Spring Semester Room Change/Swap Request Form

Transcription

1 Spring Semester Room Change/Swap Request Form Form Use : This form can be used to request a room change during the room change period (January 23 - February 15). Students have the option of requesting to change rooms, or requesting to swap rooms with another student. Room Change: If you would like to change rooms in the same residential community or move to a room in different residential community, please select the room change option. Your request will be reviewed by Housing & Residence Life staff. Please note: Room change requests are reviewed on a first-come, first-served basis. A new assignment will be provided based on availability of the requested space. If we are unable to accommodate your room change request, you will be placed on a waitlist until the room change period closes or a space becomes available. Room Swaps: If you would like to swap rooms with another student, please select the room swap option. Both students involved in the process must agree to swap rooms before a room change can be processed. Please note: Housing & Residence Life is unable to accommodate group room changes or swaps. This is an individual process only. Room Rates and Meal Plans: Please be aware that Housing & Residence Life has varying room rates. Changing rooms may increase or decrease your room rate. Please review your student account after completing the room change for more information. Monarch Dining Services also has varying meal plan options, which may be impacted by the room change. The minimum meal plan required for each residential community is noted in the form. For more information, please contact Monarch Dining Services at dining@odu.edu or Parking and Mailing Address: Students who are approved to move to a different residential community will be required to obtain a residential community-specific parking permit. For more information, please contact Transportation & Parking Services at parking@odu.edu or Please let your friends and family know your new mailing address. Steps for Moving to a New Room: Should you be approved for a room change, further information detailing the steps to move to a new room will be sent to your student account. All students are responsible for moving personal belongings during this process. Questions: Should you have questions or concerns, please contact Housing & Residence Life at housing@odu.edu or Requester Information First Name [Required] Last Name: [Required] Date of Birth: [Required] Please select your sex: [Required] [ ] Male [ ] Female UIN [Required] Classification [Required] [ ] Freshmen [ ] Upperclass Cell Phone Number [Required] - must be digits long and may include only numbers, hyphens, and spaces. Page 1 of Spring Semester Room Change/Swap Request Form

2 Please select your specific request: [Required] Room Change - Changing to a vacant space in a room/building Room Swap - Swapping Rooms with another student [ ] Room Change Request [ ] Room Swap Request Current Room Number [Required] Please select your Residential Community: [Required] [ ] Dominion House [ ] England House [ ] Foundation House [ ] France House [ ] Gresham Hall [ ] Ireland House [ ] Nusbaum [ ] Powhatan Village [ ] The Inn [ ] Rogers Hall [ ] Scotland House [ ] Virginia House [ ] University Village [ ] Whitehurst Hall Room Change Request Room change requests can only be accommodated if there is availability in the space you are requesting. If there is availability, we will approve the next person on the waitlist for that space. The waitlist is ordered on a first-come, first-serve basis. Would you like to be on the Room Change waitlist? [Required] [ ] Yes [ ] No Yes - Room Change Waitlist Please complete all of the required fields below to be placed on the Room Change waitlist. Please select your preferred Residential Community. [Required] The minimum meal plan that is required by each residential community is noted below. If you move to a community that requires a meal plan, and you have no meal plan or a smaller meal plan, the mandatory minimum meal plan for that community will be added to your student account. Please select your preferred room type [Required] Page 2 of Spring Semester Room Change/Swap Request Form

