BOARD OF DIRECTORS MEETING WEDNESDAY, OCTOBER 3, 5:30PM TILLSONBURG ADMINISTRATION OFFICE AGENDA

Transcription

1 BOARD OF DIRECTORS MEETING WEDNESDAY, OCTOBER 3, 5:30PM TILLSONBURG ADMINISTRATION OFFICE AGENDA 1. Welcome 2. Additional Agenda Items 3. Disclosures of Interest 4. Deputations: none 5. Minutes of the Previous Meeting: 6. Business Arising: none a) Board of Directors Regular Meeting September 5, 2018 Pg Review of Committee Minutes: 8. Correspondence: a) Backus Museum Committee September 11, 2018 Pg 9-11 a) Dave MacKenzie, MP, Oxford re: Congratulations on ALUS funding Pg New Business a) 2018 Christmas Operating Schedule (J. Maxwell) Pg 13 b) Backhouse Historic Site (BHCA) Homestead Window Restoration Project (B. Colman) Pg c) Proposed Changes to LPRCA Seasonal Agreement (B. Colman) Pg Development Applications: (L. Minshall) a) Staff-approved applications Pg b) New Applications Pg c) Hearing: LPRCA-177/18 (Gary & Mary Weber) Pg d) Hearing: LPRCA-194/18 (Danielle Pierce ) Pg 52-62

2 11. Other Business 12. Adjournment PLEASE CALL OR IF YOU CANNOT ATTEND

3 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES September 5, 2018 Members in attendance: Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, David Hayes and John Scholten Staff in attendance: J. Maxwell, B. Colman, B. Hodi and D. McLachlan Regrets: Leroy Bartlett, Craig Grice and Noel Haydt The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, September 5, 2018 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-137/18 moved: W. Casier seconded: R. Geysens THAT the LPRCA Board of Directors add Insurance under In-Camera as item 11 (d) to the September 5, 2018 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS No questions or comments MOTION A-138/18 moved: D. Brunton seconded: R. Chambers THAT the minutes of the LPRCA Board of Directors Regular Meeting held July 4, 2018 be adopted as circulated. CARRIED MOTION A-139/18 moved: D. Brunton seconded: D. Hayes THAT the minutes of the LPRCA Board of Directors Conference Call held August 14, 2018 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 1 -

4 BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE MOTION A-140/18 moved: W. Casier seconded: D. Hayes THAT the correspondence outlined in the Board of Directors Agenda of September 5, 2018 be received as information. CARRIED DEVELOPMENT APPLICATIONS MOTION A-141/18 moved: R. Geysens seconded: W. Casier THAT the LPRCA Board of Director s does now sit as a Hearing Board. CARRIED a) Hearing LPRCA 115/18 Susan Belair The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Ms. Susan Belair, Mr. Sam Bunting, home designer, and Mr. Paul Careswell then proceeded to present the staff report. This application was received June 22, 2018 to construct a new vacation home. The area requested for the construction is in the Lake Erie shoreline flood hazard and is contrary to the LPRCA shoreline policies. The construction of the structure affects the control of flooding in the flood hazard area and does not have safe access/egress for evacuation or emergency assistance. Therefore, staff recommended refusal. Mr. Bunting spoke on behalf of Ms. Belair stated through research it was discovered Lot 116 was an original lot of subdivision from Staff and the proponent responded to questions from the Board. There were no further comments or questions. The Board moved into a closed session to discuss the matter further. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 2 -

5 MOTION A-142/18 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Hearing Board does now enter into a closed session to discuss: advice that is subject to solicitor-client privilege, including communications necessary for that purpose CARRIED MOTION A-143/18 moved: D. Brunton seconded: R. Chambers THAT the LPRCA Hearing Board does now adjourn from the closed session. CARRIED Ms. Belair was advised that application LPRCA-115/18 was approved. b) Hearing LPRCA 108/18 Jacob Kolomaya The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Mr. Jacob Kolomaya, Mr. Ryan Elliott, Engineer and Mr. Nathan Kolomaya, agent of the applicant, and then proceeded to present the staff report. This application was received August 13, 2018 to demolish and construct a residential dwelling in the Lake Erie shoreline erosion hazard on Brown Street and is contrary to the LPRCA policies and standards. The construction of the structure affects the control of erosion increasing the potential for damage from slope instability and erosion. Therefore, staff recommended refusal. Mr. Nathan Kolomaya spoke on behalf of the applicant providing background information regarding the process that had begun in 2017and Mr. Elliott spoke to the erosion hazard. Staff and the proponent responded to questions from the Board. There were no comments from other interested parties and no further questions. The Board moved into a closed session to discuss the matter further. MOTION A-144/18 moved: R. Geysens seconded: D. Brunton THAT the LPRCA Hearing Board does now enter into a closed session to discuss: advice that is subject to solicitor-client privilege, including communications necessary for that purpose FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 3 -

6 CARRIED MOTION A-145/18 moved: D. Beres seconded: W. Casier THAT the LPRCA Hearing Board does now adjourn from the closed session. CARRIED Mr. Kolomaya was advised that application LPRCA-108/18 was approved. MOTION A-146/18 moved: W. Casier seconded: D. Brunton THAT the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. c) Staff Approved applications CARRIED Staff approved 32 applications since the last meeting. LPRCA-107/18, LPRCA- 118/18, LPRCA-120/18, LPRCA-121/18, LPRCA-122/18, LPRCA-127/18, LPRCA- 128/18, LPRCA-129/18, LPRCA-130/18, LPRCA-132/18, LPRCA-133/18, LPRCA- 134/18, LPRCA-135/18, LPRCA-137/18, LPRCA-140/18, LPRCA-141/18, LPRCA- 142/18, LPRCA-143/18, LPRCA-144/18, LPRCA-145/18, LPRCA-147/18, LPRCA- 148/18, LPRCA-149/18, LPRCA-150/18, LPRCA-151/18, LPRCA-152/18, LPRCA- 153/18, LPRCA-157/18, LPRCA-159/18, LPRCA-163/18, LPRCA-164/18 and LPRCA-165/18. The proposed work undertaken for application LPRCA/107/18 is for a 1200 ft 2 garage. MOTION A-147/18 moved: R. Geysens seconded: D. Brunton That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED d) New applications The Planning Department recommended approval for one application. MOTION A-148/18 moved: R. Chambers seconded: D. Hayes THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 4 -

7 Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 188/06),. LPRCA-138/18 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA s mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER S REPORT The GM reviewed the current staffing situation regarding filling vacant positions. Staff is still negotiating with the Nature Conservancy of Canada (NCC) for access to the Rowan Mills Conservation Area for harvesting. MOTION A-149/18 moved: W. Casier seconded: R. Geysens THAT the LPRCA Board of Directors receives the General Manager s Report for July and August 2018 as information. CARRIED b) 2 ND QUARTER FINANCIAL REPORT Expenditures have been tracking to budget and although camping revenue shows behind to the end of June, it has jumped in July and August. There has been very positive feedback concerning the extended season at Deer Creek. Outstanding capital projects were discussed. MOTION A-150/18 moved: R. Geysens seconded: D. Brunton THAT the LPRCA Board of Directors receives the Budget Performance Report as at June 30 th, 2018 as information. CARRIED c) A.D. LATORNELL CONFERENCE Staff has reserved four rooms for the conference for those interested in attending. MOTION A-151/18 moved: D. Brunton seconded: W. Casier FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 5 -

8 THAT the LPRCA Board of Directors approves the attendance of the General Manager and Doug Brunton for the 25 th Annual A.D. Latornell Conference. Board members to advise by the morning of September 11, 2018 of their interest. CARRIED d) LPRCA PARKS UPDATE Staff reported that the season has been going well although not without its challenges in terms of the weather. Revenues have been steady or very slightly up from last year. The water supply at Norfolk CA is improving but progress is still ongoing. Dead ash trees continue to be a problem and will be dealt with as required. MOTION A-152/18 moved: W. Casier seconded: R. Geysens THAT the LPRCA Board of Directors receives the Parks Update report as information. e) WATERFORD NORTH CA PROPOSAL CARRIED There have been numerous attempts to bring hydro into Waterford North but there have been many challenges. With input from Hydro One, the most logical entry would be from the northwest side of the park. To facilitate the installation of the hydro and water lines as well as remove the many dead ash, staff recommended the most cost effective method would be to remove all trailers over a multi-phased project. A letter will be drafted and sent to campers that are affected by Phase 1. MOTION A-153/18 moved: D. Hayes seconded: R. Chambers THAT the LPRCA Board of Directors instructs staff to contact affected seasonal campers on sites 1 through 41 to remove their trailers from Waterford North Conservation by October 26, 2018 to allow LPRCA to commence Phase 1 of the water and electrical upgrades to the park. CARRIED f) GYPSY MOTH REPORT The gypsy moth populations have been building over the last couple of years and heavy defoliation is expected in the coming years. In cooperation with Norfolk County and local woodlot owners, a spray program is expected by MOTION A-154/18 moved: W. Casier seconded: D. Brunton THAT the LPRCA Board of Directors receives the Gypsy Moth report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 6 -

9 g) PRESCRIPTION/OPERATING PLAN SMITH TRACT The Prescription/Operating Plan was presented for the Smith Tract. The property consists of 50 acres that will be marked and tendered by the end of October. MOTION A-155/18 moved: R. Geysens seconded: D. Hayes THAT the LPRCA Board of Directors receives the Gypsy Moth report as information. h) NEW ADMINISTRATIVE BY-LAW CARRIED The draft Long Point Region Conservation Authority Administrative By-Law presented addresses the requirements specified in the new Conservation Authorities Act. Staff reviewed the changes and noted that it will now be a stand-alone document and no longer part of the LPRCA Personnel Policy. Requested amendments included a suspension of rules clause and a change in the wording to vote abstention. MOTION A-156/18 moved: D. Hayes seconded: W. Casier THAT the LPRCA Board of Directors repeal the LPRCA Personnel Policy approved December 20 th, 2017; AND THAT the LPRCA Board of Directors adopts the new LPRCA Administrative By- Law as amended; AND THAT the LPRCA Board of Directors adopts the LPRCA Personnel Policy. MOTION A-157/18 moved: W. Casier seconded: R. Geysens CARRIED THAT the LPRCA Board of Directors does now enter into a closed session to discuss: the security of the property of the Conservation Authority; advice that is subject to solicitor-client privilege, including communications necessary for that purpose CARRIED MOTION A-158/18 moved: W. Casier seconded: R. Chambers THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 7 -

