Long Point Region Conservation Authority

Transcription

1 Long Point Region Conservation Authority BOARD OF DIRECTORS MEETING WEDNESDAY, JUNE 1 ST, 6:30PM TILLSONBURG ADMINISTRATION OFFICE AGENDA 1. Welcome 2. Additional Agenda Items 3. Disclosures of Interest 4. Deputations: none 5. Minutes of the Previous Meeting: 6. Business Arising: a) Board of Directors Regular Meeting May 4 th, 2016 Pg 1-6 a) LPRCA Forestry Revenues (D. Holmes) Pg Review of Committee Minutes: None 8. Correspondence: None 9. Development Applications: (L. Minshall) a) Staff-approved applications Pg 9-15 b) New Applications Pg New Business a) Calendar Review (J. Robertson) Pg b) General Manager s Report (C. Evanitski) Pg 22 c) Conservation Authorities Act Review Update (C. Evanitski) Pg d) LIDAR/Swoop Report (B. Hodi) Pg e) Haldimand MOU (L. Minshall) Pg f) Watershed Conditions Update (B. Hodi-verbal) 4 Elm St., Tillsonburg, Ontario N4G 0C or Fax conservation@lprca.on.ca

2 11. In-Camera Session: a) Closed session minutes Regular Board Meeting - April 6, 2016 Pg 1 - Regular Board Meeting May 4, 2016 Pg 2 b) Personnel matter (C. Evanitski - verbal) c) Property matter (C. Evanitski - verbal) d) Out of camera PLEASE CALL OR IF YOU CANNOT ATTEND 4 Elm St., Tillsonburg, Ontario N4G 0C or Fax conservation@lprca.on.ca

3 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES May 4 th, 2016 Members in attendance: Leroy Bartlett, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, Tom Southwick and John Scholten Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, L. Minshall, P. Gagnon, B Hodi and D. McLachlan Regrets: Dave Beres and Craig Grice The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, May 4 th, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-66/16 moved: J. Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors add an item dealing with litigation or potential litigation under the in-camera session as item 1 (a) to the May 4 th, 2016 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-67/16 moved: L. Bartlett seconded: N. Haydt THAT the minutes of the LPRCA Board of Directors Regular Meeting held April 6 th, 2016 be adopted as circulated. CARRIED T. Southwick informed the Board that the East Beach Restoration Project funded by the Great Lakes Guardian Community Fund is not proceeding as per resolution by Bayham Council. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 1

4 BUSINESS ARISING a) LPRCA Conservation Stewardship Award Staff developed and presented an application process and terms of reference for the new LPRCA Conservation Stewardship Award to be presented annually at the Annual General Meeting. The initial start-up costs would be approximately $800 to $1000 and $200 to $400 annually. There were no questions or comments MOTION A-68/16 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors approves the nomination form and terms of reference for the new Long Point Region Conservation Stewardship Award. CARRIED REVIEW OF COMMITTEE MINUTES MOTION A-69/16 moved: N. Haydt seconded: L. Bartlett THAT the minutes from the Backus Museum Committee meeting of February 8 th, 2016 and the Lee Brown Marsh Management Committee meeting of December 18 th, 2015 be received as information. CARRIED It was noted that a volunteer member of the Backus Museum Committee has resigned and the Committee has since discussed reducing membership. CORRESPONDENCE In reference to the letter re: Conservation Authorities Act Review from the Ministry of Natural Resources and Forestry (MNRF), the GM has been invited to participate in a Conservation Authorities Act Review Working Group this month. MOTION A-70/16 moved: L. Bartlett seconded: J. Scholten THAT the correspondence outlined in the Board of Directors Agenda of May 4 th, 2016 be received as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 2

5 DEVELOPMENT APPLICATIONS a) Staff Approved applications Planning staff approved 20 applications over the past month. MOTION A-71/16 moved: R. Chambers seconded: N. Haydt That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated May 4 th, 2016 as information. CARRIED b) New Applications The Planning Department recommended the approval of three applications. L. Minshall reviewed the applications detailing the reasons for recommendation. MOTION A-72/16 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06), LPRCA-59/16 LPRCA-60/16 LPRCA-62/16 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA s mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW Staff will be participating in two children s water festivals this month, the first is Brantford/Brant at Mohawk Park May and the second is Haldimand at Taquanyah CA May J. Robertson presented the park information/brochure distribution list and requested suggestions for further distribution locations from the Board. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 3

