Monmouth University Office of Residential Life

Transcription

1 Monmouth University Office of Residential Life H O U S I N G S E L E C T I O N Information Brochure

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3 Page 22 C A L E N D A R A T - A - G L A N C E T A B L E O F C O N T E N T S January 25 Housing Information Session 7:00pm - Young Auditorium January 27 Housing Information Session 3:00pm - Pozycki Hall Auditorium January 29 Housing Information Session 4:00pm - Young Auditorium February 1-19 Pay Your Housing Selection Deposit Online via Webadvisor or Residential Life February 3 Pier Village/University Bluffs Interest Session 2:30pm Bey Hall Turrell Board Room February 5 Pier Village/University Bluffs Interest Session 4:00pm - Wilson Hall room 106 February 8 Pier Village/University Bluffs Interest Session 7:00pm - Magill Commons Club Room 107 February 9 Pier Village/University Bluffs Interest Session 4:00pm - Wilson Hall room 106 March 1 Pier Village/University Bluffs Applications are due Last Day to submit a request to change your Group Last Day to request Special Medical Housing Accommodations Housing Selection Overview 4 The Steps of Selection 5 Participation Criteria 6 Groups 7 Changing your Group 8 Important Information and Terms 9 Top 20 Questions 12 Students Who Need Accommodation 20 Parking Information 20 Contact Information 21 Calendar at a Glance 22 March 22 (subject to change) Housing Numbers and housing information distributed via April 1 and April 2 Housing Selection Follow time in your - Anacon Hall May 1 Last day to request a refund of your $150 housing deposit if you did not select a housing assignment. There are no refunds if you have a room assignment. Any student who cancels their housing is subject to a $500 cancellation fee. Students must be registered for classes by May 1st or their housing is subject to cancellation.

4 Page 4 H O U S I N G S E L E C T I O N O V E R V I E W Each year, the Office of Residential Life conducts housing selection to assign on-campus housing for the following year. Housing numbers are generated after all housing deposits are collected (housing deposits must be made no later than February 10, 2017). Numbers ranging from 001 to 999 will be generated for each group or class year. Students will select their desired housing location in the order of their number for their given class year group. The lowest number (001) in each class year group will select first. Housing numbers and times will be sent out electronically via to your Monmouth University student account on or around March 6, Only students who pay their deposit (commit to participating in housing selection) will receive a number. Students will receive their specific time and location for each group in order to select a room. Our philosophy towards the housing selection and assignment process is to allocate an appropriate number of beds to allow our students to live on-campus for the first two years of their MU experience by guaranteeing housing to students for their freshmen and sophomore year. (as long as they pay their housing deposit by February 10, 2017) For our rising juniors and seniors, we use a combination of on-campus and off-campus apartments to fill the demand for housing. We have provided housing options (on and off-campus) to all juniors and seniors over the past five years. Q U E S T I O N S? Page 21 Do you have a specific question and/or concern about housing selection? Or do you just need to consult with a Residential Life staff member about your Fall 2017 housing options? Contact: Area Coordinator Staff Anthony Conard Kara Amos Nina Dacey Nick Manento Carolyn Houck Office of Residential Life (732) Reslife@monmouth.edu Pinewood Hall (visit the Residential Life Homepage for updated Housing Selection information)

