CALL TO ORDER Mayor Hulett called the meeting to order at 6:01 p.m. announcing that all Councilmembers were present.

Transcription

1 Minutes Granbury City Council Regular Meeting October 9, :00 p.m. City Hall, 116 W Bridge St. Granbury, Texas The City Council of the City of Granbury, Texas, convened in regular session on October 9, 2018, at 6:00 p.m. in the Council Chambers of City Hall, 116 West Bridge Street, with the meeting being open to the public and notice of said meeting, giving the date, place and subject thereof, having been posted as prescribed by V.T.C.A., Government Code, Chapter 551, with the following members present, to-wit: Nin Hulett, Mayor Place 1 Tony Allen, Councilmember Place 2 Gary Couch, Councilmember Place 3 Trish Reiner, Councilmember Place 4 Tony Mobly, Mayor Pro Tern Place 5 Greg Corrigan, Councilmember Place 6 Chris Coffman, City Manager Jeremy SoRelle, City Attorney Carla Walker, City Secretary CALL TO ORDER Mayor Hulett called the meeting to order at 6:01 p.m. announcing that all Councilmembers were present. INVOCATION Randy Adams, Teach and Tech Pastor, Granbury Baptist Church, gave the invocation. PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE The Pledge of Allegiance and Texas Pledge were recited. PROCLAMATION Mayor Hulett proclaimed October 2018 as Substance Abuse Awareness Month and Domestic Violence Awareness Month. RECOGNITION Michael Ross, Assistant City Manager, recognized volunteers and staff from the Granbury Municipal Airport and Lake Granbury Conference Center for their efforts hosting the Cessna 195 Convention during the week of September 24, CITIZEN PARTICIPATION No one present requested to speak. CONSENT AGENDA 1. Consider approving City Council meeting minutes: September 18, 2018 regular meeting. 2. Consider approving a contractual agreement officially naming KSA Engineers, Inc., as our engineer of record for the Municipal Airport.

2 3. Consider approving Resolution No granting the City of Granbury's written consent to the inclusion within the Acton Municipal Utility District (AMUD) specified property located in the City's extraterritorial jurisdiction (ETJ) and providing an effective date. 4. Consider approving expenditures in the amount of $64, for the electrical infrastructure in Harbor Lakes Section 14, utilizing the 2017 Underground Construction and Maintenance Agreement with lnfratech Corporation. 5. Consider awarding Bid# to Wallace Controls & Electric of Meridian, Texas based on their low bid amount of $123, for the base bid for the Main Lift Station Electrical Improvements. 6. Consider adopting Ordinance No amending the Utility Fund budget for Fiscal Year Consider approving the proposal in the amount of $65, for Autonomous Voltage Interrupters and other digital equipment from Valderrama Energy Services (VES} to enable the City to protect the LED streetlights from voltage swells and sags and to allow for the street lights to be used for security purposes if needed. Councilmember Allen asked that item 2 be removed from the consent agenda for discussion with item 25. Councilmember Corrigan made a motion to approve the consent agenda, excluding item 2. Motion seconded by Councilmember Couch. Motion carried with 5 ayes and O nays. DELIBERATION AGENDA Mayor Hulett announced that items 22 and 23 were moved to the beginning of the deliberation agenda. 22. Consider approving an agreement between the City and Mclane Intelligent Solutions for $230,520 for year one, and approval of the hiring of a full time IT Manager for the City's Information Technology Services Department. Michael Ross explained that City staff evaluated options for re-staffing the IT department and compared that to outsourcing. Ross stated that a hybrid solution for the IT service delivery is recommended; the proposed agreement with Mclane Intelligent Solutions and the hiring of one full time IT Manager to administer the Mclane contract and provide onsite IT services. Jay Battershell spoke on behalf of Mclane Intelligent Solutions. Mayor Pro Tern Mobly made a motion to approve an agreement between the City and Mclane Intelligent Solutions for $230,520 for year one, and approving the hiring of a full time IT Manager for the City's Information Technology Services Department. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. 23. Consider adopting Ordinance No amending the Tourism Fund budget for Fiscal Year and creating a Convention and Visitors Bureau (CVB) Department. Chris Coffman, City Manager, stated that the proposed budget amendment for the Tourism Fund for fiscal year will allow the City to utilize budgeted funds for promotion of Tourism Activities in the amount of $707,000. From these funds, City staff proposes to hire the following full-time positions: CVB Director, Sales Manager, Group Services Coordinator and four part time Visitor Clerks. Additionally, the budget allows $74,000 for Consulting Expenses, $53,000 for Grant Funding for Events and $120,000 for the Lake Granbury Marketing and Promotions activities. Granbury City Council Meeting Minutes 2 / f> ii

