RITES LIMITED APPLICATION FOR ACQUIRING RESIDENTIAL ACCOMMODATION ON LEASE/RENEWAL OF EXISTING LEASE

Transcription

1 RITES LIMITED APPLICATION FOR ACQUIRING RESIDENTIAL ACCOMMODATION ON LEASE/RENEWAL OF EXISTING LEASE NAME AND EMPLOYEE NO. DIVISION DATE OF BIRTH DESIGNATION AND OFFICE WHERE WORKING GRADE & BASIC PAY WHETHER COMPANY EMPLOYEE OR ON DEPUTATION (indicate date of joining on deputation and period of deputation and enclosed a copy of the office order) ADDRESS OF THE PROPOSED LEASED ACCOMMODATION ALONG WITH PIN CODE PLINTH AREA OF THE PROPOSED LEASED ACCOMMODATION NAME, ADDRESS OF THE OWNER ALONG WITH PIN CODE AND PAN NO. [Please attach proof of ownership (title deed/letter of allotment) and consent letter from the owner] Bank Account No. & Bank Address of the Owner (Bank details enclosed) RELATIONSHIP WITH THE OWNER (The owner should not be related to the employee) MONTHLY RENT (exclusive of repair/maintenance charges) ADVANCE RENT PAYABLE, IF ANY (payable only at the time of initial lease only) DATE OF COMMENCEMENT AND PERIOD OF LEASE (Maximum 11 Months) WHETHER ACCOMMODATION HIRED THROUGH BROKER OR DIRECT APPROACH (if negotiated through broker, please attach a bill/receipt from the broker) IN CASE OF EXTENSION OF LEASE, INDICATE DATE COMMENCEMENT OF LAST LEASE, LAST LEASE RENT, & PERIOD OF LEASE UNDERTAKING : 1. I agree to pay the electricity and water charges for the period of my occupation or deemed occupation of the premises taken on lease regularly as and when the bills are received. 2. I also agree that the excess of the rental over and above my entitlement may be deducted from my pay bills regularly. 3. I also agree to make good the damages caused to the fixtures and fittings during my occupation subject to normal wear and tear, excepted. 4. I also agree to serve the required one month written notice to the Lessor and obtain No dues Certificate from the Lessor at the time of vacation of accommodation, under intimation to this office failing which I shall be liable for all recoveries that may arise. Signature of Employee with date Controlling GGM/GM Contact No./Ext. No Mobile No

2 (To be prepared on Rs.50/- non-judicial stamp papers + 2 photocopies. Signature of the owner on each page including photocopies) RENT DEED (LEASE AGREEMENT) This lease deed made here in New Delhi on this day of 2016 between Shri owner of House/Flat No. (Address of accommodation proposed to be taken on lease) and resident of House/Flat No. (Address of the residence of the house owner) hereinafter called the Lessor (which expression shall include his/her heirs, successors and assigns) of the one part and M/s RITES Ltd., a Government of India Enterprise, RITES Bhawan, Plot No.1, Sector-29, Gurgaon, Haryana, having its registered office at SCOPE Minar, Laxmi Nagar, Delhi , through its Dy. General Manager (P)/Welfare Shri Vivek Kumar Sinha hereinafter called the Lessee (which expression shall include its successors and assigns) of the other part. NOW THIS RENT DEED WITNESSETH AS UNDER: 1. That the Lessor hereby leases to the Lessee the accommodation at having plinth area of sq ft. and consisting of rooms including bed rooms and kitchen, together with all built in fittings, fixtures & furniture for the residential use of Shri/Smt/Ms. (herein after called the Officer ) working as in RITES Ltd., on the following terms and conditions: 2. a) That the Lessee agrees to pay to the Lessor a monthly rent of Rs. /- (Rupees only), excluding repair/maintenance charges, water and electricity charges. Monthly rent is to be paid in advance before the 10 th of every month. b) That the above rent includes house tax, ground rent and all other taxes payable by the lessor. c) That the Lessee agrees to pay to the Lessor an advance equivalent to months rent to be adjusted in equal monthly instalments from the date of commencement of lease agreement. d) The rental charges will be payable to Shri/Smt/Ms. and Shri/Smt/Ms. in the ratio of :. 3. That the Lessee, through the Officer occupying the flat, shall pay water and electricity charges according to the meter readings as per bills of the concerned authorities. 4. That the Lessee shall be liable to pay for the breakage s, damages to the sanitary, electrical and other fittings and fixtures during the lease period.

