DRAFT OUTLINE MANUAL FOR COMMUNAL LAND ADMINISTRATION IN NAMIBIA

Transcription

1 DRAFT OUTLINE MANUAL FOR COMMUNAL LAND ADMINISTRATION IN NAMIBIA 1. INTRODUCTION ALLOCATION AND ENDORSEMENT OF COMMUNAL LAND RIGHTS ALLOCATION OF LAND RIGHTS Guidelines for completion of application forms Guidelines for allocating communal land rights Protocol for Recordation of land rights at local level Village land application books Registration maps Procedures for approval of land allocations Cancellation of a land right ALLOCATION OF GRAZING RIGHTS DISPUTE HANDLING Documentation of disputes by TAs and headmen Conducting a hearing Enforcement of decisions FIELD PROCEDURES FOR MAPPING AND VERIFICATION Preparation for field work Mapping of parcels and verification of applicants details Complaint and dispute management and recording Cadastral field procedures Procedures for marking on orthophotos Recording of boundary coordinates using handheld GPS... 3 Guidelines for recording field notes Quality control procedures for mapping and verification Archiving/filing and maintenance of land records data Guidelines for conducting public displays Documentation and update of village summary sheets DATA CAPTURE AND MANAGEMENT Digital data capture... Error! Bookmark not defined Attribute Data Entry in the mdb database Spatial Data Entry in ArcGIS Data Linking and Certificate Creation Data storage and backup Guidelines for generation of registration and village maps Quality control procedures for data capture Manual data capture... Error! Bookmark not defined Tracking of applications Parcel Transfer management Parcel History APPLICATION MANAGEMENT BY COMMUNAL LAND BOARDS Standardized procedure for ratification of applications... 4 Page 1

2 5.1.2 Quality control during ratification Dispute handling by CLB Conducting a hearing Enforcement of CLB decisions Updating of customary and leasehold land registers Procedures for conduction of investigations by CLB committees PARCEL TRANSFERS Procedures for Voluntary transfers Procedures for Transfers when holder dies Transfer procedure after cancellation of land right by TA Procedures for whole parcel transfers Procedures for transfers of portions ILLEGAL FENCES Procedures for removal of illegal fences INVESTIGATION COMMITTEES Establishment of Investigation Committees under section Procedures for conducting investigations under section APPEALS Procedures for lodging an appeal Procedures for establishment of appeal tribunals Conducting a hearing... 5 Page 2

3 1. INTRODUC TION 2. ALLOCA TION A ND E ND ORSEME NT OF C OMMU NA L LA ND RIGH TS 2.1 Allocation of land rights Guidelines for allocating communal land rights Guidelines for completion of application forms Protocol for Recordation of land rights at local level Village land application books Registration maps Procedures for approval of land allocations Cancellation of a land right Allocation of more than one parcels and 20ha 2.2 Allocation of grazing rights 2.3 Dispute handling Documentation of disputes by TAs and headmen Conducting a hearing Enforcement of decisions 3. FIELD PROCEDU RES FOR MAPPING A ND VE RIFICA TION Preparation for field work Mapping of parcels and verification of applicants details Complaint and dispute management and recording Cadastral field procedures Procedures for marking on orthophotos Recording of boundary coordinates using handheld GPS Guidelines for recording field notes Quality control procedures for mapping and verification Archiving/filing and maintenance of land records data Guidelines for conducting public displays Procedures for mapping parcels with servitudes like roads Documentation and update of village summary sheets Updating cycle for new allocations Page 3

4 4. DATA CA PTU RE AND MANA GEME NT 4.1 NCLAS Attribute Data Entry in the NCLAS mdb database Spatial Data Entry in ArcGIS Data Linking and Certificate Creation Data storage and backup Guidelines for generation of registration and village maps Quality control procedures for NCLAS data capture 4.2 Data management Protocol for tracking progress of applications Protocol for parcel transfer management Guidelines for managing parcel history 5. APPLIC ATION MA NA GE MENT BY C OMMU NA L LA ND BOARDS Standardized procedure for ratification of applications Quality control during ratification Dispute handling by CLB Conducting a hearing Enforcement of CLB decisions Updating of customary and leasehold land registers Procedures for conducting investigations by CLB committees 6. PA RCE L TRANSFE RS Procedures for Voluntary transfers Procedures for Transfers when holder dies Transfer procedure after cancellation of land right by TA Procedures for whole parcel transfers Procedures for transfers of portions 7. ILLEGAL FE NCE S Procedures for removal of illegal fences 8. INVESTIGA TION COMMITTEES Establishment of Investigation Committees under section Procedures for conducting investigations under section APPEALS Page 4

5 9.1.1 Procedures for lodging an appeal Procedures for establishment of appeal tribunals Conducting a hearing Page 5