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1 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Meeting Agenda City Council Tuesday, January 21, :30 PM City Hall - Briefing Room 317 College Street Call to Order Staff Presentations Mitigations Plans for the Rock Island Road Bridge over Bear Creek - Presented by the Dallas County Public Works Department Economic Development Update - Presented by Bob O'Neal, Economic Development Director (postponed from the December 10, 2013 meeting) Legislative History 12/10/13 City Council Postpone Prairie Lights Re-Cap - Presented by Rick Herold, Parks and Recreation Director Agenda Review Executive Session The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section Consultation with Attorney (2) Section Deliberation Regarding Real Property (3) Section Personnel Matters (4) Section Deliberations Regarding Economic Development Negotiations (5) Section " Deliberation Regarding Security Devices or Secuity Audits" Recess Meeting 6:30 PM Council Chambers City of Grand Prairie Page 1

2 City Council Meeting Agenda January 21, 2014 Invocation: Chaplain Larry Land, Grand Prairie Chapter of Victim Relief Ministries Pledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Greg Giessner Presentations Presentation of Proclamation to Joseph Graves by Edward Lopez, Capital Partner, Linebarger Goggan Blair & Sampson, LLP Consent Agenda The full agenda has been posted on the city's website, for those who may want to view this agenda in more detail Purchase seven LifePak 15 Defibrillators from sole source vendor, Medtronics/Physio-Control of Redmond, WA, for a total cost of $251, Attachments: FIRE Defibs FIS.xls Purchase of FY 2013/2014 city vehicles: ¾ ton trucks and Animal Control trucks; award bid to Randall Reed s Prestige Ford ($23,680) for ¾ ton Ford utility body truck, Sam Pack s Five Star Ford ($171,081) for ¾ ton crew cab and Animal Control trucks Attachments: Trucks Expenditure Information Form Trucks Exhibit A Contract Renewal #1 for Engineering Gas Well Inspection Services, with Larry O. Hulsey and Company. The initial contract year was $325,000 and the remaining four optional renewal years at an estimated annual cost of $400,000, totaling $1,925,000 if all renewal options are exercised. Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal term(s). Attachments: Operating Expenditure Form Env Svc 2014.pdf Ratification of a software support contract and payment to Azteca Systems, Inc. (CityWorks) ($40,000 annually) for one year with the option to renew for two additional one year periods totaling $120,000 if all extensions are exercised; additional renewals after the third year may be adjusted according to Grand Prairie's population growth and Consumer Price Index (CPI) of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms and authorize the City Manager to execute the renewal options. Attachments: Azteca Systems City of Grand Prairie Page 2

3 City Council Meeting Agenda January 21, Art commission contract with Larry and Charlotte Enge/Montage 48/61 in the amount of $48,250, for a new mosaic artwork piece to be designed, fabricated, and constructed on the tower element of the new Fire Station No 1. Attachments: FIS Professional Engineering Contract with RPS Espey Consultants, Inc. for the Ave. K to TRA Capacity Upgrade in the amount of $84,220, 5% contingency of $4,211 for a total project cost of $88,431 Attachments: FIS Resolution determining local preference for the purchase of FY 2013/2014 city vehicles: ½ ton and ¾ ton trucks and passenger and cargo vans; award bid to Grand Prairie Ford ($153,734) for the trucks and vans Attachments: FIS-Police Van Trucks Exhibit A Trucks Expenditure Information Form Resolution in support of the submission of an application for reclamation G\grant funding from the U.S. Department of Interior 2014 WaterSMART Funds Ordinance amending the FY 2013/2014 Risk Management Fund for shade structure fabric replacement for multiple locations in the Park System damaged by hail and ice storms in 2012 and 2013, and award a contract to USA Shade and Fabric Structures, Inc. in the amount of $193,900 Attachments: Shade Structure Replacement Speadsheet - CC Bid Tab - Shade Structure Replacement Shade Structure Fabric Replacement FS Risk 2015 Public Hearing Consent Agenda City of Grand Prairie Page 3

4 City Council Meeting Agenda January 21, SU121101A - Specific Use Permit Renewal SE 16th Street (City Council District 5). Consideration of a request for the renewal of a Specific Use Permit for an automotive repair facility on.559 acres. The subject property is zoned Light Industrial (LI) District and is located within Central Business District Three (CBD-3). The property is generally located south of E. Main Street and east of SE 14th Street. The agent is E.D. Hill and the owner is Juan Barbosa. (On January 6, 2014, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0.) Attachments: Legislative History Exhibit A - Site Plan.pdf Exhibit A - Building Photos.pdf Exhibit A - Operational Plan.pdf Exhibit A - Legal Description.pdf PZ DRAFT MINUTES pdf 1/6/14 Planning and Zoning Commission Recommended for Adoption SU Specific Use Permit Hunter Ferrell Road (City Council District 1). Consider a request for the approval of a Specific Use Permit for Automotive and Associated Uses; including, Auto Repair, Auto Body Repair, Trucking, and Outside Storage on acres. The subject property is zoned Light Industrial (LI) District and is located west of Macarthur Boulevard on the south side of W. Hunter Ferrell Road. The owner/applicant is Angelo Chokas. (Staff recommends the City Council table this case until it is heard by the Planning and Zoning Commission.) Attachments: Legislative History Exhibit A - Site Plan.pdf Exhibit B - Landscape Plan.pdf Exhibit C - Elevations.pdf Exhibit D - Legal Description.pdf Exhibit E - Location Map.pdf 1/6/14 Planning and Zoning Commission Tabled to Council Items for Individual Consideration Ordinance amending the Code of Ordinances, Chapter 13, "Health and Sanitation," Article VIII. "Smoking" Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. City of Grand Prairie Page 4

5 City Council Meeting Agenda January 21, 2014 Adjournment Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council agenda was prepared and posted January 17, Catherine E. DiMaggio, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call or Gloria Colvin (gcolvin@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. City of Grand Prairie Page 5

6 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Rock Island Bridge Mitigation Presentation Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 12/3/2013 In control: City Secretary 1/21/2014 Final action: Mitigations Plans for the Rock Island Road Bridge over Bear Creek - Presented by the Dallas County Public Works Department Date Ver. Action By Action Result Title Mitigations Plans for the Rock Island Road Bridge over Bear Creek - Presented by the Dallas County Public Works Department City of Grand Prairie Page 1 of 1

7 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Economic Development Update Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 11/12/2013 In control: City Secretary 1/21/2014 Final action: Economic Development Update - Presented by Bob O'Neal, Economic Development Director (postponed from the December 10, 2013 meeting) Date Ver. Action By Action Result 12/10/ City Council Postpone Title Economic Development Update - Presented by Bob O'Neal, Economic Development Director (postponed from the December 10, 2013 meeting) City of Grand Prairie Page 1 of 1

8 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Prairie Lights Re-Cap Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 12/27/2013 In control: City Secretary 1/21/2014 Final action: Prairie Lights Re-Cap - Presented by Rick Herold, Parks and Recreation Director Date Ver. Action By Action Result Title Prairie Lights Re-Cap - Presented by Rick Herold, Parks and Recreation Director City of Grand Prairie Page 1 of 1

9 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Joseph Graves Proclamation Type: Presentation Status: Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/9/2014 In control: City Secretary 1/21/2014 Final action: Presentation of Proclamation to Joseph Graves by Edward Lopez, Capital Partner, Linebarger Goggan Blair & Sampson, LLP Date Ver. Action By Action Result Title Presentation of Proclamation to Joseph Graves by Edward Lopez, Capital Partner, Linebarger Goggan Blair & Sampson, LLP City of Grand Prairie Page 1 of 1

10 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: FY14 Defibrillators Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/7/2014 In control: Fire 1/21/2014 Final action: Purchase seven LifePak 15 Defibrillators from sole source vendor, Medtronics/Physio-Control of Redmond, WA, for a total cost of $251, FIRE Defibs FIS.pdf Date Ver. Action By Action Result From Caroline Siskowic Title Purchase seven LifePak 15 Defibrillators from sole source vendor, Medtronics/Physio-Control of Redmond, WA, for a total cost of $251, Presenter Robert Fite, Fire Chief Recommended Action Approve Analysis This is the last phase-in year for the replacement of the Fire Department's 21 defibrillator's. Eight defibrillators were purchased in FY 2011/2012, seven in FY 2012/2013 and the final seven are a planned purchase for FY 2013/2014. A cash discount of $41, has been applied and a discount of $18,600 has been applied for the trade-in of six LifePak 12's, the remaining unit would be kept as a back-up. It is the Fire Department's recommendation to purchase Medtronic Physio-Control brand defibrillators to maintain the continuity of equipment throughout the department. Historically the Medtronic brand defibrillator has been reliable since our inception of providing emergency medical services. Medtronic Physio-Control qualifies as a sole source provider because they do not utilize the services of any authorized reseller in the sale of these products or allow servicing in our area. Financial Consideration Funding in the amount of $257,100 for the replacement of the seven defibrillator's is available in the Fire Capital Projects Fund (400591), WO # (FY14 Defibrillators). City of Grand Prairie Page 1 of 1

