT CONTAINS A LIST OF NON-FILERS BY FIELDREF AND ACCOUNT TYPE. PP NON-FILE UPDATE PROGRAM PP FORCED DATE UPDATE PROGRAM Non-Payment DQ102 NONPAYMENT REPORT FOR PAYMENT CONTRACTS Non-Producing NR104 NON-PRODUCING PROPERTY APPRAISED VALUE Notes AA14 AA17 Store Unlimited Comments For A Parcel Maintain Assessor s Notes February 2005 Tyler Technologies

88 Notices AA18 TX19 Maintain Unlimited Comments For A Parcel By Tax Year Maintain Notes For A Given Parcel TX431 PRE-NOTES NOTIFICATION REPORT Notices DQ203 DQ501A DQ504 DQ504D HT120 TR300 TR300CONV TR304 TR320B TR321 TR322RRFL TEN DAY NOTICE BEFORE SALE NOTICE OF EXECUTION OF LEVY - OWNER FIFA NOTICE REPORT FIFA NOTICE DETAIL REPORT JURISDICTION-SPECIFIC RESULTS LETTERS TRIM NOTICE REPORT TRIM NOTICE REPORT PARAMETERS TO BE USED FOR FIRST TAX YEAR ESTABLISH THE REPORT/LETTERS PARAMETERS BATCH TRIM NOTICE IN CLT FORMAT (AFTER NOTICE TABLE IS CREATED BY TR300) ON DEMAND REPRINT OF TRIM NOTICE AFTER ADDENDUM/CORRECTIONS BATCH RAILROAD TRIM NOTICE IN CLT FORMAT NRA NR115 NR116 NR406 NRA VALUE DIFFERENCE LINK STATUS FOR NRA ACCOUNTS NRA BATCH COST BY ACCOUNT Tyler Technologies February

89 Obsolescence O Obsolescence CA21 CA22 CA24 CA31 CA32 CA34 Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information Maintain Other Building and Yard (OBY) Improvement Information Maintain Commercial Building Characteristics Maintain Other Features Of Commercial Buildings Maintain Interior And Exterior Data For A Commercial Building Objects SY01 View Objects, Sessions, Indexes, Tablespace, and Locked Objects Admin function OBY CA24 CA45 Maintain Other Building and Yard (OBY) Improvement Information Maintain the OBY Cost Table CA124 CA402 CA403 OBY TABLE PRINT BATCH COST RESIDENTIAL BATCH COST COMMERCIAL Offices and Officials MH41 SY13 Maintain Information About County Offices And Officials Admin function Maintain County-Related Information Admin function Oil and Gas NR11 NR12 NR21 Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts View And Override The Appraised Value Of Producing Oil And Gas Accounts Maintain General Information Regarding The Production Of Oil, Gas, And Mining February 2005 Tyler Technologies

90 On-Demand Operations (OO) NR24 NR34 NR35 OG02 OG11 OG12 OG13 OG21 Maintain Well Production Data For A Producing Oil Or Gas Account (GG) Maintain Detail Information for Reserve Oil, Gas And Other Mined Minerals Maintain Oil Or Gas Well Information By Parcel ID View Information Regarding Oil And Gas Parcels Maintain Oil And Gas Parcel Information Maintain Oil And Gas Production Information Maintain Oil And Gas Royalty Information Maintain State Regulated Oil And Gas Rates Admin function AA103 AA132 AA307 AA308 AA309 NR103 NR401 NR403 NR405 NR411 OG101 OG102 OG400 MIN/OIL/GAS LIST BY PARCEL ID MINERAL/OIL/GAS TOTALS LIST OIL APPL BY PARCEL ID OIL/GAS APL BY DISTRICT OIL APPL BY OWNER NATURAL RESOURCES GAS/OIL VALUE ABSTRACT DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, AND OTHER MINERALS CALCULATES OIL AND GAS VALUES FOR ACCOUNTS THAT HAVE NOT FILED RETURNS DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, OTHER MINERALS, AND MANAGED TIMBERLAND DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING OIL AND GAS MINERAL/ROYALTY LISTING MINERAL LISTING OIL/GAS ROLLOVER On-Demand SY52 Assign Reports To Be Run On-Demand From A Specific Screen Admin function SY301 ON DEMAND REPORTS LIST Ordered Distribution Method PY35 Enter Only Essential Information For Processing A Payment And Distribute The Tyler Technologies February

91 Other Buildings/Yards (see: OBY) Payment Using Either The Percentage Or Ordered Distribution Method Other Buildings/Yards (see: OBY) Outstanding DQ522 DQ523 DQ524 TAXES OUTSTANDING PRIOR YEAR SUMMARY TAXES OUTSTANDING PRIOR YEAR DETAIL TAXES OUTSTANDING PRIOR YEAR NOD DETAIL Overpayment PY33 TX14 View Escrow Payments That Have Been Collected Track Overpayment Amounts Posted As Refunds Overrides AA13 CA11 CA35 NR13 Display, Calculate, And Override Assessment Values Maintain Parcel Appraised Values Maintain Adjustments To Model Income For A Commercial Parcel View And Override The Appraised Value Of Producing Mined Minerals And Reserve Minerals NR113 REPORT OF ASSESSOR OVERRIDES Owner AA01 AA05 AA07 AA08 AA11 AA51 AA94 View The History Of A Parcel s Ownership Transfer Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Locate Parcel To View And Print, Ownership, General, Dwelling, And Sketch Information Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Maintain Property Owner, Sales, and Multi-Owner Information Define Owner Codes For Multiple Parcel Owners Admin function Hide True Owner s Name From Display On AA11 February 2005 Tyler Technologies

92 Owner AA99 CA01 TX01 TX11 Maintain Alternate Owner Names Locate Parcels by Owner Name or Property Address, And Print Review Document View Owner, Mailing, Legal, And Tax Information For A Specified Parcel Maintain Mailing And Mortgage Information For A Parcel AA100 AA114 AA130 AA211 TX118 TX119 PP301 OWNER CODE LIST BY NAME/NUMBER OWNER, PARCEL AND ALTERNATE ID CROSS REFERENCE JURISDICTION LIST BY OWNER OWNERSHIP DATA AUDIT TRAIL PROSECUTOR'S LIST OWNER NAME SEQUENCE ADVERTISER'S LIST OWNER NAME SEQUENCE BUSINESS WORKSHEET FOR BATCH. THIS REPORT GENERATES A PERSONAL PROPERTY WORKSHEET FOR REGULAR BUSINESS ACCOUNTS CONTAINING OWNERSHIP INFORMATION AND VALUATION DETAIL BY SELECTED PARCEL NUMBERS, NEIGHBORHOODS, OR ZONES. Tyler Technologies February

93 Parameters P Parameters CA82 SY42 TX42 Define Sales Extract Parameters Admin function Maintain Report Parameters Admin function Define Generic Report Parameters Admin function CA112 TR300CONV TR304 COUNT OF MARKET PARAMETER TABLES BY VERSION TRIM NOTICE REPORT PARAMETERS TO BE USED FOR FIRST TAX YEAR ESTABLISH THE REPORT/LETTERS PARAMETERS Parcel AA130 AA105 PARCEL LIST COUNTY PARCEL LIST Password SY91 SY99 Define Security On A User ID And Password Basis Admin function Change Your Password Payments DQ16 ES11 ES32 ET12 PY02 PY05 PY31 PY32 PY33 PY36 Build Delinquent Billings And Payment Information For Delinquent Monitoring Create And Modify Escrow Accounts For Both Single And Multiple Parcel Plans View Payment Records Identified As History, Current, Or All Record Payments For An Estate View Escrow Payments That Have Been Collected View All Payments That Have Been Collected, Including Escrow And Retax Maintain Payments View Tax Payments To Be Held In Escrow View Escrow Payments That Have Been Collected Identify Payments To Be Processed By Batch Payment Transfer February 2005 Tyler Technologies

94 Payments PY41 TX02 TX08 TX12 TX56 Set Up Payment Distribution Admin function View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information By Year Maintain A Summary Of Tax Charges, Credits, And Payments By Parcel For A Given Year View Parcels Whose Tax Payments Are Made In Batch Processes DQ100 DQ102 DQ401 ES102 ES106 ES108 ES111 ES409 TX141 TX156 TX158 TX160 TX161 TX166 TX170 TX411 TX412 TX421 TX428 TX429 TX430 TX432 TX434 TX490 PAYMENT CONTRACT LIST NONPAYMENT REPORT FOR PAYMENT CONTRACTS DELINQUENT CONTRACT PAYMENT HISTORY UPDATE INSUFFICIENT PAYMENT LIST PAYMENT BY DISTRICT (ESCROW US3) ESCROW SCANNED PAYMENT LIST ESCROW PAYMENT BY DISTRICT FLAGGED/POSTED SCANNED ESCROW PAYMENT DELETE PROGRAM MCPAY PAYMENT AMOUNT LISTING BATCH PAY DETAIL LISTING BATCH PAY SUMMARY LISTING BATCH PAY POSTED PAYMENTS BATCH PAY POSTING EXCEPTION EFTS PAYMENTS EXCEPTION PAYMENTS BALANCING REPORT GENERIC MCPAY TABLE LOAD PROGRAM MORTGAGE PAYMENTS POSTING PROGRAM BASELINE EFTS PAYMENT FILE CREATION PROGRAM GENERIC BATCH PAY LOAD PROGRAM GENERIC BATCH PAY POSTING GENERIC BATCH PAY PURGE PROGRAM EFTS PAYMENT POSTING GENERIC MCPAY CREATION PROGRAM FROM MTGTAPE INFORMATION AUTOPYMTS PURGE PROGRAM BATCH PAYMENT TRANSFER PROCESS Tyler Technologies February

95 Penalties Penalties DQ15 TX02 TX08 TX09 TX18 TX21 PP401 TX130 Build Interest And Penalty Charges To Be Applied In The Event Parcel Owners Default On Their Contract Plan View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information By Year Project The Interest And Penalty On A Parcel, Based On An Effective Date Maintain Methods That Deferrals Of Fees And Penalties Are Applied Define Fees, Penalties, Discounts, And Interest Admin function PERSONAL PROPERTY PENALTY CALC PROGRAM PENALTY UPDATE THIS REPORT GIVES THE USER THE ABILITY TO CALCULATE PENALTIES FOR ACCOUNTS BASED ON A PARCEL NUMBER RANGE, ACCOUNT TYPE, AND/OR PENALTY TYPE. IT ALSO GIVES THE OPTION TO RE-CALCULATE ACCOUNTS THAT ALREADY HAD A PENALTY APPLIED. LISTING OF 5% REMITTERS TO PENALTY Percentage Method PY35 Enter Only Essential Information For Processing A Payment And Distribute The Payment Using Either The Percentage Or Ordered Distribution Method Period RT22 Define A Billing Period And Associated Billing Rolls Permit CA15 Maintain Building Permit Information AA301 AA314 CA501 NEW CONST VALUE CARDS BY ZIP NEW CONSTR VAL CARDS BY PARCEL LOAD PERMIT TABLE Personal Property PP02 PP04 PP11 View The Lessor/Lessee Accounts From PP13 Locate Personal Property Accounts Maintain Personal Property Accounts February 2005 Tyler Technologies

96 Personal Property PP12 PP13 PP14 PP15 PP16 PP17 PP51 PP41 Record The Same Filing Date On Unlimited Account IDs Enter Detail Filings From Tax Returns And Calculate Value Amounts Using Rates And Factors Associated With The Type Of Property Personal Property Maintenance (Ohio only) Display Summary Information From PP13 Or PP17 And Override Selected Values Maintain Information And Value Of Vehicles And Motorcycles Enter Asset Information From Tax Returns For PP13 Maintain Information Regarding Agents That Are Designated Recipients Of Tax Returns Identify Specific Depreciation Tables, Rates, And Trend Factors To Be Used In The Valuation Process Admin function PP42 Define Rarely Modified Jurisdictional Information and System Parameters Admin function PP43 Define Non-NADA Vehicle Values Admin function PP100 PP101 PP102 PP103 PP105 PP107 PP108 PP109 PP110 PP111 PP200 PP201 PP300 PP301 PP302 PERSONAL PROPERTY ALPHA LISTING SELECT PARCEL LIST NON-FILER REPORT THIS REPORT CONTAINS A LIST OF NON-FILERS BY FIELDREF AND ACCOUNT TYPE. FIELD LOCATION INDEX FUND TOTALS SUMMARY REPORT LEASE WORKSHEET BATCH COST REPORT VALUE CHANGE REPORT. PROVIDES A LISTING OF SELECTED ACCOUNT(S) WHERE APPRAISED VALUES HAVE CHANGED. THE NET INCREASE OR DECREASE IN CHANGED VALUE IS PRINTED. PP PRE-EDIT REPORT PP17 PREVIEW SCREEN PP WEEKLY RETURNS PP WEEKLY RETURNS COMPLETE TANGIBLE PERSONAL PROPERTY TAX RETURN BUSINESS WORKSHEET FOR BATCH. THIS REPORT GENERATES A PERSONAL PROPERTY WORKSHEET FOR REGULAR BUSINESS ACCOUNTS CONTAINING OWNERSHIP INFORMATION AND VALUATION DETAIL BY SELECTED PARCEL NUMBERS, NEIGHBORHOODS, OR ZONES. CERTIFICATE OF CORRECT TAX BILL Tyler Technologies February

