Sub: Invitation to Bid for Lease of office premises.

Transcription

1 न शनल फ टर ल इज़स ल मट ड, (भ रत सरक र क उपक ) ज नल ऑ नस: ए/ए-2, ऑ नस क म प ल, ग तम नगर, भ प ल व बस इट : फ न , फ क स सन दभर स./एनएफएल/आ.क./भ./एचआर/पय र व स आस क./16 दन क : म ससर Sub: Invitation to Bid for Lease of office premises. प रय मह द Sealed offers are invited from Govt. Departments / Autonomous Bodies / Banks / Reputed Private Organizations for Lease of office premises as detailed below on the Terms and Conditions enclosed as Annexure-II: पय र व भवन ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल ब ल न.4 (एन.एफ.एल.) म रक - Sl.No. Location of the property Area 1. फ थर फ ल 465 sqft.+ट रस 784sqft 2. थडर फ ल sqft.+ट रस 896 sqft. 3. ग र उ फ ल 400 sqft. लफ,क र-र. आ ग आ द स वध स हत ल ज र ट पर द न ह त प र sqft र श र ट प रस आम त ह 2. Tender Document can be obtained from the office of the undersigned from onwards between PM and PM on all working days. Tender Document can also be downloaded from our website " 3. Tender in Two Sealed Covers The Tender/Bid shall be submitted in Two Sealed Covers as under:- Cover No.: 1 - Tender Documents as per Annexure I, and requisite amount of EMD as prescribed in Annexure-II. Cover No.: 2 - Annexure V - (Schedule of Rates) Cover No.: I shall contain :

2 Annexure I to IV of the Tender Documents duly signed and stamped on each page by the Tenderers. Cutting or overwriting if any, should be signed and stamped by the person signing the Tender. All proformae forming part of the Tender Documents shall be filled in, signed and stamped by the Tenderer. Documents as per Clause No.12 of the Terms & Conditions for lease of premises. requisite amount of EMD as prescribed in Annexure-II in the form of Demand Draft issued by any Nationalized/Scheduled Bank in favour of National Fertilizers Limited payable at Bhopal in a separate cover. Cover No.: II shall contain : Annexure V of the Tender Documents with rates duly filled in, signed and stamped by the Tenderer. Cover No. II shall contain only the above documents, i.e. Financial Bid in Annexure V and no other conditions. All corrections must be signed and stamped by the Tenderer. 4. Sealed Offers complete in all respects, should be submitted to Zonal Manager, NFL, Zonal Office, A/A-2 Office Complex, Gautam Nagar, Bhopal latest by p.m. on Envelope No.1 containing Techno-commercial Bids shall be opened on the same day at p.m. in the presence of Tenderers who wish to be present. Envelope No.2 containing Financial Bids shall be opened later in the presence of tenderers or their authorized representatives, the date of which shall be intimated to the parties. 5. Tender shall be accompanied with requisite amount of EMD as prescribed in Annexure-II in the form of Demand Draft issued by any Nationalized/Scheduled Bank in favour of National Fertilizers Limited payable at Bhopal in a separate cover, failing which bid / offer of the tenderer will not be opened / considered. 6. Tenders received after the closing date and time shall not be considered. 7. This Letter shall form part of the contract and shall be signed and returned along with the Tender Documents. Yours faithfully, For National Fertilizers Limited, Encls : As above. (R S Rajput) Sr. Manager (Legal/HR) सन दभर स./एनएफएल/आ.क./भ./एचआर/पय र व स आस क.

3 TENDER FORM ANNEXURE-I To Zonal Manager, NFL, Zonal Office, A/A-2 Office Complex, Gautam Nagar, Bhopal From: Sir, 1. We hereby submit our offer for Lease of following office premises owned by National Fertilizers Limited and situated at ब ल न.4 (एन.एफ.एल.) पय र व भवन, ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल म रक - 1. फ थर फ ल 465 sqft.+ट रस 784sqft 2. थडर फ ल sqft.+ट रस 896 sqft. 3. ग र उ फ ल 400 sqft. लफ,क र-र. आ ग आ द स वध स हत duly signed and accepted by me/us at the Schedule of Rates quoted by me/us in accordance with the Notice Inviting Tender and Terms & Conditions of the Contract as detailed in the Tender Documents: Sl.No. Location of the property Area Please Tick ( ) 4. फ थर फ ल 465 sqft.+ट रस 784sqft 5. थडर फ लर sqft.+ट रस 896 sqft. 6. ग र उ फ ल 400 sqft. 2. I/We agree and accept the Terms and Conditions for lease of premises (Annexure-II and Annexure-III). 3. I/We submit the following documents along with my/our offer: (i) (ii) (iii) (iv) Address Tel. No. PAN allotted by Income Tax Department Certificate of Incorporation or Registration or Partnership Deed Memorandum / Article of Association Any other relevant document(s) Date: Signature of Offeror with Seal सन दभर स./एनएफएल/आ.क./भ./एचआर/पय र व स आस क.