11 CITY OF GRAND PRAIRIE FISCAL IMPACT SUMMARY Work Order # SECTION I Project Title: FY14 Defibraillators Department: Fire Expenditure Request Amount: $250,050 Is expenditure request to be funded within previous and/or current appropriations? YES X NO CURRENT TOTAL APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE Capital Outlay (68350) $257,100 $257,100 TOTAL $257,100 $0 $0 $257,100 Explanation of Cost Differences: $0 $0 $0 $0 $0 AMOUNT SECTION II SOURCE OF FUNDS Previous Approp. $257,100 Fire Capital Projects Fund Current Approp. $0 Remaining Approp. $0 TOTAL PROJECT ESTIMATE $257,100 SECTION III CITY MANAGER: BUDGET DIRECTOR: DEPT. DIRECTOR: DATE: DATE: DATE:

12 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Purchase of City Vehicles for FY2013/2014 Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/8/2014 In control: City Council 1/21/2014 Final action: Purchase of FY 2013/2014 city vehicles: ¾ ton trucks and Animal Control trucks; award bid to Randall Reed s Prestige Ford ($23,680) for ¾ ton Ford utility body truck, Sam Pack s Five Star Ford ($171,081) for ¾ ton crew cab and Animal Control trucks Trucks Expenditure Information Form Trucks Exhibit A Date Ver. Action By Action Result From Donna Brennan Title Purchase of FY 2013/2014 city vehicles: ¾ ton trucks and Animal Control trucks; award bid to Randall Reed s Prestige Ford ($23,680) for ¾ ton Ford utility body truck, Sam Pack s Five Star Ford ($171,081) for ¾ ton crew cab and Animal Control trucks Presenter Gary Nichols, Fleet Manager Recommend Action Approve Analysis These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase of the vehicles were included in the FY 2013/2014 Approved Operating Budgets. The purchase of: one (1) ¾ ton utility body truck will be replacing 2002 ¾ ton truck for Water Inspections two (2) ¾ ton crew cab trucks - one (1) will be replacing 2003 ½ ton truck for Fire and one (1) will be added for Police three (3) ¾ ton Animal Control trucks will be replacing Animal Control trucks for Environmental Services Notice of bid #14032 for a ¾ ton utility body trucks was advertised and viewed by 10 vendors. There were three (3) Grand Prairie vendors notified of this bid. Three (3) bids were received one (1) of which was from a Grand Prairie vendor. Bids were opened November 26, 2013, see Exhibit A for results. City of Grand Prairie Page 1 of 2

13 File #: , Version: 1 The low bid received from Randall Reed s Prestige Ford ($23,680) meets specifications and is recommended for award. Notice of bid #14043 for two ¾ ton crew cab trucks was advertised and viewed by 11 vendors. There were three (3) Grand Prairie vendors notified of this bid. Four (4) bids were received one (1) of which was from a Grand Prairie vendor. Bids were opened December 27, 2013, see Exhibit A for results. The low bid received from Grapevine Dodge ($44,536) does not meet specifications and is disqualified. The bid received from Sam Packs Five Star Ford ($44,634) meets specifications and is recommended for award. Notice of bid #14045 for three ¾ ton Animal Control trucks was advertised and viewed by 12 vendors. There were three (3) Grand Prairie vendors notified of this bid. Two (2) bids were received none of which were from a Grand Prairie vendor. Bids were opened December 27, 2013, see Exhibit A for results. The low bid received from Sam Pack's Five Star Ford ($126,447) meets specifications and is recommended for award. Financial Consideration Funding for the vehicles is available as follows: 1. $23,680 is available in the Water Wastewater Fund ( ) Environmental Services 2. $35,000 is available in the Equipment Acquisition Fund ( ) Fire 3. $22,317 is available in the Commercial Vehicle Enforcement Fund ( ) Police 4. $144,000 is available in Equipment Acquisition Fund ( ) Environmental Services City of Grand Prairie Page 2 of 2

14 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Water Wastewater Fund Name of Fund (i.e. General Fund) Environmental Services Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $23, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: VENDOR NAME: CONTINGENCY: Randall Reed's Prestige Ford NA

15 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Equipment Acquisition Fund Name of Fund (i.e. General Fund) Fire Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $35, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 5270 VENDOR NAME: CONTINGENCY: Sam Pack's Five Star Ford NA

16 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: CVE Fund Name of Fund (i.e. General Fund) Police Name of Department ACCOUNTING UNIT: AVAILABLE: 68310, Instruments & Appratus, $22, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 5270 VENDOR NAME: CONTINGENCY: Sam Pack's Five Star Ford NA

17 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Equipment Acquisition Fund Name of Fund (i.e. General Fund) Environmental Services Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $144, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 5270 VENDOR NAME: CONTINGENCY: Sam Pack's Five Star Ford NA

18 Bid # /4 Ton Utility Body Truck Bid # /26/2013 Randall Reeds Prestige Garland Admir Sarac Garland, TX Grand Prairie Ford Steve Powers Grand Prairie, TX Huffines ChryslerDodge Jeep Ram Greg hamby x1405 Plano, TX Item Qty Unit Price Total Notes Price Total Notes Price Total Notes /4 ton Utility Body Truck 1 ea $ 23, $ 23, Ford $ 25, $ 25, Ford F250 Reg Cab $ 26, $ 26, Dodge Ram 6.2L V8 Delivery days ARO 8% of low bid 2WD 6.2L V8 Service manual to be delivered when available from publisher Delivery days ARO L V8 No dual armrests on bench seat Delivery days ARO Bid # /4 Ton Crew Cab Truck Bid # /27/2013 Grapevine Dodge Dennis Thomas dthomas@grapevinedcj.com Grapevine, TX Sam Packs Five Star Ford of Carrollton Alan Rosner alanrosner@spford.com Carrollton, TX Item Qty Unit Price Total Notes Price Total Notes /4 Ton Crew Cab Truck 2 ea $ 22, $ 44, RAM 2500 $ 22, $ 44, Bucket seats in the 5.7L V8 40/20/40 Split Bench Delivery Days ARO specification added $ to the bid. If this was in error please credit back $524 for each truck and a 40/20/40 split bench seat will be ordered. The center section of a 40/20/40 seat can be removed for an equipment console very easily. Something for the city to consider. Delivery Days ARO

19 2014 3/4 Ton Crew Cab Truck Bid # /27/2013 Randall Reeds Prestige Garland Admir Sarac Garland, TX Grand Prairie Ford Steve Powers Grand Prairie, TX Item Qty Unit Price Total Notes Price Total Notes /4 Ton Crew Cab Truck 2 ea $ 23, $ 46, Ford $ 23, $ 47, Ford F250 Crew Cab Delivery Days ARO 2WD 6.2L V8 40/20/40 only in vinyl, Add $595.00ea for Cloth Bucket Seat w/o console if needed Delivery Days ARO 8% of low bid Bid # /4 TON TRUCK WITH ANIMAL CONTROL BODY Bid # /27/2013 Sam Packs Five Star Ford of Carrollton Alan Rosner alanrosner@spford.com Carrollton, TX Randall Reeds Prestige Garland Admir Sarac admirs@prestigegarland.com Garland, TX Item Qty Unit Price Total Notes Price Total Notes /4 Ton Truck with Animal Control Body 3 ea $ 42, $ 126, Ford F2A $ 44, $ 132, with Animal Control Unit installed and delivered Delivery Days ARO Delivery Days ARO

20 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 2 Name: Contract Renewal for Gas Well Inspector Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/8/2014 In control: Environmental Services 1/21/2014 Final action: Contract Renewal #1 for Engineering Gas Well Inspection Services, with Larry O. Hulsey and Company. The initial contract year was $325,000 and the remaining four optional renewal years at an estimated annual cost of $400,000, totaling $1,925,000 if all renewal options are exercised. Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal term(s). Operating Expenditure Form Env Svc 2014.pdf Date Ver. Action By Action Result From Cindy Mendez, Environmental Quality Manager Title Contract Renewal #1 for Engineering Gas Well Inspection Services, with Larry O. Hulsey and Company. The initial contract year was $325,000 and the remaining four optional renewal years at an estimated annual cost of $400,000, totaling $1,925,000 if all renewal options are exercised. Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal term(s). Presenter Jim Cummings, Environmental Services Director Recommended Action Approve Analysis The original communication for this service was approved by City Council on February 20, This communication is for approval of the first renewal year and the authorization to permit the City Manager to approve future optional renewal years. Financial Consideration None, all costs are paid by the gas well operators. The City maintains the escrow account so that monies from the gas operators are deposited and then later withdrawn to pay the gas well inspector. City of Grand Prairie Page 1 of 2

