Registrar [acting] Memo No. WBUAFS/Admn/ET(18-19)/263

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1 Registrar [acting] Memo No. WBUAFS/Admn/ET(18-19)/263 Date: E-Tender Helpdesk: (033) Tele-fax: (033) Log-on for submission: University Website: NOTICE INVITING e-tender Retender e-nit No - WBUAFS/ADMN/ET-051/ Privious No. Retender e-nit No - WBUAFS/ADMN/ET-026/ Separate tenders are hereby invited by the Registrar, West Bengal University of Animal & Fishery Sciences on behalf of the University through electronic tender, (e-tender) under single stage two part e- Procurement System (Part I: Technical bid and Part II: Financial bid) for the LIST OF Item given in next page from eligible Bonafide Original Equipment Manufacturers (OEM) or their Authorized Distributor/ agencies having desired Prequalification eligibility credential for execution of supply and satisfactory installation of Items of similar nature and requisite financial capability. The technical bid in Part-I would require the bidder to only qualify for the next stage and the Part-II comprising financial bid would determine final selection of bidder for execution of the work. Intending contractors/bidders desirous of participating in the e-tender are required to login the Government of West Bengal e-procurement website having URL and locate this tender by typing WBUAFS/ADMN/ET-051/ in the search engine provided therein, or by logging-in using their assigned user ID and password. They may also visit the official website of the West Bengal University of Animal & Fishery Sciences Intending bidders are required to download the e-tender documents directly from either of the websites stated above. Tender/bid is required to be submitted on-line with the help of the e-tokens provided. This is the only mode of submission of tender. The interested bidders eligible for the tender may submit their bids through the e-procurement System using their valid DSC e-token with assigned PIN and using login ID and password. Minimum period given to the contractors/bidders for submission of e-bids is counted from the date on which the notice inviting tender including e-tender is actually published in newspaper(s). Detailed particulars may be obtained from the website and also be viewed from the Website Last date & time of submission of bid electronically, is on till Hours IST. WBUAFS/ADMN/ET-051/ Page 1 of 12

2 1. Name & Address of the site: West Bengal University of Animal & Fishery Sciences. a) Faculty of Vety & Animal Sciences, Belgachia, Kolkata & Mohanpur, Nadia. 2. Controlling Officer: Registrar, West Bengal University of Animal & Fishery Sciences. 3. Contact Number: Only Lowest (L1) Bidder will have to submit Earnest Money 2% of Quoted rate in the form of Bank draft / Demand draft drawn on any nationalized bank in favour of West Bengal University of Animal & Fishery Sciences payable at Kolkata after Financial Bid opening. Tender Notification No, Date of issue, Name of the item and name of the firm are to be clearly mentioned on the reverse side of the EMD draft. 5. Previous EMD Draft not to be considered for this notification. 6. Tenders should be submitted in two bid systems. First bid shall be known as Technical Bid in which below stated documents must be kept. In case of lack of any document (Technical Bids), the tender shall be liable to be rejected and Financial Bids not to be considered. Second bid shall be known as Financial Bid in which only rates of items should be kept in prescribed BOQ only. a. Bid 1: Technical bid: Sl. No. Particulars To be submitted to the inviting authority and same to be uploaded to the site of 1. Tender Form Original 2. PAN Valid PAN Card in the name of bidder/organisation 3. Valid Trade License Valid Tread License in the name of bidder/organisation 4. Valid GST Registration Certificate Valid GSTIN applicable under GST Acts & Rules. 5. Constitution of Company/ Company details For Proprietorship Firms, Partnership Firms, Registered Company, Registered Co-operative Society, valid Joint Venture or Consortiums (ValidTradeLicense/ acknowledgement/ Receipt of application for Trade License/ Revalidation applicable under the Rules) OTHER 6. Solvency Certificate Issued by the Bank in current year. 7. Credential of work BOQ and Work Order/ Award of Contract duly authenticated by issuing authority. 8. Income Tax Return copy Income Tax Return copy for last 3 years 9. Professional Tax Latest Professional Tax Payment Certificate (PTPC) or, PT payment challan for current financial year or Government Order for exemption in other States, where applicable P/L and audited Balance sheet for 3 year. Financial Credential of bidder (Profit & Loss accounts and audited balance sheets along with relevant annexure containing the designated Forms 3CA/ 3CB/3CD, as applicable, under IT Act, having Average Annual Turn Over above Rs 1.0 crore, else only Audited Profit & Loss Accounts for last three years within the zone of preceding five financial years from date of publication of e-nit is required.) 11. Compliance Certificate Technical Compliance Certificate for the instruments categorical mentioning the model number, make and compliance / non compliance of each published technical specification for the quoted items with supplementary documents are mandatory for opening of financial bid. 12. Others If necessary. WBUAFS/ADMN/ET-051/ Page 2 of 12