6 MOTION A-73/16 moved: D. Brunton seconded: R. Geysens THAT the LPRCA Board of Directors receives the May Calendar Review Report as information. CARRIED b) GENERAL MANAGER S REPORT The GM reported that seasonal campers have begun to move into the parks and park staff have been asked to become actively engaged in their respective campers associations. The recent fundraising events held at both Backus and Camp Trillium were deemed great successes. MOTION A-74/16 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors receives the General Manager s Report for April 2016 as information. CARRIED c) VITTORIA EA PROCESS REPORT As per the Dam Safety Review, a Class Environmental Assessment (EA) is required for the Vittoria Dam. The Class EA will evaluate and identify options for the dam including: 1) do nothing, 2) rebuild, 3) repair, 4) modify or 5) decommission the structure. Staff proposed to do much of the Class EA work in-house except where additional expertise is required. LPRCA has recently been notified that the Water and Erosion Control Infrastructure Program (WECI) has granted $50,000 to match funds approved in the 2016 budget for the Class EA study of Vittoria Dam. The project must be completed by March 31, MOTION A-75/16 moved: J. Scholten seconded: N. Haydt That the LPRCA Board of Directors directs staff to proceed with the Vittoria Dam Environmental Assessment project based on the in-house approach outlined in the staff report. CARRIED d) REGULATIONS OFFICER APPOINTMENT L. Bower recently completed the Basic Law Enforcement/Conservation Authority Compliance Training organized by the MNRF and Conservation Ontario, and is now eligible to be appointed as a Regulations Officer to enforce the regulations under Section 28. L Bower will be replacing J. Miller who has left the organization; she will work with B. Hodi who is also a current Regulations Officer. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 4

7 MOTION A-76/16 moved: R. Geysens seconded: D. Hayes THAT the LPRCA Board of Directors appoints Leigh-Anne Bower, Planning Technician, as an LPRCA Regulations Officer to enforce any regulation made under Section 28 of the Conservation Authorities Act. CARRIED e) PROVINCIAL OFFENCES OFFICER APPOINTMENT P. Walther-Mabee recently completed the Basic Law Enforcement/Conservation Authority Compliance Training Level 1 organized by the MNRF and Conservation Ontario, and is now eligible to be appointed as a Provincial Offences Officer under Section 29 of the Conservation Authorities Act. The addition of Ms. Walther-Mabee brings the total of Provincial Offences Officers at LPRCA to four including D. Holmes. MOTION A-77/16 moved: D. Brunton seconded: Roger Geysens THAT the LPRCA Board of Directors designates Pamela Walther-Mabee as a Provincial Offences Officer in accordance with the Provincial Offences Act for the purpose of enforcing Section 29 of the Conservation Authorities Act, plus all the applicable legislation. f) FIRST QUARTER FINANCIAL REPORT CARRIED There were no adjustments required to the budget during the first quarter but since April 1 st a couple of items require adjusting. 1) Septic charges to the parks will be higher than anticipated based on the recent tendering process; and 2) the capital budget has been adjusted to remove the shoreline mapping project for Norfolk County. Staff reviewed the report and responded to questions. It was requested that the purchased services at the parks be detailed further. The Chair and GM met with Norfolk County staff to discuss options for the Waterford North CA gatehouse. The discussions are ongoing. MOTION A-78/16 moved: L. Bartlett seconded: J. Scholten THAT the LPRCA Board of Directors receives the 1 st Quarter, 2016 Budget Performance Report as information. g) APPENDIX PUBLIC FORESTRY INCOME STATEMENT CARRIED A report had been brought to the Board at the last meeting regarding the revenue and expenses of the Public Forestry Department. There was concern regarding some of the FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 5

8 expenses within the department and staff was directed to research cost-savings options. Staff noted that the costs for ecological studies have been trending down due to increased staff knowledge/training. MOTION A-79/16 moved: N. Haydt seconded: L. Bartlett That the LPRCA Board of Directors does now enter into an In Camera session to discuss: litigation or potential litigation, including matters affecting the Conservation Authority CARRIED MOTION A-80/16 moved: D. Hayes seconded: R. Geysens That the LPRCA Board of Directors does now adjourn from the In Camera session. MOTION A-81/16 moved: T. Southwick seconded: D. Brunton THAT the LPRCA Board of Directors receives the GM s verbal report regarding a potential litigation matter as information. CARRIED CARRIED The Chair adjourned the meeting at 9:05pm. Michael Columbus Chair Dana McLachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick 6

9 $350,000 Public Forestry Net Income $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 ($50,000)

10 Long Point Region Conservation Authority Revenue and Expenditure Summary Public Forestry Year Revenue Expenditures Net 2016 Budget $ 310,000 $ 250,397 $ 59, Actual $ 340,028 $ 235,004 $ 105, Actual $ 258,926 $ 206,560 $ 52, Actual $ 306,718 $ 262,944 $ 43, Actual $ 230,864 $ 249,326 -$ 18, Actual $ 394,935 $ 222,598 $ 172, Actual $ 295,592 $ 188,727 $ 106, Actual $ 492,930 $ 191,817 $ 301, Actual $ 168,141 $ 119,123 $ 49, Actual $ 458,810 $ 141,633 $ 317, Actual $ 360,024 $ 142,791 $ 217,233 $ 3,616,968 $ 2,210,920 $ 1,406,048 8