21 File #: , Version: 2 City of Grand Prairie Page 2 of 2

22 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: ACCOUNTING UNIT: Plan Reviews Fund Name of Fund (i.e. General Fund) Environmental Services Name of Department Street Plan Review Balance AVAILABLE Escrow-Gas Well Inspection $93,242 Account Code, Description, and amount available STAFF CONTACT: Sylvia Salazar VENDOR NUMBER: VENDOR NAME: CONTINGENCY: Larry O. Hulsey & Co. To Be Completed by Accounting: Effective Date: Commodity or Service Description:

23 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ratification of a payment to Azteca (CityWorks) and Authorization of Future Payments in the amount of $40,000 for Annual Software Maintenance Type: Agenda Item Status: Consent Agenda File created: On agenda: 1/9/2014 In control: Public Works 1/21/2014 Final action: Title: Ratification of a software support contract and payment to Azteca Systems, Inc. (CityWorks) ($40,000 annually) for one year with the option to renew for two additional one year periods totaling $120,000 if all extensions are exercised; additional renewals after the third year may be adjusted according to Grand Prairie's population growth and Consumer Price Index (CPI) of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms and authorize the City Manager to execute the renewal options. Sponsors: Indexes: Code sections: Attachments: Azteca Systems Date Ver. Action By Action Result From Ron McCuller Title Ratification of a software support contract and payment to Azteca Systems, Inc. (CityWorks) ($40,000 annually) for one year with the option to renew for two additional one year periods totaling $120,000 if all extensions are exercised; additional renewals after the third year may be adjusted according to Grand Prairie's population growth and Consumer Price Index (CPI) of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms and authorize the City Manager to execute the renewal options. Presenter Ron McCuller, Director of Public Works Recommended Action Approve Analysis In June, 2011, the City Council approved a contract with RJN Group, Inc. for a new work order system (CityWorks) for Public Works. While the award was for purchase of the software, the contract also details an annual software support cost of $40,000. This was not detailed in the City Council Communication (since the purchase of the software, the maintenance portion of the contract has been assumed and actually performed by a company named Azteca Systems, Inc.). Azteca Systems, Inc. is a sole supplier of software support for this system. City of Grand Prairie Page 1 of 2

24 File #: , Version: 1 Initial software support, up until the present time, was included in the initial purchase price. However, with the new year, the $40,000 became due and payable and will be for subsequent years. In order to keep the support on-going, which would have terminated on January 13, 2014, the City Manager has authorized the payment of the $40,000 maintenance fee, subject to City Council ratification. Ratification of this payment is requested as well as authorization of future payments out of the annual operating budget, subject to City Council approval of the operating budget. Financial Consideration There are no financial considerations for this item other than the need for the City Council to authorize the annual maintenance payment. The recent payment was made from the FY 2013/2014 Water Wastewater Fund, Water Utilities Operating ( ). City of Grand Prairie Page 2 of 2

25 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: ACCOUNTING UNIT: AVAILABLE: STAFF CONTACT: Water Fund Name of Fund (i.e. General Fund) Public Works Name of Department (Water) Computer Software Maint $0 (2014 payment processed) Account Code, Description, and amount available Ron McCuller VENDOR NUMBER: VENDOR NAME: CONTINGENCY: Azteca Systems, Inc. NA

26 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Art commission contract with Larry Enge in the amount of $48,250 for a new mosaic art at the new Fire Station No 1 site. Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: 1/13/2014 In control: Engineering 1/21/2014 Attachments: FIS Final action: Art commission contract with Larry and Charlotte Enge/Montage 48/61 in the amount of $48,250, for a new mosaic artwork piece to be designed, fabricated, and constructed on the tower element of the new Fire Station No 1. Date Ver. Action By Action Result From max Title Art commission contract with Larry and Charlotte Enge/Montage 48/61 in the amount of $48,250, for a new mosaic artwork piece to be designed, fabricated, and constructed on the tower element of the new Fire Station No 1. Presenter Tom Cox, Deputy City Manager Recommended Action Approve Analysis With public art at City facilities being a priority consideration, City staff has contacted Artist Larry and Charlotte Enge/Montage 48/61 from Dallas, TX regarding a new art mosaic for placement at the new Fire Station No 1 site. If approved by Council, Larry and Charlotte Enge/Montage 48/61 will design, fabricate, and install an approximate 10.5 ft by 12 ft ceramic tile on the south face of the tower element of the Fire Station No. 1 facility. The mosaic will be done in high fire ceramic tile grouted with epoxy grout. The mosaic artwork will be a unique original artwork piece that will depict various fire related personnel and/or activities, will be designed for the City only and will not be replicated elsewhere. If the commission is approved by Council at this time, it will be completed in conjunction with the opening of the new Fire Station No. 1. City of Grand Prairie Page 1 of 2

27 File #: , Version: 1 There currently exists a $50,000 fund balance that has been designated for public art at the new Fire Station No. 1 per council item on November 19, Financial Consideration On October 7, 2013 the City contracted with Larry and Charlotte Enge/Montage 48/61 for a mosaic design in the amount of $7,500. This has been paid. Total price for the design $7,500 and the current request of $48,250 will total $55,750 for the Fire Station 1 mosaic artwork. Funding in the amount of $48,250 is available in the Fire Capital Projects Fund (400591), WO # (Relocation of Station 1) (Art). City of Grand Prairie Page 2 of 2

28 CITY OF GRAND PRAIRIE FISCAL IMPACT SUMMARY Account # SECTION I Planning and Project Title: Relocation of Station 1 Department: Development Project Manager Marshall Warder Vendor No/Name Montage 48/61 Expenditure Amount: 3,856,295 Vendor No/Name C - New V20075 Vendor No/Name CURRENT TOTAL APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE Contractual Srv $12, Enviro Remed $84,205 $84, Demo/Asbestos $57,495 $57, Legal $121 $ Survey/Studies $7,350 $7, Public Info $8,500 $8, Utility $2,000 $2, Land Purchase $249,760 $249, Building Purchase $239,040 $239, Eng/Design $432,381 $432, Construction $4,367,148 $4,367, Furniture $190,000 $190, Art $50,000 $50,000 $0 TOTAL $5,700,000 $0 $0 $5,700,000 Explanation of Cost Differences: AMOUNT SECTION II SOURCE OF FUNDS Previous Approp. $5,700,000 Current Approp. $0 Remaining Approp. $0 TOTAL PROJECT ESTIMATE $5,700,000

29 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Professional Engineering Contract with RPS Espey Consultants, Inc. for the Ave K to TRA Capacity Upgrade Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: 1/10/2014 In control: Public Works 1/21/2014 Attachments: FIS Final action: Professional Engineering Contract with RPS Espey Consultants, Inc. for the Ave. K to TRA Capacity Upgrade in the amount of $84,220, 5% contingency of $4,211 for a total project cost of $88,431 Date Ver. Action By Action Result From Ron McCuller Title Professional Engineering Contract with RPS Espey Consultants, Inc. for the Ave. K to TRA Capacity Upgrade in the amount of $84,220, 5% contingency of $4,211 for a total project cost of $88,431 Presenter Ron McCuller, Director of Public Works Recommended Action Approve Analysis During a recent business expansion and operation changes, Bell Helicopter, located on Avenue K and SH 360, contacted us regarding concerns over the capacity of the existing wastewater collections lines serving their facility. We subsequently charged our wastewater master planning engineers, RPS Espey Consultants, Inc. to investigate the wastewater line capacity and make appropriate recommendations. It was found that the line was already surcharging (backing up) and that an upgrade of some 3,000 linear feet of existing 10" diameter line to a new 15" diameter line would be necessary to address the existing surcharging as well as provide capacity for the expansion of the Bell Plant. A project in the amount of $410,000 was submitted as a part of the Wastewater Capital Projects 2014 program and approved during the budget process. This contract will provide for design services to include preliminary and detailed design, surveying and base City of Grand Prairie Page 1 of 2

30 File #: , Version: 1 mapping, easement descriptions & exhibits, as contract administration of the new 15" line. This process is expected to take about 3 months before we can bid the project and construction should begin about 6 weeks after bids are received. Depending on bids, completion of the project should be accomplished by early Fall. Financial Consideration Funding for the Professional Engineering Contract with RPS Espey Consultants, Inc. for the Ave. K to TRA Capacity Upgrade in the amount of $84,220, 5% contingency of $4,211 for a total project cost of $88,431, is available in the Wastewater Capital Projects Fund (500692), WO # (Ave K to TRA Capacity Upgrade). City of Grand Prairie Page 2 of 2