3 Councilmember Couch asked if a new Board of Directors of an independent organization is an option rather than a City department. Coffman explained that process has been attempted numerous different ways. Councilmember Allen commented on line items in the proposed budget. Councilmember Reiner pointed out that the person hired will received suggestions, hear needs from stake holders and use experience to make it work. If it does not work, a board can be considered in the future. Councilmember Couch made a motion to approve the Tourism Fund budget as presented, subject to an independent board appointed by the City Council in the next 30 days. Motion seconded by Mayor Pro Tern Mobly. Motion failed with a vote of 2 ayes and 3 nays. Ayes: Councilmembers Couch and Mobly Nays: Councilmembers Corrigan, Allen and Reiner Councilmember Allen motioned to reconsider. Motion seconded by Councilmember Corrigan. Motion carried with 5 aves and O nays. Councilmember Allen made a motion to adopt Ordinance No approving the Tourism Fund budget as presented. Motion seconded by Councilmember Corrigan. Motion carried with 4 ayes and 1 nay by Councilmember Couch. 8. Public hearing and consider adopting Ordinance No approving a request of Carl Greer to amend the Future Land Use Map contained within the 2016 Comprehensive Plan for: 1.) An approximate acre tract of the Milam County School Land Survey, Abstract #348 from Retail/Office to Low Density Residential; and 2.) An approximate acre tract of the Milam County School Land Survey, Abstract #348 from Low Density Residential to Medium Density Residential. The property is located on the northeast corner of the intersection of Loop 567 and Weatherford Hwy. 9. Public hearing and consider adopting the following ordinances approving a request of Carl Greer to rezone a acre tract of the Milam County School Land Survey, Abstract #348 from Interim Holding (IH}: a) Ordinance No acres Planned Development-Single Family Residential 7,000 (PD/R7); b) Ordinance No acres Light Commercial (LC}; and c) Ordinance No acres Planned Development-Patio Home (PD/PH) 10. Public hearing and consider approving a request of Carl Greer to preliminary plat a acre tract of the Milam County School Land Survey, Abstract #348 as Lots 1-41, Block 1; Lots 1-5, Block 2; Lotsl-34, Block 3; Lots 1-16, Block 4; Lots 1-18, Block 5 and Lot 1, Block 6 of the Sandstone Estates Addition. The property is located on the northeast corner of the intersection of Loop 567 and Hwy 51. Scott Sopchak, Community Development Director, explained that the developer is proposing to build a three-phase 105- unit residential subdivision along with commercial pad site(s). The residential portion will be a Planned Development [PD] composed of two sections: 22 units with base district of Patio Home [PD/PH] and 83 units with a base district of Single Family Residential 7,000 [PD/R-7]. The current Future Land Use Plan map indicates a commercial node at the corner of Loop 567 and Weatherford Hwy, with the remainder of the subject property envisioned as future low density residential. The proposed amendment to the Future Land Use Plan map would change a portion of the low density residential to medium density residential, allowing for a small section of patio homes to be built as a buffer between the new single-family development and the existing Mesa Grande residential subdivision. Granbury City Council Meeting Minutes 3/

4 Sopchak identified the planned development design standards as presented compared to the base district. Sopchak stated that the developer pointed out a clerical misunderstanding in the rear year building setback. The developer stated that the design standards proposed should be consistent with those of Josiah Estates, which is a rear yard setback of 20 foot. The Planning and Zoning Commission recommended, by a unanimous (7-0) vote on September 17, 2018, to: Amend the Future Land Use Plan contained within the 2016 Comprehensive Plan to allow for Medium Density Residential development instead of the low-density residential development on the acre tract of land, and to allow for Low Density Residential instead of Retail/Office on the acre tract of land, all proposed to be platted as Sandstone Estates Addition (subject property); and, Direct City Manager & staff to change the area on the Future Land Use Plan contained within the 2016 Comprehensive Plan from Low Density Residential to Medium Density Residential on the aforementioned subject property. The Planning and Zoning Commission recommended approval of the zoning change requests as presented by a unanimous (7-0) vote. Lastly, the Planning and Zoning Commission recommended the following action be taken on the variances by a 5-2 vote during the September 17, 2018 meeting (concurs with staff). Approval of the variance to Section 3.1.E and 4.10 to not upgrade Hwy. 51, Loop 567, and Holly Hills Cemetery Rd. Approval of the variance to Section 3.1.N to not provide access to the north and to allow only two points of access for the 105 residential lots. Approval of the variance to Section 3.3.A to allow a 5' utility easement instead of a 15' utility easement along the frontages of Loop 567 and Holly Hills Cemetery Rd. Denial of the variance to Section 3.3.A to not have 5' utility easements