11 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: June 1 st, 2016 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation Staff Approved Applications Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06) RECOMMENDATION THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND Application# LPRCA-27/16 Plan 500, Lot 718, 70 Concession Street, Oxford Tillsonburg The proposed work to install erosion protection works to protect a sanitary manhole; A satisfactory design was submitted in support of this application; The application is an alteration to a watercourse and it will not negatively affect the watercourse; The application is within the regulated flood and erosion hazard of Big Otter Creek and the control of flooding and erosion should not be affected by the proposed development. Application# LPRCA-58/16 Lot 14, Con 1, 1280 Lakeshore Road, Haldimand Walpole The proposed work demolish and replace 33m 2 deck; There is no opportunity for conversion into habitable space; The application is within the regulated erosion hazard of Lake Erie and the control of erosion should not be affected by the proposed development. 9

12 Application# LPRCA-63/16 Lot 13, Con 1, 4 Elizabeth Street, Elgin Bayham The proposed work construct a 36.4m 2 deck; There is no opportunity for conversion into habitable space in the future; The application is within the regulated erosion hazard of Lake Erie and the control of erosion should not be affected by the proposed development. Application# LPRCA-64/16 Lot 311, Plan 436, 71 Beach Avenue, Norfolk South Walsingham The proposed work remove approximately 92m 3 of fill; The fill will be placed outside of the regulated area; The application is within the flood hazard of Lake Erie and the control of flooding should not be affected by the proposed development. Application# LPRCA-65/16 Lot 52, Plan 21074, 102 Lakeside Drive, Haldimand Walpole The proposed work demolish and construct a 21.5m 2 deck; There is no opportunity for conversion into habitable space in the future; The application is set back 6m from top of bank; The application is within the Lake Erie shoreline erosion hazard allowance and this proposal should not negatively affect erosion of the shoreline. Application# LPRCA-66/16 Lot 184, Con STR, 453 Old Mill Road, Norfolk Middleton The proposed work remove approximately 25m 3 of fill from a sediment trap along Big Creek; The material will be placed on an existing spoil pile; The application is an alteration of a watercourse and the work will not negatively affect the watercourse. Application# LPRCA-67/16 Lot 19, Plan 270, 17 Isabelle Drive, Norfolk Charlotteville The proposed work demolish and construct 8.9m 2 deck; There is no opportunity for conversion into habitable space; The application is within the regulated flood hazard of Lake Erie and the control of flooding should not be affected by the proposed development. Application# LPRCA-68/16 Plan 8242, Lot 18, 934 Lakeshore Road, Haldimand Rainham The proposed work to construct a 44.5m 2 single-storey boathouse/garage; There is no opportunity for conversion into habitable space in the future; The application is within the Lake Erie shoreline erosion hazard allowance and this proposal will not negatively affect erosion of the shoreline. 10

13 Application# LPRCA-69/16 Lot 31, Con 120, 2003 Maple Blvd, Norfolk Woodhouse The proposed work level cottage; The application is a repair to foundation; The application is within the erosion hazard associated with Lake Erie and the proposed work will not negatively affect slope stability; the control of erosion should not be affected. Application# LPRCA-70/16 Lot 153, Con 436, 48 Woodstock Avenue, South Walsingham Norfolk The proposed work construct a 26.8m 2 deck; There is no opportunity for conversion into habitable space; The application is within the regulated flood hazard of Lake Erie and the control of flooding should not be affected by the proposed development. The application is within the regulated erosion hazard of Lake Erie and the control of erosion should not be affected by the proposed development. Application# LPRCA-71/16 Lot 9, Plan 301, 10 Clubhouse Road, Charlotteville Norfolk The proposed work construct a 18.6m 2 deck; There is no opportunity for conversion into habitable space; The application is within the regulated flood hazard of Lake Erie and the control of flooding should not be affected by the proposed development; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-74/16 Concession 4, Part Lot 4, Calton Line, Elgin Bayham The proposed work to construct a 118 m 2 workshop; A site layout plan and construction details were submitted; There is no opportunity for conversion into habitable space in the future; The application is within the Big Otter Creek riverine hazard allowance and the proposed work will not negatively affect slope stability. Application# LPRCA-75/16 Lot 7, Con 8, 307 East Quarter Townline Road, Brant - Burford The proposed work construct a 185m 2 single-family dwelling and associated services/septic system approximately 24 metres from the wetland; An engineered site plan was submitted in support of this application; A satisfactory Environmental Impact Study was submitted in support of this application; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. 11

14 Application# LPRCA-76/15 Concession 1, Part Lot 21, 378 South Coast Drive, Haldimand Walpole The proposed work to construct a 30m 2 open deck; There is no opportunity for conversion into habitable space in the future; The application is within the Lake Erie shoreline erosion hazard and this proposal will not negatively affect erosion of the shoreline. Application# LPRCA-77/16 Concession 7, Part Lot 16, Norfolk South Walsingham The proposed work the creation of 2 acres of wetland/wildlife habitat; The work will be completed under the guidance of the LPRCA Land and Waters Supervisor; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-78/16 Concession 2 NTR, Lot 21, 114 County Road 13, Norfolk Middleton The proposed work - to construct a 241 m 2 single-family dwelling and septic system approximately 65 metres from a wetland; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-79/16 Lot 1, Conc 8, 276 Mechanic Street, Waterford Norfolk The proposed work construct a 103m 2 garage and 16.3m 2 entry way; The application is approximately 58 metres from a wetland; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-80/16 Lot 33, Con 6, Talbot Line East, Elgin Malahide The proposed work construct a 223m 2 agricultural accessory building; The application is set back 6 metres from top of bank; The application is within the Riverine Erosion Hazard and the control of erosion should not be affected by the proposed development. Application# LPRCA-81/16 Lot 22, Plan 189, 254 Western Ave, Delhi Norfolk The proposed work construct a 53.5m 2 addition onto an existing dwelling; The development is set back 8.5 metres from the top of bank; A satisfactory site plan has been submitted with this proposal; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development; The application is within the regulated erosion hazard of Big Creek and the control of erosion should not be affected by the proposed development. 12