31 CITY OF GRAND PRAIRIE FISCAL IMPACT SUMMARY Account # SECTION I Project Title: Ave K to TRA Capacity Upgrade Department: Public Works Project Manager Ron McCuller Vendor No/Name RPS Espey Expenditure Amount: 88,431 Vendor No/Name Vendor No/Name CURRENT TOTAL APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE Construction $321,569 $321, Eng/Con/Geo $88,431 TOTAL $410,000 $0 $0 $321,569 Explanation of Cost Differences: AMOUNT SECTION II SOURCE OF FUNDS Previous Approp. $410,000 Current Approp. $0 Remaining Approp. $0 TOTAL PROJECT ESTIMATE $321,569

32 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Puchase of City Vehicles for FY2013/2014 Type: Resolution Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/8/2014 In control: City Council 1/21/2014 Final action: Resolution determining local preference for the purchase of FY 2013/2014 city vehicles: ½ ton and ¾ ton trucks and passenger and cargo vans; award bid to Grand Prairie Ford ($153,734) for the trucks and vans FIS-Police Van Trucks Exhibit A Trucks Expenditure Information Form Date Ver. Action By Action Result From Donna Brennan Title Resolution determining local preference for the purchase of FY 2013/2014 city vehicles: ½ ton and ¾ ton trucks and passenger and cargo vans; award bid to Grand Prairie Ford ($153,734) for the trucks and vans Presenter Gary Nichols, Fleet Manager Recommended Action Approve Analysis These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase of the vehicles were included in the FY 2013/2014 Approved Operating Budgets. The purchase of: one (1) ¾ ton 4x4 truck will be replacing 1997 truck for Landfill one (1) 12-passenger van will be added for Police three (3) ¾ ton trucks will be replacing ¾ ton trucks for Grounds Maintenance and Revenue Management one (1) 1-ton cargo van will be replacing ¾ ton truck for Parks one (1) ½ ton truck will be replacing 2008 ½ ton truck for Fire Notice of bid #14028 for a ¾ ton 4x4 truck was advertised and viewed by 7 vendors. There were three (3) City of Grand Prairie Page 1 of 4

33 File #: , Version: 1 Grand Prairie vendors notified of this bid. Three (3) bids were received, one (1) of which was from a Grand Prairie vendor. Bids were opened November 27, 2013, see Exhibit A for results. The bid received from Grand Prairie Ford ($23,973) meets specifications and is recommended in accordance with Local Government Code Chapter (b) (2).* Notice of bid #14030 for a 12-passenger van was advertised and viewed by 11 vendors. There were three (3) Grand Prairie vendors notified of this bid. Two (2) bids were received, one (1) of which was from a Grand Prairie vendor. Bids were opened November 25, 2013, see Exhibit A for results. The bid received from Grand Prairie Ford ($23,448) meets specifications and is recommended in accordance with Local Government Code Chapter (b) (2).* Notice of bid #14031 for three ¾ ton trucks was advertised and viewed by 10 vendors. There were three (3) Grand Prairie vendors notified of this bid. Four (4) bids were received, two (2) of which were from Grand Prairie vendors. Bids were opened December 5, 2013, see Exhibit A for results. The bid received from Grand Prairie Ford ($62,562) meets specifications and is recommended in accordance with Local Government Code Chapter (b) (2).* Notice of bid #14042 for a 1-ton cargo van was advertised and viewed by 14 vendors. There were three (3) Grand Prairie vendors notified of this bid. Three (3) bids were received two (2) of which were from a Grand Prairie vendors. Bids were opened December 12, 2013, see Exhibit A for results. The bid received from Grand Prairie Ford ($22,774) meets specifications and is recommended in accordance with Local Government Code Chapter (b) (2).* Notice of bid #14044 for a ½ ton extended cab truck was advertised and viewed by 11 vendors. There were three (3) Grand Prairie vendors notified of this bid. Two (2) bids were received one (1) of which was from a Grand Prairie vendor. Bids were opened December 13, 2013, see Exhibit A for results. The bid received from Grand Prairie Ford ($20,977) meets specifications and is recommended in accordance with Local Government Code Chapter (b) (2).* * Section of the Texas Local Government Code allows for the consideration of location of bidder s principal place of business in awarding the bid if the bidder whose principal place of business is in the municipality and their bid is within five (5) percent of the lowest bid price received. The municipality may enter into a contract with (1) the lowest bidder; or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. Financial Consideration Funding for the vehicles is available as follows: 1. $29,000 is available in the SW Equipment Acquisition Fund ( ) Environmental Services 2. $35,000 is available in the Capital Reserve Fund (402590), WO # Police Passenger Van (68320) City of Grand Prairie Page 2 of 4

34 File #: , Version: 1 3. $23,000 is available in the Water Wastewater Fund ( ) Public Works 4. $46,000 is available in the General Fund ( ) Park Venue 5. $32,000 is available in the Equipment Acquisition Fund ( ) Parks 6. $22,000 is available in the General Fund ( ) Fire Body A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, DETERMINING THAT LOCAL PREFERENCE PROVIDE THE BEST COMBINATION OF CONTRACT PRICE AND ADDITIONAL ECONOMIC DEVELOPMENT OPPORTUNITIES IN ACCORDANCE WITH SECTION (b)(2) OF THE TEXAS LOCAL GOVERNMENT CODE, FOR THE PURCHASE OF ½ TON AND ¾ TON TRUCKS AND VANS FROM GRAND PRAIRIE FORD WHEREAS, Texas State law allows for an award to a bidder whose principal place of business is in the municipality if the governing body of the municipality, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality; and WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City has determined that Grand Prairie Ford is a local bidder(s) whose principle place of business is within the City of Grand Prairie; and WHEREAS, the City has determined that Grand Prairie Ford bid price is within the allowed 3 to 5 % of the low bidders; and WHEREAS, the City Council has determined that Grand Prairie Ford offers the best combination of contract price and additional economic development opportunities for contracts to purchase ½ ton and ¾ ton trucks and vans in accordance with Section (b) (2). NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS THAT: S ECTION 1. T he City Council of the City of Grand Prairie, Texas, determines that the Grand Prairie vendor (s) offer the best combination of contract price and additional economic development opportunities for the city by the contract awards, including the employment of residents of the city and increased tax revenues to the city. SECTION 2. The award(s) for purchase of one ¾ ton 4x4 truck, one 12-passenger van, three ¾ ton trucks, one 1-ton cargo van, and one ½ ton extended cab truck from Grand Prairie Ford is hereby approved. SECTION 3. The City Manager is authorized to execute contracts and purchase orders, hereby approved on behalf of the City. SECTION 4. This resolution shall be in full force and effect from and after its passage and approval. City of Grand Prairie Page 3 of 4

35 File #: , Version: 1 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JANUARY 21, City of Grand Prairie Page 4 of 4

36 CITY OF GRAND PRAIRIE FISCAL IMPACT SUMMARY Work Order # SECTION I Project Title: 12 Passenger Van Department: Police Expenditure Request Amount: $23,448 Is expenditure request to be funded within previous and/or current appropriations? YES X NO CURRENT TOTAL APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE Vehicle (68320) $35,000 $35,000 TOTAL $35,000 $0 $0 $35,000 Explanation of Cost Differences: $0 $0 $0 $0 $0 AMOUNT SECTION II SOURCE OF FUNDS Previous Approp. $35,000 Capital Reserve Fund Current Approp. $0 Remaining Approp. $0 TOTAL PROJECT ESTIMATE $35,000