along each single-family side and rear property line. This variance request may be reconsidered during the final plat application once utility easement locations have been coordinated with the franchise utility companies. Denial of the variance to Section 3.6.A.4 to not install sidewalks along Hwy. 51, Loop 567, and Holly Hills Cemetery Rd. frontages. This variance request may be reconsidered during the final plat application if the sidewalk installation note is added to the plat. Denial of the variance to Section 3.9 and 4.6 to not install an 8" sewer line along Holly Hills Cemetery Rd. frontage. A sanitary sewer line will need to be installed along Holly Hills Cemetery Rd frontage from Keystone Drive to the northeast property corner to provide a connection point for future service to the Granbury's sanitary sewer CCN located to the east of the subdivision. Approval of the variance to Section 3.9 and 4.5 to not install an 8" water line along Holly Hills Cemetery Rd. The Commission also recommended conditional denial of the preliminary plat by unanimous (7-0) vote with the following conditions (concurs with staff): 1. A gate detail be presented by the applicant and approved by City safety personnel prior to filing the final plat application. 2. A "'alid maintenance entity is identified and notated on the final plat in order to properly maintain the gates, pri 1,<ate streets and any prii. ate drainage systems. * (2) note has been added to preliminary plat and will be added to final plat with reference to HOA documents. Mayor Hulett opened the public hearing for items 8, 9 and 10 at 7:39 p.m. Carl Greer, Josiah Development and applicant, briefed the City Council on his previous developments of Gemstone Estates and Josiah Estates. Greer provided a presentation detailing the master plan for the gated community and commented on the lot size variety and the common areas, noting there are smaller lots which will have its own design standards. Granbury City Council Meeting Minutes 4 IP

5 Greer confirmed that a 20 foot rear yard building setback is being presented rather than 10 foot, and detailed each of the variance requests. Greer highlighted the sidewalk variance request, stating that sidewalks along Loop 567 can be installed when the road is developed to urban standards or place them in TxDOT right of way. Along Hwy 51, retailers can build sidewalks when commercial buildings are constructed. There is no space on Holly Hills Cemetery Road due to the narrow street, bar ditches and protected trees along the property. Greer also pointed out a revised proposal to his variance request to not install a sewer line along Holly Hills Cemetery Road by providing a sanitary sewer extension. The previous request has been reengineered to now stub the sanitary sewer line to Holly Hills Cemetery Road right-of-way for future connection. Rick Crownover, Public Works Director, addressed concerns regarding the existing force main system and the proposed development not being able to utilize it. The existing system for Abe's Landing was not constructed for two pumps to operate together. Chris Coffman asked if a Traffic Impact Analysis (TIA) has been preformed on Holly Hills Cemetery Road. Greer stated that a TIA was done for all three streets, impact to Holly Hills Cemetery Road is minimal. Coffman expressed concerns with Holly Hills Cemetery Road not being updated to urban standards. Lee Overstreet spoke regarding the property owner and that there is no space for a sidewalk on Holly Hills Cemetery Road. With no additional speakers, Mayor Hulett closed the public hearing at 8:29 p.m. Councilmember Corrigan made a motion to amend the Future Land Use Plan contained within the 2016 Comprehensive Plan to allow for Medium Density Residential development instead of the Low Density Residential development on the acre tract of land, and to allow for Low Density Residential instead of Retail/Office on the acre tract of land, all proposed to be platted as Sandstone Estates Addition (subject property); and, b) Direct City Manager and staff to change the area on the Future Land Use Plan contained within the 2016 Comprehensive Plan from Low Density Residential to Medium Density Residential on the aforementioned subject property. Motion seconded by Councilmember Couch. Motion carried with 5 ayes and O nays. Mayor Pro Tem Mobly made a motion to adopt Ordinance No , Ordinance No , and Ordinance No Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. Councilmember Allen made a motion to approve the Planning and Zoning Commission recommendations to: Approve the variance to Section 3.1.E and 4.10 to not upgrade Hwy. 51, Loop 567, and Holly Hills Cemetery Rd. Approve the variance to Section 3.1.N to not provide access to the north and to allow only two points of access for the 105 residential lots. Approve the variance to Section 3.3.A to allow a 5' utility easement instead of a 15' utility easement along the frontages of Loop 567 and Holly Hills Cemetery Rd. Deny the variance to Section 3.3.A to not have 5' utility easements along each single-family side and rear property line. This variance request may be reconsidered during the final plat application