15 Application# LPRCA-82/16 Lot 7, Plan 57B, 15A Glendale Crescent, Simcoe Norfolk The proposed work construct a 260m 2 single-family dwelling, septic system and associated services; The application is within approximately 108 metres from a wetland; the application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-83/16 Lot 581, Plan 436, 49 Old Cut Blvd, South Walsingham Norfolk The proposed work construct a minor 32.9m 2 addition to an existing resort residential dwelling and construct a 80.3m 2 boathouse; There is no opportunity for the conversion into habitable space in the future for the boathouse; The crawl space is non-habitable; The top of foundation is at the Shoreline Flooding Hazard of 176.5m; A satisfactory site plan and engineered foundation plans have been submitted with this proposal; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development; The application is within the regulated flood hazard of Lake Erie and the control of flooding should not be affected by this development. Application# LPRCA-86/16 Lot 1, Con 5, 59 Decou Road, Simcoe Norfolk The proposed work construct a 53.9m 2 shop; The development is located approximately 40 metres from a wetland; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-87/16 Plan 8242, Lots 33 & 34, 968 Lakeshore Road, Haldimand Rainham The proposed work to construct two 5.2 m 2 covered deck extensions onto the existing front porch; There is no opportunity for conversion into habitable space in the future; The application is within the Lake Erie shoreline flood hazard allowance and this proposal will not negatively affect flooding. Application# LPRCA-89/16 Concession 1, Part Lot 25, 2383 Lakeshore Road, Haldimand - Rainham The proposed work to regrade the site, redirect drainage swale and install new culvert; A satisfactory engineered design was submitted in support of this application; The application is an alteration to a watercourse and it will not negatively affect the watercourse. 13

16 BUDGET IMPLICATION N/A Prepared by: Approved and submitted by: Bonnie Bravener Resource Technician Cliff Evanitski General Manager 14

17 LPRCA-75/16 LPRCA-66/16 LPRCA-81/16 N LPRCA-82/16 LPRCA-79/16 LPRCA-78/16 NC-41/09-1 LPRCA-27/16 LPRCA-89/16 LPRCA-58/16 LPRCA-80/16 LPRCA-69/16 LPRCA-86/16 LPRCA-65/16 LPRCA-76/16 LPRCA-68/16 LPRCA-87/16 LPRCA-74/16 LPRCA-67/16 LPRCA-71/16 LPRCA-63/16 LPRCA-77/16 LPRCA-64/16 LPRCA-70/16 LPRCA-83/16 LPRCA Approved Permits Summary 0 20 km 15 Universal Transverse Mercator - Zone 17 (N) Map centre: East m North m Created : 24/05/2016 2:20:01 PM LPRCA GIS SERVICES 2011

18 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: June 1, 2016 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06) RECOMMENDATION THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06), LPRCA-45/16 LPRCA-73/16 LPRCA-84/16 LPRCA-88/16 LPRCA-90/16 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA s mandate and related Regulations. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND. Application# LPRCA-45/16 Concession 3, Lot 14, Edison Bridge, Elgin-Bayham The proposed work to demolish a bridge, modify abutments, construct a new bridge, and modifications to existing road; No work will occur in the watercourse; The proposed development will not increase the risk of flood damage to upstream or downstream properties; A satisfactory site plan and engineered plans were submitted in support of this application; The application is within the flooding hazard of Big Otter Creek and the proposed 16