37 Bid # /4 Ton 4x4 Truck Bid # /27/2013 Randall Reeds Prestige Garland Admir Sarac Garland, TX Grand Prairie Ford Steve Powers Grand Prairie, TX Huffines Chrysler Dodge Jeep Ram Greg hamby x1405 Plano, TX Item Qty Unit Price Total Notes Price Total Notes Price Total Notes /4 Ton 4x4 Truck 1 ea $ 22, $ 22, Ford $ 23, $ 23, Ford F250 Reg $ 25, $ 25, RAM 2500 Bid # L V days ARO 5% of low bid Cab 4x4 6.2L V8 Delivery days ARO 4x4 5.7L V8 Hemi Delivery days ARO Passenger Van Randall Reeds Prestige Garland Bid #14030 Admir Sarac 11/25/2013 admirs@prestigegarland.com Garland, TX Randall Reeds Prestige Garland (alternate) Admir Sarac admirs@prestigegarland.com Garland, TX Grand Prairie Ford Steve Powers spowers@vtaig.com Grand Prairie, TX Item Qty Unit Price Total Notes Price Total Notes Price Total Notes Passenger Van 1 ea $ 22, $ 22, Ford 5.4L V8 Delivery in days ARO $ 23, $ 23, with Power Group Option $ 23, $ 23, Ford E L V8 Delivery in days ARO Bid # % of low bid /4 Ton Truck Bid # /5/2013 Randall Reeds Prestige Garland Admir Sarac admirs@prestigegarland.com Garland, TX Grand Prairie Ford Steve Powers spowers@vtaig.com Grand Prairie, TX Graff Chevrolet Sandra Sullivan ssullivan@graffchevrolet.com Grand Prairie, TX Huffines Chrysler Dodge Jeep Ram Greg hamby greg.hamby@huffines.net x1405 Plano, TX Item Qty Unit Price Total Notes Price Total Notes Price Total Notes Price Total Notes /4 ton Truck 3 ea $ 20, $ 60, Ford 6.2L V8 $ 20, $ 62, Ford F250 Reg Cab 2WD $ 22, $ 68, $22543 $ 23, $ 71, RAM x2 5.7L V8 6.2L V8 Delivery Days ARO Delivery Days ARO $23470 (includes keyless remote power windows locks and mirrors) of low bid 3% of low bid 11% ($22,543) 16% of low bid Delivery Days ARO

38 Bid # One (1) Ton Cargo Van Bid # /12/2013 Randall Reeds Prestige Garland Admir Sarac Garland, TX Randall Reeds Prestige Garland (alternate) Admir Sarac Garland, TX Grand Prairie Ford Steve Powers Grand Prairie, TX Graff Chevrolet Sandra Sullivan Grand Prairie, TX Item Qty Unit Price Total Notes Price Total Notes Price Total Notes Price Total Notes 2014 One (1) Ton Cargo Van 1 ea $ 21, $ 21, Ford 5.4L V8 236" length Delivery days ARO $ 20, $ 20, Ford 216" length Delivery days ARO $ 22, $ 22, Ford E240 Extended Cargo Van 5.4L V8 $ 22, $ 22, Chevrolet 3500 Delivery days ARO 4.71% of low bid 5.31% of low bid Delivery 7 weeks ARO Bid # /2 Ton Extended Cab Truck Bid # /13/2013 Randall Reeds Prestige Garland Admir Sarac admirs@prestigegarland.com Garland, TX Grand Prairie Ford Steve Powers spowers@vtaig.com Grand Prairie, TX Item # Item Qty Unit Price Total Notes Price Total Notes /2 Ton Extended Cab Truck 1 each $ 20, $ 20, Ford 5.0L V8 $ 20, $ 20, Ford F150 X-Cab 2WD 5.0L V8 (largest available) See note on bid about seats Delivery days ARO Delivery day ARO 3% of low bid

39 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Solid Waste Equipment Acquisition Fund Name of Fund (i.e. General Fund) Environmental Services Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $29, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 1314 VENDOR NAME: CONTINGENCY: Grand Prairie Ford NA

40 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Water Wastewater Fund Name of Fund (i.e. General Fund) Public Works Name of Department ACCOUNTING UNIT: AVAILABLE: 68310, Instruments & Appratus, $23, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 1314 VENDOR NAME: CONTINGENCY: Grand Prairie Ford NA

41 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: General Fund Name of Fund (i.e. General Fund) Park Venue Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $46, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 1314 VENDOR NAME: CONTINGENCY: Grand Prairie Ford NA

42 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Equipment Acquisition Fund Name of Fund (i.e. General Fund) Parks Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $32, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 1314 VENDOR NAME: CONTINGENCY: Grand Prairie Ford NA

43 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: General Fund Name of Fund (i.e. General Fund) Fire Name of Department ACCOUNTING UNIT: AVAILABLE: 68320, Autos & Trucks, $22, Account Code, Description, and amount available STAFF CONTACT: Gary Nichols VENDOR NUMBER: 1314 VENDOR NAME: CONTINGENCY: Grand Prairie Ford NA

44 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Resolution in Support of the Submission of an Application for Reclamation Grant Funding from the U.S. Department of Interior 2014 WaterSMART Funds Type: Resolution Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 1/9/2014 In control: Public Works 1/21/2014 Final action: Resolution in support of the submission of an application for reclamation G\grant funding from the U.S. Department of Interior 2014 WaterSMART Funds Date Ver. Action By Action Result From Ron McCuller Title Resolution in support of the submission of an application for reclamation G\grant funding from the U.S. Department of Interior 2014 WaterSMART Funds Presenter Ron McCuller, Director of Public Works Recommended Action Approve Analysis The Department of the Interior, Bureau of Reclamation is granting $300,000 to cities that seek to conserve and use water more efficiently. The grant funding opportunity requires a 50% match. We will come forward for an appropriation to provide the matching funds if our application is approved. As you know we have previously obtained a $4 million interest subsidized loan from the Texas Water Development Board (TWDB) in order to install the first phase of the Automated Meter Infrastructure (AMI) program that will enhance the City's efficiencies in metering water and detecting leaks in the water system. We have become aware of this grant money available from the Bureau of Reclamation that we could add to the funds already approved in order to progress faster with the multi-phase AMI installations. In order to apply, the resolution included herewith must be approve indicating the City Support of the grant. However, approval of the resolution does not obligate the city to accept the grand should we decide not to do City of Grand Prairie Page 1 of 2

45 File #: , Version: 1 so. Financial Consideration No financial consideration required at this time. Body A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, IN SUPPORT OF THE SUBMISSION OF AN APPLICATION FOR RECLAMATION GRANT FUNDING FROM THE U.S. DEPARTMENT OF THE INTERIOR 2014 WATERSMART GRANT FUNDS WHEREAS, The U. S. Department of the Interior, Bureau of Reclamation is accepting grant applications from organizations with water authority to leverage their money and resources by cost sharing on projects that seek to conserve and use water more efficiently, increase the use of renewable energy and improve energy and water efficiency; WHEREAS, the City Council of the City of Grand Prairie finds it in the best interest of the citizens of Grand Prairie to apply for funding on a cost shared basis and; WHEREAS, Upon the City receiving award of grant, the City of Grand Prairie intends to allocate funds necessary to meet any and all funding requirements for the grant and; WHEREAS, The City Council of the City of Grand Prairie, Texas designates the City Manager as the grantee's authorized official. The authorized official is given the authority to apply for grant funding. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS THAT: SECTION 1. The submission of a grant application to the Department of the Interior, Bureau of Reclamation for WATERSmart funding is approved and; SECTION 2. The City Manager is authorized as the designated official to submit such application and; SECTION 3. Upon receipt of notification that a WATERSmart grant is approved, the City will appropriate funds to meet the matching requirement. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 21ST DAY OF JANUARY, City of Grand Prairie Page 2 of 2

46 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Shade Structure Fabric Replacement in Park System Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: 1/13/2014 In control: Parks & Recreation 1/21/2014 Final action: Ordinance amending the FY 2013/2014 Risk Management Fund for shade structure fabric replacement for multiple locations in the Park System damaged by hail and ice storms in 2012 and 2013, and award a contract to USA Shade and Fabric Structures, Inc. in the amount of $193,900 Attachments: Shade Structure Replacement Speadsheet - CC Bid Tab - Shade Structure Replacement Shade Structure Fabric Replacement FS Risk 2015 Date Ver. Action By Action Result From Linda Townley Title Ordinance amending the FY 2013/2014 Risk Management Fund for shade structure fabric replacement for multiple locations in the Park System damaged by hail and ice storms in 2012 and 2013, and award a contract to USA Shade and Fabric Structures, Inc. in the amount of $193,900 Presenter Rick Herold, Director of Parks, Arts and Recreation Recommended Action Approve Analysis The City solicited quotes from four vendors that are BuyBoard certified. A total of two quotes were received on January 3, 2014 and tabulated in Attachment "A". State purchasing laws authorize local governments to enter into inter-local cooperative agreement for the performance of governmental functions normally associated with the operation of government, such as purchasing of necessary materials and supplies. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity. The recommended low quote is USA Shade and Fabric Structures, Inc. with a total bid of $193,900. The construction schedule is anticipated to be completed April 15, The attached Exhibit "B" illustrate the City of Grand Prairie Page 1 of 2