once utility easement locations have been coordinated with the franchise utility companies. Deny the variance to Section 3.6.A.4 to not install sidewalks along Hwy. 51, Loop 567, and Holly Hills Cemetery Rd. frontages. This variance request may be reconsidered during the final plat application if the sidewalk installation note is added to the plat. Deny the variance to Section 3.9 and 4.6 to not install an 8" sewer line along Holly Hills Cemetery Rd. frontage. A sanitary sewer line will need to be installed along Holly Hills Cemetery Rd frontage from Keystone Drive to the northeast property corner to provide a connection point for future service to the Granbury's sanitary sewer CCN located to the east of the subdivision. Approve the variance to Section 3.9 and 4.5 to not install an 8" water line along Holly Hills Cemetery Rd. Granbury City Council Meeting Minutes 5/P

6 Motion includes conditional denial of the preliminary plat with the condition being a gate detail be presented by the applicant and approved by City safety personnel prior to filing the final plat application. Motion seconded by Mayor Pro Tem Mobly. Motion carried with 5 ayes and O nays. 11. Public hearing and consider approving a request of Kyle Ellis to replat Blocks of the Traylor and Horton Addition as Lot lr, Block 11 of the Traylor and Horton Addition. The property is located on North Stockton Street, south of East Grove Street. Scott Sopchak explained that the property owner desires to build a single-family residence on the lot. The site is currently vacant/undeveloped. The Planning and Zoning Commission recommended the following action be taken on the variances by a 6-1 vote during the September 17, 2018 meeting (concurs with staff). Approval of the variance to Section 3.1.E and 4.10 to not improve Traylor St. to curb and gutter. Approval of the variance to Section 3.1.E to not dedicate½ the difference of the ROW on Traylor St. Approval of the variance to Section 3.6.A.4 to not install sidewalks on N. Stockton St. Approval of the variance to Section 3.5.E - Double frontage lot. Approva I of the variance to Section Street lights on Traylor. Approval of the variance to Section 3.9 and 4.6 to not install/upsize water- Stockton and Traylor. Approval of the variance to Section 3.9 and 4.5 to not install/upsize sewer- Stockton and Traylor. The Commission also recommended approval of the replat by unanimous (7-0) vote on September 17, (concurs with staff): Mayor Hulett opened the public hearing for this item at 8:45 p.m. With no one present who requested to speak, Mayor Hulett closed the public hearing at 8:45 p.m. Mayor Pro Tem Mobly made a motion to approve the variances to Section 3.1.E and 4.10 to not improve Traylor Street to curb and gutter; Section 3.1.E to not dedicate ½ the difference of the ROW on Traylor Street; Section 3.6.A.4 to not install sidewalks on N. Stockton Street; Section 3.5.E - Double frontage lot; Section Street lights on Traylor; Section 3.9 and 4.6 to not install/upsize water- Stockton & Traylor; Sections 3.9 and 4.5 to not install/upsize sewer- Stockton & Traylor. Included in the motion is approval of the replat of Blocks of the Traylor and Horton Addition as Lot lr, Block 11 of the Traylor and Horton Addition as presented. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. Councilmember Couch made a motion to reconsider item 10. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. Public hearing and consider approving a request of Carl Greer to preliminary plat a acre tract of the Milam County School Land Survey, Abstract #348 as Lots 1-41, Block 1; Lots 1-5, Block 2; Lotsl-34, Block 3; Lots 1-16, Block 4; Lots 1-18, Block 5 and Lot 1, Block 6 of the Sandstone Estates Addition. The property is located on the northeast corner of the intersection of Loop 567 and Hwy 51. Councilmember Couch made a motion to: Approve the variance to Section 3.1.E and 4.10 to not upgrade Hwy. 51, Loop 567, and Holly Hills Cemetery Rd. Approve the variance to Section 3.1.N to not provide access to the north and to allow only two points of access for the 105 residential lots. Granbury City Council Meeting Minutes 6/

7 Approve the variance to Section 3.3.A to allow a 5' utility easement instead of a 15' utility easement along the frontages of Loop 567 and Holly Hills Cemetery Rd. Deny the variance to Section 3.3.A to not have 5' utility easements along each single-family side and rear property line. This variance request may be reconsidered during the final plat application once utility easement locations have been coordinated with the franchise utility companies. Partially deny the variance to Section 3.6.A.4 to not install sidewalks along Hwy. 51, Loop 567. Deny the variance to Section 3.9 and 4.6 to not install an 8" sewer line along Holly Hills Cemetery Rd. frontage. A sanitary sewer line will need to be installed along Holly Hills Cemetery Rd frontage from Keystone Drive to the northeast property corner to provide a connection point for future service to the Granbury's sanitary sewer CCN located to the east of the subdivision. Approve the variance to Section 3.9 and 4.5 to not install an 8" water line along Holly Hills Cemetery Rd. Motion includes conditional denial of the preliminary plat of a acre tract of the Milam County School Land Survey, Abstract #348 as Lots 1-41, Block 1; Lots 1-5, Block 2; Lotsl-34, Block 3; Lots 1-16, Block 4; Lots 1-18, Block 5 and Lot 1, Block 6 of the Sandstone Estates Addition, with the condition being a gate detail be presented by the applicant and approved by City safety personnel prior to filing the final plat application. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. 12. Public hearing and consider adopting Ordinance No approving a request of UCD Development to 1) Amend the Planned Development Zoning District, Ordinance 18-23, on approximately 7.84 acres of land described as Lots lr, 2Al and Lot 2A2, Block 1, Pearcy Christon Addition and Lot 1, Block 1, 377 Properties Addition; 2) Rezone approximately acres of land described as Lot 2B, Block 1, Pearcy Christon Addition from Light Commercial (LC) to "PD-HC" Planned Development with a base zoning district of Heavy Commercial. The purpose of this request is to modify the existing development regulations and update the development plan contained within the existing PD-HC zoning and to expand to PD-HC zoning to the adjacent tract of land (Lot 2B). The property is located on E Hwy. 377, north of the intersection with Harbor Lakes Drive. 13. Public hearing and consider the following requests to: a) Execute a Facilities Improvement Agreement (FIA No ), by and between the City of Granbury and Granbury 491, LLC, (Developer), for the construction of approximately 780 l.f. of public waterline, 320 l.f. of public sanitary sewer line, 8,750 sq.ft of public sidewalk and 28,065 sq.ft. of public roadway (Harbor Lakes Dr). The approximate cost of the construction is $362, The City of Granbury is providing surety for this project pursuant to 380 Agreement executed on April 3, 2018, and; b) Replat Lots lr, 2Al, 2A2 of the Pearcy Christon Addition No. 1 and Lot 1, Block 1 of the 377 Properties Addition as Lots lr-a, lr-b, lr-c, and 2A-R of the Pearcy Christon Addition No. 1. The property is located on E Hwy. 377, north of the intersection with Harbor Lakes Drive. Scott Sopchak stated that the developer proposes to modify the existing Planned Development zoning pertaining to the current development standards and development plan layout. The following modifications are proposed: Modify alignment of Harbor Lakes Drive to match alignment on plat (street was shifted to the east to accommodate for VAM at Crawford intersection). Allow the use of split faced CMU as exterior fa!;ade material for the dumpster enclosures in lieu of brick and/or stone as required by the zoning ordinance. In addition to the modifications listed above, the developer also proposes to rezone the adjacent Lot 2B, Block 1 (Aaron's) and incorporate this property into the Planned Development boundary. The development plan has been modified to include this property as well as revised building elevations to depict fa!;ade improvements related to this shell space within the building. The replat proposes to reconfigure existing lot lines to create five lots of record and one common area. Two of the lots are outparcels that will be utilized for standalone buildings. The plat also dedicates ROW for Harbor Lakes, which will be constructed by the developer with economic developments funds from an approved 380 agreement. Granbury City Council Meeting Minutes 7/ ('

8 The Planning and Zoning Commission recommended approval of the variances as presented by a unanimous (7-0) vote on September 17, 2018 (concurs with staff). Approval of the variance to Section 3.1.E and 4.10.A to not upgrade HWY 377 to urban standards. Approval of the variance to Section 3.3.A to reduce the minimum 15' utility easement width along Harbor Lakes Drive frontage and to not provide the 5' utility easement along the side yard property lines. Approval of the variance to Section 3.5.E to allow double frontage for Lot lr-1. Approval of the variance to Section 3.6.A.4 to delay the installation of the sidewalk along HWY 377 frontage until such time the roadway is upgraded to an urban standard. Approval of the variance to Section 3.9.C and 4.5 to not upgrade sanitary sewer line along HWY 377, Harbor Lakes Drive, and Crawford Avenue frontages. Approval of the variance to Section 3.9 and 4.6 to not install a water line along Harbor Lakes Drive frontage and to not extend the water line along the Crawford Avenue frontage to the western property line. Only one outstanding comment remains from the Development Review Committee. Per Section 4.7.B of the Subdivision Ordinance, "subdivider shall make arrangements with all other appropriate utility companies for the extension of their respective utility (in this case, electric) lines and service to and, within the Addition and for any costs or refunds of such cost." This is typically handled through an agreement with the franchise utility and the developer with a letter supplied to the city from the franchise stating City of Granbury will not be responsible for costs associated with infrastructure needed to support the proposed development. The developer is coordinating with United Co-op to