10 The Chair adjourned the meeting at 9:40pm. Michael Columbus Chair Dana McLachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 8 -

11 LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE - MINUTES September 11, 2018 File: Present: Julie Stone, Roger Geysens, Madeline Wilson and Betty Chanyi. Regrets: Ron Sackrider Absent: Mike Columbus and Robert Chambers Staff: Sheila A. Johnson 1. Welcome Chair Betty Chanyi opened the meeting. Meeting commenced at 9:00 a.m. 2. Disclosure of Pecuniary Interests: None 3. Minutes of the Previous Meeting and approval of the motions July 5, 2018 MOTION: BMC Moved by: Roger Geysens Seconded by: Julie Stone That the LPRCA Backus Museum Committee approve the minutes of June 22, CARRIED MOTION: BMC Moved by: Julie Stone Seconded by: Madaline Wilson That the LPRCA Backus Museum Committee accept reports and information as presented by the Curator on: Homestead Window Restoration Update, Canada Day Event, Spring Statistics and Historic Site Opening for CARRIED MOTION: BMC Moved by: Julie Stone Seconded by: Madaline Wilson That the LPRCA Backus Museum Committee approve the July 5, 2018 Notes as Minutes. CARRIED 4. Additional Agenda Items: None. Ron Sackrider, Mike Columbus, Robert Chambers, Julie Stone, Roger Geysens, Madaline Wilson and Betty Chanyi. 9

12 LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE - MINUTES September 11, Deputations: None 6. Business Arising: a. Homestead Window Project: This summer, volunteers sorted through all of the storm windows on the Homestead and identified 19 that need to be replaced. A Scope of Work was created and a quote was obtained from a firm specializing in wood windows. The quote has been received and is currently under review by senior management. The goal is to have all original windows puttied, painted and fitted with new/repaired storm windows by Christmas. b. Summer Events Report: Sheila reported on another successful Summer season. After three years of testing, the new events are popular, successful and the right fit for the Historic Site. c. New members for Backus Museum Committee: This committee will meet after the meeting. 7. New Business: a. Summer Stats: Sheila presented the July and August statistics for this season. b. Permission by Owner to Designate the Homestead under the Ontario Heritage Act: The Norfolk Heritage Committee did a tour of the Backhouse Historic Site on August 13 th. They informed us that although 99% of the process to designate the Homestead under the Ontario Heritage Act was completed, the designation was not finalized. To complete this process, permission from the owner is required. The committee discussed the importance of designation of the Homestead in recognition of its significant history. MOTION: BMC Moved by: Julie Stone Seconded by: Roger Geysens That the LPRCA Backus Museum Committee recommend that the Backus Homestead be designated under the Ontario Heritage Act; AND THAT; This recommendation be forwarded to the LPRCA Board for approval. CARRIED Ron Sackrider, Mike Columbus, Robert Chambers, Julie Stone, Roger Geysens, Madaline Wilson and Betty Chanyi. 10

13 LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE - MINUTES September 11, 2018 c. Policies: Helen Bartens presented a draft Collections Management Policy, Research Policy, Conservation Policy and Exhibition Policy and answered questions of the Committee. These policies will be considered for approval at the next meeting of the Backus Museum Committee. MOTION: BMC Moved by: Madaline Wilson Seconded by: Julie Stone That the LPRCA Backus Museum Committee accept reports and information as presented by the Curator on the Homestead Window Restoration Project, Summer Events and Summer Stats, AND As presented by the Assistant Curator on four new policies on Collections Management, Research, Conservation and Exhibition. CARRIED 8. Presentations: None. 9. Meeting adjourned at 10:35 am. Next meeting: Tuesday October 2, 2018 at 9:00 am Recruitment Committee Minutes A meeting of the Recruitment Committee followed the regular meeting of the Backus Museum Committee. Members present: Julie Stone, Betty Chanyi and Madaline Wilson The committee discussed three possible new members of the Backus Museum Committee. Members will approach these potential members to assess their interest. Sheila presented a one page description of the Role of Committee members to provide information on the committee to potential new members. Sheila will make a few corrections and forward to the Recruitment Committee. The Committee will meet again after the October meeting. Meeting adjourned at 11:00 am Betty Chanyi Chair Sheila Johnson Curator Ron Sackrider, Mike Columbus, Robert Chambers, Julie Stone, Roger Geysens, Madaline Wilson and Betty Chanyi. 11

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15 LONG POINT REGION CONSERVATION UTHORITY STAFF REPORT Date: September 26, 2018 File:1.6.2 To: From: Chair and Members, LPRCA Board of Directors General Manager, LPRCA Re: 2018 Christmas Operating Schedule (J. Maxwell) RECOMMENDATION THAT the LPRCA Board of Directors closes operations (except for emergency response) from December 24/18 to January 1/19 inclusive, and THAT staff working at that time be granted one complimentary day off with pay; and THAT staff be required to utilize three (3) vacation days during the closure period or take unpaid leave - along with three statutory holidays. BACKGROUND The LPRCA has for a number of years closed down operations (except for emergency response) over the Christmas-New Year s period. LPRCA staff is proposing the same process for The proposed closure period would be from Monday, December 24, 2018 to Tuesday, January 1, 2019 inclusive. This period would normally be four working days and three statutory holidays falling within this period. The Board has traditionally granted a complimentary day off with pay for those staff working that time of year. If the Board chooses to do so again this year, LPRCA staff will be required to utilize three (3) vacation days for this shutdown period or take unpaid leave. BUDGET IMPLICATION The projected value of one paid vacation day in December is $5,600. There would be no additional cash payment as staff is salaried employees but each employee would receive an additional vacation day. Prepared and submitted by: Judy Maxwell General Manager 13

16 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: Tuesday September 25, 2018 File: To: From: Re: Chair and Members, LPRCA Board of Directors General Manager, LPRCA Backhouse Historic Site (BHCA) Homestead Window Restoration Project (B. Colman) RECOMMENDATIONS THAT the LPRCA Board of Directors waives the purchasing and tendering policy and approves the use of the services of Classic Wood for the Backhouse Homestead window restoration project as outlined in the staff report of September 25 th, AND the LPRCA Board of Directors approves the use of deferred donated funds in the amount of $4, for the Backhouse Homestead window restoration project to cover the budget estimate shortfall. STRATEGIC PLAN Goal #1 Link people to the environment through outdoor, education and cultural heritage experiences. Goal #2 Protect and maintain the heritage assets of the Backhouse Historic Site to meet the mandate of the Backhouse Historic Site. BACKGROUND In 2018, the Long Point Region Conservation Authority is working towards the conservation of the 1852 Backhouse Homestead. The first project towards this goal is the repair of the windows. In June, Janet Gehring documented the original condition of the windows and storms. Staff confirmed that the original double hung windows are in good shape with some sill replacement/repair needed. However, the storm windows are in significant need of repair. Following an exhaustive search by staff, it was concluded that Classic Wood of Burgessville is the only company in the area able to perform the custom wood work required for the accurate recreation of the period storm windows for the homestead (to meet our heritage designation requirements). Classic Wood has provided a quote (attached) and is capable of producing and installing the custom storm windows for the Backhouse Homestead. As per the purchasing policy of the LPRCA, Board of Directors approval is required for a single source quote. The quoted work is as follows: storm windows need to be constructed after an examination of the condition of the windows of the Backhouse Homestead it was determined that 19 storm windows need to be newly constructed to ensure the protection of the building. 14

17 2. 11 storm windows need to be installed by contractor due to the height and layout of the windows on the second floor of the Backhouse Homestead the installation of the 11 storm windows on this level require professional installation. Installation will require equipment and training that permits working at heights. The vendor, Classic Wood is able to complete the task of installation of the 11 storm windows on the second level of the Backhouse Homestead. BUDGET IMPLICATION: The total cost of this project will be $14,225 + HST. In the 2018 capital budget, $10,000 was allocated to this project. In order to complete the Backhouse Homestead window restoration project, the use of donated funds in the amount of $4, is required. Prepared by: Approved and submitted by: Brandon Good Park Supervisor, Backus HCA Judy Maxwell General Manager 15

18 classicwood.ca Vandecar Line, R.R. #2 Burgessville, ON N0J 1C0 Ph: Quotation To: Sheila Johnson, Curator c/o Backus Heritage Conversation Area 1267 Second Concession Road, R.R. #1 Port Rowan, ON N0E 1M0 From: Roelie Dank, classicwood.ca Date: August 8, 2018 Re: Custom Built Wood Storm Windows for Backhouse Homestead (est. 1852) This quotation includes the custom building of 19 solid wood storm windows as outlined on the Homestead House Window Restoration 2018 Scope of Work document created by Sheila Johnson, dated July 19, Our quotation includes: Custom building 19 solid wood storm windows with vent holes Wood type: Pine True divided light windows Glass: 3 mm single pane clear glass to be puttied in place Primed and painted (primer/paint to be supplied by customer) Window size to be verified on all 19 storm windows Planned project completion date: December 1, 2018 Delivery to Backhouse Homestead, Port Rowan, ON. Total Project Cost: $12, (HST extra) Wood type options: Douglas Fir - $2, extra White Oak - $2, extra Accoya - $3, extra Thank you for the opportunity to provide you with a quote. If you have any questions, or to proceed with the order, please let us know via at crdank@execulink.com or via phone at Terms & Conditions: Quote valid for 30 days A 50% down payment is required prior to commencement of work Final payment due upon completion Payment methods include cash, cheque or e-transfer Wood: It s natural, it s beautiful, it s classic. 16