97 Plan PP304 PP306 PP400 PP401 PP402 PP403 PP404 PP406 PP408 PP409 PP500 TX116 OMIT LETTER MAILING LABELS PERSONAL PROPERTY ROLLOVER END OF YEAR ROLLOVER THIS REPORT ROLLS OVER PERSONAL PROPERTY ACCOUNTS. THIS REPORT WILL ALSO ROLL OVER TABLES FROM MODULES THAT ARE INTERFACED WITH THE PERSONAL PROPERTY MODULE, SUCH AS OWNER, ALTERNATE AND MULTIPLE OWNERS, LEGAL MAILING ADDRESS, AND ASSESSMENT. PERSONAL PROPERTY PENALTY CALC PROGRAM PENALTY UPDATE THIS REPORT GIVES THE USER THE ABILITY TO CALCULATE PENALTIES FOR ACCOUNTS BASED ON A PARCEL NUMBER RANGE, ACCOUNT TYPE, AND/OR PENALTY TYPE. IT ALSO GIVES THE OPTION TO RE-CALCULATE ACCOUNTS THAT ALREADY HAD A PENALTY APPLIED. PP NON-FILE UPDATE PROGRAM PERSONAL PROPERTY BATCH COST UPDATE PROGRAM COST SCHEDULE ROLLOVER THIS REPORT CREATES APPRAISAL RECORDS TO BE USED IN CALCULATING VALUES. PP FORCED DATE UPDATE PROGRAM BATCH DEACTIVATION OF PP PARCELS INCLUDING ASMT. THIS REPORT GIVES THE USER ACCESS TO DEACTIVATE OR REACTIVATE ACCOUNTS IN THE PERSONAL PROPERTY SUB-MODULE SELECTED ASSSETS BASED ON PARCEL NUMBER AND ACCOUNT RANGE BY ROLLTYPE. NADA BATCH CALCULATION PERSONAL PROPERTY SET-UP TABLES PERSONAL PROPERTY ROLL TOTALS SUMMARY REPORT Plan DQ01 DQ11 ES01 View Active Or Pending Contracts On DQ11 Maintain Single Or Multiple Parcels Through Which A Property Owner Can Pay On A Payment Plan View Plan Amount, Length Of Plan, Installment Amounts, Escrow Balance, And Parcels On The Plan Postal Code AA54 Maintain Postal Codes Posting AA401 ES400 ASSESSMENT BATCH COST ESCROW POSTING PROGRAM February 2005 Tyler Technologies

98 Pretax HT401 TX132 TX133 TX135 TX138 TX160 TX161 TX165 TX406 TX407 TX416 TX429 TX432 BATCH POSTING HTVALUE TO ASMT LOCK BOX POSTING EXCEPTION LISTING LOCK BOX POSTING DETAIL LISTING LISTING POSTED LOCK BOX PAYMENTS MORTGAGE TAPE POSTING PROCESS REPORT BATCH PAY POSTED PAYMENTS BATCH PAY POSTING EXCEPTION EFTS POSTED PAYMENTS LISTING PRE-TAX UPDATE BATCH POST OF PRE-PAYMENTS TO ADJUST REFUND POSTING TO ADJUST LOCKBOX POSTING GENERIC BATCH PAY POSTING EFTS PAYMENT POSTING Pretax PY33 View Escrow Payments That Have Been Collected BL100 BL101 TX129 TX169 TX406 PRE-TAX BILL EDIT PRE-TAX BILL EDIT - ASSESSMENT VALUE VERIFICATION PRETAX SUMMARY LISTING PRETAX COLLECTION BASE REPORT PRE-TAX UPDATE BATCH POST OF PRE-PAYMENTS TO ADJUST Pricing (see: Valuation) Printing CA01 HT24 SY41 Locate Parcels by Owner Name or Property Address, And Print Review Document Specify Report Names And Codes Used When Printing Hearing Letters Admin function Run, View, And Print Reports And Manage Their Output AA140 GENERIC LETTER PRINTING Tyler Technologies February

99 Process HT120 JURISDICTION-SPECIFIC RESULTS LETTERS Process SY01 SY17 SY41 TX55 TX56 TX57 View Objects, Sessions, Indexes, Tablespace, and Locked Objects Admin function Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Execute Batch Processes To Update The Database Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment View Parcels Whose Tax Payments Are Made In Batch Processes Maintain Lock Box Parcels Production CA11 NR22 NR24 NR41 NR51 OG12 Maintain Parcel Appraised Values Maintain Production Statistics And Factors For Calculating Coal And Other Mined Mineral Producing Values (OO) Maintain Well Production Data For A Producing Oil Or Gas Account (GG) Maintain Coefficients (Or Rates) Used In The Calculation Of Producing Values And Reserve Values Maintain Producer Information Maintain Oil And Gas Production Information NR101 NR111 NATURAL RESOURCE APPRAISAL SYSTEM PRODUCER ACCOUNTS PRODUCTION STATUS REPORT Project SA21 SA22 Define Special Assessment Projects Define Annual Data Such As Fees, Millages, And Factors For A Special Assessment Project See also: Managing Special Assessment Projects Multi-step function (Page 153) SA103 SPECIAL ASSESSMENT LISTING - THIS REPORT IS GENERATED BY PARCEL NUMBER WITHIN PROJECT AND CONTAINS ALL CHARGES FOR THE SELECTED TAX YEAR. February 2005 Tyler Technologies

100 Property Class SA107 SA108 SA404 AMORTIZATION TABLE BY PROJECT PROGRAM USES PROJECT, PROJYR, ASMT, SASMT, OWNDATL TABLES. IT ALLOWS YOU TO INPUT A PARTICULAR PROJECT NUMBER. IT SHOWS PARCELS ASSOCIATED WITH THE SELECT PROJECT NUMBER. IT TOTALS FOR THE PROJECT. SPECIAL ASSESSMENT BATCH FEE UPDATE BY PROJECT RANGE AND CALC CODE Property Class AA13 CA12 SA24 Display, Calculate, And Override Assessment Values Maintain Property Factors and Other Miscellaneous Values Assign Calculation Routines To Specific Property Classes Or Use Codes By Project Number And Tax Year Prorate CA18 Prorate Appraised Values For Allocation To Tenants Prosecutor TX118 PROSECUTOR'S LIST OWNER NAME SEQUENCE Public Inquiries AA05 AA06 AA07 AA08 AA19 CA01 CA02 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Look up general information about deactivated parcels Locate Parcel To View And Print, Ownership, General, Dwelling, And Sketch Information Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Permit Public Inquiries Locate Parcels by Owner Name or Property Address, And Print Review Document View Summary Information Of Parcel Values And Property Characteristics Pull-Down Menus SY94 Create Pull-Down Menus Admin function Tyler Technologies February

101 Purge Purge ES403 TX417 ESCROW PURGE & CONSOLIDATE LOCKBOX PURGE February 2005 Tyler Technologies

102 Rates R Rates FM31 NR41 PP41 RT11 RT12 RT13 RT21 Maintain A Table Of Rates And Uses For Existing Soil Types Maintain Coefficients (Or Rates) Used In The Calculation Of Producing Values And Reserve Values Identify Specific Depreciation Tables, Rates, And Trend Factors To Be Used In The Valuation Process Admin function Maintain Tax District Rates Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them Link Authorities And Their Rates Back To The Tax District Define Billing Cycles For A Tax Year Railroad TR322RRFL BATCH RAILROAD TRIM NOTICE IN CLT FORMAT Reactivate And Deactivate AA21 Deactivate And Reactivate Parcel Records HT402 PP408 TO DEACTIVATE/ REACTIVATE HTSCHED RECORDS BATCH DEACTIVATION OF PP PARCELS INCLUDING ASMT. THIS REPORT GIVES THE USER ACCESS TO DEACTIVATE OR REACTIVATE ACCOUNTS IN THE PERSONAL PROPERTY SUB-MODULE SELECTED ASSSETS BASED ON PARCEL NUMBER AND ACCOUNT RANGE BY ROLLTYPE. Real Property AA408 CA100 CV134 MH402 NR100 TX433 COUNT OF ACTIVE REAL PROPERTY & MH PARCELS BY TABLE FOR SPECIFIED TAX YEAR TENTATIVE ABSTRACT OF REAL PROPERTY CONVEYANCE FORM - REAL DECLARATION OF MOBILE HOME AS REAL PROPERTY REAL PROPERTY LINKED GENERATE REAL PROPERTY 12D8 FILE Tyler Technologies February

103 Reallocations Reallocations ST43 Define Percentage Reallocations Of Monies Appropriated For Disbursement From A Single Account To One Or More Existing Or Newly Established Accounts Reappraisal (See also: Appraisal) AA304 AA305 CA411 CA412 CA413 CA414 CA415 CA416 CA417 CA418 CA419 CA420 REAPPR VALUE CARDS BY ZIP REAPPR VALUE CARDS BY NAME REAPPRAISAL ROLLOVER OF COST FACTORS REAPPRAISAL ROLLOVER OF MARKET FACTORS REAPPRAISAL ROLLOVER OF JURIS-SPECIFIC COST FACTORS REAPPRAISAL ROLLOVER OF DEPRECIATION AND CDU TABLES REAPPRAISAL ROLLOVER OF RESIDENTIAL COST FACTORS REAPPRAISAL ROLLOVER OF COMMERCIAL COST FACTORS REAPPRAISAL ROLLOVER OF INCOME FACTORS REAPPRAISAL ROLLOVER OF OBY COST FACTORS REAPPRAISAL ROLLOVER OF LAND MODEL FACTORS REAPPRAISAL ROLLOVER OF SYSTEM FACTORS Reason Code AA13 AA27 CA11 Display, Calculate, And Override Assessment Values Create and Maintain Appraisal Units, and Parcel/Element Relationships Maintain Parcel Appraised Values AP124 LIST OF PARCELS WITH REASON CODE NOT = J. Recipients HT23 HT25 Specify Hearing Letter Recipients By Hearing Level Admin function Specify Additional Hearing Letter Recipients Admin function Reconciliation TX601 VERIFICATION OF TAX CALC OR PREPAID RECONCILIATION REPORT February 2005 Tyler Technologies

104 Records Records AA06 AA21 SY41 Look up general information about deactivated parcels Deactivate And Reactivate Parcel Records Execute Batch Processes To Update The Database Redistribution ET21 Redistribute An Existing Distribution Reduction RT05 View All Tax Rates For A Particular District, Including Alternate And Reduced Rates HT110 BOR VALUE REDUCTION REPORT Refunds ST11 TX14 Enter Or Adjust Refunds At The District Level After The Settlement/Apportionment Process Has Begun Track Tax Refunds On A Parcel-By-Parcel Basis For A Given Tax Year & Track Overpayment Amounts Posted As Refunds TX167 TX173 TX407 TX702O TX703 TX701 REFUND LISTING REPORT REFUND REPORT OF ALL REFUNDS PROCESSED BETWEEN BUSINESS DATES REFUND POSTING TO ADJUST ON DEMAND REFUND CHECK PRINTING REFUND CHECK REGISTER REFUNDS ACCOUNTS PAYABLE Registration AN101 AN190 AN300 AN302 AN400 ANIMAL REGISTRATION DETAIL REPORT ANIMAL REGISTRATION COUNT PRE/POST ROLLOVER PROGRAM ANIMAL REGISTRATION FORM ANIMAL REGISTRATION FORM ANIMAL REGISTRATION ROLLOVER PROGRAM Tyler Technologies February