47 File #: , Version: 1 breakdown of expense related to site, damage type and fund sources. The proposed contract for shade structure fabric replacement was presented and approved by the Finance and Government Committee on January 21, Financial Consideration Funding for the shade structure fabric replacement in the amount of $188,217 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Risk Management Fund ( ). The City's property insurance firm is Texas Municipal League Risk Pool (TMLRP) and it is anticipated that TMLRP will reimburse our claim of $188,217. The remaining balance of $5,683 will replace worn but not storm damaged fabric and is available in the Park Capital Projects Fund (317193), WO # (Shade Repairs and Replacement). Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2013/2014 RISK MANAGEMENT FUND BY APPROPRIATING $188,217 FROM THE UNOBLIGATED FUND BALANCE IN THE RISK MANAGEMENT FUND ( ) FOR SHADE STRUCTURE FABRIC REPLACEMENT AT MULTIPLE LOCATIONS IN THE PARK SYSTEM DAMAGED BY HAIL AND ICE STORMS. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2013/2014 Risk Management fund be amended by transferring and appropriating $188,217 from the unobligated fund balance in the Risk Management Fund ( ). PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 21ST OF JANUARY, City of Grand Prairie Page 2 of 2

48 City of Grand Prairie Shade Structure Repair Exhibit "B" Park Qty Description USA Shade Risk Fund Risk Fund PARK Quote Hail Claim Ice Claim C.I.P. Fund Mike Lewis 4 Dugout Covers $5, $5, Parkhill 3 Bleacher Covers $4, $4, Market Square 4 Shade Covers $8, $8, Bowles Pool 1 Picnic Cover $2, $2, Skate Park 11 Shade Covers $27, $27, McFalls East 24 Bleacher Covers $81, $76, $3, $1, Concession Covers McFalls West 13 Bleacher Covers $13, $13, Bleacher Covers $15, $15, Charley Taylor 21 Bleacher Covers $32, $32, Dugout Covers Bonds $2, $1, $ $83.00 Total $193, $129, $58, $5, Total Risk Fund $188, Total PARK CIP Fund $5,683.00

49 BID TABULATION - Exhibit "A" SHADE STRUCTURE REPLACEMENT January 3, 2014 Recommended Recreation InSite Park Description USA Shade Childs Play Consultants Amenities, L.P. Quote Quote of North Texas Mike Lewis 4 Dugout Covers $5, $6, No Bid No Bid Parkhill 3 Bleacher Covers $4, $4, Market Square4 Shade Covers $8, $9, Bowles Pool 1 Picnic Cover $2, $2, Skate Park 11 Shade Covers $27, $26, McFalls East 24 Bleacher Covers $81, $84, Concession Covers McFalls West 13 Bleacher Covers $13, $14, McFalls West 15 Bleacher Covers $15, $16, Charley Taylor21 Bleacher Covers $32, $33, Dugout Covers Bonds $2, $2, Total $193, $200, Recommended Lower Bidder USA Shade and Fabric

50 .

51 CITY OF GRAND PRAIRIE FISCAL IMPACT SUMMARY Account # SECTION I Project Title: Shade Structure Fabric Replacement Department: Parks, Arts and Recreati Project Manager Duane Strawn Vendor No/Name USA Shade Fabric Structures, Inc. Expenditure Amount: 5, Vendor No/Name Vendor No/Name CURRENT TOTAL APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE Engr./Design $0 R.O.W. $0 Construction $0 Capital Outlay $0 Contingency $0 Outside Repairs $1,917 $1,917 Roof Repair $98,083 $98,083 $0 $0 TOTAL $100,000 $0 $0 $100,000 Explanation of Cost Differences: AMOUNT SECTION II SOURCE OF FUNDS Previous Approp. $100,000 PARK Capital Projects Fund Current Approp. $0 Remaining Approp. $0 TOTAL PROJECT ESTIMATE $100,000

52

53 CITY OF GRAND PRAIRIE RISK MANAGEMENT FUND SUMMARY 2013/ /2014 APPR/MOD Beginning Resources $3,265,190 Approved Revenues 2,587,719 TOTAL REVENUES $2,587,719 Liability/WC Reserve-Future 2,424,248 TOTAL RESOURCES $8,277,157 Approved Expenditures 2,493,174 TOTAL EXPENDITURES $2,493,174 Approved One-Time Expenditures 656,068 ADD: Shade Structures 188,217 TOTAL APPROPRIATIONS $3,337,459 Liability/WC Reserve-Future 2,424,248 Ending Resources $2,515,450

54 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: SU121101A SE 16th Street Type: Ordinance Status: Public Hearing Consent Agenda File created: On agenda: 12/12/2013 In control: Planning and Zoning Commission 1/21/2014 Final action: Title: SU121101A - Specific Use Permit Renewal SE 16th Street (City Council District 5). Consideration of a request for the renewal of a Specific Use Permit for an automotive repair facility on.559 acres. The subject property is zoned Light Industrial (LI) District and is located within Central Business District Three (CBD-3). The property is generally located south of E. Main Street and east of SE 14th Street. The agent is E.D. Hill and the owner is Juan Barbosa. (On January 6, 2014, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0.) Sponsors: Indexes: Code sections: Attachments: Exhibit A - Site Plan.pdf Exhibit A - Building Photos.pdf Exhibit A - Operational Plan.pdf Exhibit A - Legal Description.pdf PZ DRAFT MINUTES pdf Date Ver. Action By Action Result 1/6/ From Chris Hartmann Planning and Zoning Commission Recommended for Adoption Title SU121101A - Specific Use Permit Renewal SE 16th Street (City Council District 5). Consideration of a request for the renewal of a Specific Use Permit for an automotive repair facility on.559 acres. The subject property is zoned Light Industrial (LI) District and is located within Central Business District Three (CBD-3). The property is generally located south of E. Main Street and east of SE 14th Street. The agent is E.D. Hill and the owner is Juan Barbosa. (On January 6, 2014, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0.) Presenter Chief City Planner Jim Hinderaker Recommended Action Approve Analysis SUMMARY: Consideration of a request for the renewal of a Specific Use Permit for an automotive repair facility on acres. The subject property is zoned Light Industrial (LI) District and is located within Central Business City of Grand Prairie Page 1 of 7

55 File #: , Version: 1 District Three (CBD-3). The property is generally located south of E. Main Street and east of SE 14th Street. The agent is E.D. Hill and the owner is Juan Barbosa. ADJACENT LAND USES AND ACCESS: North - Property to the north is zoned Light Industrial (LI) District and is used for auto storage. All surrounding properties are within Central Business District 3 (CBD-3) Overlay. South - Property to the south is zoned Light Industrial (LI) District and is used for auto bumper repair and has an SUP for its operation (SUP-685). East -Immediately to the east is S.E. 16 th Street classified on the Master Transportation Plan (MTP) as a local two lane undivided street (L2U). Properties across S.E. 16 th Street are zoned Light Industrial (LI) District and are developed with various automotive uses. West - Property to the west is zoned Light Industrial (LI) District and is used for auto storage and other automotive uses. PURPOSE OF REQUEST: As required by Ordinance for Specific Use Permit 906 the City Council shall conduct a public hearing one (1) year after City Council adoption of this Ordinance to confirm compliance with all applicable codes which shall include, but not be limited to, the requirements of this SUP Ordinance, the Unified Development Code, the City of Grand Prairie Code of Ordinances, City adopted building codes, city adopted fire codes and other applicable regulatory requirements and/or enforced by the state and federal government. STATUS: As required staff requested inspections of the property and operations by the Code Enforcement Division and the Environmental Services Department. The inspections conducted indicated that all operations on the site appear to be in conformance with the conditions of the Specific Use Permit as approved by City Council. RECOMMENDATION: Staff is recommending renewal of the Specific Use Permit and that no further monitoring be required by the Planning & Zoning Commission and the City Council unless recommended by staff. Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE AMENDING THE ZONING MAP AND ORDINANCE BY SHOWING THE LOCATION, BOUNDARY AND USE OF CERTAIN PROPERTY FOR A PROPOSED SPECIFIC USE PERMIT FOR AUTO BODY SHOP AND PAINT BOOTH USES, WITH OUTSIDE STORAGE IN A LIGHT INDUSTRIAL (LI) DISTRICT; BEING A ACRE PARCEL OF LAND DESIGNATED AS LOT 1, BLOCK 1, BARBOSA ADDITION, GRAND PRAIRIE, DALLAS COUNTY, TEXAS (THE SUP AREA), AND BEING ADDRESSED AS 135 S.E. 16TH STREET; SAID ZONING MAP AND ORDINANCE BEING ORDINANCE NUMBER 4779 PASSED ON NOVEMBER 20, 1990; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; CONTAINING A City of Grand Prairie Page 2 of 7