19 work will not negatively affect the control of flooding. Application# LPRCA-73/16 Plan 251, Lot 19, 87 Hastings Drive, Norfolk County - Charlotteville The proposed work to reconstruct a deck to reduce the size to 7.8m 2, replace stairs and railings and to construct a fence 3.7m in length. There is no opportunity for conversion into habitable space; A satisfactory site plan and construction plans were submitted in support of this application; The application is within the erosion hazard associated with Lake Erie and this proposal will not negatively affect the control of erosion. The application is within the flooding hazard associated with Lake Erie and this proposal will not negatively affect the control of flooding. Application# LPRCA-84/16 Concession 10, Part Lot 23 & 24, 82 Windham Road 10, Norfolk County - Windham The proposed work to demolish an existing derelict dwelling and construct a 96m 2 single-family dwelling, septic system, grading and associated services; The proposed development is within the floodplain of Big Creek and Deerlick Creek and within 73 metres of a wetland; A satisfactory Flood Impact Study was submitted in support of this application; The dwelling is elevated above the 100-year flood level, safe access/egress from the home is available; A satisfactory site plan and construction plans were submitted in support of this application; The application is within the flooding hazard associated with Big Creek and Deerlick Creek and this proposal will not negatively affect the control of flooding; The application is within the regulated area of a wetland. The hydraulic function of the wetland will not be impacted by this development. Application# LPRCA-88/16 Plan 803, Block A, 1 Kandracs Crescent, Norfolk County Port Dover The proposed work To construct a concrete block shoreline protection structure 55.5m in length and associated grading; The proposed development is infill between two existing shoreline protection structures; A satisfactory engineered site plan and construction plans were submitted in support of this application; The application is within the erosion hazard associated with Lake Erie and this proposal will not negatively affect slope stability and the control of erosion. Application# LPRCA-90/16 Concession 1 STR, Lot 45, 252 Power Street, Norfolk County Delhi The proposed work to reconstruct a storm sewer outlet and repair bridge piers; A satisfactory engineered Storm Sewer Outlet Design Study was submitted in support of this application; A satisfactory engineered site plan and construction plans were submitted in support of this application; The application is within the erosion hazard associated with Big Creek and this 17

20 proposal will not negatively affect slope stability and the control of erosion. The application is within the flooding hazard associated with Big Creek and this proposal will not negatively affect the control of flooding. BUDGET IMPLICATION N/A Prepared by: Approved and submitted by: Leigh-Anne Bower Planning Technician Cliff Evanitski General Manager 18

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22 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT May 24 th, 2016 File: To: From: Re: Chair and Members LPRCA Board of Directors General Manager, LPRCA June & July Calendar of Events (J. Robertson) RECOMMENDATION That the Calendar of Events Report for June and July be received as information. STRATEGIC GOAL GOAL #2 Maintain and enhance watershed health GOAL #3 Link people to the environment through outdoor, education and cultural heritage experiences BACKGROUND LPRCA encourages people to get outdoors and connect with nature by offering a variety of seasonal special events at its conservation areas. These programs, ranging from owl prowls and nature hikes to fishing derbies and summer day camps, provide adults and children with a better understanding of Long Point Region watershed s history and environment. In addition to the regularly scheduled special events, Long Point Region Conservation Areas are popular locations from which other community events and programs are held. These activities are offered subject to park availability and help engage new audiences. The following is a list of events and activities scheduled during June and July. June 3-5: Scouts Camp-Out, Backus Heritage CA June 4: Kayak Lessons, Deer Creek CA, 12:30-4:30pm June 4: Norfolk CSD, Women s Spring Retreat, Waterford North CA, 9am-12pm June 4&5: Power on the Pond, hydroplane races, Waterford North CA, 10am-5pm June 4 & 5: Norfolk CSD, Duke of Edinburgh Program, Waterford North CA June 9: Discover Norfolk Walking Group, Wilson Tract, 6:30pm June 9 - July 14: Norfolk CSD, Outdoor Boot Camp, Waterford North, Thurs, 7-8pm June 17: Leighton & Betty Brown Conservation Scholarship Application Deadline June 23: Presenter, Windbreak Workshop, Brant County 20

23 June 25: Kayak Lessons, Deer Creek CA, 12:30-4:30pm July 2: Children s Fishing Derby, Backus Heritage, 8am-2pm July 2: Norwich Optimist Children s Fishing Derby, Norwich CA, 8-11am July 2: Kayak Lessons, Deer Creek CA, 12:30-4:30pm July 3: Firefly Walk, Backus Heritage, 8-10pm July 5: ALUS Bayham Twilight Tour, 6-9pm July 6-7: Summer Day Camp, Backus Heritage CA, 9am-4pm July 7: Discover Norfolk Walking Group, Hay Creek CA, 6:30pm July 8: Carolinian Canada AGM, Backus Heritage CA July 9: Ragtime Dance for All, Backus Heritage CA, 1-3pm July 12-14: Norfolk CSD Overnight Adventure Camp, Waterford North July 13-14: Summer Day Camp, Backus Heritage CA, 9am-4pm July 14: Discover Norfolk Walking Group, Fisher CA, 6:30pm July 16: Birds of Prey, Backus Heritage CA, 7-9pm July 19: ALUS Bayham, Twilight Tour, 6-9pm July 19-21: Norfolk CSD Overnight Adventure Camp, Waterford North CA July 20-21: Summer Day Camp, Backus Heritage CA, 9am-4pm July 22: Norfolk CSD, Summer Day Camp Field Trip, Waterford North CA July 23: Kayak Lessons, Deer Creek CA, 12:30-4:30pm July 23: Norfolk County Firefighters Competition, Backus Heritage, 10am-3pm July 23: Vintage Baseball Try-Outs, Backus Heritage CA, 1-3pm July 24: Insect Safari, Backus Heritage CA, 11am-2pm July 25: Norfolk CSD, Outdoor Sports Camp, Waterford North CA, 9am 4pm July 26-28: Norfolk CSD Overnight Adventure Camp, Waterford North CA July 27-28: Summer Day Camp, Backus Heritage CA, 9am-4pm July 29: Bat Man, Backus Heritage CA, 8:30-10pm July 30: Kayak Lessons, Deer Creek CA, 12:30-4:30pm July 30: Barn Dance, Backus Heritage CA, 7-9pm July 31: Rocking Reptiles, Backus Heritage CA, 6-8pm Prepared by: Approved by: Janice Robertson Supervisor of Community Relations Cliff Evanitski General Manager/Secretary-Treasurer 21