4 ANNEXURE-II TERMS & CONDITIONS FOR LEASE OF PREMISES 1. Owner of the premises: National Fertilizers Ltd. (A Government of India Undertaking), a company incorporated under the Companies Act, 1956 and having its Registered Office at Scope Complex, Core III, 7, Institutional Area, Lodhi Road, New Delhi and Corporate Office at A-11, Sector-24, Noida, Distt. Gautam Budh Nagar (UP). 2. Description of premises: Premises as per following description, owned by National Fertilizers Limited are to be given on lease: Sl.No. Location of the property Area A. ब ल न.4 (एन.एफ.एल.) पय र व भवन, Office ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल म रक - Terrace 1. फ थर फ ल 465sqft. 784sqft. 2. थडर फ ल sqft. 896 sqft. 3. ग र उ फ ल 400 sqft. - लफ,क र-र. आ ग आ द स वध स हत 3. Period of Lease: The period of lease shall be THREE YEARS, which can be extended further with mutual consent of both the parties. 4. Enhancement in rent: The rent shall be enhanced by 10% over the previous year s rent. 5. Evaluation & Award Criteria: Evaluation of bids shall be done separately premiseswise and H-1 bidder(s) for respective premises shall be considered for leasing out the different floor. 6. Other Charges: Apart from Lease Rent, Maintenance Charges shall be payable based on the actual expenditure during the lease period to be worked out at the end of financial year. However, till such time the actual Maintenance Charges are worked out ad-hoc monthly payment towards Maintenance Charges shall be made by Lessee along with the Lease Rent on previous year's Maintenance Charges, which will be subject to adjustment upon finalization of Maintenance Charges. In addition to Lease Rent and Maintenance Charges, Service Tax on both Lease Rent and Maintenance Charges, as applicable from time to time, shall be paid by the Lessee to NFL along with monthly rent and electricity charges. 7. Mode of Payment: During the period of lease, the Lessee shall pay to NFL Lease Rent and electricity charges together with Maintenance Charges and applicable Service Tax on both Lease Rent and Maintenance Charges on or before 7 th day of the month, in advance, for every calendar month without any deductions, whatsoever, except permissible under law. प ट क हस त चरस ल स हत

5 8. Delayed Payment: Any delay / default in making payment of monthly lease rent and maintenance charges by the lessee on or before 7 th day of the month, in advance, shall attract interest charges equivalent to SBI PLR + 2%. 9. Earnest Money Deposit: The Offeror shall be required to furnish Earnest Money Deposit as prescribed below along with his offer by way of DD in favour of National Fertilizers Ltd. Payable at Bhopal. EMD shall not bear any interest: Sl.No. Location ब ल न.4 (एन.एफ.एल.) पय र व भवन, ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल म रक - EMD (Rs.) 1. फ थर फ ल (As is where is basis) Rs.30,000/- (Rupees Thirty Thousand Only) 2. थडर फ ल (As is where is basis) Rs.50,000/- (Rupees Fifty Thousand Only) 3. ग र उ फ ल (As is where is basis) Rs.25,000/- (Rupees Twenty Five Thousand Only) Note: (a) (b) Bidders who wish to submit offer for taking on lease more than one premises on lease basis, shall have to submit separate EMD as prescribed above along with their offer. The Earnest Money shall be refunded to the unsuccessful bidder(s) after finalization of the contract for lease of premises. 10. Security Deposit: Lessee shall pay Security Deposit equivalent to three months' Lease Rent, excluding Maintenance Charges, in advance, at the time of occupation of the demised premises. The Earnest Money deposited by the successful bidder shall be adjusted towards initial Security Deposit and the Lessee shall make payment of the balance amount of Security Deposit at the time of occupation of the demised premises. The Security Deposit shall not carry any interest and shall be returned to the Lessee upon expiry of the lease agreement against peaceful handing over of possession of the demised premises by the Lessee to NFL and after settlement of dues. 11. Documents : The bidders shall have to submit the following documents along with their offer: (i) PAN allotted by Income Tax Department, (ii) Certificate of Incorporation or Registration or Partnership Deed, and (iii) Memorandum / Article of Association. 12. Execution & Registration of Lease Agreement: The Lessee shall be responsible for execution and registration of lease agreement with NFL (including cost of Stamp Duty), cost of which shall be borne by the Lessee.