105 Reimbursements Reimbursements ST02 View Total Settlement Distribution Receipts, Reimbursements, And Fees For Authorities Release time slot HT20 Supervisor: Lock, Reserve, Or Release Time Slots Remit AR211 AR212 1ST HALF ADDER/REMITTER AUDIT TRAIL SECOND HALF ADDER/REMITTER AUDIT TRAIL TX452 TX422 TX130 REMIT TAXES BY PARCEL OR LIST OF PARCELS USING IDLIST/SETNAME AUTO REMITTER FOR SPECIAL ASSESSMENT CHARGES LESS THAN AMOUNT SPECIFIED LISTING OF 5% REMITTERS TO PENALTY Remote IAS XF10 XF11 Transfer Data Between The Host Computer And A Remote Unit View Transfer-Related Messages And Errors Rental IE11 Maintain Detail Rental Income Information For A Parcel Reports CA81 HT24 SY17 SY18 SY29 SY33 Generate A Standard Sales Ratio Report Admin function Specify Report Names And Codes Used When Printing Hearing Letters Admin function Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name Create Report Layout Used to Display Report Data Online in AA91 Admin function Add New Reports to Your System Admin function February 2005 Tyler Technologies

106 Reserve time slot SY41 SY42 SY43 SY52 TX42 Run, View, And Print Reports And Manage Their Output Maintain Report Parameters Admin function Enter New Reports Into The System Admin function Assign Reports To Be Run On-Demand From A Specific Screen Admin function Define Generic Report Parameters Admin function Reserve time slot HT20 Supervisor: Lock, Reserve, Or Release Time Slots Reserves NR13 NR32 NR34 NR41 View And Override The Appraised Value Of Producing Mined Minerals And Reserve Minerals Maintain The Number Of Acres And Calculate The Value Of Reserve Coal Maintain Detail Information for Reserve Oil, Gas And Other Mined Minerals Maintain Coefficients (Or Rates) Used In The Calculation Of Producing Values And Reserve Values NR108 NR112 NR402 NR413 NR415 APPRAISAL SCHEDULE OF RESERVE MINERAL PROPERTY ACTIVE AND RESERVE PROPERTY APPRAISED VALUES TRANSITIONAL RESERVE COAL INDEX VALUE CALC(TRCIV) CALCULATES RESERVE MINERALS BATCH LINK-RESERVE NATURAL RESOURCES Residential Land CA14 LP53 LP55 LP56 LP61 LP62 Enter And Update Land Information For A Parcel Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models Enter Residential Front Foot Land Rates Using Zone Model Criteria Enter Residential Square Foot Land Rates Using Zone Model Criteria Tyler Technologies February

107 Residential Property LP63 LP64 LP65 LP81 LP82 LP83 LP84 LP85 Enter Residential Acreage Land Rates Using Zone Model Criteria Enter Residential Gross Value Land Rates Using Zone Model Criteria Enter Residential Unit Land Rates Using Zone Model Criteria Enter Residential Front Foot Land Rates Using Neighborhood Model Criteria Enter Residential Square Foot Land Rates Using Neighborhood Model Criteria Enter Residential Acreage Land Rates Using Neighborhood Model Criteria Enter Residential Gross Land Rates Using Neighborhood Model Criteria Enter Residential Unit Land Rates Using Neighborhood Model Criteria LP161 LP162 LP163 LP164 LP165 LP181 LP182 LP183 LP184 LP185 CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP61) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP62) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP63) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP64) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP65) CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP81) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP82) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP83) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP84) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP85) Residential Property CA20 CA21 CA22 CA23 CA24 Maintain Residential Information And Graphic Sketch Maintain Residential Dwelling Information Maintain Residential Dwelling Additions Information View The Graphic Sketch Of A Residence Maintain Other Building and Yard (OBY) Improvement Information See also: Splitting Residential Property Multi-step function (Page 145) See also: Combining Residential Properties Multi-step function (Page 143) See also: Managing New Residential Construction Multi-step function (Page 147) AP922 RESIDENTIAL REVIEW DOCUMENT (SINGLE PAGE) February 2005 Tyler Technologies

108 Residual CA320 RESIDENTIAL/ RURAL REVIEW DOC Residual CA115 CA116 CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE LAND RESIDUAL REPORT BY CLASS Residual Capitalization IE23 Calculate An Income Approach To Value Using Land Residual, Building Residual, And Property Residual Capitalization Techniques CA115 CA116 CALCULATE LAND RESIDUAL WITHIN SALE DATE RANGE LAND RESIDUAL REPORT BY CLASS Results HT16 Maintain Hearing Results Regarding A Specific Property HT120 JURISDICTION-SPECIFIC RESULTS LETTERS Retax PY05 View All Payments That Have Been Collected, Including Escrow And Retax Return Mail AA60 Maintain Return Mail Information Admin function Returns PP300 PP200 PP201 TANGIBLE PERSONAL PROPERTY TAX RETURN PP WEEKLY RETURNS PP WEEKLY RETURNS COMPLETE Roll AA41 AA42 Define Tax Rolls Admin function Define Roll Calculations To Be Used On AA41 Admin function Tyler Technologies February

109 Rollover RT22 Define A Billing Period And Associated Billing Rolls AA402 TX116 TX510 COPY ROLLDEF RECORDS PERSONAL PROPERTY ROLL TOTALS SUMMARY REPORT TAX ROLL Rollover AA400 AA403 AA408 AC401 AN190 AN400 CA400 CA404 CA407 CA411 CA412 CA413 CA414 CA415 CA416 CA417 CA418 CA419 CA420 CA422 ES401 EX400 HT400 MH400 NR200 NR410 ASSESSMENT END OF YEAR ROLLOVER ANNUAL FILE MAINTENANCE END OF YEAR ROLLOVER COUNT OF ACTIVE REAL PROPERTY & MH PARCELS BY TABLE FOR SPECIFIED TAX YEAR FISCAL YEAR ROLLOVER ANIMAL REGISTRATION COUNT PRE/POST ROLLOVER PROGRAM ANIMAL REGISTRATION ROLLOVER PROGRAM CAMA END OF YEAR ROLLOVER CAMA ROLLOVER EDIT CHECK PRE-ROLLOVER EDITS (IN DETAIL) REAPPRAISAL ROLLOVER OF COST FACTORS REAPPRAISAL ROLLOVER OF MARKET FACTORS REAPPRAISAL ROLLOVER OF JURIS-SPECIFIC COST FACTORS REAPPRAISAL ROLLOVER OF DEPRECIATION AND CDU TABLES REAPPRAISAL ROLLOVER OF RESIDENTIAL COST FACTORS REAPPRAISAL ROLLOVER OF COMMERCIAL COST FACTORS REAPPRAISAL ROLLOVER OF INCOME FACTORS REAPPRAISAL ROLLOVER OF OBY COST FACTORS REAPPRAISAL ROLLOVER OF LAND MODEL FACTORS REAPPRAISAL ROLLOVER OF SYSTEM FACTORS MARSHALL & SWIFT COST TABLE ROLLOVER ESCROW ROLLOVER PROGRAM EXEMPTIONS END OF YEAR ROLLOVER HEARING TRACKING END OF YEAR ROLLOVER MH400 MANUFACTURED HOMES ROLLOVER EDIT CHECK TO BE RUN BEFORE ROLLOVER NRCOEFF ROLLOVER February 2005 Tyler Technologies

110 Royalty OG400 PP400 PP404 SA400 TX190 TX404 TX405 TX414 OIL/GAS ROLLOVER PERSONAL PROPERTY ROLLOVER END OF YEAR ROLLOVER THIS REPORT ROLLS OVER PERSONAL PROPERTY ACCOUNTS. THIS REPORT WILL ALSO ROLL OVER TABLES FROM MODULES THAT ARE INTERFACED WITH THE PERSONAL PROPERTY MODULE, SUCH AS OWNER, ALTERNATE AND MULTIPLE OWNERS, LEGAL MAILING ADDRESS, AND ASSESSMENT. COST SCHEDULE ROLLOVER THIS REPORT CREATES APPRAISAL RECORDS TO BE USED IN CALCULATING VALUES. ROLL PROCESS FOR SPECIAL ASSESSMENTS PRE/POST ROLL PROCESS COUNT VERIFICATION TAX ROLLOVER END OF YEAR TAX SETUP ROLLOVER PROGRAM END OF YEAR TAX ACH ROLLOVER PROGRAM BATCH TAX CALCULATION Royalty OG13 Maintain Oil And Gas Royalty Information OG101 MINERAL/ROYALTY LISTING Tyler Technologies February

111 Sale S Sale (See also: Transfer) AA01 AA08 AA11 AA28 CA02 CA13 CA81 CA82 DT17 View The History Of A Parcel's Ownership Transfer Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Maintain Property Owner, Sales, and Multi-Owner Information View Relevant Statistics For Linked Multi-Parcel Sales View Summary Information Of Parcel Values And Property Characteristics Maintain Sales Information Generate A Standard Sales Ratio Report Admin function Define Sales Extract Parameters Admin function Maintain Tax Sale Parcels AA134 CA113 CA114 CA131 CA201 CA423 CA521 CA521_SETUP CA700 CA701 CA702 CA703 CA704 CA705 DQ200 DQ201 DQ203 TRANSFER LIST BY SALE DATE SALES RATIO STUDY COMMERCIAL INCOME SALES ANALYSIS TO DEVELOP GIM S AND OAR S SALES RATIO EXTRACT FOR SPSS SALES RATIO REPORTS BATCH CALCULATION OF SALES.ASR DOR SALES RATIO REPORT (100% SALES PRICE) TECHNICAL SETUP FOR CA521 DOR SALES RATIO REPORT (100% SALES PRICE) SALES EXTRACT CALCULATE SALE LAND COST IN BATCH CALCULATE SALE RESIDENTIAL COST IN BATCH CALCULATE SALE COMMERCIAL COST IN BATCH BATCH CREATION OF SALES RECORDS FOR AU ELEMENTS BATCH UPDATE OF SALES.LINKNO TAX SALE LETTER OWNER TAX SALE LETTER LIEN HOLDER TEN DAY NOTICE BEFORE SALE February 2005 Tyler Technologies

112 Scan DQ208 DQ514 MK200 MK401 MK606 TAX SALE STARTING BIDS PROPERTIES SOLD LIST EXTRACT SALES REPORT DELETE SALES HISTORY MARKET SALES Scan ES408 ES409 SCANNED ESCROW PAYMENT POST TO ESCROW FLAGGED/POSTED SCANNED ESCROW PAYMENT DELETE PROGRAM Schedule DQ41 HT02 HT03 HT11 HT12 HT13 HT15 HT20 HT22 TX24 Build The Detail Line Item Schedules For Detail Delinquent Calculation Of Value View Booked Appointments In A Schedule View Hearing Schedules By Level Schedule An Appointment Schedule Or Cancel An Appointment Give Several Properties The Same Case Number and Schedule An Appointment For Them Schedule Or Reschedule An Appointment For Properties Given The Same Case Number Schedule Or Cancel An Appointment Define Hearing Schedules Admin function Define Various Interest Rate Schedules Admin function HT111 NR108 DAILY SCHEDULE OF HEARINGS APPRAISAL SCHEDULE OF RESERVE MINERAL PROPERTY Screens SY81 SY82 SY92 Define The Name Of Any Screen And Specify Its Default Next Screen Admin function Create Buttons To Display On The Menus Of Any XX00 Screen Admin function Link A Group Of IAS Screens Together To Create A Security IAS Role Admin Tyler Technologies February

113 Security function SY93 Select Screen Colors Admin function Security SY91 SY92 Define Security On A User ID And Password Basis Admin function Link A Group Of IAS Screens Together To Create A Security IAS Role Admin function SEDIT SY27 Customize Global System Edits (SEDIT) Admin function Senior Citizens EX11 HM11 Maintain Exemption Information By Application Maintain Homestead Information Regarding Senior Citizens And Disabled Persons Services TX51 TX55 Maintain Information For Individual Parcels, Mortgage Companies, And Tax Services Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment Set Name SY17 SY18 Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name Settlement ST01 ST02 ST11 View Summary Level Tax Settlement Obligations View Total Settlement Distribution Receipts, Reimbursements, And Fees For Authorities Enter Or Adjust Refunds At The District Level After The Settlement/Apportionment Process Has Begun February 2005 Tyler Technologies