24 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: may 25 th, 2016 File: To: From: Re: Chair and Members, LPRCA Board of Directors General Manager, LPRCA GENERAL MANAGER S REPORT May 2016 (C. Evanitski) RECOMMENDATION That the LPRCA Board of Directors receives the General Manager s Report for Mayl 2016 as information. STRATEGIC GOAL Goal #5 Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND The LPRCA Strategy and Audit committees met on May 9 th. The Strategy Committee reviewed goals and achievements to date as per the Strategic Plan. The Audit Committee met with CIBC to discuss investment options for LPRCA. Both Committees will be meeting again on June 13 th. On the 12 th, the GM was in Burlington as part of a Conservation Ontario working group to prepare for the upcoming Conservation Authorities Act Review Advisory Group Session that the GM attended on May 16 and 17 in Toronto. Other meetings for the month included the Haldimand Children s Water Festival with the Chair on the 26 th, the CA Volunteer Working Group at Ball s Falls on the 27 th and the Ruffed Grouse Dinner in Courtland on the 28 th. Prepared and submitted by: Cliff Evanitski General Manager/Secretary-Treasurer 22

25 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: May 25 th, 2016 File: To: From: Re: Chair and Members LPRCA Board of Directors General Manager, LPRCA Conservation Authorities Act Review - Update (C. Evanitski) RECOMMENDATION That the Board of Directors receives the Conservation Authorities Act Review Update as information. STRATEGIC GOAL Goal #4 Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND LPRCA s General Manager was one of 15 stakeholders selected last month from across Ontario to participate on the Conservation Authorities Act Review Stakeholder Advisory Group. The two-day session held in Toronto on May 16 and 17 included representatives from the agricultural, development, municipal, environmental, Métis and non-government sectors. The Review has been spearheaded by Parliamentary Assistant Eleanor McMahon who attended the sessions. MNRF Minister Bill Mauro also attended. As Members are aware, the Province has completed the first phase of its Review. Based on the input received, including from municipalities within LPRCA s watershed, the Government has established five priorities for updating the Conservation Authorities Act 1. Strengthening oversight and accountability in decision-making. 2. Increasing clarity and consistency in roles and responsibilities, processes and requirements. 3. Improving collaboration and engagement among all parties involved in resource management. 4. Modernizing funding mechanisms to support conservation authority operations. 5. Enhancing flexibility for the province to update the Conservation Authorities Act framework in the future. 23

26 Board members have been notified of MNRF s report Conserving our future proposed priorities for renewal that has been posted on the Environmental Registry (EBR) for comment by September 9, The Province has scheduled a number of stakeholder engagement sessions with LPRCA representatives planning to attend the London session on June 9 th. The main points that came out of the two-day Stakeholder session are as follows: 1. Conservation authorities need to dispel the myth of core mandate being restricted to hazard lands i.e. the Act calls upon CAs to provide a lot more than just planning reviews; 2. There needs to be a multi-ministerial buy-in/support for CAs i.e. CAs serve more than just MNRF; 3. Integrated watershed management needs to continue to be the basis for conservation authorities; 4. Multiple options (including shared services/amalgamation/etc.) should be looked at to improve the capacity and capabilities of CAs; and 5. CAs are committed to improving service delivery standards (with the appropriate resources). There was strong support for conservation authorities from all sectors especially representatives from the development and municipal groups. The development sector argued that the Province needs to properly resource CAs in order for developers to meet their deadlines on time. Municipalities recognized the costeffectiveness of CAs in the services they provide to watershed constituents. It was stressed to the Province that the municipal sector has lived up to its obligations under the original partnership with the Province and that further downloading was both unacceptable and not an option. As for strengthening oversight, the pros and cons of Board composition were discussed; the GM on behalf of LPRCA stated that if other sectors wanted a seat at the CA table, those sectors would have to provide funding. BUDGET IMPLICATION LPRCA currently receives approximately $68,500 annually from the Province in transfer payment. Travel costs for the GM to attend the two-say session were paid for by the Province. Prepared and submitted by: Cliff Evanitski General Manager/Secretary-Treasurer 24