receive acceptance of their plans and provide this letter with an agreement number for reference. The Commission also recommends conditional denial of the replat by unanimous (7-0) vote until such time the letter is submitted in its proper form. Mayor Hulett opened the public hearing for items 12 and 13 at 9:03 p.m. Clay Cristy, ClayMoore Engineering and applicant, spoke on the status of obtaining a letter from United Co-op. With no additional speakers, Mayor Hulett closed the public hearing at 9:04 p.m. Councilmember Reiner made a motion to adopt Ordinance No approving a request of UCO Development to 1) Amend the Planned Development Zoning District, Ordinance 18-23, on approximately 7.84 acres of land described as Lots lr, 2Al and Lot 2A2, Block 1, Pearcy Christon Addition and Lot 1, Block 1, 377 Properties Addition; 2) Rezone approximately acres of land described as Lot 28, Block 1, Pearcy Christon Addition to "PD-HC" Planned Development with a base zoning district of Heavy Commercial. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. Councilmember Allen made a motion to approve the variances as presented with conditional denial of the replat of Lots lr, 2Al, 2A2 of the Pearcy Christon Addition No. 1 and Lot 1, Block 1 of the 377 Properties Addition as Lots lr-a, lr-8, lr-c, and 2A-R of the Pearcy Christon Addition No. 1 until such time the letter is submitted in its proper form. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. Councilmember Corrigan made a motion to execute FIA between the City of Granbury and Granbury 491, LLC as presented. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. 14. Public hearing and consider adopting Ordinance No approving a request of Walmart for a Specific Use Permit to allow the use of 25 cargo containers during peak retail seasonal stock-up (October 1-February 1) on Lot la, Block 1 of the Durham Overstreet Addition. The property is addressed as 735 E. Hwy Granbury City Council Meeting Minutes 8/ (I (:

9 Scott Sopchak stated that from 2007 to 2015, the Planning and Zoning Commission and City Council have approved a Specific Use Permit (SUP) to allow the use of cargo containers on the Wal-Mart site. The latest SUP approval that occurred in October 2015, allowed the use of 6 permanent cargo containers with no more than 25 bulk/seasonal containers to be utilized between the months of October through January. The SUP was approved with a 3-year term limit. The applicant has been operating under the previous SUP without any recorded incident brought to the City's attention. The Planning and Zoning Commission recommended approval of the SUP request to eliminate the number of permanent cargo containers on site and to allow a total of 25 cargo containers from October to February 1 with the following conditions (unanimously approved, 7-0 vote): 1. With the condition that the containers be uniform in size, color (preferably tan) and overall general appearance; 2. Allows for the use of twenty-five (25) cargo containers for peak retail storage build-up for the months of October through February only; 3. The location of the containers will be required to be placed as shown on the applicants site plan, and not encumber any Fire/EMS maneuvering areas or lanes, and; 4. The SUP will be valid for a three (3) year period from the date of issuance. Mayor Hulett opened the public hearing for this item at 9:12 p.m. With no one present who requested to speak, Mayor Hulett closed the public hearing at 9:12 p.m. Mayor Pro Tern Mobly made a motion to adopt Ordinance No approving a request of Walmart for a Specific Use Permit to allow the use of 25 cargo containers during peak retail seasonal stock-up (October 1-February 1) on Lot la, Block 1 of the Durham Overstreet Addition with the 4 conditions as presented. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. 15. Public hearing and consider adopting Ordinance No approving a request of Mitch Breeden to rezone Lot 1, Block 1 of the Acton Storage Addition from Heavy Commercial (HC) to Interim Holding (IH). The property is located northwest of the intersection of Acton Hwy and Fall Creek Hwy. 16. Public hearing and consider approving a request of Mitch Breeden to Vacate the previously filed plat Lot 1, Block 1 of the Acton Storage Addition back to a acre tract of the Joshua Minette Survey, Abstract #352. The property is located northwest of the intersection of Acton Hwy and Fall Creek Hwy. Scott Sopchak explained that this property was zoned and platted in 2017 for a proposed self-storage facility, including RV and boat storage. The developer no longer wishes to pursue the development and is requesting to have the surety deposit returned for the infrastructure improvements covered within the executed Facilities Improvement Agreement (FIA). For this to occur, the developer must first rezone the property back to Interim Holding (IH) as well as vacate the platted lot or record, returning the property to survey. The site is currently undeveloped and vacant. Mayor Hulett opened the public hearing for this items 15 and 16 at 9:15 p.m. With no one present who requested to speak, Mayor Hulett closed the public hearing at 9:15 p.m. Councilmember Reiner made a motion to adopt Ordinance No approving a request of Mitch Breeden to rezone Lot 1, Block 1 of the Acton Storage Addition to Interim Holding (IH). Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. Mayor Pro Tern Mobly made a motion to approve to vacate the previously filed plat Lot 1, Block 1 of the Acton Storage Addition back to a acre tract of the Joshua Minette Survey, Abstract #352. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. Granbury City Council Meeting Minutes 9 I J J a