114 Sketch ST12 ST13 ST41 ST42 ST43 View Receipts And Reimbursements For A Given Authority, Issue Advances, Deductions Or Receipts For Them, And Track Deductions Or Advances Sent To A Jurisdiction Before Settlement View Settlement Extract Results Set Up Pre-Defined Advances Set Up How And When Tax Adjustments, Receivables, And Refunds Are Accounted And Reported For Disbursement Purposes Define Percentage Reallocations Of Monies Appropriated For Disbursement From A Single Account To One Or More Existing Or Newly Established Accounts ST100 ST101 ST301 ST302 ST320 ST321 ST399 ST400 GENERIC EXTENDED SETTLEMENT SETTLEMENT DISTRIBUTION REPORT GENERIC SETTLEMENT INTERFACE EXTRACT ACH INTERFACE AND DISTRIBUTION LETTERS FOR AUTHORITIES DETAIL LISTING OF PARCEL LEVEL DISTRIBUTION (TANYA) SUMMARY LISTING OF PARCEL LEVEL DISTRIBUTION (TANYA) SETTLEMENT CHECK SETTLEMENT EXTRACT ST401 GENERIC SETTLEMENT EXTRACT PHASE 2 ST402 GENERIC SETTLEMENT EXTRACT PHASE 3 ST404 GENERAL SETTLEMENT EXTRACT PHASE 5 ST498 REMOVAL OF HOLD SETTLE FLAGS FROM ADJUST, TAXREFDET, PRETAX AND TAXREFDET TABLES Sketch AA07 CA20 CA22 CA23 CA24 CA32 CA34 CA36 Locate Parcel To View And Print, Ownership, General, Dwelling, And Sketch Information Maintain Residential Information And Graphic Sketch Maintain Residential Dwelling Additions Information View The Graphic Sketch Of A Residence Maintain Other Building and Yard (OBY) Improvement Information Maintain Other Features Of Commercial Buildings Maintain Interior And Exterior Data For A Commercial Building View The Graphic Sketch Of A Commercial Property Tyler Technologies February

115 Slots AP922 AP924 CA320 CA321 SY230 RESIDENTIAL REVIEW DOCUMENT (SINGLE PAGE) COMMERCIAL REVIEW DOCUMENT (SINGLE PAGE) RESIDENTIAL/ RURAL REVIEW DOC COMMERCIAL REVIEW DOCUMENT (MULTI PAGE) MOUSE SKETCH UPDATE Slots HT20 Supervisor: Lock, Reserve, Or Release Time Slots Soil (see: Farm) Solid Waste SA15 Maintain Solid Waste Billable Taxes By Parcel, Project, And Tenant Special Assessments SA01-04 SA11 SA12 SA13 SA14 SA15 SA16 SA21 SA22 SA23 SA24 View Special Assessment Project And Tax Information For A Specified Parcel And/Or Project Add Or Maintain Special Assessments Amortize Charges For A Special Assessment Project And Parcel Over A Pre- Determined Number Of Years Create A Block Of Special Assessment Parcel Records Within The Same Project Number At One Time Enter Charges For A Special Assessment Project And Parcel Over A Pre- Determined Number Of Years Maintain Solid Waste Billable Taxes By Parcel, Project, And Tenant Maintain Multiple Special Assessment Projects For A Parcel ID Define Special Assessment Projects Define Annual Data Such As Fees, Millages, And Factors For A Special Assessment Project Define Calculation Routines Used By Special Assessment Projects Assign Calculation Routines To Specific Property Classes Or Use Codes By Project Number And Tax Year February 2005 Tyler Technologies

116 Special Charges SA51 Maintain Contact Information Of Billing Entities See also: Managing Special Assessment Projects Multi-step function (Page 153) See also: Managing Special Assessments by Parcel Multi-step function (Page 154) AB112 SA100 SA101 SA103 SA104 SA106 SA107 SA108 SA400 SA401 SA404 SA405 SA406 TX422 GENERIC SPECIAL ASSESSMENT TAX ACTIVE SPECIAL ASSESSMENT FOR TAX YEAR SPECIAL ASSESSMENT DETAIL WITH TOTALS SPECIAL ASSESSMENT LISTING THIS REPORT IS GENERATED BY PARCEL NUMBER WITHIN PROJECT AND CONTAINS ALL CHARGES FOR THE SELECTED TAX YEAR. SPECIAL ASSESSMENT LISTING WITH OLD BASE AND NEW BASE AMORTIZATION TOTALS REPORT BY PARCEL ID AMORTIZATION TABLE BY PROJECT PROGRAM USES PROJECT, PROJYR, ASMT, SASMT, OWNDATL TABLES. IT ALLOWS YOU TO INPUT A PARTICULAR PROJECT NUMBER. IT SHOWS PARCELS ASSOCIATED WITH THE SELECT PROJECT NUMBER. IT TOTALS FOR THE PROJECT. ROLL PROCESS FOR SPECIAL ASSESSMENTS SPECIAL ASSESSMENT CALC CODE 5 UPDATE SPECIAL ASSESSMENT BATCH FEE UPDATE BY PROJECT RANGE AND CALC CODE BULK COPY OF SASMT MAINTENANCE PROGRAM SPECIAL ASSESSMENT RECORDS GENERATED FROM A TAPE AUTO REMITTER FOR SPECIAL ASSESSMENT CHARGES LESS THAN AMOUNT SPECIFIED Special Charges CV107 CV130 TRANSFERS WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES TRANSFER WITH UNPAID CURRENT AND/OR FUTURE SPECIAL CHARGES Special Processing CA11 PP11 Maintain Special Processing Flag Maintain Special Processing Flag AA411 APRVAL SPECIAL PROCESSING FLAG UPDATE BATCH PROGRAM Tyler Technologies February

117 Split Split AA31 AA33 Maintain Splits View And Correct The History Of Parcel Splits And Combinations SQL Command SY18 Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name SPSS CA131 SALES RATIO EXTRACT FOR SPSS Square Feet LP62 LP72 LP82 Enter Residential Square Foot Land Rates Using Zone Model Criteria Enter Commercial Square Foot Land Rates Using Zone Model Criteria Enter Residential Square Foot Land Rates Using Neighborhood Model Criteria LP162 LP172 LP182 CALP RESIDENTIAL SF LAND PRICING CALP COMMERCIAL SF LAND PRICING CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP82) Statistics AA28 View Relevant Statistics For Linked Multi-Parcel Sales CA113 SALES RATIO STUDY Status CV14 CV15 CV17 Set Transfer Status To Complete Or Pending; Suspend Or Postpone Recording Of Transfer Fees Change A Conveyance From Pending Status To Complete Status Correct Errors And Omissions In Data In Completed Status Transfer Records NR111 PRODUCTION STATUS REPORT February 2005 Tyler Technologies

118 Stay Agreement NR116 LINK STATUS FOR NRA ACCOUNTS Stay Agreement DT16 Administer Stay Agreements Street Type LP55 Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Stub Numbers TX400 ASSIGN STUB NUMBERS Subdivision AA52 Maintain Subdivision Information Subscription Server SA404 SS100 SPECIAL ASSESSMENT BATCH FEE UPDATE BY PROJECT RANGE AND CALC CODE SUBSCRIPTION SERVER EXTRACT Summary CV01 CV02 View Summary Fee Collection Totals View Summary Fee Collection Information For Completed And Pending Transfers PP105 TT102 FUND TOTALS SUMMARY REPORT TRANSFER TRACKING: PARCEL TRANSFER SUMMARY (PTS) Supervisor CA11 HT20 PP11 Lock and unlock screens that permit data changes when the parcel is undergoing special processing. Schedule Or Cancel An Appointment & Supervisor: Lock, Reserve, Or Release Time Slots Lock and unlock screens that permit data changes when the parcel is undergoing special processing. Tyler Technologies February

119 Survey HT402 SUPERVISOR: DEACTIVATE OR ACTIVATE ONE OR MORE HT20 SCHEDULES Survey IE31 Enter Income And Expense Survey Information For A Given Year System AA45 SY01 SY11 SY13 Maintain Values Loaded From Other Systems To Be Used In Tax Rolls Admin function View Objects, Sessions, Indexes, Tablespace, and Locked Objects Admin function Define The Contents Of Lists Of Values (AEDIT) Admin function Maintain County-Related Information Admin function SY14 Add, Edit and View Street Names and Suffixes for AA12 and CA12 LOVs Admin function SY17 SY18 SY21 SY22 SY23 SY24 SY25 SY26 SY28 SY29 SY30 SY33 SY41 SY42 Link A Set Of Parcels Together To Use In Executing A Batch Process Or Report Create An SQL Command To Produce A Selection Of Parcels Identified With A Set Name Customize Field Level Edits (FEDIT) Admin function Customize Dual Field Level Edits (DEDIT) Admin function Customize System Factors (SYSFACT) Admin function View Error Messages To Help Debug Batch Processes Admin function Define Messages Displayed When The End User Clicks On A Description Button For Fields That Have A Help Key Enabled Admin function Customize Audit Trails By Table Admin function Automatically Assign ID Numbers Admin function Create Report Layout Used to Display Report Data Online in AA91 Admin function Link Context Help Topics To Specific Screens Admin function Add New Reports to Your System Admin function Run, View, And Print Batch Jobs Maintain Report Parameters Admin function February 2005 Tyler Technologies

120 System SY43 SY51 SY52 SY61 SY81 SY82 SY83 SY91 SY92 SY93 SY94 SY95 SY99 Enter New Reports Into The System Admin function Delete Temporary Tables Admin function Assign Reports To Be Run On-Demand From A Specific Screen Admin function View State, City, And Zip Code Information Admin function Define The Name Of Any Screen And Specify Its Default Next Screen Admin function Create Buttons To Display On The Menus Of Any XX00 Screen Admin function Customize User-Defined Fields Admin function Define Security On A User ID And Password Basis Admin function Link A Group Of IAS Screens Together To Create A Security IAS Role Admin function Select Screen Colors Admin function Create Pull-Down Menus Admin function Customize IAS Administrative Functions Admin function Change Your Password SY220 SY221 SY230 SY300 SY301 SY400 SY401 GENERIC AUDIT TRAIL OPERATOR TRANSACTION LISTING MOUSE SKETCH UPDATE BATCH REPORTS LIST ON DEMAND REPORTS LIST ALLOW BATCH UPDATES OF THE DATABASE DELETE ERRLOG TABLE Tyler Technologies February

121 Tangible T Tangible PP300 TANGIBLE PERSONAL PROPERTY TAX RETURN Tape TX55 TX57 Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment Maintain Lock Box Parcels SA406 TB301 TX127 TX128 TX138 TX139 SPECIAL ASSESSMENT RECORDS GENERATED FROM A TAPE CREATE THE MORTGAGE TAPE TABLE MORTGAGE TAPE EXCEPTION LIST REPORT PARCELS PAID BY MORTGAGE TAPE REPORT MORTGAGE TAPE POSTING PROCESS REPORT MORT TAPE AFTER POST EXCEPTION Tax AA05 AA41 MH12 TX01 TX02 TX03 TX04 TX05 TX06 TX08 TX09 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Define Tax Rolls Admin function Calculate Manufactured Home Taxes View Owner, Mailing, Legal, And Tax Information For A Specified Parcel View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information For Multiple Years For A Specified Parcel View Taxes Grouped By Authority Code View Taxes Grouped Into Types Of Charges By Effective Tax Year For A Specified Parcel ID And Roll Type What If Tax Calculation Screen View Summary Tax Information By Year Project The Interest And Penalty On A Parcel, Based On An Effective Date February 2005 Tyler Technologies

122 Tax TX11 TX12 TX13 TX14 TX15 TX16 TX17 TX18 TX19 TX21 TX22 TX23 TX24 TX30 TX41 TX42 TX51 TX55 TX56 TX57 TX99 Maintain Mailing And Mortgage Information For A Parcel Maintain A Summary Of Tax Charges, Credits, And Payments By Parcel For A Given Year Modify Calculated Taxes Track Tax Refunds On A Parcel-By-Parcel Basis For A Given Tax Year & Track Overpayment Amounts Posted As Refunds Maintain Electronic Funds Transfer Information Set Up Taxing Districts And/Or Authority Codes For A Parcel Recoup Past Years Farm Tax Savings Maintain Methods That Deferrals Of Fees And Penalties Are Applied Maintain Notes For A Given Parcel Define Fees, Penalties, Discounts, And Interest Admin function Specify A Fixed Amount Or Percentage For Fee Calculation Admin function Allocate Various Charges Across The Cycles For A Specified Year Admin function Define Various Interest Rate Schedules Admin function User-Defined Entry Define The Content And Breakdown Of The Summary Information Displayed On TX12 Admin function Define Generic Report Parameters Admin function Maintain Information For Individual Parcels, Mortgage Companies, And Tax Services Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment View Parcels Whose Tax Payments Are Made In Batch Processes Maintain Lock Box Parcels View Balance Due For A Parcel As Of A Specific Date AB110 AB112 CV109 DQ200 DQ201 GENERIC TAX ABSTRACT GENERIC SPECIAL ASSESSMENT TAX TRANSFERS WITH VARIOUS TAX FLAGS TAX SALE LETTER OWNER TAX SALE LETTER LIEN HOLDER Tyler Technologies February