6 13. The Lessee will not, without the previous consent and permission of NFL, in writing, sell, mortgage or sublet or in any other manner transfer or part with the possession of the whole or any part of the demised premises or create third party interest. 14. The Lessee shall abide by the bye-laws and regulations of the local authorities including Paryawas Bhavan Welfare Society in relation to the demised premises. 15. The Lessee shall comply with the provisions of Fire Prevention and Fire Safety for or in connection with the demised premises as notified by the Government and applicable from time to time. 16. Lessee shall not store any inflammable or injurious articles in the demised premises that may cause damage either to the demised premises or to any other property, assets, objects belonging to NFL. 17. The Lessee shall not conduct in the demised premises or any part thereof any offensive acts or dangerous trade/business, manufacture or occupation nor shall do or cause to be done in the demised premises or any part thereof any act, matter or thing that may cause any annoyance or nuisance or cause damages to NFL or the neighborhood nor shall use or allow the same to be used for illegal and immoral purposes. 18. If the Lessee fails to hand over the peaceful and vacant possession of the demised premises to NFL after the expiry of this lease or upon its earlier determination by NFL, the Lessee s occupancy will be treated as trespasser and Lessee shall be evicted as trespasser from the said premises. The Lessee shall be liable to pay penal charges/damages at double rate of rent per month till trespass continues, on account of use and occupation till vacant possession is given and the lease shall not be deemed to be renewed. 19. This lease shall be governed by Indian Laws and the Courts of Bhopal (for premises located at Bhopal). 20. The Lessee will not allow any encroachment to be made or easement to be acquired on or over the demised premises and if any encroachment or easement shall be made or threatened to be made or anything is done or threatened to be done by any person which if not stopped might confer on him a right of easement against the demised premises the Lessee will forthwith give notice thereof to NFL and permit him and his authorized representatives to enter the demised premises to inspect the same at reasonable time. 21. NFL shall pay all rates, property taxes, ground rent, house tax, charges of whatever character, assessment and outgoing assessed, charged, imposed or payable to Govt. Deptt. / Authority in respect of the demised premises. 22. Any notice required to be served hereunder shall be sufficiently served on the Lessee if left addressed to or sent to it by pre-paid Registered Post/Speed Post or Through Courier to its address given above and shall be sufficiently served on NFL if left addressed or sent to him by pre-paid Registered Post/Speed Post or Through Courier to its address given above and the same shall be deemed to be good notice when it ought to in due course of post be delivered at the address to which it is sent. 23. Arbitration:

7 23.1 Except where otherwise provided in the contract, all matters, questions, disputes or differences whatsoever, which shall at any time arise between the parties hereto, touching the construction; meaning, operation or effect of the contract, or out of the matters relating to the contract or breach thereof, or the respective rights or liabilities of the parties, whether during or after tenancy or whether before or after termination shall after written notice by either party to the contract be referred to the arbitration of Functional Director / Chairman & Managing Director, National Fertilizers Limited or his / her nominee The Arbitration & Conciliation Act, 1996 or any statutory modification or reenactment thereof and the rules made there under shall govern the Arbitration proceedings The lessee hereby agrees that he shall have no objection if the arbitrator so appointed is an employee of NFL and he had to deal with the matter to which the contract relates and that in the course of his duties as such he has expressed his views on all or any of the matter in dispute or differences If the arbitrator to whom matter is referred, vacates his / her office by any reason whatsoever then the next arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left or at any such stage he may deem fit It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal for the purpose of resolving the disputes / differences arising out of the contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate SBI PLR / Base Rate as applicable to NFL on the date of award of contract. 24. NFL will take comprehensive insurance cover for the demised premises inclusive of furniture & fixtures and furnishing etc. provided by NFL, if any. 25. The Lessee shall use the demised premises for locating its offices only. 26. Lessee will not make any structural additions or major alterations in the premises let out and shall not remove any fittings, fixtures etc. attached to the said premises. 27. The Lease can be terminated earlier by the either party by giving three month s notice or three month s rent in lieu thereof. The premises at ब ल न.4 (एन.एफ.एल.) पय र व भवन, ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल म रक फ थर फ ल, थडर फ ल, ग र उ फ ल shall be leased out on as is where is basis. The prospective bidder(s) is/are requested to visit these premises to inspect the condition of the building. All necessary repairs, renovation, etc. shall have to be carried out by the successful bidder(s) at his/her/their own cost. 28. The Lessee shall keep interiors of the premises in good order and conditions and shall not remove any fittings attached to the said premises. However, the Lessee may erect temporary partitions for making any cabins etc. and / or may remove / alter the fittings, door and windows, etc. at their own cost with prior permission of NFL and shall restore back the same on vacation of building / termination of lease.