19 classicwood.ca Vandecar Line, R.R. #2 Burgessville, ON N0J 1C0 Ph: Quotation To: Sheila Johnson, Curator c/o Backus Heritage Conversation Area 1267 Second Concession Road, R.R. #1 Port Rowan, ON N0E 1M0 From: Roelie Dank, classicwood.ca Date: August 15, 2018 Re: Installation of 11 Storm Windows for Backhouse Homestead (est. 1852) This quotation includes the installation of 11 storm windows as outlined on the Homestead House Window Restoration 2018 Scope of Work document created by Sheila Johnson, dated July 19, Our quotation includes: Installation of 11 storm windows on the 2 nd storey of the Backus Homestead Butterfly clips to be provided by customer Total Project Cost: $1, (HST extra) Thank you for the opportunity to provide you with a quote. If you have any questions, or to proceed with the order, please let us know via at crdank@execulink.com or via phone at Terms & Conditions: Quote valid for 30 days A 50% down payment is required prior to commencement of work Final payment due upon completion Payment methods include cash, cheque or e-transfer Wood: It s natural, it s beautiful, it s classic. 17

20 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: September 25, 2018 File: 2.1.C.1.3 To: From: Re: Chair and Members, LPRCA Board of Directors General Manager, LPRCA Proposed Changes to LPRCA Seasonal Application Form (B. Colman) RECOMMENDATION THAT the LPRCA Board of Directors support the changes to the Seasonal Handbook as recommended. STRATEGIC GOAL Goal #3 Link people to the environment through outdoor, education and cultural heritage experiences. BACKGROUND LPRCA each year publishes the Seasonal Camper Handbook that clearly lays out the rules regulations campers are expected follow during their stay in one of our parks. When signing their seasonal agreements, campers must check off that they have read and understood the rules of the park. As industry standards change over time, it is good business practice to revisit these rules and make adjustments as required so LPRCA can remain competitive and minimize our exposure to liability. THE PROPOSAL The LPRCA Strategic Plan identifies in the Strategic Priorities that LPRCA Create a business plan for sustainable operation of active conservation areas as profit centres. LPRCA staff believes that changes to the seasonal agreement will help us meet the strategic priority identified above. The proposed additions and changes to the seasonal agreement rules are as follows: 1) (New addition to the rules.) Beginning 2019, for any new seasonal camping inquiries to be considered, their trailer must be 20 years or newer and must meet the approval of the Park Supervisor. (This additional rule will help to refresh and revitalize the parks while matching the industry standard.) 18

21 2) (New addition to the rules.) For safety concerns, any trailers 25 years or older currently in the park (grandfathered in) will be subject to a propane recertification/inspection every two years. (This is to protect LPRCA from potential liability issues in the future) 3) No trailers are to be sold in the park except at the discretion of the Park Supervisor and Manager of Conservation Land Services. Permission must be given in written form prior to the sale concluding. (Same as 2018 rules only written in plain language. There has been inconsistency between parks ) 4) (New addition to the rules.) Seasonal campers will be responsible for cutting and trimming their own sites beginning Sites must be maintained to a standard set by LPRCA. Currently, LPRCA cuts (or partially cuts) sites occupied by seasonal trailers increasing LPRCA liability for potential damage of private property plus savings on the workload associated with this service/activity. 5) There will be zero tolerance for verbal and/or physical abuse of Park Staff or other campers. There will be no warnings, only immediate eviction. (Same as 2018 rules only written in plain language. This is to protect staff from aggressive and belligerent clients.) 6) Payment for returning seasonal campers will be due by May 15 th. Late payments incur an automatic $ late fee. If payment is still delinquent by May 31 st, trailers will be removed at the owner s expense. (Formerly May 31 st but otherwise the same as 2018.) 7) (New addition to the rules.) All campers must provide a photocopy of their insurance policy or provide a formal letter from their insurance providers to show proof of insurance (including liability) at the start of the camping season (May 1 st ) before a seasonal agreement can be signed. (This will once again help to minimize LPRCA liability.) 8) (New addition to the rules.) At the time of signing a seasonal agreement, photo- ID must be produced by the primary permit holder to confirm their legal address. A camper s legal address on their ID cannot be the campground address (As many retirees might use their trailer as a summer home and therefore could be using LPRCA properties as their home address. We have also had campers falsify their forms as to the legal address). 9) (New addition to the rules.) Golf carts will no longer be permitted in any park for any circumstances. If a camper has mobility issues, they will be permitted a proper medical device such as a single rider scooter (as prescribed by a doctor) or alternatively they can use their personal vehicle. (Golf carts were previously allowed with a Doctor s note but they are becoming a nuisance, there is safety and liability issues and they are not a true medical device like a scooter). 10) (New addition to the rules.) Cannabis policy: Cannabis use is permitted inside your trailer only. Under provincial rules Ontarians will not be able to use 19

22 recreational cannabis in any public places, workplaces, motor vehicles or boats. Obvious impaired operation of any motorized vehicle will result in an immediate call to OPP and could result in an eviction from LPRCA parks. (Open cannabis use in LPRCA parks is not supportive to efforts marketing to young families.) 11) All sheds must be commercially designed (plastic or metal only), not larger than 8 X8, and approved for size and location by the Conservation Area Supervisor with a completed site application form. No DIY sheds will be allowed and any currently in the parks should be removed immediately. (Old rule was 8 X6 which are getting harder to find/purchase and enforcement on DIY has been somewhat lax in the past. Also clarification on the approval process.) 12) Maximum deck dimension limits are as follows: not larger than eight feet wide X the length trailer X twelve inches (1.0 feet) high at its highest point. Decks must be built in sections with no single section measuring more than 4 x8 (1.2m x 2.4m) to allow for easy disassembly and removal after a camper forfeits their site. All decks must be approved for size and location by the Conservation Area Supervisor with a completed site application form. (Minor changes including a height provision and approval process.) 13) Any campers requested by LPRCA to remove their trailers and personal belongings to accommodate park infrastructure upgrades shall have first right of refusal for the campsite (or approximate campsite) they vacated once the work is completed and the sites are ready to reopen to seasonal camping. Returning campers/trailers will be subject to any other new rules adopted by the LPRCA Board (e.g. age of trailer). (New addition to the rules to accommodate concerns raised by the WNCA on-going project.) The above items are not all the rules for the seasonal campsites just suggested changes and additions. The current Seasonal Handbook is attached and would be amended for the 2019 season. BUDGET IMPLICATION None. Prepared by: Approved and submitted by: Bret Colman Manager of Conservation Land Services Judy Maxwell General Manager 20

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24 2018 MAY 1 MAY MAY 31 Backus Heritage, Deer Creek, Haldimand, Norfolk, and Waterford North Conservation Areas open for the 2018 season. Total alcohol ban in all conservation areas during Victoria Day weekend. Seasonal fee must be paid in full by this date by any new or returning seasonal campers. Trailer to be removed from conservation area, should seasonal fee not be paid. Campsite cannot be occupied until seasonal fee is paid in full and seasonal application is completed and returned. SEPTEMBER 30 Winter storage fee payment due by 4:30 pm; after which time a penalty fee of $6.00 per day (HST included) will be charged up to October 15, OCTOBER 15 OCTOBER 15 Trailer to be removed from conservation area on this date, should winter storage fee and penalty not be paid. Backus Heritage, Deer Creek, Haldimand, Norfolk and Waterford North Conservation Areas close at 2:00 pm. These rules are not all-inclusive. Please take the time to read the 2018 Visitors Guide for further rules and regulations Bring your completed seasonal application when making payment. We wish to thank all seasonal campers for their prompt completion and return of required documentation. Once again, thank you for your patronage Long Point Region Conservation Authority 4 Elm Street, Tillsonburg, ON N4G 0C4 Phone: or Fax: conservation@lprca.on.ca 22

25 General Rules and Regulations Opening and Closing Dates for 2018 Backus Heritage, Deer Creek, Haldimand, Norfolk, and Waterford North Conservation Areas will open May 1 and will close at 2:00 pm on October 15, To make everyone s stay more enjoyable, and for your safety, regulations are in place at all LPRCA Conservation Areas. The complete set of regulations is posted at the gate house. Note: Failure to comply with the regulations may result in a fine and/or eviction from the park. Consider Your Fellow Campers Hours of Use Visiting hours are posted at the gate. Quiet hours are from 11:00 pm 8:00 am. No radios, televisions, musical instruments or loud conversation, etc. during quiet hours. No excessive noise permitted at any time. Campsites Maximum of 2 pieces of shelter equipment (only one can be a tent trailer, motor home, selfpropelled camping unit) plus one dining tent/tarp per campsite where space permits, upon approval from Conservation Area Supervisor. Maximum 6 campers per site. Camping permits or season passes must be displayed on vehicle dashboards at all times. One vehicle is allowed per campsite. Any additional vehicles must park in designated areas and pay additional fee. Campsites must be cleaned before leaving the site; all garbage and recycle material bagged and put into containers provided. Fires are to be built in designated areas only and must be contained within the designated fire pit. Fire pit rings are not to be moved. Alcohol Drinking or possessing alcohol off of your registered campsite or as prohibited by a total alcohol ban is not permitted. Alcohol is not permitted in day use or other public areas. Fireworks Fireworks are not permitted on LPRCA property. 23 Pets Pets are not allowed on the beach, in swimming areas, or in buildings unless service animals. All owners must pick up after their pets. All pets are to be on a leash not exceeding six feet (2 metres). Driving Speed limits must be observed. Speed limits are posted throughout the conservation areas. Operating motor vehicles in violation of the Highway Traffic Act or the Conservation Authorities Act is not permitted. Passengers are not permitted to ride in the bed of a truck. Conduct Threatening behaviour by campers or their pets is unacceptable. No profanity, excessive noise or other unsuitable behaviour is permitted at any time. No person shall willfully damage any public or private property, buildings, or other facilities. Swimming Areas No glass, food or beverages are allowed in the swimming pool or beach areas. Beach and swimming areas are unsupervised. Use at your own risk. Parents/Guardians, you are responsible for supervising your children. Boats are not permitted in swimming areas. Visitors & Vehicles 1. All visitors to the campground are to park in designated parking areas and have a valid day use admission pass. 2. If visitors leave within 20 minutes of arriving their entry fee will be refunded. 3. Visitors are admitted from 8:00 am to 9:00 pm daily. Visitors must vacate the property by 11:00 pm nightly. 4. Campground and day use hours may be restricted at other times and at the discretion of the Conservation Area Supervisor. 5. Overnight guest passes for seasonal sites are to be purchased at the gatehouse (site must not exceed maximum 6 campers, visitors included).