10 17. Public hearing and consider adopting Ordinance No approving a request of Crossing Place Assembly of God to rezone Lot 7, Block B of the Southwest Parkway Industrial Park Addition from Interim Holding (IH} to Heavy Commercial (HC). The property is addressed as 110 Pirate Dr. Scott Sopchak stated that a retail sales business, mattress sales, is proposed to occupy the existing building. The property must receive the appropriate zoning to allow the use to occur at this location. The property features a combination of asphalt and gravel drive and parking areas. The applicant will be repaving the gravel with asphalt as well as re-striping the parking spaces. The building has a stone veneer facing Pirate Drive and complies with the City's masonry requirement. The Planning and Zoning Commission recommended approval of the zoning change as presented by a unanimous (7-0) vote on September 17, 2018 (concurs with staff). Mayor Hulett opened the public hearing for this item at 9:17 p.m. Tim Petty, Crossing Place Assembly of God, made himself available for questions. With no additional speakers, Mayor Hulett closed the public hearing at 9:17 p.m. Councilmember Couch made a motion to adopt Ordinance No approving a request of Crossing Place Assembly of God to rezone Lot 7, Block B of the Southwest Parkway Industrial Park Addition to Heavy Commercial (HC). Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. 18. Consider adopting Resolution No authorizing publication of notice of intention to issue Series 2018A Certificates of Obligation for the purpose of paying contractual obligations to be incurred for constructing improvements and extensions to the City's water system and for professional services rendered. 19. Consider adopting Resolution No authorizing publication of notice of intention to issue Series 2018B Certificates of Obligation for the purpose of paying contractual obligations to be incurred for constructing improvements and extensions to the City's sewer system and for professional services rendered. Chris Coffman explained that Series 2018A will fund the design and construction of Phase II of the Water Treatment Plant and Series 2018B will fund the estimated construction and engineering/legal expense for the existing South and a new East Wastewater Treatment Plant. Both projects have been previously presented and discussed by the City Council, on May 15, 2018 and June 5, 2018, respectively. Prior to the issuance of these certificates of obligation the City Council is required to publish a notice of its intention to issue these bonds in the local newspaper of general circulation. Councilmember Corrigan made a motion to adopt Resolution No authorizing publication of notice of intention to issue Series 2018A Certificates of Obligation. Motion seconded by Councilmember Couch. Motion carried with 5 ayes and O nays. Councilmember Reiner made a motion to adopt Resolution No authorizing publication of notice of intention to issue Series 2018B Certificates of Obligation. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. 20. Consider adopting Resolution No declaring expectation to reimburse expenditures for improvements to the City's water system with proceeds of future debt. Granbury City Council Meeting Minutes 10/ (I,J

11 21. Consider adopting Resolution No declaring expectation to reimburse expenditures for improvements to the City's sewer system with proceeds of future debt. Chris Coffman explained that the reimbursement resolutions will allow the City to be reimbursed for any expenditures related to extension of the water distribution system and the sewer system prior to the issuance of the proposed bonds. The closing and delivery for the issuance of certificates is estimated for December 18, 2018 as presented on the Proposed Schedule of Events. Councilmember Allen made a motion to adopt Resolution No declaring expectation to reimburse expenditures for improvements to the City's water system with proceeds of future debt. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. Councilmember Corrigan made a motion to adopt declaring expectation to reimburse expenditures for improvements to the City's sewer system with proceeds of future debt. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. 24. Discuss and review the Granbury Water Treatment Plant Improvement phase 1 and the financial status of the project. Requested by Councilmember Allen Councilmember Allen asked for an update on the Water Treatment Plant facility, noting that there were malfunctions with it since construction. Chris Coffman stated that Enprotec Hibbs & Todd ensured all malfunctions were addressed by the contractors. With help from the engineers, the City is looking to change the chemicals used. The project was completed with an approximate $336,000 surplus. With no additional discussion, Mayor Hulett closed the agenda item. No action taken. 