123 Tax DQ205 DQ208 DQ212 DQ406 DQ407 DQ522 DQ523 DQ524 PP300 TX100 TX106 TX112 TX116 TX118 TX119 TX120 TX121 TX124 TX125 TX126 TX127 TX128 TX129 TX130 TX131 TX132 TX133 TX134 TX135 TX137 TX138 TX139 TX140 LIST OF DELINQUENT TAXES TAX SALE STARTING BIDS DELINQUENT LIST BY TAX YEAR TAX EVADER PROCESSING TAX EVADER EXTRACT TAXES OUTSTANDING PRIOR YEAR SUMMARY TAXES OUTSTANDING PRIOR YEAR DETAIL TAXES OUTSTANDING PRIOR YEAR NOD DETAIL TANGIBLE PERSONAL PROPERTY TAX RETURN PROGRAM CREATES TEMPORARY TABLE USED IN TX100 PROCESSING LOAN CODES BY PARCEL ID PRE DELINQUENT TAX LIST PERSONAL PROPERTY ROLL TOTALS SUMMARY REPORT PROSECUTOR'S LIST OWNER NAME SEQUENCE ADVERTISER'S LIST OWNER NAME SEQUENCE CAMA AUDIT TRAIL REPORT MORTGAGE COMPANY MAILING LIST DELINQUENT AND UNPAID TAX LISTING DELINQUENT, FIRST AND SECOND HALF UNPAID TAX LISTING TOP TAXPAYERS MORTGAGE TAPE EXCEPTION LIST REPORT PARCELS PAID BY MORTGAGE TAPE REPORT PRETAX SUMMARY LISTING LISTING OF 5% REMITTERS TO PENALTY LOCK BOX EXCEPTION REPORT LOCK BOX POSTING EXCEPTION LISTING LOCK BOX POSTING DETAIL LISTING LOCK BOX SUMMARY LISTING LISTING POSTED LOCK BOX PAYMENTS LOAN CODE LIST WITH LOAN NUMBER IN PARCEL ID ORDER MORTGAGE TAPE POSTING PROCESS REPORT MORT TAPE AFTER POST EXCEPTION PYMT CODE LIST IN PARCEL ID ORDER February 2005 Tyler Technologies

124 Tax TX141 TX154 TX155 TX156 TX158 TX160 TX161 TX162 TX163 TX165 TX166 TX167 TX169 TX170 TX171 TX172 TX173 TX181 TX182 TX183 TX190 TX400 TX401 TX404 TX405 TX406 TX407 TX409 TX410 TX411 TX412 TX414 MCPAY PAYMENT AMOUNT LISTING MORTGAGE CO TAXPAYER LISTING MORTGAGE CO CHECK REGISTER BATCH PAY DETAIL LISTING BATCH PAY SUMMARY LISTING BATCH PAY POSTED PAYMENTS BATCH PAY POSTING EXCEPTION TOP 'N' NUMBER OF TAXPAYERS EFTS FULL FILE DETAIL EFTS POSTED PAYMENTS LISTING EFTS PAYMENTS EXCEPTION REFUND LISTING REPORT PRETAX COLLECTION BASE REPORT PAYMENTS BALANCING REPORT PAYMENTS BALANCING REPORT FOR AN INDIVIDUAL DAY MONTHLY DISTRIBUTION TOTALS BY DISTRICT CODE REPORT REFUND REPORT OF ALL REFUNDS PROCESSED BETWEEN BUSINESS DATES PROGRAM CREATES TEMPORARY TABLE USED IN TX100 PROCESSING PROGRAM CREATES TEMPORARY TABLE USED IN TX100 PROCESSING PROGRAM CREATES TEMPORARY TABLE USED IN TX100 PROCESSING PRE/POST ROLL PROCESS COUNT VERIFICATION ASSIGN STUB NUMBERS TAX CALCULATION TAX ROLLOVER END OF YEAR TAX SETUP ROLLOVER PROGRAM PRE-TAX UPDATE BATCH POST OF PRE-PAYMENTS TO ADJUST REFUND POSTING TO ADJUST GENERIC MORTGAGE COMPANY INFORMATION GENERIC MORTGAGE COMPANY TAX DETAILS (FLAT FILE) CREATION GENERIC MCPAY TABLE LOAD PROGRAM MORTGAGE PAYMENTS POSTING PROGRAM END OF YEAR TAX ACH ROLLOVER PROGRAM BATCH TAX CALCULATION Tyler Technologies February

125 Tax TX415 TX416 TX417 TX419 TX421 TX422 TX425 TX426 TX427 TX428 TX429 TX430 TX431 TX432 TX433 TX434 TX450 TX451 TX452 TX459 TX490 TX502 TX510 TX600 TX601 TX700 TX701 TX702 TX702O TX703 TX706 GENERIC LOCKBOX LOAD LOCKBOX POSTING LOCKBOX PURGE MORTGAGE COMPANY CLEAN UP PROCEDURE BASELINE EFTS PAYMENT FILE CREATION PROGRAM AUTO REMITTER FOR SPECIAL ASSESSMENT CHARGES LESS THAN AMOUNT SPECIFIED MORTGAGE COMPANY TABLE CREATION MORTGAGE COMPANY TAPE CREATION PROCEDURE MORTGAGE COMPANY CLEAN UP PROGRAM GENERIC BATCH PAY LOAD PROGRAM GENERIC BATCH PAY POSTING GENERIC BATCH PAY PURGE PROGRAM PRE-NOTES NOTIFICATION REPORT EFTS PAYMENT POSTING GENERATE REAL PROPERTY 12D8 FILE GENERIC MCPAY CREATION PROGRAM FROM MTGTAPE INFORMATION AUTOPYMTS PURGE PROGRAM ANNUAL DATA PURGE RECALCULATE CHARGE RECORDS REMIT TAXES BY PARCEL OR LIST OF PARCELS USING IDLIST/SETNAME REMOVE TAXES CALCED FROM TX401 BATCH PAYMENT TRANSFER PROCESS TAXES BY VALUE CLASS TAX ROLL BATCH TAX CALC FOR ADJUST VERIFICATION OF TAX CALC OR PREPAID RECONCILIATION REPORT CHECK PRINTING USER CREATION REFUNDS ACCOUNTS PAYABLE REFUND CHECK PRINTING ON DEMAND REFUND CHECK PRINTING REFUND CHECK REGISTER NOD VALUE INCREASE February 2005 Tyler Technologies

126 Tax Adjustment Tax Adjustment TX13 TX17 TX18 Modify Calculated Taxes Recoup Past Years Farm Tax Savings Maintain Methods That Deferrals Of Fees And Penalties Are Applied Tax Authorities RT12 Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them Tax Billing TX01 TX02 TX03 TX04 TX05 TX08 TX09 TX11 TX12 TX30 TX16 TX51 View Owner, Mailing, Legal, And Tax Information For A Specified Parcel View Detailed Tax Information Broken Out By Fund For A Specified Parcel View Summary Tax Information For Multiple Years For A Specified Parcel View Taxes Grouped By Authority Code View Taxes Grouped Into Types Of Charges By Effective Tax Year For A Specified Parcel ID And Roll Type View Summary Tax Information By Year Project The Interest And Penalty On A Parcel, Based On An Effective Date Maintain Mailing And Mortgage Information For A Parcel Maintain A Summary Of Tax Charges, Credits, And Payments By Parcel For A Given Year User-Defined Entry Set Up Taxing Districts And/Or Authority Codes For A Parcel Maintain Information For Individual Parcels, Mortgage Companies, And Tax Services See also: Tax Bill Processing Multi-step function (Page 169) BL100 BL101 PP302 TB301 TB501 PRE-TAX BILL EDIT PRE-TAX BILL EDIT - ASSESSMENT VALUE VERIFICATION CERTIFICATE OF CORRECT TAX BILL CREATE THE MORTGAGE TAPE TABLE LARGEST TAXPAYER PARCEL Tyler Technologies February

127 Tax Claims Tax Claims DT01 DT02 DT11 DT12 DT16 DT17 View Tax Claim Information View Tax Claim Details Maintain Tax Claim Administration Record Update Tax Claim Detail Information Administer Stay Agreements Maintain Tax Sale Parcels Tax Collection TX06 TX14 TX15 TX19 TX21 TX22 TX23 TX24 TX55 TX56 TX57 TX99 TX41 TX42 What If Tax Calculation Screen Track Tax Refunds On A Parcel-By-Parcel Basis For A Given Tax Year & Track Overpayment Amounts Posted As Refunds Maintain Electronic Funds Transfer Information Maintain Notes For A Given Parcel Define Fees, Penalties, Discounts, And Interest Admin function Specify A Fixed Amount Or Percentage For Fee Calculation Admin function Allocate Various Charges Across The Cycles For A Specified Year Admin function Define Various Interest Rate Schedules Admin function Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment View Parcels Whose Tax Payments Are Made In Batch Processes Maintain Lock Box Parcels View Balance Due For A Parcel As Of A Specific Date Define The Content And Breakdown Of The Summary Information Displayed On TX12 Admin function Define Generic Report Parameters Admin function Tax District AA12 RT11 Maintain Legal Information Maintain Tax District Rates February 2005 Tyler Technologies

128 Tax Liens RT13 Link Authorities And Their Rates Back To The Tax District Tax Liens DQ18 Compile Information Concerning The Transfer Of Tax Liens To A Private Non- Governmental Source Tax Millages and Levies RT12 Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them Tax Payments PY02 PY05 PY31 PY32 PY33 PY35 PY36 PY41 View Escrow Payments That Have Been Collected View All Payments That Have Been Collected, Including Escrow And Retax Maintain Payments View Tax Payments To Be Held In Escrow View Escrow Payments That Have Been Collected Enter Only Essential Information For Processing A Payment And Distribute The Payment Using Either The Percentage Or Ordered Distribution Method Identify Payments To Be Processed By Batch Payment Transfer Set Up Payment Distribution Admin function Tax Rate RT01 RT02 RT03 RT04 RT05 RT06 RT11 View Tax Authority Information By District View Tax Authority Information View Tax Levy/Fund Information View Tax District Summary Information View All Tax Rates For A Particular District, Including Alternate And Reduced Rates View By Tax District, Rates To Be Used For Tax Calculation After Alternate Rate Structures Have Been Designated And Established Maintain Tax District Rates Tyler Technologies February

129 Tax Returns RT12 RT13 RT21 RT22 Maintain Information Regarding Tax Authorities And The Millages/Levies Associated With Each Of Them Link Authorities And Their Rates Back To The Tax District Define Billing Cycles For A Tax Year Define A Billing Period And Associated Billing Rolls RT100 RT101 RT102 RT103 TAX RATE LISTING REPORT OF TAX RATES BY AUTHORITY STATE TAX RATE REPORT LIST OF THE TAX RATES BY AUTH, FUND AND VALCLASS Tax Returns PP13 PP17 PP51 Enter Detail Filings From Tax Returns And Calculate Value Amounts Using Rates And Factors Associated With The Type Of Property Enter Asset Information From Tax Returns For PP13 Maintain Information Regarding Agents That Are Designated Recipients Of Tax Returns Tax Rolls AA45 Maintain Values Loaded From Other Systems To Be Used In Tax Rolls Admin function Tax Services TX51 TX55 Maintain Information For Individual Parcels, Mortgage Companies, And Tax Services Maintain Parcel And Amount Information That Has Been Sent On Tape To Mortgage Companies Or Tax Services For Payment Tax Year AA44 EX21 RT21 Administer Assessment Characteristics By Jurisdiction and Tax Year Maintain Exemption Codes By Tax Year Admin function Define Billing Cycles For A Tax Year February 2005 Tyler Technologies

130 TaxPayers SA100 ACTIVE SPECIAL ASSESSMENT FOR TAX YEAR TaxPayers TB501 TX162 LARGEST TAXPAYER PARCEL TOP 'N' NUMBER OF TAXPAYERS Templates AA26 Create Templates Of Letters To Be Sent To Taxpayers Tenants CA18 Prorate Appraised Values For Allocation To Tenants Timberland NR36 Maintain Managed Timberland Information NR102 NR117 NR405 NR414 MANAGED TIMBERLAND APPRAISED VALUES MANAGED TIMBERLAND ANALYSIS REPORT DUPLICATES IN BATCH THE ONLINE COST PROCESS FOR PRODUCING COAL, OIL, GAS, OTHER MINERALS, AND MANAGED TIMBERLAND CALCULATES MANAGED TIMBERLAND Time Slots HT20 Supervisor: Lock, Reserve, Or Release Time Slots Total Appraised Value AA13 AA23 AA27 CA11 NR11 Display, Calculate, And Override Assessment Values Display And Override Assessment Values Allocate Appraised Values For Appraisal Units Maintain Parcel Appraised Values Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts Tyler Technologies February