26 General Rules Campers should make every effort to conserve electricity and water. Tapwater should be conserved to assist with water supply. Lawn watering and washing of trailers and cars are not permitted. Collecting, cutting, removing, or destroying any plant, tree, or other living object is strictly prohibited. LPRCA is not responsible for any lost, stolen, or damaged property. Should Conservation Area Supervisor be unavailable, requests for police, fire, and ambulance services should be made by calling 911. Park staff should be notified and someone should be sent to the entrance of the park to guide emergency vehicles to the scene. Inform the park staff of any disturbances or emergencies. Season pass must be displayed on your vehicle s dash at all times and the license plate number clearly marked. You must bring your vehicle to a complete stop at all conservation area entrances. Camping Fees Payment can be made by Visa, MasterCard, debit, cash, money order, or certified cheque. Personal cheques will not be accepted. HST included where applicable. All fees subject to change without notice Seasonal Camping Fees Deer Creek, Haldimand, Norfolk & Waterford North Conservation Areas Unserviced $1614 With 15 amp, hydro & water $2,255 With 30 amp, hydro & water $2,487 With 15 amp, hydro, water & sewer.. $2,710 With 30 amp, hydro, water & sewer.. $2,940 Backus Heritage Unserviced $1765 With 15 amp, hydro & water $2415 With 30 amp, hydro & water $2640 Other Fees Exterior fridge. $265 On site winter storage.. $205 All rates include HST 24 Campsite Payment Schedule 1. Payment can be made at the Conservation Authority s Administration Office prior to park opening. Be sure to bring your completed seasonal application. LPRCA Administrative Office location: 4 Elm Street, Tillsonburg, Ontario, N4G 0C4 Office is open Monday Friday, 8:30 am 4:30 pm 2. Seasonal campsite fees are due in full by May 31, 2018 from new and returning seasonal campers. Campsite cannot be occupied until seasonal fee has been paid in full. 3. Trailer to be removed from conservation area on May 31, 2018 should seasonal fee not be paid. If trailer is not removed on May 31, it will be moved by LPRCA at the camper s expense. 4. Campsites are non-transferable and they cannot be sublet or sold. If an owner of a trailer sells the trailer, it must be removed from the site immediately, unless arrangements have been made with and approved by LPRCA s Manager of Conservation Land Services. 5. Winter storage fee can be paid any time during the camping season. The on-site winter storage fee is $205 for the 2018/2019 off season. Storage Off-Site Storage 1. A fee of $355 including HST is charged for both winter and summer off-site storage. The fee covers a period of six consecutive months. 2. Boats on trailers and campers can be stored in the designated area off a campsite provided the storage fee is paid. 3. The $355 fee is non-refundable and will not be pro-rated.

27 On-Site Winter Trailer Storage Your Winter Storage Fee must be received by the Conservation Area Supervisor on or before September 30, Winter storage payments can be made by Visa, MasterCard, debit, money order, certified cheque, or cash. No personal cheques will be accepted. 2. Payments to be made at the Conservation Area. This storage payment will permit your trailer, shed, and patio only to be left on the site over the winter. All other items such as bicycles, barbecues, toys, etc., must be removed or stored inside the trailer at owner s own risk. 3. Payment of the winter trailer storage fee will not be credited towards next season s seasonal camping fee. 4. Winter storage fee of $205 non-refundable, is to be paid by September 30, If payment has not been made by September 30, 2018, a penalty of $6.00 per day (HST included) will be charged up to October 15, Trailer to be removed from conservation area on October 15, 2018 should winter storage fee and penalty not be paid. If trailer is not removed on October 15, it will be moved by LPRCA at the camper s expense. Campsite Standards General 1. Sites must be kept clean and tidy at all times. Maximum of 2 pieces of shelter equipment (only one can be a tent trailer, trailer, motor home, self- propelled camping unit etc.) plus one dining tent/ tarp per campsite where space permits, upon approval from Conservation Area Supervisor. 2. Trailers must be road worthy and licensed. Removal may be requested at any time due to maintenance and/or safety concerns. 3. The seasonal trailer is not a mobile home and cannot be used as a permanent or principal residence. Park models not permitted. 4. Patio lights are allowed but must be turned off by midnight. All lights must be physically attached to the camping unit or enclosure. 5. Firewood is allowed provided quantities of one cord or less are stored in an outside shed or neatly piled on site. No skids, pallets, lumber, construction debris, etc. are allowed. 6. Use of a campsite is non-transferable. If an owner of a trailer sells the trailer, it must be removed from the site immediately, unless arrangements have been made with and approved by LPRCA A seasonal camper must not attempt to sell, transfer, lease, sublet, or assign the campsite, in total or in part, to another person. 8. If all personal property is not removed from the campsite by October 15, it will be cleared by LPRCA at the camper s expense. 9. LPRCA asks all campers to help conserve water. Repair faulty plumbing to avoid holding tanks filling up prematurely as well as flooding of the campground. 10. Lawn ornaments of any kind are not permitted on campsites. 11. Swimming pools, wading pools, hot tubs, and outdoor spas are not allowed. 12. Campers must not attempt to deny access to the campsite by LPRCA or its designated representatives for the purpose of campground maintenance, operations, servicing, development, and security. 13. Roof installations and/or alterations not part of the original trailer design are not permitted. 14. Boats on trailers must be stored in the designated area and the appropriate storage fee paid. Decks, Patios & Docks 1. All decks and walkways must be in full contact with the ground, including sleepers on which they are constructed. 2. Decks will be allowed provided they are not longer or wider than your trailer, can be removed if required and no single section measures more than 4 x8 (1.2m x 2.4m). 3. Further, the deck and outside shed combined cannot have a footprint any larger than the size of the trailer itself. No additions are allowed to be built on top of the deck. 4. No other accessory building or structure is to be located on the site. 5. Any improvements to campsites (decks, patios, sheds, etc.) must be approved in advance by the Conservation Area Supervisor. 6. Patio stone can be used in place of a deck and must be kept clean.

28 Sheds One storage shed permitted per campsite subject to the following conditions: Maximum dimensions 6 x 6 x 8 high (1.8m x 1.8m x 2.4m). Moulded plastic design with brown finish or colour approved by Conservation Area Supervisor prior to being placed on the site. All exterior fridges and firewood must be stored in the shed. Location of shed is to be approved in advance by Conservation Area Supervisor. Shed may substituted for a tent pad, subject to approval of Conservation Area Supervisor. Shed plus combined deck, if constructed, must not be any larger than the footprint of the camping unit. Contact your Conservation Area Supervisor to discuss plans in advance of construction to ensure that the project conforms to Conservation Area Standards. Exterior Fridges 1. All exterior fridges must be securely contained within a storage shed. 2. All exterior fridges are to be locked and secured on the site at all times. 3. Existing fridges will be allowed to stay, but when they are no longer in working condition, can only be replaced by an energy-efficient model no older than 5 years of age. 4. Disposal of the broken unit is the responsibility of the camper. 5. Only one exterior fridge is allowed per campsite. Satellite Dishes Satellite dishes are only permitted if attached to the camping unit. Campground Reminders Smoke & Carbon Monoxide Detectors 1. Seasonal campers are reminded to comply with Ontario Fire Code smoke and carbon monoxide alarm requirements All alarms should be tested before sleeping in a camping unit and then monthly and after any absence of more than a few days. Replace alarms as required by legislation. It is the law to have working alarms in your RV, trailer, or mobile home. Campfire Safety 1. Fires are permitted in designated spots only. 2. Do not move fire pit ring or make additional fire pits at your campsite. 3. Respect fire bans when issued by local municipalities. 4. During a fire ban, cooking fires only are permitted during designated hours. 5. Campfire flames should not reach more than 1.5 feet (0.4 m) off the ground. 6. Never leave a campfire unattended. 7. Put out fire completely when you leave the site or retire for the evening. Pets 1. Pets are not allowed on the beach, in swimming areas, or in buildings unless service animals. 2. All owners must pick up after their pets. 3. All pets are to be on a leash not exceeding six feet (2 metres). 4. Do not permit your pet to make excessive noise or disturb other campers. 5. Your pet should not be left unattended or without adequate food, water, and shelter. Golf Carts Golf carts are not allowed unless a physician s note is provided and an official handicapped sticker is attached to the cart. Only the permitted individual may drive. Golf carts must be registered and approved and a $51.00 fee is required for electric powered golf carts. Privacy Policy Consent must be given to allow LPRCA staff to direct visitors to your campsite, with the exception of emergency and police services. Please check box on seasonal camping application form to provide consent.