5 Page 20 S P E C I A L A C C O M M O D A T I O N S A N D P A R K I N G Students Who Need to Request a Reasonable Accommodation Based on Disability Any student who needs to request a reasonable accommodation based on a disability must complete a Special Accommodations Application, available in the Office of Disability Services. This application must be completed by February 22, Please note that if you are currently receiving services you must request this service every academic year. Your request is subject to ongoing review and may be denied. Disability Services for Students can be contacted at Voice TTY T H E S T E P S O F H O U S I N G S E L E C T I O N Page 5 Step 1: Pay your $150 Housing Deposit Credit Card payments can be made through WebAdvisor between December 5 and February 10. Students may pay the $ deposit via a check or money order in the Office of Residential Life, located in Pinewood Hall, between December 5 and February 10, Monday through Friday, 9am to 5pm. Cash payments MUST be made at the Cashier s Office, located in Wilson Hall. EOF and Full-Scholarship athletes should notify our office if they are not interested in participating in the selection process. If you are having problems paying your deposit, please contact Residential Life prior to February 10, 2017 to verify that you want to participate in housing selection. If you have any questions, please call our office at The housing deposit is only refundable to those students who have not selected a housing assignment. Refund requests are due May 1, 2017 Students who cancel their housing after selecting a room are subject to a $500 cancellation fee and will not be refunded their deposit regardless of their reason. Parking Information All vehicles that park on campus must be registered with the Monmouth University Police Department. The registration year is from September 1 to August 31. Parking decals may be purchased online by going to and click on "Student Parking Registration" or by visiting our traffic bureau at police headquarters AFTER housing selection. All registration forms received after July 31 will be subject to a late fee. Parking decals will be issued on a first come first serve basis. If you have any questions please feel free to contact our traffic bureau at (732) Information will include: Step 2: Check Your around March 6 for your housing number! Housing Selection Welcome Letter Your housing number Your scheduled time to arrive at housing selection *Housing information will be sent out electronically via your Monmouth University Student account on or around March 6, 2017 Step 3: Report to Housing Selection at your scheduled time Housing Selection will take place on March 31 for rising seniors and rising juniors and April 1 for rising sophomores Your specific time will depend on your housing number. The times will be included with your Housing Selection number

6 Page 6 C R I T E R I A T O P A R T I C I P A T E I N H O U S I N G S E L E C T I O N T O P 2 0 Q U E S T I O N S Page 19 Pay your $ deposit by February 10, 2017 Receive your housing information and housing number which will be sent out electronically via your student account on or around March 6, 2017 Complete all outstanding judicial sanctions, pay all disciplinary fines and complete community services hours and/or alcohol/substance abuse educations assignments*. Make certain that your Health Center records are in order and complete. Verify that your student account is in good standing with the Bursar s Office. Any holds on your account will forfeit your right to participate in housing selection Ensure that no more than $150 dollars in damage billing has been accrued by you, your roommates or suite. * Residents who wish to live in on-campus apartments must be in good disciplinary standing to apply. 18. Will moving off-campus affect my financial aid? If a Monmouth University student elects to move off-campus for the upcoming academic year, their federal and/or state financial aid may be adjusted to reflect their commuter status. To understand the impact of a change of residency on such aid, please contact the Financial Aid office at or in Wilson Hall, on the 1st floor. 19. What off-campus housing options are available? Monmouth University currently offers housing at the University Bluffs and plans to continue offering housing at Pier Village. There is a separate application process for these facilities and are only available to rising Juniors and Seniors in good standing with the University. These two complexes are considered University Sponsored Housing, therefore, any financial aid that you receive can be applied towards the costs. Please contact the Financial Aid office if you have any questions about aid to live in University Sponsored Housing off-campus. 20. Where and when will the Fall 2017 housing selection process take place? Anacon Hall (Student Center 2nd Floor), March 31 and April 1, Specific times and details will be distributed in your housing information !!! A Note On The $ Deposit Your housing deposit is applied towards your Fall 2017 room charge. You will receive your Fall 2017 bill during the summer. The housing deposit is only refundable to those students who have not selected a housing assignment. Refund requests are due May 1, 2017 only if you have not chosen a room

