ENGINEERING AND INFORMATION TECHNOLOGY COMMITTEE MEETING SUMMARY MINUTES Thursday, March 17, :15p.m.

Transcription

1 ENGINEERING AND INFORMATION TECHNOLOGY COMMITTEE MEETING SUMMARY MINUTES Thursday, March 17, :15p.m. ATTENDANCE Directors: Martin Koller (Chair), Jim Gunther Staff: Robert Shaver, Ed Stevenson, Ariz Naqvi, Juniet Rotter, Todd Christner DISCUSSION TOPICS 1. Update on Plans to Record and Stream Board Meetings: Todd Christner, Network Administrator, provided an update on the status of the project for video recording and streaming of Board meetings on the Internet. Mr. Christner reported on the progress made on several items of interest related to the project. The camera evaluation was successful and staff has identified a suitable camera for purchase. Staff also identified some problems occurring with the existing sound system in the Board Room, specifically electrical interference, which will need to be resolved before an acceptable audio feed of the Board meeting proceedings can be recorded. The District's Facilities Maintenance Division staff plans to troubleshoot the issue and make improvements to equipment and wiring in the sound system cabinet to improve audio performance for better audio recording. Facilities Maintenance Division staff is also designing a system to provide a power relay to control the camera power and provide a recording light indicator. Staff is evaluating software choices for the video streaming server needed to capture the video. Staff also provided a mockup of the District' s website page where links to the videos will be posted to give an idea of how website visitors will access the uploaded videos. Staff is evaluating whether video storage and direct viewing will occur on the District' s website or if a third-party video hosting provider (such as YouTube) will be used. Staff is planning to setup the camera for a test recording of the next board meeting in April. A summary of the project update is attached. Staff responded to questions from Directors Koller and Gunther. 2. Review of New Developments: Juniet Rotter, Development Services Supervisor, provided an update on two significant development projects within the District's service area: a. Newark Dumbarton Transit Oriented Development (TOD): This is a large development made up of several individual projects located at the western edge of the City of Newark and is generally south of Thornton Avenue and North of Central Avenue. Prior land use in this area included industrial operations and salt harvesting and production. Development in this area will be primarily high density residential with a mixture of single family and multifamily residences, and will ultimately include a rail station serving the Dumbarton Rail Corridor. Several of the sub-area projects are currently underway including Bayshores (formerly Torian) with approximately 374 units, Glass Bay (formerly Jones-Hamilton) with approximately 217 units, Gateway Station West with 1

2 approximately 589 units, and a separate project to make numerous utility and other improvements within the existing Willow Street right of way. b. Warm Springs Transit Oriented Development (TOD): This is a large development made up of three (3) individual areas with individual projects: 1) Warm Springs Station- Toll Brothers: located south of South Grimmer Boulevard, east of Warm Springs Boulevard, and west of Interstate 680, opposite the new Warm Springs BART Station. The development will include 1,001 residential units and a neighborhood commercial component. 2) Warm Springs - Lennar: generally bounded by Fremont Boulevard, South Grimmer Boulevard, Lopes Court, and the existing Tesla property. The development will include 2,214 residential units (mixture of single family and multifamily units), a school, park, and a commercial/industrial component located south of Innovation Way, a new street which will extend across the site. 3) Valley Oaks: located between Fremont Boulevard and Old Warm Springs Boulevard, north of South Grimmer Boulevard. The development will include 785 residential units and a commercial area including office space, a hotel, and a restaurant. The projects are being designed so that the utility infrastructure which is common to multiple projects is being coordinated amongst the various projects. Design for the backbone infrastructure projects for Warm Springs Station (Toll Brothers) and Warm Springs (Lennar) are currently underway. Staff responded to questions from Directors Koller and Gunther. 3. Review of Surplus District Properties: Ed Stevenson, Manager of Engineering and Technology Services, provided an update on the status of two District properties that have been previously surplused by the Board. a. Deer Road Property: Mr. Stevenson provided an update on the status of the District's vacant 4.3 acre property at the easterly end of Deer Road in the Canyon Heights area of Fremont. Mr. Stevenson reported that staff continues to work to prepare the property to be marketed and sold. Mr. Stevenson reviewed a proposed easement across the property that could be reserved by the District prior to the property being sold. The purpose of the easement would be to provide for a future raw water transmission pipeline or aqueduct should the District determine such a facility at this location would be appropriate. The easement would replace the "tunnel easement" which contains the Sunol Aqueduct (or, "secret sidewalk") crossing the property. The easement was designed to minimize impacts on the proposed Outlook Court and the utilities within it. Staff continues to work with the San Francisco Public Utilities Commission (SFPUC) on securing the property interests needed in order to prepare the District's surplus Deer Road property to be placed on the market. Needed property interests include a 0.46 acre slope 2

3 easement and a 0.05 acre right-of-way on SFPUC' s property, and the vacation of an SFPUC easement on the District's property. b. Dassel Road Property: Mr. Stevenson provided an update on the District's 1.8 acre property located at the northwest corner of Mission Boulevard and Mowry A venue in Fremont. Due to input previously provided by the Board related to reserving easements on the property for a potential future regional water transmission system, staff is working on alternative pipeline alignments which would allow water transmission facilities to cross the property while minimizing impact on the property's development potential and market value. Mr. Stevenson reviewed modifications staff had developed to two potential alternative pipeline alignments and easement configurations which could provide for future construction of a water transmission system before or after the property is sold. Staff had several discussions with the City of Fremont regarding potential land uses and what configurations would result in minimum impact to the development potential and value of the property. Based upon the discussion, staff will continue to look for alternative easement and transmission facility alignments across the property. Staff responded to several questions from Directors Koller and Gunther. 4. Public Comments: There were no public comments. RECOMMENDATIONS Topics discussed by the Committee were informational only and no recommendations are being made. 3

4 ... R/R.II/1111 CO/If!U If "JHII/SI. '/C/ Boardroom video update March 17,2016 Todd Christner, Ariz Naqvi Item Detail Status Camera evaluation Tested camera and it will work for this project. Next step: submit P.O Sound system Problems occurring: electrical interference. Audio unacceptable for recording. Facilities will attempt to make improvements in audio cabinet. Facilities working on it Red light indicator Plan is to put camera in line with power to controller relay. District secretary should be able to turn on camera and sound system power with one button. Split power signal to camera and red light. Facilities design stage Software Still evaluating software choices for the video streaming server. In progress Website Plan is to include link to video with each board meeting. May Experimenting require some reorganization of how we post our board meeting packet. Other option is to post videos to the ACWD YouTube channel. Camera live test Camera is being set up for a test recording in the boardroom for the next Board meeting in April. Test schedule Project anticipated completion date: By May 2016 board meeting.

5 Website Mock-up Here is how the website Agenda Center would display if a link to video (such as a YouTube link) was provided. A new icon with the link is added under the Media column. If the video file is uploaded to Civic Plus, then no media link icon will be present but the file will be available via the download button. T Board of Directors.,. Board Meetings Agenda Dec 1:0, 2015 Board Packet Dec 10, 2015 Presen aiion from 12/to/2015 Board Mee ing View More Minutes Media r Download T Dec 8, 2015 Notice and Agenda of Special Meeting Dec 8, 2015 Present a '101 from Board Works op Nov 25, 2015 Notice of Time and Place of Public Hearing IJ Nov 12, 2015 Board Mee ing Recording (Test Only) ~ Nov 1'2, 2015 Board Packet r. Down load T Download