131 Totals Totals AA13 CA11 CV01 Maintain Parcel Appraised Values Distribute Total Appraised Values Across Parcels For Producing Oil And Gas Accounts View Summary Fee Collection Totals AB101 FM101 FM102 FM107 PP105 SA101 SA106 SA108 TR100 TX116 COUNTY VALUATION TOTALS SOIL BY PARCEL WITH TOTALS FARM TOTALS REPORT SOILVAL LIST COUNTY TOTALS FUND TOTALS SUMMARY REPORT SPECIAL ASSESSMENT DETAIL WITH TOTALS AMORTIZATION TOTALS REPORT BY PARCEL ID PROGRAM USES PROJECT, PROJYR, ASMT, SASMT, OWNDATL TABLES. IT ALLOWS YOU TO INPUT A PARTICULAR PROJECT NUMBER. IT SHOWS PARCELS ASSOCIATED WITH THE SELECT PROJECT NUMBER. IT TOTALS FOR THE PROJECT. GENERATE TOTALS FOR TRIM BALANCING PERSONAL PROPERTY ROLL TOTALS SUMMARY REPORT Transfer (See also: Conveyance & Sale) DQ18 FM15 TX15 Compile Information Concerning The Transfer Of Tax Liens To A Private Non- Governmental Source Transfer Soil Savings And/Or Soil Acreage From One Parcel To Another For Up To Five Years Maintain Electronic Funds Transfer Information AA118 AA119 AA133 AA134 AA312 CV105 TT101 TT102 TRANSFER LIST BY DATE TRANSFER LIST TRANSFER LIST OF PARCELS ON 2½% FOR SELECTED TAX YEAR TRANSFER LIST BY SALE DATE 2 UP TRANSFER LABELS TRANSFER WITH SOIL REDUCTION TRANSFER TRACKING: PARCEL HISTORY (PH) TRANSFER TRACKING: PARCEL TRANSFER SUMMARY (PTS) February 2005 Tyler Technologies

132 Trim Trim TR100 TR300 TR300CONV TR301 TR304 TR320B TR321 TR322RRFL GENERATE TOTALS FOR TRIM BALANCING TRIM NOTICE REPORT TRIM NOTICE REPORT PARAMETERS TO BE USED FOR FIRST TAX YEAR TO RECALCULATE TRIM VALUES ESTABLISH THE REPORT/LETTERS PARAMETERS BATCH TRIM NOTICE IN CLT FORMAT (AFTER NOTICE TABLE IS CREATED BY TR300) ON DEMAND REPRINT OF TRIM NOTICE AFTER ADDENDUM/CORRECTIONS BATCH RAILROAD TRIM NOTICE IN CLT FORMAT Tyler Technologies February

133 Uniformity U Uniformity MK51 Compare Comparable Unsold Properties For Verification MK128 UNIFORMITY GRID. BASED ON MK127 Unit AA27 LP65 LP75 LP85 Create and Maintain Appraisal Units, and Parcel/Element Relationships Enter Residential Unit NBHD Land Rates Using Zone Model Criteria Enter Commercial Unit Land Rates Using Zone Model Criteria Enter Residential Unit Land Rates Using Neighborhood Model Criteria Unpaid TX124 TX125 DELINQUENT AND UNPAID TAX LISTING DELINQUENT, FIRST AND SECOND HALF UNPAID TAX LISTING Update Database SY41 Run, View, And Print Reports And Manage Their Output NR404 SY400 ALLOWS BATCH UPDATES OF NR TABLES ALLOW BATCH UPDATES OF THE DATABASE Use CA12 IE14 FM31 Maintain Property Factors and Other Miscellaneous Values Maintain Income And Expense Information By Use Maintain A Table Of Rates And Uses For Existing Soil Types February 2005 Tyler Technologies

134 Utilities Utilities AA45 LP56 Maintain Values Loaded From Other Systems To Be Used In Tax Rolls Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models AA104 UTILITIES LIST BY PARCEL ID AA127 UTILITY LIST BY PARCEL ID BASED ON LAND USE CODES ( ) FM404 LIST OF PARCELS WITH ACREAGE BETWEEN 10 AND 30 ACRES EXCLUDING EXEMPT AND UTILITY CLASSES Tyler Technologies February

135 Valuation V Valuation (See also: Market Valuation & Income and Expense) AA44 CA41 CA42 CA43 CA44 CA45 CA51 CA52 CA53 CA54 CA55 CA61 CA62 CA63 CA64 CA65 CA66 CA67 CA71 CA72 CA73 CA74 CA75 FM31 FM32 Define Assessment Methods Of A Jurisdiction Admin function Maintain Neighborhood Cost Factors Maintain Cost Table Factors Maintain Residential Cost for Additions Maintain Depreciation Factors Maintain OBY Cost Table Maintain M&S Use Codes Maintain M&S Base Rate Table Maintain M&S Heat Rate Table Maintain M&S Adjustment Table Maintain M&S Multiplier Table Maintain Commercial Structure Codes Maintain Commercial Base Cost Table Maintain Commercial Exterior Cost Table Screen Maintain Commercial Interior Cost Table Maintain Commercial OTHER Features Cost Table Maintain Commercial Elevator Cost Table Maintain CDU Definitions Maintain Income Group Assignments Maintain Income Model Assignments Maintain Income Models Maintain Income Age Adjustments Maintain Tax Rates for Income Calc Maintain A Table Of Rates And Uses For Existing Soil Types Maintain Soil Types And Related Information February 2005 Tyler Technologies

136 Valuation LP51 LP52 LP53 LP54 LP55 LP56 LP57 LP58 LP59 LP61 LP62 LP63 LP64 LP65 LP71 LP72 LP73 LP74 LP75 LP81 LP82 LP83 LP84 LP85 PP41 SY23 SY95 Enter Cost And Market Valuation Factors Based On Neighborhood Maintain Components Of The Individual Land Model Record Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models Enter Land Rate Adjustments To Commercial/Industrial Properties By Location Enter Land Rate Adjustments To Residential Neighborhoods By Street Type Enter Land Rate Adjustments To Residential Neighborhoods For Utility Models Enter Allowable Land Types And Land Codes For Both Residential And Commercial Properties Enter Depth Factors Enter Acre Factors Enter Residential Front Foot Land Rates Using Zone Model Criteria Enter Residential Square Foot Land Rates Using Zone Model Criteria Enter Residential Acreage Land Rates Using Zone Model Criteria Enter Residential Gross Value Land Rates Using Zone Model Criteria Enter Residential Unit Land Rates Using Zone Model Criteria Enter Commercial Front Foot Land Rates Using Zone Model Criteria Enter Commercial Square Foot Land Rates Using Zone Model Criteria Enter Commercial Acreage Land Rates Using Zone Model Criteria Enter Commercial Gross Value Land Rates Using Zone Model Criteria Enter Commercial Unit Land Rates Using Zone Model Criteria Enter Residential Front Foot Land Rates Using Neighborhood Model Criteria Enter Residential Square Foot Land Rates Using Neighborhood Model Criteria Enter Residential Acreage Land Rates Using Neighborhood Model Criteria Enter Residential Gross Land Rates Using Neighborhood Model Criteria Enter Residential Unit Land Rates Using Neighborhood Model Criteria Identify Specific Depreciation Tables, Rates, And Trend Factors To Be Used In The Valuation Process Admin function Customize System Factors (SYSFACT) Admin function Customize IAS Administrative Functions Admin function Tyler Technologies February

137 Value Changes AB101 CA101 CA102 CA110 PP301 COUNTY VALUATION TOTALS TENTATIVE APPRAISED VALUE ABSTRACT SUMMARY BY DISTRICT OF THE ABSTRACT OF APPRAISED VALUES ABSTRACT OF APPRAISED VALUES BUSINESS WORKSHEET FOR BATCH. THIS REPORT GENERATES A PERSONAL PROPERTY WORKSHEET FOR REGULAR BUSINESS ACCOUNTS CONTAINING OWNERSHIP INFORMATION AND VALUATION DETAIL BY SELECTED PARCEL NUMBERS, NEIGHBORHOODS, OR ZONES. Value Changes AA03 View The History Of Value Changes To A Parcel's Assessment Data AA320 VALUE CHANGE NOTICES Value/Class Relationships AA43 Administer Assessment Value/Class Relationships Values AA05 AA08 AA43 AA45 CA02 CA11 CA12 CA17 CA18 DQ41 IE18 IE21 Locate Parcel And View Owner, Legal, Value, Tax And Other General Information Locate Parcel And View Ownership, Legal, Value, Sale, Dwelling, And Commercial Property Information Reference Classes to VALCLASS Admin function Maintain Values Loaded From Other Systems To Be Used In Tax Rolls Admin function View Summary Information Of Parcel Values And Property Characteristics Maintain Parcel Appraised Values Maintain Property Factors and Other Miscellaneous Values Maintain Descriptions And Values Of Individual Condominium Complexes Prorate Appraised Values For Allocation To Tenants Build The Detail Line Item Schedules For Detail Delinquent Calculation Of Value Calculate Direct Capitalization, GRM and GIM Income Values, Override Parcel Income And Expense Information, And Maintain Contact Information Calculate A Mortgage Equity Income Value February 2005 Tyler Technologies

138 Values NR31 NR32 NR41 PP13 Maintain Parcel Or Mineral Account Summary Data Maintain The Number Of Acres And Calculate The Value Of Reserve Coal Maintain Coefficients (Or Rates) Used In The Calculation Of Producing Values And Reserve Values Enter Detail Filings From Tax Returns And Calculate Value Amounts Using Rates And Factors Associated With The Type Of Property See also: Setting Up Assessment Values Admin Multi-step function Page 177) AA106 AA109 AA120 AA131 AA301 AA304 AA305 AA314 AB102 FM107 HT109 HT110 NR103 NR104 NR106 NR115 NR402 PP109 TX502 TX706 NR102 NR112 NR403 TR301 COUNTY PARCEL LIST WITH VALUES PARTIAL VALUE LIST VALUE LIST FOR PARCELS PARCEL LIST WITH VALUES NEW CONST VALUE CARDS BY ZIP REAPPR VALUE CARDS BY ZIP REAPPR VALUE CARDS BY NAME NEW CONSTR VAL CARDS BY PARCEL VALUE ABSTRACT RPT BY JURIS SOILVAL LIST COUNTY TOTALS VALUE CHANGES AFTER DECISION BOR VALUE REDUCTION REPORT NATURAL RESOURCES GAS/OIL VALUE ABSTRACT NON-PRODUCING PROPERTY APPRAISED VALUE PRODUCING COAL APPRAISED VALUE NRA VALUE DIFFERENCE TRANSITIONAL RESERVE COAL INDEX VALUE CALC(TRCIV) VALUE CHANGE REPORT. PROVIDES A LISTING OF SELECTED ACCOUNT(S) WHERE APPRAISED VALUES HAVE CHANGED. THE NET INCREASE OR DECREASE IN CHANGED VALUE IS PRINTED. TAXES BY VALUE CLASS NOD VALUE INCREASE MANAGED TIMBERLAND APPRAISED VALUES ACTIVE AND RESERVE PROPERTY APPRAISED VALUES CALCULATES OIL AND GAS VALUES FOR ACCOUNTS THAT HAVE NOT FILED RETURNS TO RECALCULATE TRIM VALUES Tyler Technologies February

139 Variables Variables MK604 MARKET MODEL VARIABLES Vehicles PP16 Maintain Information And Value Of Vehicles And Motorcycles View A Report SY41 Run, View, And Print Reports And Manage Their Output February 2005 Tyler Technologies

140 Weekly W Weekly PP200 PP201 PP WEEKLY RETURNS PP WEEKLY RETURNS COMPLETE Well OG11 OG12 NR24 Maintain Oil And Gas Parcel Information Maintain Oil And Gas Production Information Maintain Well Production Data For A Producing Oil Or Gas Account (GG) Worksheet PP107 PP301 LEASE WORKSHEET BUSINESS WORKSHEET FOR BATCH. THIS REPORT GENERATES A PERSONAL PROPERTY WORKSHEET FOR REGULAR BUSINESS ACCOUNTS CONTAINING OWNERSHIP INFORMATION AND VALUATION DETAIL BY SELECTED PARCEL NUMBERS, NEIGHBORHOODS, OR ZONES. Tyler Technologies February