3 [ ] Deluxe Double Room Types & Rates: Residential Community Cost per Semester Summer (if applicable) Total Double Room (Gresham Complex, Rogers Complex, Whitehurst) $3,047 $0 $6,094 Inn Double $3,154 $0 $6,308 Inn Triple $2,498 $0 $4,996 Quad Deluxe Single (Dominion, Ireland, Virginia) $4,124 $0 $8,248 Quad Double (Dominion, England, France, Ireland, Scotland, Virginia) $3,382 $0 $6,764 Quad Single (Dominion, Ireland, Virginia) $3,857 $0 $7,714 Quad Triple (England, France, Scotland, Virginia) $2,728 $0 $5,456 Nusbaum 1 Bedroom $4,038 $0 $8,076 Nusbaum 2 Bedroom Deluxe Single $3,764 $0 $7,492 Nusbaum 2 Bedroom Single $3,544 $0 $7,088 Powhatan 2 Bedroom Double $3,185 $0 $6,370 University Village 1 Bedroom $5,920 $2,352 $14,192 University Village 2 Bedroom $5,023 $1,996 $12,042 University Village 4 Bedroom $3,984 $1,660 $9,628 Please note the agreement period for University Village goes through July 31, As such, you will be billed in three separate installments, fall, spring, and summer. Residential Community (second preference) If you have an additional room change preference, please select it here. Please select your preferred room type (second preference) Page 3 of Spring Semester Room Change/Swap Request Form

4 [ ] Deluxe Double Residential Community (third preference) If you have a third preference for a room, please select from the options below. Please select your preferred room type (third preference) [ ] Deluxe Double No - Room Change Waitlist If this is an immediate need, please contact your Residence Hall Director. Chanel Derricott Residence Hall Director, Powhatan Village cderrico@odu.edu Kara Werkmeister Residence Hall Director, Whitehurst Hall kwerkmei@odu.edu Briana-Allyn Ellison Residence Hall Director, Dominion House, France House, ODU Inn bellison@odu.edu Dominic Carlina Residence Hall Director, Gresham Hall & VABPW Foundation House dcarlina@odu.edu Jasmine Harris Residence Hall Director, Virginia House & Ireland House jnharris@odu.edu Stephanie Reiley Residence Hall Director, Rogers Hall sreiley@odu.edu Danielle Simcic Residence Hall Director, University Village South (Bldgs 6-10) dsimcic@odu.edu Callie Smith Residence Hall Director, Scotland House & England House c8smith@odu.edu Kaila Aimino Residence Hall Director, UV North (Bldgs 1-5) & Nusbaum k1henry@odu.edu Room Swaps If you are interested in a Room Swap, you and the person you are wishing to swap rooms with must complete the room swap form. The review of the request cannot begin until a completed room swap form has been submitted to Housing & Residence Life from both students. Please provide the name and UIN of the student of your swap partner. Full Name [Required] Page 4 of Spring Semester Room Change/Swap Request Form

5 UIN [Required] Enter Swap Partner [Required] Enter address of person you would like to swap with. - name@myschool.edu The Process If approved for a room change/room swap, you will receive specific information for moving into your new assignment and checking out of your former assignment. Please carefully follow the instructions to ensure a smooth room change/swap process. If you do not room change/swap during the timeframe allotted to you in the , your room change/swap requested will be cancelled and you will remain in your current assignment. MY SIGNATURE BELOW INDICATES THAT I FULLY UNDERSTAND AND AGREE TO THE FOLLOWING: I am aware that failure to return my old room key and properly check-out may result in a lock change charge ($75) and/or an improper check-out charge ($50), which will be billed to my student account. I am aware if I currently have a meal plan, I must keep the meal plan for the remainder of the current semester, or submit a request to the ODU Card Center to have the meal plan pro-rated if I have moved to a residential community that does not require a meal plan. I am aware that if I currently do not have a meal plan, but I move to a residential community that requires a meal plan, the minimum meal plan for that community will be charged to my student account. I am aware if I change buildings, I am responsible for any financial differences in the room type during the agreement period. I am aware that if approved for a room change/swap, I am responsible for moving by personal belongings, following the check-out/check-in procedures described in approval s, updating my parking pass (if needed), and notifying my contacts of an updated address. I understand that if I room swap or change to University Village, my Housing & Dining Agreement period will extend to July 31, Accordingly, I will be billed in three installments for the fall, spring, and summer semester. UIN [Required] Your UIN acknowledges that you have read, understand, and agree to the statements above. Student's initials [Required] Page 5 of Spring Semester Room Change/Swap Request Form