27 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: June 1 st, 2016 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: SWOOP & LiDAR Products RECOMMENDATION THAT the LPRCA Board of Directors receives the SWOOP & LiDAR Products report as information. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. Goal #5 Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND Southwestern Ontario Orthophotography (SWOOP) is a collaborative, cost-sharing effort of 69 municipalities, conservation authorities, utilities and others, led by the Ontario Ministry of Natural Resources and Forestry (MNRF) to procure orthorectified (horizontally accurate) multi-spectral imagery of southwestern Ontario. Light Detection and Ranging (LiDAR) is a surveying technique that measures distances by illuminating a remote target. By attaching LiDAR equipment to an aircraft, measurements are made that produce high-resolution maps of topographic features. Elevation data collected by LiDAR is raw data and requires further processing, corrections, quality control and quality assurance before it can be used. As with all types of technology, there are advantages and disadvantages to orthophotography and LiDAR, and it is important to leverage the benefits of both methods together. Orthophotography can develop accurate planimetric mapping and breaklines that show changes in topography and, when these are combined with LiDAR, can produce a higher accuracy product. SWOOP imagery and LiDAR data is not floodplain mapping or hazard mapping but are very important tools for producing such mapping. 25

28 Accurate and defendable floodplain mapping requires detailed elevation data that is typically obtained through on the ground surveying and a digital elevation model. Digital elevation models are typically produced by processing SWOOP imagery and can be potentially supplemented by LiDAR data. The shoreline of Lake Erie is subject to flooding and its hazards with over 1663 residences alone in Norfolk County. The floodplain mapping within the shoreline areas would utilize elevation data from SWOOP and potentially LiDAR to produce detailed uprush and loading conditions to help residents properly flood proof their buildings, aid Fire & EMS to prepare evacuation plans during flooding, and reduce the overall cost and risk to life associated with a flood event. LPRCA staff is aware of only one project that has acquired LiDAR data within the watershed; unfortunately staff is unable to obtain the data due to licensing issues. The Ontario Ministry of Agriculture, Food and Rural Affairs has given a notice of intent to issue a Request for Proposal to obtain LiDAR data within portions of Southern and Northern Ontario over two years. The primary goal in collecting the data is to update soil maps; however, there will be additional data collected that will likely include elevation data that could be utilized to aid in floodplain mapping. Currently the only orthophotography available to LPRCA is the SWOOP product. SWOOP provides up-to-date aerial imagery and is frequently used by the Watershed Services Department to provide accurate and vital information for plan review; SWOOP is also utilized to build digital elevation models, assess natural hazards (flooding, erosion, etc), monitor dams, and provide hydraulic and hydrological information. SWOOP is also used for property management to monitor woodlots and potential encroachment issues. BUDGET IMPLICATIONS LPRCA s cost to obtain SWOOP coverage of the LPRCA watershed in 2015 was $6,835. Prepared by: Approved and submitted by: Ben Hodi Water Resources Analyst Cliff Evanitski General Manager 26

29 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: June 1 st, 2016 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Memorandum of Understanding (MOU) with Haldimand County for Plan Review Services _ RECOMMENDATION THAT the LPRCA Board of Directors directs the General Manager/Secretary- Treasurer to complete an updated Memorandum of Understanding with Haldimand County for Plan Review Services. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. Goal #5 Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND In 1996, municipalities were delegated Municipal Plan Review responsibility by the Province of Ontario. A Memorandum was entered into in 1998 between the Regional Municipality of Haldimand-Norfolk and its three constituent Conservation Authorities to coordinate responsibilities with respect to natural heritage and hazard land protection. The agreement means that a delegated municipality does not have to acquire expertise that is available in its Conservation Authorities, a significant cost saving measure for the municipality. The Province of Ontario formalized the process in 2001 by entering into a Memorandum of Understanding with Conservation Ontario on behalf of all Conservation Authorities to provide technical comments to the Upper and Lower Tier Municipalities with respect to Natural Hazards as outlined in the Provincial Policy Statement. This agreement (attached) is an update to the 1998 agreement and a reflection of the 2001 Memorandum of Understanding with the Province. For streamlining and efficiency purposes, Conservation Authorities have three roles in 27

30 the municipal plan review process: 1) Planning and technical review services to municipalities as part of the municipal plan review process (so the municipalities do not have to acquire technical expertise that their Conservation Authorities have); 2) Delegated responsibility to provide municipal plan input and review comments to municipalities on matters of flood, erosion and hazardous lands on behalf of MNRF and the Province of Ontario (so there is only one agency providing comments on these matters). 3) Comments related to the administration of LPRCA s Section 28 regulations. The attached draft MOU gives LPRCA the lead responsibility for providing planning and technical review and comments to Haldimand County in the areas of flood hazards, erosion hazards, lakeshore hazards, hazardous lands, water as it relates to natural features, stormwater management as it relates to natural hazrds and natural heritage, and subwatershed plans. LPRCA has the technical expertise in-house to fulfill these listed responsibilities. BUDGET IMPLICATIONS The work outlined in the agreement is the same plan review work as LPRCA staff is currently doing (under an expired MOU). There is no additional work load implied in the agreement. LPRCA recovers the cost of plan review through applicant fees. Haldimand County will pre-screen applications that it will circulate for comment to LPRCA and will notify applicants about the review fees due to LPRCA. Under the agreement, LPRCA staff will attend at Ontario Municipal Board and Court hearings at Haldimand County s request. Haldimand County will provide the necessary legal and technical support; the requirement for LPRCA s attendance does not commit LPRCA to lawyer or consultant expenses. No increases in staff work load or costs are expected as a result of this updated agreement. Prepared by: Approved and submitted by: Lorrie Minshall, P.Eng. Interim Manager Watershed Services Cliff Evanitski General Manager 28