29 Respect Your Environment Propane Cylinder Drop-Off Single use (non-refillable) propane cylinders should be deposited in collection area found in the park. Because of risks to people and the environment. Do not put cylinder in the garbage. Do not deposit any propane cylinder into blue box. Do not discharge leftover propane into atmosphere, even if the cylinder comes with a device to do this. Battery Recycling Batteries dead? Recycle Instead! LPRCA has teamed up with Raw Materials Company Inc. to provide all visitors with convenient battery recycling services. Ask Conservation Area staff for battery collection locations. Hydro & Water Conservation 1. Tap water shall be conserved to assist with water supply. 2. Campers will make every effort to conserve electricity. When the site is not being used, campers are asked to turn off indoor and outdoor lights and air conditioners. 3. Campers are to turn off water taps to their trailers when they are leaving the park for any period of time. Firewood LPRCA restricts firewood being brought to or used on our lands. Firewood restrictions help limit the spread of invasive species and diseases. 1. Do not bring firewood. Buy firewood at the park or from local firewood vendors. 2. Buy and burn local firewood only. Firewood can be purchased at your conservation area. 3. Any unused firewood is to remain at the conservation area. 4. Firewood must be cut to length (max. 18 ) before entering the conservation area. Buy it locally. 5. A maximum of one cord may be stored and shall be stacked neatly on the campsite or in an outside shed. 6. No skids or pallets are permitted. 27 Grey Water Grey water is the wastewater from your sink, shower, or washtub. It may contain food particles, grease, soap, or dirt. It is very unhealthy for plants and animals and people, and produces an unpleasant odour, especially on a hot summer day. Grey water may be collected in a suitable container and disposed of at the trailer dumping station. Do NOT dispose of grey water on or off your campsite. Sewer Lines 1. Burying sewer lines in the ground or emptying into a ditch is prohibited. 2. Any trailers with unapproved hook-ups are required to remove them immediately. This action will be enforced by the County Health Department and LPRCA staff will lay charges if necessary. 3. All effluents, including grey water are to be dispersed through an approved sewage system. 4. All effluents are to be stored in a portable container and dumped into the holding tank. Seasonal Camping Families 1. Families who wish to be seasonal campers at LPRCA Conservation Areas should be aware and familiar with the following rule: A family for the purpose of seasonal camping is defined as all children whoa re living at home with their families and are dependent on their parent s income are allowed to camp under the seasonal permit, as long as they are named on the permit when registering for the season. 2. Overnight guest passes for seasonal sites are to be purchased at the gatehouse (site must not exceed maximum 6 campers, visitors included). Additional vehicles to be parked off-site in designated parking areas with valid permit displayed. Discover LPRCA Parks This summer take time to visit LPRCA s conservation areas. The 2018 Season Pass issued to you provides day use entry to Backus Heritage, Deer Creek, Haldimand, Norfolk, and Waterford North Conservation Areas and most events.

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31 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: September 25, 2018 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation Staff Approved Applications Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06) RECOMMENDATION THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND Application# LPRCA-124/18 Plan NVLCC33, Lot 30, 40 Beechnut Lane, Norfolk - Woodhouse The proposed work - to construct a 175 m² single-family dwelling and the associated grading; A satisfactory site plan and construction details were submitted; The application is located approximately 106 metres from a Provincially Significant Wetland. The proposed development is within the regulated area adjacent to the wetland and the hydrology of the wetland will not be negatively impacted. Application# LPRCA-146/18 Concession 7, Lot 3, 178 Concession 7, Norfolk - Simcoe The proposed work - to construct a 119 m² single-family dwelling approximately 60m from a Provincially Significant Wetland; A satisfactory site plan and construction details were submitted in support of this application; The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development. 29

32 Application# LPRCA-158/18 Plan 16B BLK 10, Lot 157, 41 Front Road, Norfolk Port Rowan The proposed work to remove an existing seawall and replace it with a 20.4 metre, 8 gauge steel seawall; The proposed works do not create new hazards or aggravate existing hazards; The application is within the Lake Erie erosion hazard allowance and the control of erosion should not be affected. Application# LPRCA-160/18 Plan 424, Lot 33, 32 Sunning Hill Drive, Norfolk - Simcoe The proposed work - to construct a 60 m X 1.2 m boardwalk approximately 0.6 m above grade; A satisfactory site plan and construction details were submitted in support of the application; The proposed work is within a Provincially Significant Wetland and should not negatively impact the hydrological function of the wetland Application# LPRCA-166/18 Plan 436, Lot 428, 17 Howey Avenue, Norfolk South Walsingham The proposed work - to replace an existing 38.4 m shoreline protection structure; A satisfactory site plan and construction details were submitted in support of this application; The proposed work does not create new hazards and/or aggravate existing hazards; The application is within the Lake Erie erosion hazard allowance and the control of erosion should not be affected. Application# LPRCA-167/18 Plan 429, Lot 113, 15 Teal Avenue, Norfolk South Walsingham The proposed work - to replace an existing 34.7 m shoreline protection structure; A satisfactory site plan and construction details were submitted in support of this application; The proposed work does not create new hazards and/or aggravate existing hazards; The application is within the Lake Erie erosion hazard allowance and the control of erosion should not be affected. Application# LPRCA-170/18 Plan 7267, Lot 20, 32 Lake Road, Haldimand - Rainham The proposed work - to renovate the existing building and construct a 13.9 m 2 addition; A satisfactory site plan and construction details were submitted; The addition is no closer to the lake than the existing building; The maintenance access is retained to and along existing shoreline protection works; The application is within the Lake Erie flood hazard allowance and the proposal will not negatively affect the control of erosion. 30

33 Application# LPRCA-171/18 Plan 13, Lot 66, 143 Ordinance Avenue, Norfolk Charlotteville The proposed work - to construct a 29.7 m² storage shed; A satisfactory site plan and construction details were submitted in support of this application; There is no opportunity for conversion to habitable space in the future; The application is within the Lake Erie shoreline flood hazard and this proposal will not negatively affect flooding. Application# LPRCA-172/18 Plan 436, Lot 619, 100 Old Cut Blvd., Norfolk South Walsingham The proposed work - to construct an approximate 100 m 2 two storey boathouse/garage. There is no feasible alternative site outside the Lake Erie Shoreline Flooding Hazard; There is no opportunity for conversion into habitable space in the future; The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding. Application# LPRCA-175/18 Plan M-74, Lot 11, 5 Otter Court, Oxford - Tillsonburg The proposed work - to repair existing retaining wall; A satisfactory site plan, construction details and slope stability assessment was submitted; There will be no impact on existing and future slope stability; The application is within the riverine hazard and it will not negatively affect the slope stability. Application# LPRCA-176/18 Concession 9, Lot 14, 164 Harley Road, Brant - Burford The proposed work - to replace the existing water control structure, repair the existing berm, install new beaver fencing & safety grating, and repair the emergency spillway; Pollution and sedimentation during maintenance and repair activities are minimized using best management practices including site and infrastructure design, construction controls and appropriate remedial measures; Susceptibility to natural hazards are not increased and new hazards are not created; A satisfactory design plans and accompanying drawings were submitted in support of this application; The application is an alteration to a watercourse and it will not negatively affect the watercourse. 31

34 Application# LPRCA-185/18 Plan 97, Lot 14/17, 35 Norfolk Street, Oxford - Norwich The proposed work - to construct a m 2 detached garage/workshop approximately 75 metres from a Provincially Significant Wetland; A satisfactory site plan and construction details were submitted in support of this application; The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development. Application# LPRCA-186/18 Plan 21074, Lot 10, 8 Lakeside Drive, Haldimand - Walpole The proposed work - the maintenance repair of an existing shoreline protection structure; A satisfactory engineered design was submitted in support of this application; There are no adverse impacts on the natural shoreline processes of Lake Erie; The application is within the Lake Erie shoreline erosion hazard and this proposal should not negatively affect erosion of the shoreline. Application# LPRCA-187/18 Plan 21074, Lot 9, 4 Lakeside Drive, Haldimand Walpole The proposed work - the maintenance repair of an existing shoreline protection structure; A satisfactory engineered design was submitted in support of this application; There are no adverse impacts on the natural shoreline processes of Lake Erie; The application is within the Lake Erie shoreline erosion hazard and this proposal should not negatively affect erosion of the shoreline. Application# LPRCA-188/18 Plan N/S Lake Rd, Lot 2, 115 Lakeshore Rd, Norfolk - Houghton The proposed work - to replace an existing second storey and minor internal renovations; A satisfactory site plan and construction details we submitted in support of this application; No new or additional dwelling units are created; No increase in square footage is proposed; The application is within the Lake Erie erosion hazard allowance and the control of erosion should not be affected. Application# LPRCA-189/18 Plan 267, Part Blk C, 1082 Lakeshore Road, Haldimand - Rainham The proposed work - to demolish and reconstruct a 53 m 2 single storey garage; There is no opportunity for conversion into habitable space in the future; The replacement structure is no closer to the lake than the former structure; The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal should not negatively affect flooding and erosion. 32

35 Application# LPRCA-190/18 Plan RNH Con 1, Lot 8, 3 Westmoreland Lane, Haldimand Rainham The proposed work - to raise an existing cottage 0.4 m on concrete piers; A satisfactory site plan and construction details were submitted; The structure will be raised above the flood elevation; The application is within the Lake Erie shoreline flood hazard and this proposal will not negatively affect flooding. Application# LPRCA-191/18 Plan 7267, Lot 46-57, 2 Pike Lane, Haldimand Rainham The proposed work - to raise an existing cottage 0.9 m on concrete piers; A satisfactory site plan and construction details were submitted in support of the application; The existing cottage is above the flood elevation; The application is within the Lake Erie shoreline flood hazard and this proposal will not negatively affect flooding. BUDGET IMPLICATION N/A Prepared by: Approved and submitted by: Chris Boothe Resource Planning Technician Judy Maxwell, CPA, CGA General Manager 33

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37 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: October 3, 2018 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06) RECOMMENDATION THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06), LPRCA-174/18 LPRCA-201/18 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA s mandate and related Regulations. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. 35

38 BACKGROUND Application# LPRCA-174/18 Plan 21074, Lot 36, 72 Lakeside Drive, Haldimand - Walpole The proposed work - to demolish the existing 121m² vacation home and reconstruct a 152m² vacation home; A satisfactory geotechnical report was submitted in support of this application; A satisfactory site plan and construction details were submitted in support of this application; The structure will be relocated 3 metres landward; The structure is setback from the stable top of slope; The application is within the Lake Erie erosion hazard and the control of erosion should not be affected. Application# LPRCA-201/18 Plan 190, Lot 140, 3 Ferris Street, Norfolk - Charlotteville The proposed works to demolish the existing 77m 2 vacation home and reconstruct a 190m 2 vacation home; The proposed vacation home is flood proofed and is constructed on a strip foundation with slab on grade; A satisfactory Engineers report and drawings were submitted in support of this application; A satisfactory site layout and building plans were submitted; As per the July 5, 2017 Board Resolution# A-178/17, the requirement for safe access is deemed to be satisfied by the Norfolk County Safety Strategy for Long Point and Turkey Point. The application is within the Lake Erie flood and the control of flooding should not be affected by the development. BUDGET IMPLICATION N/A Prepared by: Approved and submitted by: Bonnie Bravener Resource Technician Judy Maxwell Acting General Manager 36