2. Consider approving a contractual agreement officially naming KSA Engineers, Inc., as our engineer of record for the Municipal Airport. Councilmember Allen asked why there is a proposal to change from the current engineering firm for the airport project. Michael Ross, Assistant City Manager, explained that the final engineering design phase of the airport runway project is nearing completion, therefore KSA Engineers is recommended for the next phases of engineering work, consisting of the bidding, construction, and close out services. Craig Phipps, Vice President and Director of Aviation Services with KSA Engineers, Inc., briefed the Council on their company. Phipps stated that approximately one third of their business is with aviation. Councilmember Reiner made a motion to approve a contractual agreement officially naming KSA Engineers, Inc., as our engineer of record for the Municipal Airport. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and O nays. 25. Discuss and review the Granbury Municipal Airport Runway Project and the financial status of the project. Requested by Councilmember Allen Councilmember Allen asked about any overages to the project based on estimations. Chris Coffman clarified that the bid documents submitted to TxDOT for review in August were inaccurate. It should not have included the taxiway portion of the project which is not being funded. Granbury City Council Meeting Minutes 11/ (/ c

12 Councilmember Couch asked if additional funding is needed. Pat Stewart, Airport Manager, confirmed that additional funding is not needed for the runway project as approved in September Couch asked when the project is expected to be finished. Stewart answered that the project is incremental based on the funding schedule; it is estimated to be finished late With no further discussion Mayor Hulett closed the agenda item. No action taken. 26. Discuss The Islands Sewer Maintenance Fee and the request to cancel the fee. Requested by Mayor Pro Tern Mobly. Mayor Pro Tern Mobly pointed out that during the construction phase of the development, it was discovered that the slop of the wastewater lines were not in compliance. After deliberation, it was decided between the developer and the City that an additional sewer fee of $10.00 per month would be charged per lot to off-set any additional costs that the City may incur for maintaining and cleaning the sewer lines due to the slower than required velocity. The City has not experienced any extraordinary maintenance issues at the referenced location. Jeremy SoRelle, City Attorney, explained that the fee is part ofthe Island Covenants, Conditions, and Restrictions. The City can consent to the fee removal, however, the homeowners' association will need to vote to remove the fee. Rick Crownover stated that maintenance to the wastewater lines has not been out of the ordinary based on staff experience. Mayor Pro Tern Mobly made a motion to consent cancelation of said sewer maintenance fee for The Island, should their homeowner's association approve to cancel the fee. Motion seconded by Councilmember Reiner. Councilmember Couch and Allen indicated that the homeowner's association should vote to remove the fee before City Council action. Motion failed with 3 ayes and 2 nays. Ayes - Councilmembers Corrigan, Mobly and Reiner Nays - Councilmembers Allen and Couch EXECUTIVE SESSION Mayor Hulett announced at 9:53 p.m. that the City Council would recess to meet in closed session, and that all Councilmembers were present. Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session to deliberate regarding the following matters: Sec Consultation with Attorney - Pending or contemplated litigation Sec Deliberation Regarding Real Property Sec Personnel Matters - City Attorney Sec Deliberation Regarding Economic Development Negotiations RECONVENE IN OPEN SESSION Mayor Hulett reconvened the meeting into open session at 10:23 p.m. announcing that no action was taken in executive session. Granbury City Council Meeting Minutes 12 I n

13 Mayor Pro Tern Mobly made a motion to renew the contract with Hyde Law Firm. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and 0 nays. Councilmember Couch made a motion to reconsider item number 26. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. Discuss The Islands Sewer Maintenance Fee and the request to cancel the fee. Councilmember Corrigan made a motion to consent cancelation of said sewer maintenance fee for The Island should their homeowner's association approve to cancel the fee. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. ADJOURNMENT There being no further business, Mayor Hulett announced the meeting adjourned at 10:27 p.m. on October 9, ATTEST:,fUA WAA W Carla Walker, City Secretary Nin Hulett, Mayor \\ I f //11/////,,, r- GI:;>!:''''1, # o ¾ ":._,. ;:::-..._. v-::. 2 cy. -:;o ;;:.,}-<.:::, %#.l.-.. *.($)\.: l l. % '¾ li.... '¾,,1, t:xas,,, "111111, Date Granbury City Council Meeting Minutes 13 /Page