56 File #: , Version: 1 SAVINGS CLAUSE; AND TO BECOME EFFECTIVE UPON ITS PASSAGE AND APPROVAL. WHEREAS, the owners of the property described herein below filed application with the City of Grand Prairie, Texas, petitioning an amendment to the Zoning Ordinance and map of said city so as to amend the zoning designation of said site for a Specific Use Permit for Auto Body Shop and Paint Booth Uses, with Outside Storage in a Light Industrial (LI) District; and; WHEREAS, the Planning and Zoning Commission of Grand Prairie, Texas, held a public hearing on said application on November 5, 2012, after written notice of such public hearing before the Planning and Zoning Commission on the proposed Specific Use Permit had been sent to owners of real property lying within 300 feet of the property on which the creation of a Specific Use Permit for Auto Body Shop and Paint Booth Uses, with Outside Storage in a Light Industrial (LI) District; is proposed, said notice having been given not less than ten (10) days before the date set for hearing to all such owners who rendered their said property for City taxes as the ownership appears on the last approved City Tax Roll, and such Notice being served by depositing the same, properly addressed and postage paid, in the City Post Office; and WHEREAS, after consideration of said application, the Planning and Zoning Commission of the City of Grand Prairie, Texas voted 9 to 0 to recommend to the City Council of Grand Prairie, Texas, that said Zoning Ordinance and Map be amended to allow a Specific Use Permit for Auto Body Shop and Paint Booth Uses, with Outside Storage in a Light Industrial (LI) District; and WHEREAS, notice was given of a further public hearing to be held by the City Council of the City of Grand Prairie, Texas, in the City Council Chambers, Grand Prairie City Hall, located at 317 W. College Street at 6:30 o'clock P.M. on November 20, 2012 to consider the advisability of amending the Zoning Ordinance and Map as recommended by the Planning and Zoning Commission, and all citizens and parties at interest were notified that they would have an opportunity to be heard, such Notice of the time and place of such hearing having been given at least fifteen (15) days prior to such hearing by publication in the, Fort Worth Star Telegram, Fort Worth, Texas, a newspaper of general circulation in such municipality; and WHEREAS, The City Council of the City of Grand Prairie voted 8 to 0 to recommend approval of the Specific Use Permit on November 20, 2012 by the adoption of Ordinance WHEREAS, as required by Ordinance , Section 3.1 a review by City Council is required one year after approval. Staff initiated inspections by Code Enforcement and the Environmental Services Department in November, WHEREAS, the Planning and Zoning Commission of Grand Prairie, Texas, held a public hearing on said application on January 6, 2014, after written notice of such public hearing before the Planning and Zoning Commission on the proposed Specific Use Permit had been sent to owners of real property lying within 300 feet of the property on which the creation of a Specific Use Permit for Auto Body Shop and Paint Booth Uses, with Outside Storage in a Light Industrial (LI) District; is proposed, said notice having been given not less than ten (10) days before the date set for hearing to all such owners who rendered their said property for City taxes as the ownership appears on the last approved City Tax Roll, and such Notice being served by depositing the same, properly addressed and postage paid, in the City Post Office; and WHEREAS, after consideration of said renewal, the Planning and Zoning Commission of the City of Grand Prairie, Texas voted 9 to 0 to recommend to the City Council of Grand Prairie, Texas, that said Zoning Ordinance and Map be amended to renew Specific Use Permit for Auto Body Shop and Paint Booth Uses, City of Grand Prairie Page 3 of 7

57 File #: , Version: 1 with Outside Storage in a Light Industrial (LI) District; and WHEREAS, Notice was given of a further public hearing to be held by the City Council of the City of Grand Prairie, Texas, in the City Hall Plaza Building at 6:30 o'clock P.M. on January 21, 2014 to consider the advisability of amending the Zoning Ordinance and Map as recommended by the Planning and Zoning Commission, and all citizens and parties at interest were notified that they would have an opportunity to be heard, such Notice of the time and place of such hearing having been given at least fifteen (15) days prior to such hearing by publication in the, Fort Worth Star Telegram, Fort Worth, Texas, a newspaper of general circulation in such municipality; and WHEREAS, all citizens and parties at interest have been given an opportunity to be heard on all the matter of the Specific Use Permit and the City Council of the City of Grand Prairie, Texas, being informed as to the location and nature of the specific use proposed on said property, as well as the nature and usability of surrounding property, have found and determined that the property in question, as well as other property within the city limits of the City of Grand Prairie, Texas, has changed in character since the enactment of the original Zoning Ordinance to the extent that a specific use may be made of said property as herein provided and by reason of changed conditions, does consider and find that this amendatory Ordinance should be enacted since its provisions are in the public interest and will promote the health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That Ordinance Number 4779, being the Unified Development Code of the City of Grand Prairie, Texas, showing the locations and boundaries of certain districts, and said Zoning Ordinance and Map having been made a part of an Ordinance entitled: "THE UNIFIED DEVELOPMENT CODE OF THE CITY OF GRAND PRAIRIE, TEXAS, AS PASSED AND APPROVED BY THE CITY COUNCIL ON THE 20TH DAY OF NOVEMBER, 1990, TOGETHER WITH ALL AMENDMENTS THERETO AND ENACTING A REVISED ORDINANCE ESTABLISHING AND PROVIDING FOR ZONING REGULATIONS; CREATING USE DISTRICTS IN ACCORDANCE WITH A COMPREHENSIVE PLAN..." and passed and approved November 20, 1990, as amended, is hereby further amended so as to establish a Specific Use Permit numbered 906 for the property location described as follows: Being acres of land designated as Lot 1, Block 1, Barbosa Addition, Grand Prairie, Dallas County, Texas (the SUP Area), and being addressed as 135 N.E. 16 th Street and as shown on the approved site plan labeled as Exhibit A, which is incorporated herein by reference. SECTION 2. Specific Use Permit A. FOR OPERATION OF AUTO BODY SHOP AND PAINT BOOTH USES, WITH OUTSIDE STORAGE IN A LIGHT INDUSTRIAL (LI) DISTRICT; City of Grand Prairie Page 4 of 7

58 File #: , Version: 1 Definitions of Permitted Uses: Auto Body & Paint Shop: Means an auto repair facility that does repairs of the frame and body by the process of pulling, beating, part replacement, application of body putty, sanding, and wet sanding to prepare a vehicle for painting. Then paints the vehicles in an approved paint booth, buffs, and polishes to provide a like new auto paint finish. General Auto Repair: Means maintenance, repair, or replacement of the alternator, generator, starter, water pump, battery, brakes or other minor part thereof; minor tune up (which consists of distributor cap, rotor and spark plug replacement); change of oil and filter, fan belt, or hoses; lamp replacement; repair of flat tires; muffler replacement/repair; lubrication. Repair in this case may also include service of air conditioning, cooling system, or similar component system. This may also include state vehicle inspections and the minor repairs necessary to pass state requirements Outside Storage: The placement of articles, including merchandise, inventory, equipment, machine and other material, which are not currently in use, in an uncovered area. All outside storage is required to be screened with a solid fence in accordance with Article 8 of this Code. Conditions: 1. All operations must be done in compliance with the approved site plan and operational plan as approved by City Council. 2. All development and use of the SUP Area will be required to meet minimum performance standards relating to noise, glare, smoke or particulate matter, odorous matter and vibration as specified in the Unified Development Code. 3. Future expansion of the facility must be done by submitting a revised site plan for review and approval to the Planning Department. 4. Dumpster screening elevations and details must be shown on the approved site plan and location must be approved by city solid waste contractor. 5. All operations shall be performed in compliance with City Ordinance # 7408 Automotive Related Business regulations. 6. Operation of an auto body shop with paint booth shall be conducted in accordance with the requirements of the 2003 International Fire Code (IFC) and the adopted amendments. 7. The storage and use of flammable and combustible liquids in repair garages shall comply with Chapter 34, IFC. Paint and thinner storage shall not exceed 30 gallons. 8. Welding, cutting, open torches and other hot work operations and equipment shall comply with Chapter 26, IFC. 9. Operations which involve the application of flammable finishes shall comply with Chapter 15, IFC. 10. Cross connection devices may be required under the provisions of City Code Chapter 13 Article X depending on how water willbe used in the facility. Any cross connection devices that are required must be shown on all plan submittals to building inspections. It is required that you provide the make model and location of the backflow preventer to be installed. This information is required during the first submission of building permits. Testing fees for backflow prevention devices must be paid prior to issuance of building permits. 11. The Environmental Services Department requires a sample point be installed on the sanitary sewer line. The location and a sample point detail must be shown on the building plans submitted for review with the application for a building permit. Structure and location should meet the requirements of the department. 12. All waste disposal services shall be contracted with Grand Prairie s solid waste disposal contractor. If materials are to be recycled, they shall not be co-mingled with trash. All property owners or facility owners shall contact the City s solid City of Grand Prairie Page 5 of 7