3 b. Bid 2: Financial bid: Financial bid will be opened only when technical bid is found to be qualified. In the BOQ of this bid only rates of items (prescribed format) will be entered/upload. Do not submit any separate envelop for financial bid in this office. Price can be quoted only in INR. Validity of tender: Quoted rate shall remain valid for a period of at least 365days from the last date of submission of tender. Normal commercial warrantee/ guarantee shall be applicable to the supplied goods. All duties, taxes and other levies payable by the supplier/manufacturer under the contract shall be included in the total price. Tender Notification No, Date of issue, Name of the item and name of the firm are to be clearly mentioned on the envelope. No conditional financial bid shall be entertained / accepted. Schedule of important dates of this e-tender Sl. No Activity Date & Time 1. e-tender Publishing Date at Hrs 2. Document Download start date at Hrs 4. Bid submission start date at Hrs 6. Bid submission end date at Hrs 7. Technical Bid opening date at Hrs 8. Technical Bid opening Summery sheet (TBO) containing Preliminary Technical Bid Evaluation Summary uploading date To be notify later 9. Uploading Technical Bid Evaluation Sheet (TBE) -do- 10. Financial Bid opening date -do- 11. Uploading of Financial Bid evaluation sheet -do- 12. Uploading of the Letter of Invitation / Acceptance LOI/LAO -do- 13. Uploading of Award of Contract (AOC) (Work Order) -do- THE UNDERSIGNED RESERVES THE RIGHT TO CHANGE THE ABOVE SCHEDULE IN CASE OFANY EXIGENCIES AFTER PUTTING UP A NOTICE IN THE DEPARTMENTAL WEBSITE & NOTICE BOARD. WBUAFS/ADMN/ET-051/ Page 3 of 12

4 7. List of items: e-nit No WBUAFS/ADMN/ET-051/ Sl. No. Items No. Name of the Items 1 1 Rotational Viscometer (Visco QC TM 100) 2 3 HUNTER lab colorimeter 3 10 Moisture Analyzer 4 11 Water Activity meter 5 14 Class II A2 Type Biological Safety Cabinet Registrar (Actg.) Memo No. WBUAFS/Admn/ET(18-19)/263 Copy forwarded for information and wide circulation to: Date: ) The Hon ble Vice-Chancellor, WBUAFS. 2) The Finance Officer, WBUAFS. 3) The Dean, Faculty of, WBAUFS. 4) The DSW, WBUAFS. 5) The DREF, WBUAFS. 6) The Controller of Examination, WBUAFS. 7) The Campus In-Charge, Mohanpur, WBUAFS, 8) The In-Charge, University Website. 9) The Dy. Registrar, WBUAFS. 10) Office Copy. Registrar (Actg.) WBUAFS/ADMN/ET-051/ Page 4 of 12