7 Page 18 T O P 2 0 Q U E S T I O N S 17. Will there be a waitlist for students who do not get an assignment during the process? How will the list be used? Should our demand for housing exceed our capacity (space availability), there will be a waitlist for each class year. Housing is only guaranteed for rising sophomores, however, it is important to note we have accommodated all requests for student housing over the past 5 years. We recently opened a new residence hall and expanded our University Housing at The University Bluffs. Residents on the waitlist will be identified by their housing number and all assignments will be issued in order of their housing number. The Office of Residential Life reserves the right to prioritize any resident to receive a housing assignment before others on the waitlist due to extenuating circumstances (i.e. students who reside the furthest from campus and international students). You must show up to housing selection to be placed on the housing waitlist and remain eligible to keep your Merit Award as a resident student. If Monmouth University is not able to provide housing in any University owned or sponsored housing facility to any resident who resides on campus for the Spring 2017 semester and participates in housing selection, by June 1st, the resident can move off campus and retain a Resident status with respect to Monmouth University Merit/Matrix awards. This special status arrangement only applies to continuing resident students who will return to Monmouth University for the academic year. If a student refuses an alternate housing assignment, he/she forfeits any special status for the Merit/Matrix award.* *If a Monmouth University student elects to move off-campus for the upcoming academic year, their federal and/or state financial aid may be adjusted to reflect their commuter status. To understand the impact of a change residency on such aid, please contact the Financial Aid Office. C L A S S Y E A R G R O U P S A N D B U I L D I N G A V A I L A B I L I T Y 5th Year Seniors Group 1 ~ Seniors Group 3 ~ Sophomores Page 7 (Entered MU in Fall 2013 or Spring 2014 or earlier) Unless enrolled in a five-year program, 5th year seniors are only eligible to be on a waitlist for on-campus housing, however, you may apply to live at Pier Village or the University Bluffs. All other students will be placed based on space availability after housing selection and new student assignments are finalized (90 1/2 Credits or more completed as of May 10, 2017) Garden Apartments Pier Village Apartments* University Bluffs* * By Application Only Students must be approved by the Office of Residential Life Group 2 ~ Juniors (56 1/2 to 90 Credits Completed Credits as of May 10, 2017) Great Lawn (specific apartments) Pier Village Apartments* University Bluffs* * By Application Only Students must be approved by the Office of Residential Life (Less than 56 credits completed as of May 10, 2017) Willow Hall (specific rooms) Spruce Hall Beechwood Hall (Honors Housing) Oakwood Hall/Redwood Hall Hesse Hall Maplewood Hall (select apartments) *** Buildings are subject to change based on demand Interested in being considered for a different Group? See page 8 for details.

8 Page 8 G R O U P C H A N G E S T O P 2 0 Q U E S T I O N S Page 17 If a student would like to be considered for a group other than the one designated for them, he/she must write to Associate Director, Raymond Gonzalez, to request an exception. All written requests must be received by the Office of Residential Life no later than 5pm, February 24, Requests can be ed to Reslife@monmouth.edu. If you are granted an exception, you will be notified in writing of the decision. Once your group is changed you will be issued a housing number within the new group. On or around March 6, If you are not granted an exception, you will be expected to participate in the selection process at the appropriate day/time for your original group. All written requests must include: Student s name, ID #, current room assignment and phone number Credits earned as of January 16, 2017 # of Registered credits for Spring 2017 Reason for the request (be specific) Student (s) you are planning to live with 15. When will I know where I will be living for Fall 2017? You will know your exact room assignment at the time you select your room and residence hall. The room and residence hall selection you make will be entered into our housing system on the very next business day. In July, you will receive information by mail regarding the details for Fall 2017 check-in. The residence halls open Monday, September 4, Will commuter students be eligible to participate? Commuters interested in living at Pier Village and the University Bluffs may apply with resident students between January 16 and February 22, Current first-year students who are commuters may get pulled into a room on-campus (First-Years are students who started in the Fall 2016 or Spring 2017 and have less than 56 1/2 credits as of May 10, 2017). Rising Juniors or Seniors who are commuters are eligible but only after all current resident students have selected their housing for Fall Commuter students are invited to apply for on-campus housing between January 16 and February 22. Applications will be available online via Webadvisor. Junior and Senior commuters cannot be pulled in by resident students.