3 5. That the lease is for a period of months commencing from The lease can be further extended on the terms and conditions to be mutually settled by the lessee and the lessor. The lessee, through the Officer, shall give vacant possession of the premises to the lessor after expiry of the lease period, or as the case may be, the extension thereof and the Lessor in turn shall issue a No Dues Certificate thereof. 6. That the Lessee shall not make any structural additions or alterations without the written permission of the lessor, but may install air-conditioners, room-coolers etc. 7. That the Lessee or the Officer shall not sublet the premises in whole or any part thereof without the written permission of the lessor and on expiry/termination of the lease agreement, the Lessee through the officer, shall hand over vacant possession to the Lessor or his authorised agent. 8. That at the time of occupation, the Lessee, through the officer, shall ensure that all sanitary, electrical and other fittings, and fixtures are in perfect order and shall be responsible to restore them in the conditions in which they have been taken over, natural wear and tear excepted. 9. That the Lessee shall allow the Lessor or his authorised agent to enter the said premises at reasonable hours and after reasonable notice and when necessary for inspection, repairs etc. 10. That all structural repairs will have to be done by the Lessor at his own cost. 11. That the Lessor shall carry out annual repairs and maintenance of the demise premises white-washing, distempering, painting and polishing every two years. 12. That during the currency of this lease agreement, the Lessee shall have the right to vacate the premises by giving one month s notice, to be served, to the Lessor, by the Officer. IN WITNESS WHEREOF, the parties have set and subscribed their hand in presence of the witnesses mentioned herein below. ( ) LESSOR For RITES LTD. (VIVEK KUMAR SINHA) Dy. General Manager (P)/WELFARE LESSEE PLACE : NEW DELHI DATED: WITNESSES: 1 2

4 SN DESCRIPTION 1. Name of Account Holder 2. Account Number 3. PAN No of House Owner 4. Name of Bank 5. Address, Branch & Tel No 6. IFSC Code 7. Type Of Account 8. City BANK DETAILS FORM The information must be typed (Not hand written) and verified by the concerned Bank.

5 Dated: The Dy. General Manager (P)/Welfare RITES Limited No.1, Sector-29 Gurgaon Dear Sir, I hereby give my willingness to lease out my house/flat at to RITES Limited at a monthly rent of Rs (Rupees only) for residential purpose of Sh (RITES employee) for the period from to My PAN No. is Date Yours faithfully `` (Signature) Name R/o Mob No. Date.

6 Check List (Company lease) 1. Three copies of lease agreement (one original + two copy with original signature of house owner and two witnesses in each page. 2. If property is jointly owned, rent agreement, bank details and willingness will be in the name of both the owners. 3. As per rules, no change is permissible in lease agreement format. 4. Copy of bank detail, attested by concerned bank 5. Ownership proof (Allotment letter & conveyance deed) of the accommodation in favour of house owner duly attested by a gazetted officer or notary public. 6. Willingness of owner as per enclosed format. 7. As per RITES rules, only the lessee shall have the right to vacate the premises by giving one month s notice. 8. An undertaking to the effect that the premises where accommodation is taken on lease is within the 30 km radius from the place of posting of employee concern. 9. Copy of your PAN card and also of the owner duly signed, by the holders. 10. It may be noted that no request may be entertained for allowing hiring of company leased accommodation from back date. 11. Copy of latest pay slip