59 File #: , Version: 1 waste contractor for information regarding dumpster location and access. Mechanical garbage and trash compactors shall conform to city code sections and The general contractor shall be held responsible for ensuring compliance with these city codes. 13. No operations or activities may result in creation of a nuisance as defined in city code 29-68(12) to (29). Specifically, no building, road or construction activity may cause water to stand and result in mosquito harborage. 14. All noise created during the construction and subsequent operational activities conducted on the subject property must comply with City Code Chapter 13, Article XIII, Section s to Construction must be limited the daytime hours between six o clock a.m. and ten o clock p.m. when constructing a building with 300 feet of a residence. 15. Grease and sand traps from automotive centers, service centers, and vehicle wash operations shall be connected to the sanitary sewer system [city code 26-41)] 16. All facilities must comply with current health and water quality standards before a certificate of occupancy can be issued. These issues will be addressed during the building review process. 17. All work related to the operation must be done indoors. 18. No washing shall be allowed on site without a covered car wash bay with sand and grit trap tied into the sanitary sewer as approved by the Environmental Services Department. 19. Must provide documentation that the operation is in compliance with Texas Commission of Environmental Quality air authorization. 20. The facility must maintain manifests detailing the types and amounts of chemicals stored within the building area and maintain manifest of their disposition to a state or federally approved disposal site. 21. No parking or storing of vehicles will be permitted on an unpaved surface. 22. No salvaging of any type shall be done inside the SUP area. 23. All damaged vehicles awaiting repair must be screened from public right-of-way in conformance with the standards of screening and setbacks. 24. A pipe fence shall be installed at the property line in front of the building to limit parking in landscape area adjacent to public right-of-way. 25. Recycled asphalt does not meet the landscaping requirement for ground cover, it must be removed and replaced with grass or other approved ground cover. All landscaping must be irrigated to current city standards. 26. Move the existing fence and gate a minimum of 18 feet from public right-of-way to allow stacking in drive prior to gate being opened. 27. Must maintain compliance with all federal, state and local environmental regulations. 28. Must practice all best management practices listed in its storm water pollution prevention plan. 29. TCEQ air authorization for paint booth is required. B. COMPLIANCE - All development must conform to the approved site plan labeled as Exhibit A, City of Grand Prairie Page 6 of 7

60 File #: , Version: 1 SECTION 3. which is incorporated herein by reference. 1. The Specific Use Permit (SUP) shall automatically terminate in accordance with Section of the Unified Development Code if no building permit is issued for Auto Body Shop and Paint Booth within one (1) year after City Council adoption of this Ordinance, or upon cessation of the use for a period of six (6) months or more. a. If a building permit is not required for Auto Body Shop and Paint Booth, the Specific Use Permit shall automatically terminate if no certificate of occupancy is issued for Auto Body Shop and Paint Booth within six (6) months after City Council adoption of this Ordinance. 2. Furthermore, by this SUP Ordinance, the Specific Use Permit shall automatically terminate if no certificate of occupancy is issued for Auto Body Shop and Paint Booth within six (6) months after the issuance of a building permit. 3. Furthermore, by this SUP Ordinance, the City Council shall conduct a public hearing one (1) year after City Council adoption of this Ordinance to confirm compliance with all applicable codes which shall include, but not be limited to, the requirements of this SUP Ordinance, the Unified Development Code, the City of Grand Prairie Code of Ordinances, city adopted building codes, city adopted fire codes and with other applicable regulatory requirements administered and/or enforced by the state and federal government. 4. Addendum: As required by Ordinance No , establishing Specific Use Permit No 906, the City Council reviewed the request for renewal for case SU121101A. On January 21, 2014, the City Council voted _ to _ to renew Specific Use Permit No 906A, and no further review shall be required by the City Council unless recommended by city staff. It is further provided that in case a section, clause, sentence or part of this Ordinance shall be deemed or adjudged by a Court of competent jurisdiction to be invalid, then such invalidity shall not affect, impair or invalidate the remainder of this Ordinance. SECTION 4. All ordinances or parts of ordinances in conflict herewith are specifically repealed. SECTION 5. That this Ordinance shall be in full force and effect from and after its passage and approval. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, THIS THE 21 ST OF JANUARY, Ordinance Number Case Number SU121101A Specific Use Permit Number 906A City of Grand Prairie Page 7 of 7

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65 PLANNING AND ZONING COMMISSION DRAFT MINUTES JANUARY 6, 2014 CONSENT AGENDA ITEMS: disapproval of plats without prejudice for the following agenda- Items: #1- P Lot 1, Block 1, Miller Addition, P QT 953 Addition, P Mira Lagos East Multi-Family Addition, P Mira Lagos No. H Addition, P David Nicklas Addition, P First Baptist Church of Grand Prairie Addition, P Wildlife Commerce Park, P Wildlife Commerce Park, RP Lot 9R & 10R, Tyre Estates Addition, RP40202 Lots 4R1, 4R2, & 4R3, of Lake Crest Addition Unit 2, and RP Laticrete Addition AGENDA ITEM: #2-APPROVAL OF MINUTES: To approve the minutes of the Planning and Zoning Commission meeting of December 2, CONSENT AGENDA: Item #3 SU121101A - Specific Use Permit Renewal SE 16th Street (City Council District 5). Consideration of a request for the renewal of a Specific Use Permit for an automotive repair facility on.559 acres. The subject property is zoned Light Industrial (LI) District and is located within Central Business District Three (CBD-3). The property is generally located south of E. Main Street and east of SE 14th Street. The agent is E.D. Hill and the owner is Juan Barbosa. (The above items are not public hearing items). Motion was made to approve the consent agenda item regarding the Disapproval of Plats without Prejudice for cases P140201, P140202, P140203, P140204, P140205, P140206, P140207, P140208, RP140201, RP140202, and RP140203, approve the minutes of the December 2, 2013 Planning and Zoning Commission meeting, approve consent agenda item SU121101A. The action and vote on the Consent Agenda being recorded as follows: Motion: Moss Second: Moser Ayes: Adams, Arredondo, Garrett, Gray, Moss, Moser, Motley, Philipp and Spare Nays: None Approved: 9-0 Motion: carried.

66 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: SU Hunter Ferrell Road Type: Ordinance Status: Public Hearing Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 12/12/2013 In control: Planning and Zoning Commission 1/21/2014 Final action: SU Specific Use Permit Hunter Ferrell Road (City Council District 1). Consider a request for the approval of a Specific Use Permit for Automotive and Associated Uses; including, Auto Repair, Auto Body Repair, Trucking, and Outside Storage on acres. The subject property is zoned Light Industrial (LI) District and is located west of Macarthur Boulevard on the south side of W. Hunter Ferrell Road. The owner/applicant is Angelo Chokas. (Staff recommends the City Council table this case until it is heard by the Planning and Zoning Commission.) Exhibit A - Site Plan.pdf Exhibit B - Landscape Plan.pdf Exhibit C - Elevations.pdf Exhibit D - Legal Description.pdf Exhibit E - Location Map.pdf Date Ver. Action By Action Result 1/6/ From Chris Hartmann Planning and Zoning Commission Tabled to Council Title SU Specific Use Permit Hunter Ferrell Road (City Council District 1). Consider a request for the approval of a Specific Use Permit for Automotive and Associated Uses; including, Auto Repair, Auto Body Repair, Trucking, and Outside Storage on acres. The subject property is zoned Light Industrial (LI) District and is located west of Macarthur Boulevard on the south side of W. Hunter Ferrell Road. The owner/applicant is Angelo Chokas. (Staff recommends the City Council table this case until it is heard by the Planning and Zoning Commission.) Presenter Chief City Planner Jim Hinderaker Recommended Action Table Analysis Body City of Grand Prairie Page 1 of 2

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71 Exhibit D Legal Description Being all of that certain one (1) acre tract out of the ISREAL JENNINGS SURVEY, ABSTRACT NO. 679, according to the Deed recorded as Instrument No of the Deed Records, Dallas County, Texas, said tract being more particularly described by metes and bounds as follows: BEGINNNING at a set ½ inch rod in the South right-of-way line of West Hunter Ferrell Road as established by right-of-way deed recorded in CC# , same being 2, feet West of the center line of Macarthur Boulevard and in the West line of a tract of land recorded in Volume 98252, Page 7838 of the Deed Records of Dallas County, Texas, THENCE S E, for a distance of feet to a set ½ inch iron rod for corner, THENCE S W, a distance of feet to a set ½ inch iron rod for corner, said tract also being the southeast corner of a tract of land recorded in volume 84124, Page 5743 Deed Records, Dallas County, Texas, THENCE N W, a distance of feet to a set ½ inch iron rod for corner, said point also being the new South right-of-way line of said Hunter Ferrell Road, THENCE N E, along the South right-of-way line of said Hunter Ferrell Road a distance of feet to the POINT OF BEGINNING and containing 85, square feet or acres of land.

72 WRANGLER MACARTHUR HUNTER FERRELL CASE LOCATION MAP Case Number SU Hunter Ferrell Road Planning and Development 206 W Church Street; Grand Prairie, TX Phone: (972) Website: