NOTICE OF REGULAR MEETING. December 16, 2014 SHENANDOAH PLANNING AND ZONING COMMISSION

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1 NOTICE OF REGULAR MEETING December 16, 2014 SHENANDOAH PLANNING AND ZONING COMMISSION STATE OF TEXAS COUNTY OF MONTGOMERY CITY OF SHENANDOAH AGENDA NOTICE IS HEREBY GIVEN that the Regular Meeting of the Shenandoah Planning and Zoning Commission will be held on Tuesday, December 16, 2014 at 7:00 p.m. at the City of Shenandoah Municipal Complex, IH-45 North, Shenandoah, Texas for the purpose of considering the following: 1. CALL TO ORDER 2. CALL OF ROLL CITIZEN S FORUM 3. CITIZENS FORUM Citizens are invited to speak for three (3) minutes on matters relating to city government that relate to agenda or non-agenda items. Speakers are asked to stand up to address the Planning and Zoning Commission and give their name and address before expressing their concerns. Responses to inquiries are limited by state law to a recitation of existing policy or a statement of specific factual information given in response to the inquiry. Any deliberation or decision by the Planning and Zoning Commission shall be limited to a proposal to place the subject on the agenda of a future meeting. INDIVIDUAL CONSIDERATION 4. Presentation of a Planning and Zoning Commission preliminary report regarding the proposed zoning amendment for a special use permit for Medical Services - Restricted. The proposed special use permit is for a dental office on acres located at 1500 Research Forest Drive, Suite 220, in Shenandoah, Texas Public hearing regarding the proposed zoning amendment for a special use permit for Medical Services - Restricted. The proposed special use permit is for a dental office on acres located at 1500 Research Forest Drive, Suite 220, in Shenandoah, Texas Consideration and possible action to recommend approval or denial to the City Council regarding the proposed zoning amendment for a special use permit for Medical Services - Restricted. The proposed special use permit is for a dental office on acres located at 1500 Research Forest Drive, Suite 220, in Shenandoah, Texas Presentation of a preliminary report regarding a variance to the gross floor area maximum square footage. The proposed variance is for 9.01 acres in Montgomery County School Land Survey, Abstract A- 350, Tract 4, Shenandoah, Texas Planning and Zoning Commission Meeting December 16, 2014 Page 1 of 2

2 8. Public hearing regarding a variance to the gross floor area maximum square footage. The proposed variance is for 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Consideration and possible action to recommend approval or denial to the City Council regarding a variance to the gross floor area maximum square footage. The proposed variance is for 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Approve the minutes of the November 18, 2014 regular meeting. 11. City Administration updates. COMMISSIONER S INQUIRY 12. Commissioner s Inquiry The Planning and Zoning Commission may inquire about a subject not specifically listed on this agenda. Responses are limited to a recitation of existing policy or a statement of specific factual information given in response to the inquiry. Any deliberation or decision shall be limited to a proposal to place the subject on the agenda of a future meeting. ADJOURN There is the potential for a quorum of City Council members at this meeting. City Hall is wheelchair accessible. A sloped entry is available at the entrance with specially marked parking spaces available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary s office at (281) or Fax (281) for further information. I certify that the attached notice of meeting was posted on the bulletin board at City of Shenandoah Municipal Complex, IH-45 North, Shenandoah, Texas, on the 11 th day of December, 2014 at 4:15 o clock p.m. I further certify that the following news media was properly notified of this meeting as stated above: The Courier Kathie Reyer, City Secretary Planning and Zoning Commission Meeting December 16, 2014 Page 2 of 2

3 Shenandoah Planning and Zoning Commission AGENDA REPORT Meeting Date: December 16, 2014 Budgeted Amount: N/A Department: Administration Prepared By: Greg Smith Exhibits: Preliminary Report Date Prepared: December 8, 2014 Map of Location Subject Presentation of a Preliminary Report regarding the proposed zoning amendment to allow a Special Use Permit for Medical Services: Restricted for acres located at 1500 Research Forest Drive, Suite 220 in the City of Shenandoah, Texas. Public hearing regarding the proposed zoning amendment to allow a Special Use Permit for Medical Services: Restricted for acres located at 1500 Research Forest Drive, Suite 220 in the City of Shenandoah, Texas. Consideration and possible action to make a recommendation to City Council for approval or denial regarding the proposed zoning amendment to allow a Special Use Permit for Medical Services: Restricted for acres located at 1500 Research Forest Drive, Suite 220 in the City of Shenandoah, Texas. Recommendation Discussion Luisfina Corp has submitted an application for Special Use Permit to allow Medical Services: Restricted to operate a dental office at 1500 Research Forest Drive, Suite 220, Shenandoah, Texas. The property is located in the Neighborhood Services Zoning District NS which requires a Special Use Permit for the use of a dental office. The request is for a dental and dental specialties office to include general practice dentistry, orthodontics, pediatric dentistry, endodontic, periodontics and oral surgery. This is the second of two public hearings presented to the Planning and Zoning Commission. The first public hearing received no opposition. City Administrator December 8, 2014 Date Page 1 Revised 9/13

4 Shenandoah Planning & Zoning Commission November 18, 2014 and December 16, 2014 Public Hearing Preliminary Report Subject: Luisfina Corp has requested a Special Use Permit (SUP) at 1500 Research Forest Drive, Suite 220, Shenandoah, TX to allow for operation of a dental office. Public Hearings: Planning & Zoning Commission November 18, 2014 Planning & Zoning Commission December 16, 2014 City Council January 28, 2015 Current Zoning District: NS Neighborhood Service Proposed SUP: A special use permit is required to allow for operation of a dental office within the Neighborhood Service NS zoning district. The requested SUP will allow for a specialized dental office for the practice of general dentistry, orthodontics, pediatric dentistry, endodontics, periodontics and oral surgery. The SUP will be applicable to 1500 Research Forest Drive, Suite 220, Shenandoah, Texas. Prepared by: Kathie Reyer City Secretary Date Prepared: November 11, 2014

5 Montgomery CAD, TX Date Printed: 11/12/2014 This map is for illustrative purposes only and does not represent a survey. It is provided 'as is' without warranty or any representation of accuracy, timeliness or completeness. The user acknowledges and accepts all inherent limitations of the maps and data, including the fact that the maps and data are dynamic and in a constant state of maintenance, correction and revision. No liability is assumed by Montgomery County as to the accuracy of the data delineated hereon.

6 Shenandoah Planning and Zoning Commission AGENDA REPORT Meeting Date: December 16, 2014 Budgeted Amount: N/A Department: Administration Prepared By: Greg Smith Exhibits: Map of Location Date Prepared: December 8, 2014 Preliminary Site Plan Subject Presentation of a Preliminary Report for a variance to allow a 43,000 square foot building on 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Public hearing for a variance to allow a 43,000 square foot building on 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Consideration and possible action to make a recommendation to City Council for approval or denial of a variance to allow a 43,000 square foot building on 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Recommendation Staff is neutral on this item and has no specific recommendation. Discussion The Woodlands Development Company, L.P. is requesting a variance to allow construction of a 43,000 square foot building within the Neighborhood Service NS Zoning District. The proposed variance is for 9.01 acres in Montgomery County School Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Per the Integrated Development Code, the Neighborhood Service NS Zoning District has a maximum gross floor area of 25,000. The proposed variance would allow a single story building at 43,000 square feet. Use of the building would be required to follow permitted uses according to the Integrated Development Code. City Administrator December 8, 2014 Date Page 1 Revised 9/13

7 Shenandoah Planning & Zoning Commission December 16, 2014 Public Hearing Preliminary Report Subject: The Woodlands Land Development Company, LCC a subsidiary of the Howard Hughes Corporation has requested a variance to the gross floor area within the Neighborhood Service NS Zoning District. The proposed variance would allow for construction of a 43,000 square foot building. Public Hearings: Planning & Zoning Commission December 16, 2014 City Council January 28, 2015 Current Zoning District: NS Neighborhood Services Proposed SUP: Per the Integrated Development Code (ICD), the Neighborhood Service NS Zoning District has a gross floor area maximum of 25,000 square feet. The requested variance will allow for construction of a 43,000 square foot building. The variance request is applicable to 9.01 acres in Montgomery County Land Survey, Abstract A-350, Tract 4, Shenandoah, Texas Staff Recommendation: Prepared by: Kathie Reyer City Secretary Date Prepared: December 8, 2014

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12 MINUTES OF REGULAR MEETING November 18, 2014 PLANNING & ZONING COMMISSION 1. CALL TO ORDER The meeting was called to order by Chairman Ash at 7:00 p.m. 2. CALL OF ROLL Commissioners present, Chairman David Ash, Mr. Ritch Wheeler, Mr. Dean Gristy and Mr. Wally Westbrook. Also present were Greg Smith, City Secretary Kathie Reyer, Jackie Thompson, and Mike Bledsoe. 3. CITIZENS FORUM Responses to inquiries are limited by state law to a recitation of existing policy or a statement of specific factual information given in response to the inquiry. Any deliberation or decision by Planning and Zoning Commission shall be limited to a proposal to place that subject on the agenda of a future meeting. Chairman Ash stated for the record that there were no citizens wishing to speak. 4. Presentation of a preliminary report regarding a variance to the existing building line. The proposed variance is for Mi Rancho Restaurant, located on acres in the Research Plaza, Reserve A-1, in the City of Shenandoah, Montgomery County, Texas. Mr. Smith advised Commissioners that there were no changes from the report presented at the first public hearing two weeks prior. He said staff has received no comments for or against the requested variance. He added that the report shows that staff does not recommend approval of the variance to allow for construction of the exterior canopy. 5. Public hearing regarding a variance to the existing building line. The proposed variance is for Mi Rancho Restaurant, located on acres in the Research Plaza, Reserve A-1, in the City of Shenandoah, Montgomery County, Texas. Chairman Ash opened the public hearing at 7:02p.m. Commissioner Wheeler asked if there were any representatives from Mi Rancho Restaurant present, to which he received no response. Chairman Ash closed the public hearing at 7:03 p.m. Planning & Zoning Meeting Minutes 11/18/2014 Page- 1 -

13 6. Consideration and possible action to recommend approval or denial to the City Council regarding a variance to the existing building line. The proposed variance is for Mi Rancho Restaurant, located on acres in the Research Plaza, Reserve A-1, in the City of Shenandoah, Montgomery County, Texas. COMMISSIONER GRIST MOVED TO RECOMMEND DENIAL TO THE CITY COUNCIL THE REQUEST FOR VARIANCE TO EXISTING BUILDING LINE FOR ACRES IN THE RESEARCH PLAZA, RESERVE A-1, IN THE CITY OF SHENANDOAH, MONTGOMERY COUNTY, TEXAS. COMMISSIONER WHEELER SECONDED, THE MOTION CARRIED UNANIMOUSLY. 7. Presentation of a preliminary report regarding a special use permit to allow for Tourist Accommodation: Lodging Restricted or General. The Proposed special use permit for acres of land in the Montgomery County School Land Survey, located at 8933 Tamina Road in the City of Shenandoah, Texas. Mr. Smith advised the Commission that this is the second public hearing for this item. He said previously this specific property had been granted two special use permits but failed to meet the terms of both. Mr. Smith advised that the hotel will remain a Cambria Suites; however ownership of the property has changed since the expiration of the prior special use permits. He stated staff has received no comments in favor of or against the requested special use permit. Chairman Ash asked if the property complies with all other zoning, other than requiring a special use permit. Mr. Smith replied that it does. 8. Public hearing regarding a special use permit to allow for Tourist Accommodation: Lodging Restricted or General. The Proposed special use permit for acres of land in the Montgomery County School Land Survey, located at 8933 Tamina Road in the City of Shenandoah, Montgomery County, Texas. Chairman Ash opened the Public Hearing at 7:06 p.m. Mark Rylander, 607 Lexington Avenue, Virginia, advised the Commission that the proposed Cambria Hotel & Suites is the first to be constructed in the Houston area and would be a new prototype. Steve Stoycos, 1 Choice Hotels circle, Suite 440, Maryland, stated that Choice Hotels is one of the largest chains in the world with approximately 6,500 hotels, with 5,500 being in the United States. Mr. Stoycos advised the Commission that other recognizable hotel brands by Choice Hotels include Comfort Suites, Sleep Inn, Main Stay and Cambria Hotel & Suites. He Planning & Zoning Meeting Minutes 11/18/2014 Page- 2 -

14 added that the Cambria Hotel & Suites would be comparable to a Hyatt Place, Courtyard and Aloft hotels. Mr. Stoycos said earlier in the year they changed their name from Cambria Suite to Cambria Hotel & Suites and released a new prototype of the hotel. He said the primary objective of the hotel is for weekend travelers but also business travelers during the week. Mr. Stoycos stated that the hotel would have approximately 27 rooms. Scott Rosenberg, 7361 Calhoun Place, Suite 310, Maryland, stated that he is the architect for the project and designer of the prototype. He advised Commissioners that the design for the hotel would be regional and would ease traffic needs with the proposed placement on the site. Guests would come in off of Tamina Road and would be provided a drop off bay or parking. Once guests enter the hotel they would be greeted by the reception desk. In addition, guests can order food from the breakfast pub, which will serve local dishes as well as grab and go foods. The lobby will offer lounge seating and dining, and private amenities including a workout room, pool and fire place. Chairman Ash said it was mentioned previously that the hotel would use regionalized materials, and asked if that refers to the aesthetics of the building or procurement of materials. Mr. Rosenberg replied that it is a combination of both. It would include what is available and what feels like it belongs in southern Texas in keeping with the Cambria look. Chairman Ash said there did not appear to be a conference center. Mr. Rosenberg stated that there would be two small meeting rooms. Chairman Ash closed the public hearing at 7:23 p.m. 9. Consideration and possible action to recommend approval or denial to City Council regarding a special use permit to allow for Tourist Accommodation: Lodging Restricted or General. The Proposed special use permit for acres of land in the Montgomery County School Land Survey, located at 8933 Tamina Road in the City of Shenandoah, Montgomery County, Texas. CHAIRMAN WHEELER MOVED TO RECOMMEND APPROVAL TO CITY COUNCIL REGARDING A SPECIAL USE PERMIT TO ALLOW FOR TOURIST ACCOMMIDATIONS: LODGING RESTRICTED OR GENERAL FOR ACRES OF LAND IN THE MONTGOMERY COUNTY SCHOOL LAND SURVEY, LOCATED AT 8933 TAMINA ROAD IN THE CITY OF SHENANDOAH, MONTGOMERY COUNTY, TEXAS. COMMISSIONER GRISTY SECONDED, THE MOTION CARRIED UNANIMOUSLY. Planning & Zoning Meeting Minutes 11/18/2014 Page- 3 -

15 10. Presentation of a Planning and Zoning Commission preliminary report regarding the proposed zoning amendment for a special use permit for Medical Services - Restricted. The proposed special use permit is for a dental office on acres located at 1500 Research Forest Drive, Suite 220, in Shenandoah, Texas Mr. Smith advised Commissioners that this is the first of two public hearings. He said the requested special use permit would allow for a dental office located within the Neighborhood Service Zoning District. Mr. Smith advised Commissioners that staff has not received any comments in favor of or against the request special use permit. 11. Public Hearing report regarding the proposed zoning amendment for a special use permit for Medical Services - Restricted. The proposed special use permit is for a dental office on acres located at 1500 Research Forest Drive, Suite 220, in Shenandoah, Texas Chairman Ash opened the public hearing at 7:26 p.m. Sara Allen, Pacific Dental Services, and Matt Kennedy, dentist and resident of the City of Shenandoah, advised Commissioners that offices are generally between 2,800 and 4,000 square feet with between nine and eleven operators, and this current location planned to have eleven, employing two to three full time general dentists, as well as offer specialties including orthodontics, endodontic, periodontics and oral surgery. Ms. Allen added that they have over 400 offices across the United States providing the infrastructure and support of a corporate office but the day to day feel of a private practice. Ms. Allen explained they have a successful office located on Market Street and they now require an additional office to serve patients. Chairman Ash asked how the office will be branded. Ms. Allen replied that they have not yet decided on a name for the office. Commissioner Wheeler asked at a given time how many patients would the office have in the building. Ms. Allen replied that they would have around six to eight at one time during a busy day. Commissioner Wheeler asked if parking has been looked at and reviewed for the additional traffic the office would bring to the area. Mr. Kennedy replied there would be enough parking provided to meet the requirement. Chairman Ash asked if the facility has parking requirements for each business. Mr. Smith replied that parking is accounted for the whole center not each tenant. He added that staff is not concerned with parking. Planning & Zoning Meeting Minutes 11/18/2014 Page- 4 -

16 Chairman Ash asked if there was a study completed to show how many dentists can be occupied within one area. Ms. Allen replied that they had completed a study, however she did not have the results with her, but stated that the area can more than accommodate another office. Chairman Ash closed the public hearing at 7:33 p.m. 12. Approve the minutes of the September 16, 2014 Regular Meeting, the October 6, 2014 Special Meeting, and the October 21, 2014 Regular Meeting COMMISSIONER GRISTY MOVED TO APPROVE THE MINUTES FROM THE SEPTEMBER 16, 2014 REGULAR MEETING, THE OCTOBER 6, 2014 SPECIAL MEETING, AND THE OCTOBER 21, 2014 REGULAR MEETING. COMMISSIONER WESTBROOK SECONDED, THE MOTION CARRIED UNANIMOULSY. 13. City Administrator Updates. Mr. Smith introduced new Police Officer Kevin Frantz. He also advised that Dwayne Menager has returned to full time employment as an assistant building inspector. He provided Commissioners with the 2015 Planning and Zoning Commission Calendar, and said that staff would be placing it on the web site as well as providing it to all developers. He then advised Commissioners that the City Hall LED retrofit is about half way done. He said that construction of the pathway down Wellman Road is in the construction phase and is close to being competed. He also said Ethan Allen has completed construction of their sidewalk along the I-45 frontage road. He advised that construction at the park is on schedule for a May completion. He said the South Montgomery County Mobility Plan should be adopted soon and said that to his knowledge the County is working on a bond package. He said new light signals on Research Forest and Tamina Road would be installed and will use technology to view intersections to maintain traffic flows. He said staff has met with developers to get David Memorial to connect to SH242. Commissioner Gristy asked if that would prompt the connection of Shenandoah Park and Vision Park. Mr. Smith replied that would be years away in his opinion. Planning & Zoning Meeting Minutes 11/18/2014 Page- 5 -

17 Mr. Smith reminded Commissioners that Lighting of the Angels is going to be held at the City of Shenandoah Public Works Building on December 2. He added that the Civic Club and the City will not be doing Luminaries anymore. Residents would be able to make their own kits outside the Public Works Building using supplied provided. He advised Commissioners of upcoming projects that are expected to be submitted to the City of Shenandoah including several Planned Development Districts. Commissioner Westbrook asked if the shopping center at the corner of the I45 frontage road and SH242 would be staying or if Methodist bought it out. Mr. Smith replied that they have heard two different things and staff does not know the answer to that. COMMISSIONER S INQUIRY 14. Commissioner s Inquiry The Planning and Zoning Commission may inquire about a subject not specifically listed on this agenda. Responses are limited to a recitation of existing policy or a statement of specific factual information given in response to the inquiry. Any deliberation or decision shall be limited to a proposal to place the subject on the agenda of a future meeting. Commissioner Gristy asked for an update on the toddler park. Mr. Smith replied that the designs would be going out to members of the Park Committee and back to City Council in January. Commissioner Gristy asked for an update on the Holly Hill cul-de-sac. Mr. Smith replied that it is budgeted for this year; however, he does not remember the exact schedule. He said that with all capital projects, staff has created a schedule for design, construction, and completion of so as to not overload staff. Commissioner Wheeler asked if staff could monitor traffic anything north of Vision Park. Officer Bledsoe replied that officers would be too far from the City to be responsive. Commissioner Wheeler asked if the City has requested aid from the county to slow traffic on the feeder road. Mr. Smith replied that with the 242 flyover, the number of vehicles we see on the feeder road should reduce. Commissioner Westbrook asked how many officers we have on staff. Mr. Smith replied that we have 25 officers, with four officers on each of the four shifts, and office staff. Planning & Zoning Meeting Minutes 11/18/2014 Page- 6 -

18 Commissioner Westbrook asked who chose the design for the curbs on Wellman Road. Mr. Smith replied that it was the engineer. ADJOURN Chairman Ash called the meeting adjourned at 8:10 p.m. SUBMITTED BY: Kathie Reyer, City Secretary DATE APPROVED: Chairman David Ash Planning & Zoning Meeting Minutes 11/18/2014 Page- 7 -