9 Page 16 T O P 2 0 Q U E S T I O N S 12. What happens if my roommate for next year fails to complete the process correctly? He or she forfeits his or her spot and a new individual will be assigned to that space. 13. Will there be single rooms available? Any resident that desires a single room must contact the Office of Disability Services by February 24, 2017 specifying the nature of their situation. All supporting documentation (i.e. doctor s note) must be submitted to the Disability Services for Students Office with requests. Please understand that such requests are not guaranteed and only a limited number of small single rooms will be available in Elmwood and Pinewood Halls only. The Office of Residential Life will evaluate each resident s needs and the feasibility of placing a resident in a single. Double rooms will not be converted to singles - no exceptions! 14. How do I live at Pier Village or the University Bluffs? In order to live at Pier Village or the University Bluffs, current resident students must submit their $150 housing deposit and complete an application between January 26 and February 22. Applications are available via Webadvisor. Information sessions about the complexes will be held throughout February. Pier Village houses students in groups of four in two bedroom apartments. The University Bluffs house two students in one bedroom apartments. Groups that can fill an entire apartment are preferred but not required. Rising Juniors and Seniors will receive first priority over rising sophomores. O T H E R I N F O R M A T I O N A N D T E R M S Discipline Resident students with any pending disciplinary violation (s) at the time of housing selection may be prohibited from participating. Resident students who are not in compliance and have not successfully completed their disciplinary sanctions (i.e. paid all fines, attended all classes, completed service hours, etc.) will be prohibited from participating in housing selection. Resident students with over $ in hall damage assessments will be prohibited from participating in housing selection. Additionally, those residents who wish to reside in University apartments must have no substantial Code of Conduct violations or disciplinary issues for at least two (2) semesters prior to housing selection to be eligible for an assignment within the apartments. Proxy EOF and Full Scholarship Athletes Page 9 When a student is not able to personally attend or participate in housing selection he/she may designate another student to act on their behalf - to proxy for them by completing a Proxy Form by March 24, Proxy forms are available in the Office of Residential Life. If you can not find a proxy, contact Residential Life prior to housing selection. EOF Students and Full-scholarship athletes are not required to submit a housing deposit. They will receive their housing number along with all other students and must participate in housing selection on their scheduled day based on their group.

10 Page 10 O T H E R I N F O R M A T I O N A N D T E R M S Class Year Group Requirements Residents who are within the same group will be eligible to pull in a roommate (from the same group) with a higher number than their own. If you are pulling in a roommate, you must have all of the necessary paperwork in order (see the proxy section on pg. 9 for details). Residents will not be permitted to pull in a roommate who is not part of the same group. Residents will select housing assignments based upon the buildings available for each group only. Commuter Students First-year students who are commuters can be pulled in by resident students. They must contact our office by February 10, Rising junior and rising senior commuters will be eligible to select a room assignment in a commuter student process for on-campus housing. Commuters are eligible to apply for housing at one of the Off-Campus University Sponsored housing via the application process. See page 16 of this booklet for specific deadlines. Students with Extenuating Circumstances Any resident who desires special consideration must contact the Office of Disability Services, located in the Student Center. All requests must be received by February 24, 2017 to be considered. Please understand that such requests are not guaranteed. 5th Year Seniors As per the letter distributed in January 2017, fifth year seniors will not be eligible to participate in the Housing Selection process for on-campus housing. T O P 2 0 Q U E S T I O N S Page May I select a room with a different group? Students must participate with their own group ONLY. If a student wishes to select with another group, he/she must submit a letter of request in writing to Ms. Megan A. Jones in the Office of Residential Life by 5:00 p.m. on February 24, 2017 via to Reslife@monmouth.edu. See page 8 for details. 9. Can housing numbers be sold or traded with another resident? No, housing numbers cannot be sold or traded. The Office of Residential Life maintains a database with every resident s name and assigned housing number. 10. Is a resident allowed to select a building outside of his/ her group? No, bed space is allocated proportionately based on the number of residents in each group. 11. Can I pull in my roommate? All residents may pull in one roommate in a double room and two roommates in a triple. Residents eligible for the Garden, Great Lawn, and Maplewood apartments may pull in an entire apartment as long as all the residents are eligible (within the same group). In Suite-Style buildings, residents may pull in one room, two rooms or four rooms and all rooms must be filled. In Oakwood and Redwood Halls, students may pull in one room or two rooms and all rooms must be filled (i.e. you must have three students to fill a triple, two to fill a double, etc). In the Hesse Hall, students may pull in one, two or three other rooms. If a student cannot fill a room completely, they will have to select from partially filled rooms only. Residential Life reserves the right to limit your selection based on vacancies available at the time your number is called. You cannot pull someone in who is from a different group or did not pay a housing deposit.