8 29. The Lessee will permit NFL and their agents, surveyors and authorized representative(s) to enter into the said premises at all reasonable times for purpose either of inspection or repair of the said premises or for any other analogous purpose. 30. NFL, at its sole discretion, shall allow parking of vehicles of the lessee or its employees within the office premises to the extent available free of charge. In this regard, please refer to the detailed terms and conditions of lease agreement. 31. NFL reserves the right to reject or cancel, at any stage, any or all the offers received without assigning any reasons thereof. * * * * * सन दभर स./एनएफएल/आ.क./भ./एचआर/पय र व स आस क.

9 ANNEXURE-III ACCEPTANCE LETTER To Zonal Manager, NFL, Zonal Office, A/A-2 Office Complex, Gautam Nagar, Bhopal Dear Sir, I/we have read and examined the following documents relating to Lease of office premises : a. Terms & Conditions of the Lease including format of lease agreement(s). Should this offer be accepted, I / We hereby agree to abide by and fulfill all Terms and Conditions and Provisions of the aforesaid Documents. I / We hereby submit my / our offer for allotment of office premises on lease basis on the terms and conditions referred to in the aforesaid Documents at the rates quoted by me / us. I / We agree to keep the offer valid / open for acceptance for a period of 120 days (One Hundred and Twenty Days) from the due date of opening of Tenders. I / We shall not vary / alter or revoke my / our Bid during the validity period of the Tender. Name: Address Tel. No. Date: Signature of Offeror with Seal सन दभर स./एनएफएल/आ.क./भ./एचआर/पय.सदस आस क.

10 ANNEXURE-IV DECLARATION OF PRICE OFFER 1. This is to certify that I / We have quoted the rates in Financial Bid exactly in the prescribed format and no deviation or any remarks have been written on the face of it and no other papers are enclosed in it. 2. Further, this is to certify that I / We intend to take on lease the following premises and, accordingly, I / we have quoted our rates in the Price Bid / Schedule of Rates (Annexure- V): A.. Paryawas Bhawan, Block No.4 (FOURTH FLOOR), Arera Hills, Jail Road, Bhopal consisting of 465 sq. ft. & terrace 784. sq. ft. B. Paryawas Bhawan Block No.4 (THIRD FLOOR), Arera Hills, Jail Road, Bhopal consisting of 2, sq. ft. & terrace sq. ft. C. Paryawas Bhawan Block No. 4 (Ground Floor), Arera Hills, Jail Road, Bhopal consisting of 400sqft. Please mark ( ) in the respective box. Signature of Offeror Name: With seal of the Firm Date : सन दभर स./एनएफएल/आ.क./भ./एचआर/पय.सदस आस क.

11 ANNEXURE-V SCHEDULE OF RATES Sl.No. Description of property to be leased out- ब ल न.4 (एन.एफ.एल.) पय र व भवन, ( जल न य यल प रसर क प छ ) मदर ट र स म गर (ज ल र ड), भ प ल म रक - 1. फ थर फ ल (As is where is basis) 465 sq. ft. & terrace 784. sq. ft. 2. थडर फ ल (As is where is basis) of 2, sq. ft. & terrace sq. ft. 3. ग र उ फ ल (As is where is basis) 400sqft. Lump sum Lease Rent (to be quoted by the Offeror in figures & words) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Note : 1. Please strike out, whichever is not applicable. 2. Apart from lease-rent, Electricity charges, maintenance charges shall be payable extra on actual basis. Maintenance Charges will be charged on provisional basis till the same is worked out on actual basis at the end of respective financial year. 3. Applicable Service Tax on both Lease Rent and Maintenance Charges shall be payable extra. Date : Signature of Offeror with Seal सन दभर स./एनएफएल/आ.क./भ./एचआर/पय.सदस आस क.