39 SUMMARY MAP LPRCA-174/18 LPRCA-201/18 37 The Long Point Region Conservation Authority (LPRCA) assumes no responsibility for the correctness of the information contained in this map nor liability to any user of such information, regardless of the purpose. (2018) Copyright 2018 Long Point Region Conservation Authority

40 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: October 3, 2018 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Long Point Region Conservation Authority Application LPRCA-177/18 (Gary and Mary Weber) Pursuant to Ontario Regulation 178/06, Recognize the Construction of a Deck at South Walsingham Plan 251 Lot 77, 205 Hastings Drive, Long Point. RECOMMENDATION THAT the LPRCA Board of Directors refuse to grant a Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Permit for Permit Application LPRCA-177/18 (Gary and Mary Weber) for the following reasons: 1. The construction of a structure in the Lake Erie shoreline flood hazard and dynamic beach hazard along Hastings Drive is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies for development in the area of the subject lands. 2. The construction of a structure would result in increased property damage due to flooding and the forces of wave action. 3. The construction of a structure affects the control of flooding in that it increases the potential for flood damage. 4. The construction of a structure affects the control of dynamic beaches in that it interferes with dynamic beach processes. 5. The proposal is not unique; therefore the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. The construction of new structures will have a cumulative effect that would greatly affect dynamic beach processes and the control of dynamic beaches. BACKGROUND The subject land is located at 205 Hastings Drive in Long Point (Figure 1). In this location, the property and associated development is subject to flood and dynamic beach related hazards from Lake Erie and is fully regulated under Long Point Region Conservation Authority s Ontario Regulation 178/06 (Figure 2). In May 2006, O. Reg. 178/06, Long Point Region Conservation Authority Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, came into effect. Through this regulation, LPRCA may permit, restrict or refuse development and activities in or adjacent to river or stream valleys, Great Lakes shorelines, watercourses, hazardous lands and 38

41 wetlands. More specifically, as it relates to this application, O. Reg. 178/06 states that: 2. (1) Subject to section 3, no person shall undertake development or permit another person to undertake development in or on the areas within the jurisdiction of the Authority that are, a) adjacent or close to the shoreline of the Great Lakes-St. Lawrence River System or to inland lakes that may be affected by flooding, erosion or dynamic beaches, including the area from the furthest offshore extent of the Authority s boundary to the furthest landward extent of the aggregate of the following distances: (i) the 100 year flood level as shown in the most recent document entitled Great Lakes System Flood Levels and Water Related Hazards available at the head office of the Authority, plus the appropriate allowance for wave uprush, (ii) the predicted long term stable slope projected from the existing stable toe of the slope or from the predicted location of the toe of the slope as that location may have shifted as a result of shoreline erosion over a 100 year period, (iii) where a dynamic beach is associated with the waterfront lands, an allowance of 30 metres inland to accommodate dynamic beach movement, and (iv) an allowance of 15 metres inland; 3. (1) The Authority may grant permission for development in or on the areas described in subsection 2 (1) if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development. On May 16, 2018, LPRCA staff noticed the construction of an unauthorized deck at 205 Hastings Drive. On August 3, 2018, LPRCA staff received a permit application under O. Reg. 178/06 to recognize the construction of a 47.5m 2 (512 ft 2 ) deck on the property. LPRCA relies on the LPRCA Shoreline Management Plan (Philpott, 1989) to guide decisions on development in its lakeshore jurisdiction. The Long Point Hastings Drive reach (DZ1-Reach 1, Hastings Drive) is a narrow sand spit at the western end of the Long Point spit. Hastings Drive is well below the design wave uprush level along its length and is subject to frequent flooding including washover. The Shoreline Management Plan recommends a no re-build policy for existing development based on the severity of damage to which those areas are subject, and the imminent danger that exists. It further recommends no reinforcement of existing shoreline protection structures because these structures cause much of the erosion problems, and removal of the shore protection structures and cottages that come into public ownership to minimize the potential for littering of downdrift shores and to minimize reflection and therefore nearshore scouring. The latter step will likely result in greater beach build up. The Hastings Drive area has experienced significant flooding, washover and wave action frequently in the past, most notably in 1954/1955, 1958, 1969, , 1975, On a nearly annual frequency, travelled portions of the Hastings Drive roadway becomes flooded during fall storm events. The 100-year instantaneous water level for Hastings Drive as documented in the Long Point Region Shoreline Management Plan (Philpott, 1989) is m GSC and the recommended design flood level is 176.8m GSC. Similarly, the 25-year design flood level is and the 10-year flood level is 176.3m GSC. 39

42 The following relevant elevation data was determined from LPRCA s digital elevation model and from Dietrich Engineering Ltd survey information dated June 27, 2016: Elevation 100-year Depth of Flooding 100-year design flood level m GSC 25-year design flood level m GSC Site grade m GSC 1.6 m 5.2 ft Centre line Hastings Drive at site m GSC 1.2 m 3.9 ft Underside of deck m GSC 0.7 m 2.3 ft Elevation Elevation below 100-year wave uprush level 100-year wave uprush level m GSC Underside of deck m GSC 1.9 m 6.2 ft Philpott (1989) further estimates the 100-year near shore wave height to be 3.0 metres and the resultant wave uprush elevation to be 178.0m GSC. Under these conditions, the potential for severe flood damage or displacement is very high. The underside of the constructed deck is 1.9 m below the 100-year wave uprush flood elevation making the deck susceptible to flood damage in the event of a 100-year flood as well as lesser floods. The deck may be lifted and swept by waves and debris into the cottage causing significant damage to the cottage. There is also the potential for this and like structures to be swept into existing nearby cottages causing increased flood damage to the subject property and neighbouring properties. The Hastings Drive area, including the subject lands, also meets the criteria for a dynamic beach as defined in the Great Lakes St. Lawrence River System and Large Inland Lakes Technical Guides for Flooding, Erosion and Dynamic Beaches issued by the Ontario Ministry of Natural Resources in Dynamic beaches are areas along the Lake Erie shoreline where accumulated, unconsolidated sediment continuously or intermittently moves as a result of naturally occurring processes associated with wind, water and changes in the rate of sediment supply. These processes can be interrupted by the construction of a structure on the beach or foredune. In particular, wave action against vertical barriers (walls) increases scour and erosion, and increases sand removal from the beach. There are 22 privately owned cottages on Hastings Drive. Should approval of this application set a precedent, the potential for subsequent applications for similar structures is quite high, resulting in increased risk of damage to existing cottages and a cumulative effect on the dynamic beach processes. The proposed development does not conform to the LPRCA s policies for development in the flood hazard and dynamic beach hazard in Long Point. In LPRCA staff s opinion, the control of flooding and dynamic beaches will be affected by the proposed development and, therefore, staff recommends that the application be refused. 40

43 Prepared by: Reviewed and Approved by: Leigh-Anne Mauthe, BES Planning Technician Regulations Officer, LPRCA Lorrie Minshall, P.Eng Interim Manager Watershed Services, LPRCA 41

44 205 Hastings Drive Legend Figure Hastings Drive South Walsingham, Norfolk County Roll # N Subject Property Wetland-LIO-Nov2017 The Long Point Region Conservation Authority (LPRCA) assumes no responsibility for the correctness of the information 42 contained in this map nor liability to any user of such information, regardless of the purpose. (2018) Copyright 2018 Long Point Region Conservation Authority

45 Figure Hastings Drive South Walsingham, Norfolk County Roll # Legend Subject Property Wetland-LIO-Nov2017 N The Long Point Region Conservation Authority (LPRCA) assumes no responsibility for the correctness of the information 43 contained in this map nor liability to any user of such information, regardless of the purpose. (2018) Copyright 2018 Long Point Region Conservation Authority

46 205 Hastings Drive Legend Figure Hastings Drive South Walsingham, Norfolk County Roll # N Subject Property Regulation Limit The Long Point Region Conservation Authority (LPRCA) assumes no responsibility for the correctness of the information 44 contained in this map nor liability to any user of such information, regardless of the purpose. (2018) Copyright 2018 Long Point Region Conservation Authority

47 Applicant/ OWner'a Name: Mailing Address: Long Point Region Conservation 4 Elm Street, Tillsonburg, ON N4G OC4 Tel: (519) Fax: (519) planning@lprca.on.ca Website: n.ca ACnON Permit Application - Schedule A REGULATION OF DEVELOPMENT, INTERFERENCE WITH WETLANDS.FILE ALTERATIONS TO SHORELINES AND WATERCOURSES (RR.O REG.178/06) ttl,lfei ED L,P,.C.A. AUG O ]]/ I LPRCA- I. -i, 6 AP- l,,vi::;6'fi ,--- '-Ollk,-U..O_,, Primary Phone AgenfsName: Mailing Address: _,,. 1l, 1, Al1emate Phan 1'\N¾l,1./ I,VfJi;YBi2- P.O. Br»t Apartment/Unit# Primary Phone: City/Town Posta/Code Al1ematePhone: Lot: ff Concession/Plan:':2!.i/ Al- p \oo <A '5 I Munlcipall!y. QC ( \L. C. 0 VV'\ '"t el MunicipalAddress:,.;2.o t{cja... -s - UJ"cOC!il'\j &ci-j:-., ecd 14'"¼.Jc,o Smlet Addt8ss <ii J TaxAssessmentRollNumber. Zf3 10 5l/3 05"0 Cf/CoDO QOOO Proposed work: (Check all appropriate boxes) Place, dump, or remove fill Quantity of fill: Sltegrading Construct a new building or structure Proposed square footage: _... X S Alter or renovate an axistlng building or structure Existing square footage: D Construct a septic system D Construct erosion control or shoreline protecliojl D Construct new or replace axisting watercourse" crossing... / _..,2.._=-..,2:,;;2,<-+.._'-'{_,,;, 0 Other: (please describe) Daacripllon orriopasedwcllics: Cu:::mp te k :.ft l,m'.xx(en de e, k... s tc-.-le.cl 5-1cs pt)o {:fuon q, 5)j -+-fcur cit. 2-ol:t; r-o.'d o.cj cj R-b 2.ofc J PROPOSED srart DATE: pre - 2o 1.s PROPOSED completi0n DATE: Rb 2.,01 f' I understand that the information contained In this application fonn is accurate to the best of my knowledge and that the staff of the Long Point Region Conservation Authority (LPRCA) will undertake a detailed inspection of the subject lands as part of th application pr Agent Signatun, Dste 45