31 MEMORANDUM OF UNDERSTANDING FOR PLAN REVIEW SERVICES BETWEEN The Corporation of Haldimand County (herein referred to as the "County") AND The Grand River Conservation Authority The Long Point Region Conservation Authority The Niagara Peninsula Conservation Authority (collectively herein referred to as the "Conservation Authority") June 2016 Final PREAMBLE In 1996 municipalities were delegated Municipal Plan Review responsibility by the Province of Ontario. A Memorandum was entered into in 1998 between the Regional Municipality of Haldimand- Norfolk and its three constituent Conservation Authorities to coordinate responsibilities with respect to natural heritage and hazard land protection. In 2001 Conservation Ontario on behalf of all Conservation Authorities entered into a Memorandum of Understanding with the Province of Ontario to provide technical comments to the Upper and Lower Tier Municipalities with respect to Natural Hazards as outlined in the Provincial Policy Statement. This agreement is an update to the 1998 agreement and a reflection of the 2001 Memorandum of Understanding with the Province. 1. PURPOSE The purpose of this Memorandum of Understanding is to update the January 15, 1998 Memorandum of Agreement between the County and Conservation Authorities for the provision of specified plan review and technical clearance services to the County. 2. ROLES AND RESPONSIBILITIES a The County and the Conservation Authority mutually agree that: I. this Memorandum of Understanding applies to each of the Conservation Authorities referred to above and the area under each of their respective jurisdictions which is located within the County of Haldimand; II. III. IV. the Conservation Authority has the expertise to provide the plan review and technical clearance services to the County identified in this Memorandum of Understanding and that the County is relying on said expertise. The parties acknowledge that the County remains the approval authority for those planning applications for which the County is so designated by statute and which authority has not been otherwise delegated by the County; nothing in this Memorandum of Understanding precludes the Conservation Authority from commenting to the County from a Conservation Authority perspective, as it normally would on an application circulated by the County under the Planning Act; application types listed in Schedule 1 will still be circulated to the appropriate Conservation Authority for comment from the Conservation Authority perspective except as noted in Schedule 3; V. a protocol has been developed, included as Schedule 3, whereby the County will prescreen applications in order to further streamline the process; 29

32 VI. VII. VIII. this Memorandum of Understanding may be amended by mutual agreement, in writing, from time to time to reflect changes in the programs of parties to this Memorandum of Understanding, or as a result of changes in provincial policies, or as a result of subsequent discussions between the parties hereto; all parties agree to periodically review this Memorandum of Understanding at 5 year intervals; and, any party to this Memorandum of Understanding may terminate the agreement, as it pertains to its involvement, at any time, in writing to the other parties to the agreement, with a minimum of 120 calendar days notice. b The County commits to: I. circulate to the appropriate Conservation Authority those applications listed in Schedule 1 for comment as per the items in Schedules 2 and in accordance with a prescreening protocol included as Schedule 3; II. III. IV. transfer appropriate policy statement, guidelines, manuals, maps, information, data and criteria from the County to the Conservation Authority, and transfer said material to the Conservation Authority as it is received from the Province of Ontario, or make arrangements to have said material transferred directly from the Province to the Conservation Authority; retain consultants other than the Conservation Authority to provide the plan review and technical clearance services identified in this Memorandum of Understanding, when in the opinion of the County, and where applicable, the County, or the Conservation Authority, utilizing the Conservation Authority as specified in this agreement could result in a conflict of interest for the Conservation Authority or where otherwise agreed that it would be in the best interest of the planning process; and, notify the applicant of the required Conservation Authority fee and attach payment to circulated applications when available. c The Conservation Authority commits to: I. provide the County with those services listed in Schedule 2 at no cost to the County on a fee for service basis by the applicant; II. III. IV. provide its comments to the County on receipt of an application from the County or request an extension with reasons, for applications identified on Schedule 1 and within the specified County review timeframe, unless an alternative timeframe is agreed upon; comment on whether the application complies with the Provincially approved Haldimand County Official Plan in the plan review services it provides the County (as identified in Schedule 2); participate in pre-consultation meetings for potential planning applications upon the request of the County; V. consider all relevant guidelines in the plan review and technical clearance services it provides the County; VI. VII. not disseminate any data, maps, information or other documents either received directly from the Province or identified as "Provincial data" by the County, except as otherwise licensed or agreed upon by the licensing party/owner of the data; not disseminate any data, maps, information or other documents either received directly from the County or identified as "County data" by the County, except as otherwise licensed or agreed upon by the licensing party/owner of the data; 30