141 Yard Y Yard CA24 Maintain Other Building and Yard (OBY) Improvement Information Yield NR105 YIELD CAP MODEL REPORT February 2005 Tyler Technologies

142 Zip Code Z Zip Code AA53 Maintain Zip Code Information Admin function AA117 AA301 AA304 AA314 ZIP CODE LIST BY CITY NEW CONST VALUE CARDS BY ZIP REAPPR VALUE CARDS BY ZIP NEW CONSTR VAL CARDS BY PARCEL Zone Model LP52 LP61 LP62 LP63 LP64 LP65 LP71 LP72 LP73 LP74 LP75 Maintain Components Of The Individual Land Model Record Enter Residential Front Foot Land Rates Using Zone Model Criteria Enter Residential Square Foot Land Rates Using Zone Model Criteria Enter Residential Acreage Land Rates Using Zone Model Criteria Enter Residential Gross Value Land Rates Using Zone Model Criteria Enter Residential Unit Land Rates Using Zone Model Criteria Enter Commercial Front Foot Land Rates Using Zone Model Criteria Enter Commercial Square Foot Land Rates Using Zone Model Criteria Enter Commercial Acreage Land Rates Using Zone Model Criteria Enter Commercial Gross Value Land Rates Using Zone Model Criteria Enter Commercial Unit Land Rates Using Zone Model Criteria LP161 LP162 LP163 LP164 LP165 LP181 LP182 LP183 CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP61) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP62) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP63) CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP64) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP65) CALP RESIDENTIAL FRONT FOOT LAND PRICING (AS ENTERED ON LP81) CALP RESIDENTIAL SF LAND PRICING (AS ENTERED ON LP82) CALP RESIDENTIAL ACRE LAND PRICING (AS ENTERED ON LP83) Tyler Technologies February

143 Zoning LP184 LP185 CALP RESIDENTIAL GROSS LAND PRICING (AS ENTERED ON LP84) CALP RESIDENTIAL UNIT LAND PRICING (AS ENTERED ON LP85) Zoning LP53 Enter Allowable Combinations Of Jurisdiction And Zoning Codes And Assign Models February 2005 Tyler Technologies

144 Combining Commercial Properties Multi-step Functions A commercial property is comprised of a single parcel or several elements viewed as an appraisal unit. Combining commercial properties can involve the combination of parcels, appraisal units or elements. 1. Create, Update, or Review Combination Data Create the Combination. AA32 Copy the child parcel, appraisal unit or element data. AA35 If appraisal unit Update or review AU with property name, primary parcel, primary element(s). AA27 Deactivate the child parcel(s), appraisal unit(s) or element(s). AA21 Tyler Technologies February

145 Combining Commercial Properties Update or Review Appraisal Data Update or review property data for the parcel or element(s). CA12 Update or review Land data for the parcel or element(s). CA14 Update or review Commercial data for the parcel or element(s). CA31 Update or review Interior/Exterior data for the parcel or element(s). CA34 Update or review Attached features for the parcel or element(s). CA32 Update or review Apartment data for the parcel or element(s). CA33 Update or review Out Buildings for the parcel or element(s). CA24 February 2005 Tyler Technologies

146 Combining Commercial Properties 2. Update or Review Income and Expense Data Update or review Income details for the parcel or element(s). IE11 Update or review Income/Expense data for Apartments for the parcel or element(s). IE13 Update or review Rent data for the parcel or element(s). IE12 Update or review Income/Expense Summary for the Parcel or element(s). IE18 Update or review Income Value Summary for the parcel or element(s). IE19 Update or review Income Survey for the parcel or element(s). IE31 Tyler Technologies February

147 Combining Commercial Properties 3. Finalize Values Update or review the final value for the parcel or element(s). CA11 If appraisal unit Review the data for the appraisal unit(s) or element(s). AA27 Review the assessed value of the parcel or element(s). AA13 February 2005 Tyler Technologies

148 Splitting Commercial Property Splitting Commercial Property A commercial property is comprised of a single parcel or several elements viewed as an appraisal unit. Splitting commercial properties can involve the splitting of parcels, appraisal units or elements. 1. Create, Update, or Review Split Data Split the property. AA31 Copy the parent parcel data. AA35 If appraisal unit Update or review AU with property name, primary parcel, primary element(s). AA27 Deactivate the parent parcel or element(s). AA21 Tyler Technologies February

149 Splitting Commercial Property 2. Update or Review Appraisal Data Update or review property data for the parcel or element(s). CA12 Update or review Land data for the parcel or element(s). CA14 Update or review Commercial data for the parcel or element(s). CA31 Update or review Interior/Exterior data for the parcel or element(s). CA34 Update or review Attached features for the parcel or element(s). CA32 Update or review Apartment data for the parcel or element(s). CA33 Update or review Out Buildings for the parcel or element(s). CA24 February 2005 Tyler Technologies

150 Splitting Commercial Property 3. Update or Review Income and Expense Data Update or review Income details for the parcel or element(s). IE11 Update or review Income/Expense data for apartments for the parcel or element(s). IE13 Update or review Rent data for the parcel or element(s). IE12 Update or review Income/Expense Summary for the parcel or element(s). IE18 Update or review Income Value Summary for the parcel or element(s). IE19 Update or review Income Survey for the parcel or element(s). IE31 Tyler Technologies February

151 Splitting Commercial Property 4. Finalize Values Update or review the final value for the parcel or element(s). CA11 If appraisal unit Review the data for the appraisal unit(s) or element(s). AA27 Review the assessed value of the parcel or element(s). AA13 February 2005 Tyler Technologies

152 Combining Residential Properties Combining Residential Properties 1. Create, Update, or Review Combination Data Create the combination. AA32 Copy the child parcel data. AA35 Deactivate the child parcels. AA21 Tyler Technologies February

153 Combining Residential Properties 2. Update or Review Appraisal Data Update or review property data. CA12 Update or review Land data. CA14 Update or review Dwelling data. CA21 Update or review sketch. CA22 Update or review Out Building date. CA24 3. Recalculate Market Value Recalculate Market Value. MK21 4. Finalize Values Update or review the final value. CA11 Review the assessed value. AA13 February 2005 Tyler Technologies

154 Splitting Residential Property Splitting Residential Property 1. Create, Update, or Review Split Data Create the Split. AA31 Copy the parent parcel data. AA35 Deactivate the parent parcel. AA21 Tyler Technologies February

155 Splitting Residential Property 2. Update or Review Appraisal Data Update or review property data. CA12 Update or review Land data. CA14 Update or review Dwelling data. CA21 Update or review sketch. CA22 Update or review Out Building date. CA24 3. Recalculate Market Value Recalculate Market Value. MK21 4. Finalize Values Update or review the final value. CA11 Review the assessed value. AA13 February 2005 Tyler Technologies

156 Managing New Residential Construction Managing New Residential Construction New construction typically affects the value of a property. Depending on the nature of the construction, the county modifies its data regarding that property, and recalculates its value. Managing new residential construction begins with the application for, or issuance of, a new permit. 1. Update property data with permit information Copy data from the permit. CA15 If location changed Update parcel data. CA12 2. Update property records with new construction Update land data. CA14 As needed Update permit status. CA15 Update dwelling data. CA21 Record site visits. CA16 Update new addition (Sketch) data. CA22 View sketch. CA23 Tyler Technologies February

157 Managing New Residential Construction Update OBY (Sketch) data. CA24 3. Recalculate values If land data was updated Calculate the final value. CA11 Re-calculate market comps. MK21 4. Review or override new values Review or override new values by market, cost or income approach. CA11 Review or override final assessment values. AA13 5. Review or update legal description If building legal description might need to be changed Review or update building description. AA12 February 2005 Tyler Technologies

158 Managing New Residential Construction Tyler Technologies February

159 Managing Appeals Managing Appeals Counties typically allow a taxpayer to appeal a change in appraised or assessed property value. When taxpayers are notified of new values, those that want to appeal can schedule an appointment for a hearing. After the hearing, the taxpayer is notified of the decision of the appeals board, and can request another hearing (at a higher level) where it is permitted. Managing appeals depends on the prior creation of the following: Hearing levels Hearing locations Hearing schedules Hearing letter templates Report names and codes used when printing hearing letters Additional hearing letter recipients Hearing letter recipients by hearing level Agent and attorney names Agent and attorney names 1. Notify taxpayers of appraisal/assessment changes and their right to appeal Print hearing letters. HT120 AA140 February 2005 Tyler Technologies

160 Managing Appeals 2. For each appeal, schedule a hearing and gather pertinent information Taxpayers who contest the assessed value of their property may request a hearing. Taxpayers who appeal a decision reached by a hearing may be allowed to request a higher level hearing. Schedule or cancel an appointment. HT11 HT20 HT12 If scheduling several parcels for a single hearing Give several properties the same case number and schedule an appointment for them. HT13 As needed Add or change hearing information regarding a specific property. HT11 HT16 Schedule or reschedule an appointment for properties given the same case number. HT15 If Supervisor View booked appointments in a schedule. HT02 Lock, reserve, or release HT20 time slots. HT20 View hearing schedules by level. HT03 Deactivate or reactivate a schedule. HT402 Tyler Technologies February

161 Managing Appeals 3. Manage information for each hearing As needed Add or change hearing information regarding a specific property. HT11 Add or change counter complaint information for properties having the same case number. HT14 View hearing information regarding a specific property. HT01 View cases, property and complaint information. HT04 4. Record appeal decisions Add or change hearing results regarding a specific property. HT11 HT16 5. Print decision notices Print decision notices. HT120 February 2005 Tyler Technologies

162 Managing Special Assessment Projects Managing Special Assessment Projects A Special Assessment project must be created prior to performing the following processes: Managing Special Assessments By Parcel Managing Solid Waste Special Assessments 1. Create Or Maintain Special Assessment Projects Define A Special Assessment Project. SA21 Determine the number of years that the project will span. For each year: Define Annual Data Such As Fees, Millages, And Factors For The Special Assessment Project. SA22 2. Define Annual Data For Special Assessments Related To Fire Define Calculation Routines Used By The Special Assessment Project. SA23 Assign Calculation Routines To Specific Property Classes Or Use Codes By Project Number And Tax Year. SA24 3. Maintain Contact Information Maintain Contact Information Of Billing Entities. SA51 Tyler Technologies February

163 Managing Special Assessments by Parcel Managing Special Assessments by Parcel A Special Assessment project must be created prior to performing the steps in this process. (See Page 153.) 1. Maintain Special Assessments Add Or Maintain Special Assessments. SA11 Create A Block Of Special Assessment Parcel Records Within The Same Project Number At One Time. SA13 2. Amortize Charges Amortize Charges For A Special Assessment Project And Parcel Over A Pre-Determined Number Of Years. SA12 3. Enter Charges Enter Charges For A Special Assessment Project And Parcel Over A Pre-Determined Number Of Years. SA14 4. Modify Calculated Taxes Modify Calculated Taxes. TX13 SA401 TX401 February 2005 Tyler Technologies

164 Managing Mortgage Tapes Managing Mortgage Tapes 1. Update the mortgage tape with current parcel information from IAS Delete records from the mortgage tape. Update the mortgage tape with parcel information from IAS. TX409 The TX409 batch program will delete all existing MTGTAPE records using the mortgage company codes or tax service codes. Then it will create MTGTAPE data with the necessary information from MAILDAT, MNAME, OWNDAT, ASMT, and ADJUST tables. It processes all rolltypes. 2. Validate mortgage information View and modify the results of mortgage tape (MTGTAPE) creation. TX55 Tyler Technologies February

165 Managing Mortgage Tapes 3. Create data tapes to be sent to mortgage companies If a separate tape will be sent to each mortgage company Create a general mortgage information tape/file containing information about just those parcels that the company has been collecting mortgage payments. TX410 If a single tape will be sent to all mortgage companies Create the mortgage payment tape/file based on information in MTGTAPE. This includes the amount due by parcel. TX410 Send the tapes. STOP RESUME after the mortgage company returns the tape with payment information and a check for payment. February 2005 Tyler Technologies

166 Managing Mortgage Tapes 4. Condition the MTGTAPE and MAILDAT tables Update/insert MAILDAT with mortgage company codes. Update the mortgage tape (MTGTAPE table) with additional information from IAS based on the input file. Create summary records in the mortgage tape. Generate audit reports: MAILDAT exceptions Mortgage code exceptions Totals TX425 The TX425 batch program retrieves required data from the tape file and updates MAILDAT with the mortgage company and tax service codes. Tyler Technologies February