48 Subject Property Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Ontario Regulation 178/06 PROPERTY OWNER AUTHORIZATION Property Location Municipality Municipal Address or Lot and Concession or Lot and Plan Community I/We Hereby authorize To provide as my agent any required authorizations or consents, to submit the enclosed application to the Long Point Region Conservation Authority, and to appear on my behalf at any hearing(s) of the application and to provide any information or material required by the Board relevant to the application for the purposes of obtaining permission to develop, interfere with a wetland or alter a shoreline or watercourse in accordance with the requirements of Ontario Regulation 176/06 as amended. Signature of Owner: Date: APPLICATION FORM INSTRUCTIONS Owner Applicant Agent The legal owner(s) of the property where the proposed development or alteration will be carried out. If the applicant is not the same as the property owner, written authorization is required from all property owners on whose property the proposed work will be carried out. The authorization(s) must be submitted with the application. If the applicant has assigned another party as an agent to act on the applicant s behalf for the project, written authorization from the applicant is required so stating. Quantity of Fill Approximate quantity expressed in cubic metres, cubic yards, truck loads (12 yards) or tandem truck loads (18 yards) Floor area For residential development, area of living space including full height basement and additional storeys, but not including attached garage, non-habitable crawl space, open breezeways, decks or porches. 46

49 APPLICATION CHECKLIST Submission: LPRCA permit applications along with supporting information may be submitted in person to our office, or by fax, or mail. Office Use Only Application # LPRCA- List Issued: Pre-consultation: Please contact LPRCA staff regarding the requirements specific to your proposal. Also, please make sure your contractors and consultants contact LPRCA staff before completing detailed drawings or technical studies. Complete application: A complete application package includes (check all applicable): Applicable Submitted A completed, signed and dated application form; Written authorization (if the applicant is not the owner of the property where the work is being done) Written authorization (if the property owner is assigning another party as an agent for the project); Application fee (see fee schedule, fees subject to change without notice); A scaled and detailed site plan; A scaled cross-sectional drawing and floor plans; Drawings: One copy of all project drawings, reports, unless otherwise requested. Hardcopy drawings must be provided and readable on sheets no larger than 11 x 17. Electronic submission of drawings and reports is preferred. The drawings should include (either as part of the illustration or as notes). Legal description of the property (e.g. roll number, lot, concession, municipality); Scale, date, and directional arrow; Dimensions of the property (a copy of a legal survey may be required); Location, dimensions and geodetic elevations of all existing and proposed structures, grading, filling, excavating, and the distance to any waterbody(s) (e.g. wetlands, streams, lakes), valleys, steep slopes on or adjacent to the property; Location and type of sediment and erosion control measures (e.g. silt fence) and soil stabilization measures (e.g. seeding, sodding, planting) Technical reports: One or more of the following technical reports may be required (as advised by LPRCA staff). Design drawings and description of the design elements for flood-proofing measures, stamped and certified by a qualified professional engineer (for development in floodplains and flood hazard areas) Slope stability study and erosion analysis, prepared by a qualified professional with expertise in geotechnical engineering, to determine the stable top-of-bank, the minimum development setback to address the potential erosion hazards, and associated foundation, construction, grading and drainage recommendations, in accordance with the Provincial Technical Guidelines (for development in erosion hazard areas) Coastal engineering assessment prepared by a qualified professional with expertise in coastal engineering in accordance with LPRCA s Shoreline Management Plan and the Provincial Technical Guidelines addressing hydrodynamic forces affecting the design and indicating how the aggravation of erosion on neighbouring properties is avoided (for shoreline alterations). Environmental Impact Study (EIS) clearly indicating that there will be no negative impact to the form or function of the wetland to the satisfaction of LPRCA (for development near wetlands) Hydraulic analysis by a qualified professional engineer addressing flood conveyance, storagedischarge, and changes in flood levels on-site and on adjacent properties (for development in floodplains, watercourse alterations). Complex and large-scale proposals may require additional technical studies and plans. For Office Use Only Application Submitted: Complete Application: Application Fee: Board Approval Required Date of Board Meeting: Paid: 47

50 GENERAL CONDITIONS OF PERMIT 1. This permit does not absolve the permittee of the responsibility of obtaining necessary permission from applicable federal and provincial agencies or local municipalities. 2. The permittee agrees by acceptance of the permit: a) to indemnify and save harmless, the Long Point Region Conservation Authority and its officers, employees, or agents, from and against all damage, injury, loss, costs, claims, demands, actions and proceedings, arising out of or resulting from any act or omission of the permittee or of any of his agents, employees or contractors relating to any of the particular terms or conditions of this permit. b) that this permit shall not release the permittee from any legal liability or obligation and remains in force subject to all limitations, requirements, requirements and liabilities imposed by law. c) to provide certification of conformance to ensure compliance with the intent of the permit. This certification must be provided by an accredited professional and is to be submitted as may be specified in the permit. 3. Authorized representatives of the Long Point Region Conservation Authority will be granted entry at any time into lands and buildings which are the subject of this permit application in order to make such surveys, examinations, investigations, inspections or other arrangements which such representatives deem necessary. 4. The project shall be carried out generally as per the plans submitted in support of the application as they may be amended by conditions of this permit. 5. Any activity or development other than that identified in this permit application must be reviewed by the LPRCA; at which time, staff will determine if additional approvals or an amended permit will be required. 6. The Long Point Region Conservation Authority may cancel this permit or may change any of the conditions at any time and without prior notice if it is determined that: a) the works are not in conformance with the intent of the permission granted; b) the information presented to obtain a permit is false; c) the works or method of construction has detrimental impacts on the environment. 7. Temporary sediment & erosion control measures shall be installed around any disturbed and/or exposed ground or excavated material stockpiles, remain in place until the site has been suitably stabilized, and must be monitored regularly to ensure effectiveness. Remedial/Emergency measures must be taken at any sign of failure. 8. The applicant agrees to maintain all existing drainage patterns except as expressly identified in this permit. 9. It is the responsibility of the permittee to ensure the development is located within the extent of the property boundaries owned by the proponent. 10. This approval does not guarantee the soundness of the proposed work and it is the responsibility of the permittee to monitor and maintain the construction activity to ensure the integrity of the work. 11. This permit shall not be assigned (non-transferable). 12. Permits are valid for two years. No notice will be issued on expiration of the permit and it is the responsibility of the permittee to ensure a valid permit is in effect at the time work is occurring. 13. The Conservation Authority should be contacted within 48 hours prior to the commencement of construction. 14. The Long Point Region Conservation Authority may make copies of Schedule A, as required, for the purposes of assessing the proposal and, where approved, to form part of the permit issued. NOTICE OF COLLECTION Pursuant to section 29(2) of the Municipal Freedom of Information and Protection of Individual Privacy Act, 1989, the personal information contained on this form is collected under the legal authority of the Conservation Authorities Act, R.S.O. 1980, c85, as amended. This information is used to assess applications for and, where approved, issue comment. The name of the applicant, location of the work and a description of the project may be published in LPRCA documents, including agendas, reports and meeting minutes which are posted on the LPRCA website. Questions about the collection of personal information should be directed to the Freedom of Information Coordinator, Long Point Region Conservation Authority, 4 Elm Street, Tillsonburg, Ontario, N4G 0C4, (519)

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54 LONG POINT REGION CONSERVATION AUTHORITY Notice of Hearing Date: September 25, 2018 File: To: Danielle Pierce 2 Rogers Avenue Port Rowan, ON N0E 1M0 From: General Manager, LPRCA Re: Notice of Hearing- 816 Highway 59, South Walsingham Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O Reg. 178/06) A hearing has been scheduled for October 3, 2018, concerning an application made by you, Danielle Pierce, to construct a new cottage at 816 Highway 59, South Walsingham. The hearing will take place at or after 6:30 pm during Long Point Region Conservation Authority's Board of Directors' regularly scheduled meeting. The subject lands are located in Long Point within the flood hazard limit of Lake Erie and are regulated under LPRCA's Ontario Regulation (0. Reg) 178/06. You are entitled to be represented at the hearing by counsel, if desired. It is recommended that a hearing not proceed in the absence of the applicant; however, the hearing may proceed in the applicant's absence and the applicant will not be entitled to any further notice of proceedings. If you are not able to attend the hearings scheduled October 3, 2018 and wish to attend, please notify LPRCA staff in advance so that the hearing may be rescheduled. LPRCA staff submits reports to the Board of Directors for their review in advance of the hearing; you are provided the same opportunity. To have your submission included in the package sent to the Board of Directors, LPRCA staff should be in receipt of these documents by September 25, If you need more time to prepare a submission, you can request the hearing be rescheduled for November 7, In May 2006, O. Reg. 178/06, Long Point Region Conservation Authority Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, came into effect. Through this regulation, LPRCA may permit, restrict or refuse development and activities in or adjacent to river or stream valleys, Great Lakes shorelines, watercourses, hazardous lands and wetlands. More specifically, as it relates to this application, O. Reg. 178/06 states that: 2. (1) Subject to section 3, no person shall undertake development or permit another person to undertake development in or on the areas within the jurisdiction of the Authority that are, 52