11 Page What are the different class year groups, and what halls* are available in each category? Group One ~ Seniors*** (90 1/2 Credits or more completed as of May 10, 2017) Garden Apartments Pier Village Apartments* University Bluffs* * By Application Only Students must be approved by the Office of Residential Life Group Two ~ Juniors*** (56 1/2 to 90 Credits Completed Credits as of May 10, 2017) Great Lawn (specific apartments) Pier Village Apartments* University Bluffs* * By Application Only Students must be approved by the Office of Residential Life Group Three ~ Sophomores*** (Less than 56 credits completed as of May 10, 2017) Willow Hall (specific rooms) Spruce Hall Beechwood Hall (Honors Housing) Oakwood Hall Redwood Hall Beechwood Hall (specific rooms) Hesse Hall Maplewood Hall *** Buildings are subject to change based on demand H O N O R S H O U S I N G A N D T O P 2 0 Q U E S T I O N S J U N I O R / S E N I O R H O U S I N G Page 11 Honor s Housing Honor s housing in Beechwood Hall will continue to be offered to rising sophomore students who are in the Honor s School. Information and the application will be ed to students on or around February 1st to all current first-year students who are in the Honor s school. Students must still submit their $150 housing deposit by February 10 and will be required to complete an application by February 24, This application must be returned to the Office of Residential Life in Pinewood Hall. Junior and Senior Housing Space for juniors and seniors on-campus is limited. We believe that by the time a student reaches their junior and senior year, they are prepared for and capable of living off-campus. We recommend that all juniors and seniors consider applying for housing at one of our off-campus housing facilities (Pier Village or University Bluffs). Although these complexes are off-campus, it is considered University housing for financial aid purposes. The spaces on-campus for juniors and seniors will be limited to the apartments. Applications for off-campus sponsored housing will be available January 16, 2017 and due February 22, 2017 via Webadvisor. If you have any questions about living at these facilities, please contact Mr. Nick Manento at or nmanento@monmouth.edu

12 Page 12 T O P 2 0 Q U E S T I O N S T O P 2 0 Q U E S T I O N S Page If I pay my $150 housing deposit, am I guaranteed housing for next year? Housing is guaranteed to students for their freshmen and sophomore year as long as they submit their deposit by February 10, We have accommodated all requests for student housing for the past 5 years. To help accommodate all requests, we have completed construction on a new residence hall and expanded our housing at the University Bluffs, located off-campus. 2. How is the housing selection run? Each resident who pays his or her $150 housing deposit by February 10th will be assigned a housing number (according to their class year group category). Residents will select their housing assignment based on their number and the rooms available in their designated group category. 3. What do I need/have to do to participate in housing selection? Attend one of the Residential Life housing interest sessions in January (highly recommended) Pay your $ deposit by February 10th Read your housing selection which will be sent electronically via your student account on or around March 6, 2017 Complete all outstanding judicial sanctions and pay all disciplinary fines, including community service hours and/ or alcohol/substance abuse educational classes or assignments Make certain that your Health Center records are in order and complete and verify that your student account is in good standing. Any holds on your account will forfeit your right to participate in housing selection Attend Room Selection on March 31 and April 1 4. When do I pay my housing deposit? December 5 through February 10 Credit card payments can be done through WebAdvisor Checks and money orders can be brought to Residential Life, Monday through Friday, between 9:00am and 5:00pm Cash must be paid at the Cashier s office located in Wilson Hall. EOF and full scholarship athletes must notify our office if they are not participating Housing Deposits are refundable through May 1 to students who do not accept or choose a housing assignment. It is non-refundable to students who accept a room assignment either on-campus or in University Sponsored off-campus housing. 5. What can I do if I can t attend a housing selection session? Ask one of your friends to proxy for you by attending during your designated selection date/time. Come to the Office of Residential Life to complete a Proxy Form by March 24. If you cannot find someone, the Residential Life office may serve as your proxy. You must notify us in advance. 6. What if I show up after my housing number has been called? You will still be allowed to enter, however you will only be eligible to select from halls/rooms that are available for your group when you arrive. Hence, you may forfeit your opportunity to select from certain halls available to your group. It is vital that you make every effort to be on time.