167 Managing Mortgage Tapes 5. Load payment information into the MCPAY table Update the MCPAY table. Generate Audit Reports: Parcels in MTGTAPE not in Payment tape. Parcels in Payment tape not in MTGTAPE. Parcels in MCPAY with altered payment amounts. TX411 or TX434 Run TX411 if a single tape was sent to all mortgage companies (TX410). The TX411 batch program loads the data into the TEMP_MCPAY table and prints exceptions (mismatches) with the MTGTAPE table. It prints totals that are grouped by mortgage company and processes all rolltypes. This batch program is recommended when one tape was used to send to all mortgage companies to identify the parcels for which they will pay taxes. The TX411 batch program will load the amount paid by the mortgage company or tax service into the MCPAY table from the tape. Run TX434 if a separate tape was sent to each mortgage company (TX426). An alternative batch program is TX434, which retrieves the required information defined in parameters that are put in the report and uses MTGTAPE records to create MCPAY records. February 2005 Tyler Technologies

168 Managing Mortgage Tapes 6. Print Mortgage Company Processing Reports In any order Print mortgage tape file exception report. TX127 Shows the mortgage company code, name or owner, amount due, amount paid, and amount difference. Print batch summary mortgage tape report. TX128 Shows the parcel number, loan number, owner name, amount due and amount paid. Print amounts loaded to MCPAY. TX141 Shows the mortgage company code, post flag, parcel number, amount paid, and posting error. Print taxpayer listing. TX154 Shows the payment amount, installment amount, and grand totals. Print check register listing. TX155 Shows the mortgage company number, name, amount due, and amount of the check from the mortgage company. Tyler Technologies February

169 Managing Mortgage Tapes 7. Validate payment information View and modify the payment information (MCPAY). TX55 8. Post the amounts and print posting reports Post the amounts. TX412 The TX412 batch program posts the amount paid to the parcel. Print posting process exception listing. TX139 Shows parcel number, stub, batch, effective date, mortgage amount, and posted amount. Print listing of posted payments refund list. TX138 Shows parcel number, stub, batch, effective date, mortgage amount, posted amount, refund amount, and pretax amount. 9. Restore system disk space Delete mortgage payment information (MCPAY). TX419 Delete mortgage tape information (MTGTAPE). TX427 February 2005 Tyler Technologies

170 Managing Mortgage Tapes Mortgage Tape Process Flowchart See also: Tax Bill Process Integrated with Mortgage Tape Process Flowchart on Page 175. Tyler Technologies February

171 Processing Lock Box Payments Processing Lock Box Payments Lock box processing begins when the county receives a file from the bank containing payment records. 1. Store Lock Box Payments in IAS Load lock box payments from the file provided by the bank into IAS LOCKBX table. TX415 Generate an audit report. TX415 Agencies are required to supply payment data in the pre-defined format required by the TX415 procedure. Generates a list of parcels without a corresponding CHARGE record for a given stub number. 2. Validate Lock Box Payments View and flag lock box records. TX57 Once the data is loaded into the IAS database, it can be reviewed on-line via the Lock Box Review (TX57) screen. The screen provides the user the ability to flag parcels to be excluded from the payment posting process if necessary. Print details of lock box payments. TX133 TX133 provides a listing of each lock box record by date, batch number, and batch sequence and amount. This report is normally run immediately following the Lock Box Load program to assist in the balancing process. Print a list of parcels whose payment amount is not equal to the billed amount. This report lists parcels that cannot be posted. TX131 February 2005 Tyler Technologies

172 Processing Lock Box Payments 3. Post Lock Box Payments Post values in LOCKBX using payment processing. TX416 TX416 posts all un-posted lock box payments flagged for posting. The Payment Inquiry (PY05) screen is available to view a list of all payments that have been posted in the system. Summary level payment information will be available at a parcel level on the various Tax and Mailing Inquiry screens. Print lock box payment listing. TX135 TX135 lists each lock box payment that has been posted. If entered, it will use the date range specified. It will also filter by the batch range parameters if entered. If these parameters are not entered, all lock box payments will be reported. Print lock box posting exception listing. TX132 Print lock box summary listing. TX134 TX134 provides a listing of totals for each lock box record specified in the date and batch number range. 4. Reset Lock Box Payment Records Remove lock box payment records from IAS. TX417 TX417 removes specified lock box records from the IAS LOCKBX table. Tyler Technologies February

173 Processing Lock Box Payments Lock Box Process Flowchart February 2005 Tyler Technologies

174 Processing Electronic Fund Transfers Processing Electronic Fund Transfers Funds are withdrawn from the taxpayer s account at specified frequencies. 1. Record banking and payment plan information for a particular taxpayer Create or update Electronic Funds Transfer information. TX15 Generate Pre-Notes notification report. TX431 Transfer transaction information is supplied to the various banking institutions for verification of account information and funds availability. Generate the ACH/EFTS Payment file report. TX421 After all electronic funds payment information has been verified with the bank, the Electronic Funds payment file creation batch program is run. TX421 creates a database table to store tax due information for payments that are to be received from an identified bank. Tyler Technologies February

175 Processing Electronic Fund Transfers 2. Generate ACH/EFTS payment file creation reports Generate the ACH/EFTS Detail and Summary report. TX163 Shows taxpayer name and ID, account no, routing no, parcel id, status, payment, amount, and frequency. Print confirmation notices to be sent to taxpayers. TX164 Post the ACH/EFTS Payments. TX Generate ACH/EFTS posting process reports Generate ACH/EFT posted payments listing. TX165 Shows parcel ID, batch, effective date, payment type, EFTS amount, posted amount, and refund amount. Generate ACH/EFT payments exception listing. TX166 February 2005 Tyler Technologies

176 Processing Electronic Fund Transfers 4. Remove ACH/EFTS records Remove ACH/EFTS records. TX433 The ACH Purge Program deletes records in the AUTOPYMTS table. In most cases, the program is executed shortly after posting ACH payments with TX432. Characteristics: The tax year for processing is selected from the TEDUPLYR record (TEDUPLYR.DUPLYR). If PARAM2 is set to ALL, the program cycles through each valid TEDUPLYR record to obtain the rolls to process. Tyler Technologies February

177 Processing Electronic Fund Transfers February 2005 Tyler Technologies

178 Tax Bill Processing Tax Bill Processing 1. Transfer information to the next year of tax collection Prepare the tax collection and billing system for the next year of tax collection by reading through each annualized tax setup table and transferring information to the next year of tax collection. TX405 The End of Year Tax Setup Rollover Program (TX405) is run. This is a batch process that should be run once an year, at the end of the tax cycle before running TX404. This program will move the necessary data records forward to the next year, by copying the current year records. This program will not do any new value calculation. This program will roll over the tables : TCSYS, TESYS, TECYCLE, CYCLGRP, FEEDEF, TAXDEF, TAXDEFADD, RTDIST, RTDTOC, RTCYCL, RTAUTH, RTMILL, RTRATE, RTRED, PYDIST, PYYEAR, INTSCHED, ALTSCHED, PYMTCOND, STLDIST, STLFLAG, STLSCHED and STLMOD. If no value is entered in Add No Months, any dates entered in the FEEDEF,SAFEEDEF, TECYCLE, and INTSCHED tables, such as a delinquency or due date, must be updated manually by the user within IAS after the roll process to reflect the new delinquency or due date. If the value is entered in Add No. Months, the date will be the number of months plus the old delinquency or due date. Any date entered in the FEEDEF table (such as a delinquency date) will be automatically updated within IAS in the rollover process. If Check Holidays = Y, then the tax set-up dates will skip weekends and holidays. The system automatically puts the new date at the next business date. The program specifically copies setup records forward from the current year to the new record as a base for the new year. The rates stored in the rate tables must be updated physically within IAS after the roll process to reflect the proper rates for the new year. The program specifically copies setup records forward from the current year to the new record as a base for the new year. Tyler Technologies February

179 Tax Bill Processing Prepare the system for the next year of tax collection by transferring the records of unpaid accounts to the next tax collection year. TX404 The End of Year Tax Charges Rollover Program (TX404) cycles through each parcel with a tax due and sets the tax year on the corresponding records to the new year of collection. The PRIORYR field in the record remains set to its current year, indicating to the system that the record represents delinquent taxes. The program also rolls the tax due records for each parcel to the next processing year. The program can also roll records maintained on TX13 (Tax Adjustment Maintenance), TX14 (Tax Refund), and DT12 (Tax Claim and Charges Maintenance) records regardless of paid status if the Settleflag is null. Verify the number of records copied into a new year of processing. TX190 The Pre and Post Roll Edit report (TX190) performs a series of counts on the setup tables rolled by TX404 and TX405 to verify the number of records copied into a new year of processing. The report may be run before the roll process to count records that are subject to the roll process. The report may also be run after the roll process to verify counts between the new and old year. TX190 also checks for parcels with no corresponding CHARGE or PARDIST record after the tax rollover. Update TEDUPLYR by leaving Stub Year blank. TX400 will populate this field. February 2005 Tyler Technologies

180 Tax Bill Processing 2. Update values Calculate special assessment values. SA401 Special assessment calculation code 5 update. This batch job updates the ASMT table with new special assessment values, so that these values are included in the tax calculation. Calculate exemption values. EX401 It is recommended that this report is run at night, or when there is no one in the database. You may also want to turn versioning off on AA44, except at TRIM Time, or when you want a version created for history purposes. To verify if update /process has completed, the report name (EX401), spool file, date and time (on the left side of the form) can only be viewed when this update has completed. IMPORTANT: Once the report has finished, go to AA44 and turn versioning back on. Note: You will need to do this only if the decision was made to turn versioning off while the report was run. Update the assessment values. AA401 The AA401 program is used to update the ASMT (AA13) table. AA401 gives the user the ability to calculate AA13 for a range or group of parcels as opposed to the on line calculation which can only calculate one parcel at a time. The program uses the same calculation that is used when posting to AA13 from CA11 (Real Estate parcels) or from PP13 (Personal Property parcels). The AA13 screen will be recalculated for all parcels included in the parcel range or IDLIST. Any parcel(s) that are not recalculated or encounter an error will be documented in the AA401 Error Log that appears on the AA401.LIS file. Tyler Technologies February

181 Tax Bill Processing 3. Update tax rates Enter the new tax rates. RT12 The Tax Authority/Levy Maintenance screen, RT12, allows you to add and maintain taxing authorities and the millages/levies associated with each authority. RT12 allows for alternate rate to be defined for funds. The alternate rate is entered per fund and assigned an alternate rate code. For example, if a county has two sets of rates, the original rates would be entered on page 1. The alternate set of rates would be entered on page 2 and are assigned the same alternate rate code. At the time the final rates are established, if the rates used are a set of the alternate rates, these can be assigned to individual funds on page 2, or at the taxing district level on RT11, Tax District Maintenance screen. Grouping codes can also be maintained for either the authority or the fund/levy. For custom reporting purposes, the fund/levy grouping codes can be used first. If no codes exist on the fund/levy, then grouping can default to the authority Verify and finalize new rates. RT13 The Tax Rate Maintenance screen, RT13, allows you to tie authorities and their rates back to the taxing district. Here the taxing districts associated with a parcel are assigned to a group of authorities. The sum of the rates from the authorities specified account for the total tax rate of the individual parcels. Report newly entered rates. RT100 and/or RT103 RT100: List the tax district, auth and fund rates. RT103: List the tax rates by auth, fund and valclass. February 2005 Tyler Technologies

182 Tax Bill Processing 4. Calculate taxes Calculate the taxes for the next collection cycle TX401 The Tax Calculation Program calculates the charges for the next collection cycle. (Florida Counties are required to update the DUPLYR on TX43 prior to executing the TX401 program.) 5. Assign stub numbers. Assign stub numbers. TX400 TX400 lets you assign the starting number and an increment. 6. Post pre-tax payments Perform pre-tax update to ADJUST table. TX406 All payments that have been pre-paid reside in the PRETAX bucket. After tax calc these payments need to be applied to the current tax year. TX406 is run prior to batch processing of Mortgage Company files to prevent tax bills from going out on paid parcels. 7. Run the County-specific tax extract for tax bills Tyler Technologies February

183 Tax Bill Processing Tax Bill Process Flowchart February 2005 Tyler Technologies

184 Tax Bill Processing Tax Bill Process Integrated with Mortgage Tape Process Flowchart Tyler Technologies February