5 8. Specification Sl. No. Name of the Items Specification 1. Rotational Viscometer Viscosity range ( mpas) : 10-40M (Visco QC TM 100) Speed (rpm) : ( 25 increments, 19 preset plus 6 editable) Maximum spring torque ( mnm) : Accuracy: + 1% full scale range Repeatability : + 0.2% full scale range 3. HUNTER lab colorimeter Measurement Principle: Port up or Port forward dual-beam spectrophotometer Geometry: Directional annular 45 illumination / 0 viewing Spectrophotometer: Sealed optics; 256-element diode array and a high resolution concave holographic grating Port Diameter/View Diameter: 31.8 mm (1.25 in) illuminated/ 25.4 mm (1 in) measured Specular Component: Excluded Spectral Range: 400 nm nm Spectral Resolution: < 3 nm Effective Bandwidth: 10 nm equivalent triangular Reporting Interval: 10 nm Photometric Range: 0 to 150 % Light Source: Pulsed Xenon Lamp Flashes per Measurement: 1 flash Lamp Life: > 1 million flashes Measurement Time: < 1 second from button push to measurement 2 seconds from button push to data display Minimum Interval between Measurements: 3 seconds Standards Conformance: CIE 15:2004, ISO 7724/1, ASTM E1164, DIN 5033, Teil 7 and JIS Z 8722 Condition C Standards Traceability: Instrument standard assignment in accordance with National Institute of Standards and Technology (NIST) following practices described in CIE Publication 44 and ASTM E259 Inter-Instrument Agreement: E* 0.15 CIE L*a*b* (Avg.) on BCRA II Tile Set E* 0.25 CIE L*a*b* (Max) on BCRA II Tile Set Colorimetric Repeatability: (20 Readings) E* 0.05 CIE L*a*b* on white tile 10. Moisture Analyzer Readability 0.001% Units of Measurement % M, %D, %R (ratio), Gm/Lt, %M Atro, %D Atro Data Storage Last 1000 Moisture Determination results Max. Sample weight 120g Minimum Sample Weight 0.2g Readability g Technology Infra Red Halogen Temperature range 30º C to 175º C (Optional 250º C) Temperature increment Heating Profile 1º C Standard, Gentle, Rapid, Steps, High Temperature WBUAFS/ADMN/ET-051/ Page 5 of 12

6 Swtich off Criteria Auto, Manual, User Def Weight / Time, User Def % unit / time, Intelligent *Calibrated to a NIST traceable temperature stan 11. Water Activity meter Sensor Type Chilled mirror dew point Water Activity Accuracy ±0.003 Water Activity Resolution a w Water Activity Range a w Water Activity Repeatability a w Measurement Time Average of 5 minutes Temperature Control 25 C standard; 15 to 50 C Temperature Adjustment 1 C Increment Sample Temperature Accuracy* ±0.2 C Sample Temperature Resolution 0.01 C Temperature Stability User-selectable range, internal thermoelectric controlled Sample Dish Capacity 7.5 ml recommended (15 ml full) Program Identification Alphanumeric, Programmable to Display Produc Name, Lot, or Product ID Number Data Storage 8,000 readings Data Communications USB and RS 232 A serial, 9600 to baud Display 128 x 64-pixel graphical display with backlighti Case Dimensions 26.7 x 17.8 x 12.7 cm Case Material POLYLAC PA-765 (ABS) with fire retardant Weight 3.1 kg (6.83 lb.) Power 110 to 220 VAC, 50/60 Hz Operating Environment 4 to 50 C; 90% relative humidity (non-condens Certifications CE UL Listed Warranty One year, parts and labor 14. Class II A2 Type Biological Safety Cabinet A. Durable grade stainless steel work surface with standard work surface in multi-piece work tray. B. Work surface construction : 1.5 mm ( 0.06 ) 16 gauge stainless steel grade 304 with 4B finish C. Front transparent sliding sash window protected from UV, Acid, starch etc. D. External surface coated with Antimicrobial coating to protect against surface contamination and inhibit bacterial growth. E. External Dimension : 1340 X 753 X 1400 mm (w x d x h ) F. Internal Dimension : 1220x580 x 660 mm ( w x d x h ) G. Internal work area space : 0.56 m2 H. Down load flow and Exhaust filter type : ULPA Filter with integral metal guards and filter frame gasket I. Filter efficiemcy Rating : Very strong filter efficiency like : Down flow : > % at 0.1 to 0.3 microns J. Noise level : 58.7 BA K. Light Intensity : 1404 Lux L. Built in white 5000K Flourescent light L. An ULPA Filtered vertical laminar flow air stream within the cabinet M. Sentinel Microprocessor control system. N. Audible and visual alarms O. Cabinet inflow and Down flow velocities continuously displayed on LCD Screen P. Energy efficient 2 Nos motor for stable airflow, despite building voltage fluctuation and filter loading with night set back mode. Q. 3 ft UV-lamp R. Support base stand with caster wheels & brakes for easy movement WBUAFS/ADMN/ET-051/ Page 6 of 12

7 NOTES: (General Terms & Conditions of e-tender) Rate quoted should be inclusive of all charges for the said work at Belgachia, Kolkata-37 or Mohanpur, Nadia or Chakgaria, Kolkata. No Agency Charge / Commission shall be entertained. University Authority reserves the right to accept or reject any tender without assigning any reason / reasons what so ever. WBUAFS, Kolkata is exempted for excise duty payment. Payment shall be made within a reasonable period after completion of work, submission of bills and final Quality Approval. Hard copy along with Bank draft / Demand Draft should be reached to the undersigned before opening of the Technical bid as per schedule. No Tender will be accepted, if the same is not supported with all the above documents. The offered rate should be valid for 365 days but the period may be extended or curtailed at the discretion of the undersigned/ Appropriate Committee/ Tendering Authority and requirement. The bidder must abide by the terms and Conditions as laid down by this University. Any further clarification on the specifications / schedule of the work prior to the submission of tender, the firms may contact the undersigned. EARNEST MONEY DEPOSIT & OTHER FEES i. Each Tender, unless the Bidder is exempted under the existing orders of the Govt. of West Bengal or Govt. of India, will have to be deposit Earnest Money amounting as mentioned above only in form of Bank Draft / Demand Draft drawn on any Nationalized Bank in favour of West Bengal University of Animal & Fishery Sciences payable Kolkata. ii. iii. iv. The Earnest Money Deposit shall not carry interest. This university is not liable for deposition of excess of Earnest Money. Earnest Money deposited before the date of issue of this N.I.T. will not be accepted. Earnest Money Deposit of previous tender will not be adjusted/ considered for this tender. The onus of proving that a Bidder is exempted from depositing Earnest Money will be on the Bidder & must be proved by submission of valid documents to that effect e.g., Co-operative Societies of this State should furnish Registration Certificate from the State Register of Co-Operative Societies. v. Earnest Money will be released after finalization of tender as in the following cases:- a) Tender documents which are not valid or selected. b) Since a panel of two tenderers quoting Rate(s) lowest one and second lowest, is to be prepared, their Earnest Money Deposits will be retained for 6 (Six) months from the date of approval of Lowest Rate. For such retention no interest will be payable. c) In other cases, it will be released in due course Withdrawal of bid in a Tender Withdrawal of e-tender once the bid has been submitted online and after passing of end date for submission and has been accepted for further processing, is not allowed. EMD will be forfeited by the Government and the L1 bidder/contractor WBUAFS/ADMN/ET-051/ Page 7 of 12

8 13. Other Terms & Conditions: 1. The tender documents are not transferable under any circumstances. 2. EMD will be returned to you after 06 (six) months from the date of satisfactory completion of your work. During guarantee, the contractor shall attend for rectification of any problem, if arises on their own cost. 3. Rate should be mentioned both in words & in figure. 4. The agency must submit the OEM or their Authorized Distributor Certificate on their letterhead in the name of agency duly mentioned tender reference number along with the technical bid. If not found with technical bid the tender will be summarily rejected. 5. The agency should submit an authorization letter from the OEM as a proof. 6. If OEM is not present in India, then the OEM s Authorized Reseller will be allowed to bid for the project. The Reseller s sub-resellers are not allowed to bid for the project. 7. If the Agency fails to start or complete the work/ supply and installation within the stipulated period, the Authority reserves the right to cancel the work/supply order and no claim shall be entertained. 8. All applicants will strictly follow the instructions given above. Application which does not fulfill the above mentioned points may be liable for rejection. Any sort of canvassing will also make the applicant liable for rejection. 9. All legal matters will be settled within the jurisdiction of Kolkata High Court. 10. The areas to be covered under this assignment as given in the enclosures are only illustrative but not exhaustive. 15. PAYMENT (i) (ii) No advance payment (Part or full) will be entertained in any case. Tax Invoice is to be sent in TRIPLICATE along with relevant Order, Challan etc. bearing completion certificate from competent authority of WBUAFS. Registrar (Actg.) WBUAFS/ADMN/ET-051/ Page 8 of 12

9 CHECK LIST Information about Bidders (To be furnished online with the Technical bid) Sl No. Description Particulars Page Number 1. Application Form 2. OEM Certificate 3. PAN 4. Valid Trade License 5. Valid GST Registration Certificate 6. Constitution of Company/ Company details 7. Solvency Certificate 8. Credential of work 9. Income Tax Return copy 10. Professional Tax 11. Financial Credential of bidder 12. Declaration (Affidavit- Y) 13. Others WBUAFS/ADMN/ET-051/ Page 9 of 12

10 Application Format (To be furnished in the Company s Official Letter Head Pad with full Address with contact no. Telephone no. FAX No., Address, Website etc.) Ref. No Dated... To The Registrar, West Bengal University of Animal & Fishery Sciences 68, K.B. Sarani Kolkata Sub: NIT for... for the year Sir, With reference to your online WBUAFS/ADMN/ET-051/ , dated /2018, I / We...the Proprietor/Authorised Nominee/s (of the Firm...) are hereby furnishing my/our rates for the item tendered for, as per your specification, terms & conditions to the West Bengal University of Animal & Fishery Sciences for the year Should this tender be accepted, I/We hereby agree to abide by & fulfil all the terms & conditions laid down in the online N.I.T. and the particulars available in the Tender Notice & the details given in the specification/ Description or in default thereof to forfeit & pay the Governor of the state of West Bengal, or his successor in office the penalties/sums/or of money that may be imposed by the West Bengal University of Animal & Fishery Sciences, the earnest money deposited herewith or from other money deposited by me/us or from the bills that will be payable to me/us for the supplies to be made. I/We also agree that the decision of the Registrar, West Bengal University of Animal & Fishery Sciences in all matters in respect of this online tender will be final & binding on me. I/We also agree to execute on being called upon to enter into a formal agreement embodying the terms & conditions contained herein &/or on usual terms & conditions & on default on my/our doing so, the Earnest Money deposited by me/us will liable to be forfeited. & correct. I am/we are well acquainted with the facts about the firm and the information provided in the tender is true Yours faithfully, Date: Signature & office seal: Name of the Firm: Address with PIN: WBUAFS/ADMN/ET-051/ Page 10 of 12

11 SECTION B AFFIDAVIT Y (To be furnished in Non Judicial Stamp paper of appropriate value duly notarized) 1. I, the undersigned do certify that all the statements made in the attached documents are true and correct. In case of any information submitted proved to be false or concealed, the application may be rejected and no objection/claim will be raised by the undersigned. 2. The under-signed also hereby certifies that our firm M/S.had neither blacklisted or debarred by any Government /Authority in last 5 (five) years from the date of issue of N.I.T. 3. The undersigned would authorize and request any Bank, Person, Firm or Corporation to furnish pertinent information as deemed necessary and/or as requested by The Registrar, West Bengal University of Animal & Fishery Science to verify this statement. 4. The undersigned understands that further qualifying information may be requested and agrees to furnish any such information at the request of The Registrar, West Bengal University of Animal & Fishery Science 5. Certify that I have applied in the tender in the capacity of individual/ as a partner of a firm and I have not applied severally for the same job. 6. Certify that the rates have been offered for carrying out and completing the work to the satisfaction of the The Registrar, West Bengal University of Animal & Fishery Science by taking due consideration of all factors after inspection of the work site and going through the detailed Notice Inviting e-tender and schedule of probable items of work with approximate quantities and other documents. Signed by an authorized officer of the firm. Title of the officer Date: Name of the Firm with Seal WBUAFS/ADMN/ET-051/ Page 11 of 12

12 SECTION B FORM III STRUCTURE AND ORGANISATION A. 1 Name of Applicant : A. 2 Office Address : Telephone No. : Fax No. : A. 3 Name and Address of Bankers : A. 4 Attach an organization chart showing the structure of the company with names of Key personnel and technical staff with Bio-data. : Note: Application covers Proprietary Firm, Partnership, Limited Company or Corporation. Signature of applicant including title and capacity in which application is made. WBUAFS/ADMN/ET-051/ Page 12 of 12