55 a) adjacent or close to the shoreline of the Great Lakes-St. Lawrence River System or to inland lakes that may be affected by flooding, erosion or dynamic beaches, including the area from the furthest offshore extent of the Authority s boundary to the furthest landward extent of the aggregate of the following distances: (i) (iv) the 100 year flood level as shown in the most recent document entitled Great Lakes System Flood Levels and Water Related Hazards available at the head office of the Authority, plus the appropriate allowance for wave uprush, an allowance of 15 metres inland; 3. (1) The Authority may grant permission for development in or on the areas described in subsection 2 (1) if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development. The proposal to construct a new cottage is considered to be new development that adds a new dwelling unit in an area where safe access/egress is not available. Access/egress for either evacuation from or emergency assistance to the subject property during times of flooding is flooded to depths reaching 1.1 metres for a distance of 1.1 km. This depth of flooding on the access is unsafe, putting both residents and emergency responders lives at risk. The proposed development does not conform to the LPRCA s policies for new development in the flood hazard in Long Point. In LPRCA staff s opinion, the control of flooding will be affected by the proposed development and, therefore, staff is recommending that the application be refused. More detailed information and the reasons for the recommendation for refusal are set out in the hearing report that accompanies this notice. This hearing report is the staff report that will be provided to the LPRCA Board in advance of the hearing as described above. Regards, Judy Maxwell General Manager Long Point Region Conservation Authority 53

56 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT Date: September 25, 2018 File: To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Long Point Region Conservation Authority Application 194/18 (Danielle Pierce). Pursuant to Ontario Regulation 178/06, Proposed Construction of a new vacation home at South Walsingham Plan 436, Lot 6, 816 Highway 59, Long Point. RECOMMENDATION THAT the LPRCA Board of Directors refuses to grant a Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Permit for Permit Application No. 194/18 (Danielle Pierce) for the following reasons: 1. The construction of a new vacation home in the Lake Erie shoreline flood hazard is contrary to Long Point Region Conservation Authority shoreline policies for development in the Lake Erie flood hazard area. These policies have been implemented to reduce or eliminate preventable risk to life and property damage from flooding. 2. The control of flooding is affected by development that adds a new dwelling unit and substantially increases the investment in a flood hazard area that does not have safe access/egress for evacuation or emergency assistance. 3. The proposal is not unique; therefore the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. BACKGROUND The subject land is located at 816 Highway 59 in Long Point (Figure 1). The subject land is a vacant lot (Figure 2). A previous cottage on the site was demolished sometime between 2006 and At this location, the property and associated development is subject to flood-related hazards from Lake Erie and is fully regulated under Long Point Region Conservation Authority s Ontario Regulation 178/06 (Figure 3). In May 2006, O. Reg. 178/06, Long Point Region Conservation Authority Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, came into effect. Through this regulation, LPRCA may permit, restrict or refuse development and activities in or adjacent to river or stream valleys, Great Lakes shorelines, watercourses, hazardous lands and wetlands. 54

57 More specifically, as it relates to this application, O. Reg. 178/06 states that: 2. (1) Subject to section 3, no person shall undertake development or permit another person to undertake development in or on the areas within the jurisdiction of the Authority that are, a) adjacent or close to the shoreline of the Great Lakes-St. Lawrence River System or to inland lakes that may be affected by flooding, erosion or dynamic beaches, including the area from the furthest offshore extent of the Authority s boundary to the furthest landward extent of the aggregate of the following distances: (i) the 100 year flood level as shown in the most recent document entitled Great Lakes System Flood Levels and Water Related Hazards available at the head office of the Authority, plus the appropriate allowance for wave uprush, (iv) an allowance of 15 metres inland; 3. (1) The Authority may grant permission for development in or on the areas described in subsection 2 (1) if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development. The lakeshore resort community of Long Point is subject to frequent flooding from Lake Erie. Widespread flooding has been documented in at least 1954, 1955, 1975 and As they relate to this application, LPRCA s objectives in administrating the Regulation are to: Prevent loss of life Minimize property damage and social disruption Reduce public and private expenditure for emergency operations, evacuation, restoration and protection measures Minimize the hazardous and unnecessary development of flood and erosion susceptible shoreline areas which in future years may require expensive protection measures. The Application On June 22, 2018, LPRCA staff received a permit application under O. Reg. 178/06 to construct a new vacation home and septic system on an existing lot of record that is vacant. The applicant has submitted a conceptual site plan, attached as Figure 5. To facilitate the sale of the property, the applicant is asking that the application be approved conditional on detailed plans and drawings showing that the LPRCA s floodproofing standards and requirements have been met. The conceptual site plan shows a 9.9 m by 17.7 m building foot print for a new vacation home, a preliminary septic system location, a bay-side deck and a floating dock. Applicable Policy LPRCA policy does not allow for new residential development or the addition of new dwelling units in flood hazard areas, particularly where safe access/egress for evacuation and emergency response is not available. In July 2017, the LPRCA Board accepted the Norfolk County Lakeshore Safety Strategy as providing the equivalent of safe access/egress for the purposes of administering O.Reg. 178/06 in Long Point 55

58 and Turkey Point because they felt that incorporating floodproofing as the old cottages are renovated and replaced could reduce the potential for flood damage over the long term. However, construction that adds new dwelling units increases the risk to life and property in the flood prone resort communities and does not reduce it. New construction that adds new dwelling units requires, at the very least, dry passive floodproofing and safe access/egress in an effort to reduce and not increase the risk to life and property in the flood prone resort communities over the long term. Floodproofing The applicant has put forward a conceptual site plan and has asked for approval conditional on submission of details plans and drawings showing, to LPRCA s satisfaction, that the LPRCA s floodproofing standards and requirements have been met. Safe Access/Egress The following relevant elevation data was determined from LPRCA flood hazard mapping information: Elevation 100-year Depth of Flooding 100-year design flood level m GSC 25-year design flood level m GSC Site grade m GSC 1.1 m 3.6 ft Highway 59 at the site m GSC 1.1 m 3.6 ft Access to safety max. depth m GSC 1.10 m 4.3 ft During times of flooding, the path for pedestrian or vehicular access/egress for either evacuation or emergency assistance is flooded to depths up to 1.1 metres for a distance of 1.1 km. These flood depths are significantly greater than the 0.8 metres depth that is considered the upper limit for safe access in calm, still water conditions. This depth of flooding on the access is unsafe, putting both residents and emergency responders lives at risk. Staff Recommendation The proposed development does not conform to the LPRCA s policies for development in the floodplain in Long Point and is contrary to LPRCA s objectives for the administration of O.Reg. 178/06. In LPRCA staff s opinion, the control of flooding will be affected by the proposed development and, therefore, staff recommends that the application be refused. Prepared by: Approved and submitted by: Lorrie Minshall, P.Eng. Interim Manager Watershed Services Judy Maxwell, CPA, CGA General Manager 56

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62 e Long Applicant/ Owner's Name: Point Region Conservation Aut 4 Elm Street, Tillsonburg, ON N4G 0C4 Tel: (519) Fax: (519) planning@lprca.on.ca Website: Permit Application - Schedule A REGULATION OF DEVELOPMENT, INTERFERENCE WITH WETLANDS AND AL TERA TIONS TO SHORELINES AND WATERCOURSES (R.R.O REG.178/06) Application# LP RCA_ i :r::t/[ Office Use Only!)A-A\JV L j J-, P, /-1 {C Mailing Address: etaddress P.O. Box Apartment/Unit # Cityfrown Primary Phone:- Alternate Phone: Agent's Name: Province Postal Code Mailing Address: Street Address P.O. Box Apartment/Unit # Primary Phone: Cityfrown Province Postal Code Alternate Phone: Location of Proposed Work Lot: C, Concession/Plan: :SU/AL PLMJ LJ S& Municipality: Noc Fot--K c?., )L)J/ Municipal Address: Z / '2 1-J ta JV SC/ 3/ Stre et Address / Tax AssessmentRoll Number. 5tf.3 - oso-- (JSioo Proposed work: (Check all appropriate boxes) Place, dump, or remove fill D,,,Site grading 0'" Construct a new building or structure Alter or renovate an existing building or structure M Construct a septic system D Construct erosion control or shoreline protection D Construct new or replace existing watercourse crossing D Quantity of fill: Proposed square footage: Existing square footage: Other: (please describe) Description of Proposed Works: Co 4.,/ T110 C 7 ct vac ti v 1) (\.) t-/(} H ' s; sc--:e,, c_.sys n,vt PROPOSED START DATE: PROPOSED COMPLETION DATE: I understand that the information contained in this application form is accurate to the best of my knowledge and that the staff of the Long Point Region Conservation Authority (LPRCA) will undertake a detailed inspection of the subject lands as part 7l& cess App/i&;;it Signa{ure _5 ""' -- o = at c:jolj_ lj '- =+---='------'c..., 7 '-#--= Agent Signature Date 60

63 Subject Property Property Location Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Ontario Regulation 178/06 PROPERTY OWNER AUTHORIZATION Municipality A/ 08 Ea '= K Community I/We J)AAlJl2ll-E rp, EEscE Hereby authorize (;'fr< C 6 fl< / fl /1 b To provide as my agent any required authorizations or consents, to submit the enclosed application to the Long Point Region Conservation Authority, and to appear on my behalf at any hearing(s) of the application and to provide any information or material required by the Board relevant to the application for the purposes of obtaining permission to develop, interfere with a wetland or alter a shoreline or watercourse in accorda e with the requirements of Ontario Regulation 176/06 as amended. APPLICATION FORM INSTRUCTIONS Owner Applicant Agent The legal owner(s) of the property where the proposed development or alteration will be carried out. If the applicant is not the same as the property owner, written authorization is required from all property owners on whose property the proposed work will be carried out. The authorization(s) must be submitted with the application. If the applicant has assigned another party as an agent to act on the applicant's behalf for the project, written authorization from the applicant is required so stating. Quantity of Fill Approximate quantity expressed in cubic metres, cubic yards, truck loads (12 yards) or tandem truck loads (18 yards) Floor area For residential development, area of living space including full height basement and additional storeys, but not including attached garage, non-habitable crawl space, open breezeways, decks or porches. 61

64 SITE PLAN OF PLAN 436 MARSH LAND IN FRONT OF LOT 14, CONCESSION B (GEOGRAPHIC TOWNSHIP OF WALSINGHAM) 318 Wellington Road, London, Ontario N6C 4P4 Tel: (519) Fax: (519) zp@zpplan.com 62