CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING NOVEMEBR 23, 2016

Transcription

1 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING NOVEMEBR 23, 2016

2 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT AGENDA NOVEMBER 23, 2016 at 10:00 a.m. Concorde Estates Clubhouse 3151 Georgian Bay Lane Kissimmee, FL District Board of Supervisors Sailyn Alli Board Supervisor, Chairperson Edwin Diaz Board Supervisor, Vice Chairman Basam Alli Board Supervisor, Assistant Secretary Kelly Ortiz Board Supervisor, Assistant Secretary Lloyd Jones Board Supervisor, Assistant Secretary District Manager Anthony Jeancola Rizzetta & Company, Inc. District Counsel Gregg Johnson Garganese, Weiss & D Agresta District Engineer Steven N. Boyd, P.E. Boyd Civil Engineering All Cellular phones and pagers must be turned off during the meeting. The District Agenda is comprised of five different sections: The meeting will begin promptly at 10:00 a.m. with the first section which is called Audience Comments. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The third section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (407) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (407) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

3 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FL Board of Supervisors Concorde Estates Community Development District AGENDA November 16, 2016 Dear Board Members: The regular meeting of the Board of Supervisors of the Concorde Estates Community Development District will be held on Wednesday November 23, 2016 at 10:00 am. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida The following is the agenda for this meeting: 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS 3. STAFF REPORTS A. District Counsel B. District Engineer C. District Manager D. Clubhouse Manager 1. Amenity Management Report..Tab 1 4. BUSINESS ADMINISTRATION A. Consideration of the Minutes of the Board of Supervisors Regular Meeting held on October 26, 2016.Tab 2 B. Consideration of Operation and Maintenance Expenditures for September and October Tab 3 C. Presentation of Monthly Maintenance Inspection Reports, BrightView Landscape..Tab 4 4. BUSINESS ITEMS A. Consideration of Landscape Related Proposals (if applicable) B. Consideration of Maintenance Related Proposals (if applicable) C. Continued Discussion Regarding Alleyway Repairs / Repaving 6. SUPERVISOR REQUESTS AND AUDIENCE COMMENTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call me at (407) Very truly yours, Anthony Jeancola Anthony Jeancola, District Manager cc: Gregg Johnson, Garganese, Weiss & D Agresta Steve Boyd, Boyd Civil Engineering

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5 November Amenity Management Report Clubhouse Manager: Richard McGath Clubhouse Address: 3151 Georgian Bay Lane Kissimmee, Florida Clubhouse Phone: (407) Maintenance and Improvements: Monitored amenity center and surrounding areas. Handled day to day operations at amenity center. Cleaned and maintained amenity center and surrounding areas. Picked up trash from Main Boulevard and parks. Drove community to inspect all parks, playgrounds, and ponds. Replaced light bulb at Front Entryway. Meet with gator trapper. Installed new flags for the community flag poles. Meet with Orlando Seamless Gutters to get a quote. Ordered new parts to fix broken bucket on the splash pad. Contacted Donnie Daniels Plumbing about adding the patch work to the proposal. Contacted THR to get an update on the brick paver proposal. Contacted PSI about filling in for me while on vacation. Contacted Sam pest control guy about spider webs. Sent Lucy HOA manager the contacts of the gutter companies. Submitted gutter proposals. Contacted Electric Company to fix ballast on one of the lights at the front entryway. Resident Relations: Issued 6 new access cards to residents. Booked 1 party room rentals. Prepared by Rizzetta Amenity Services, Inc. 1

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7 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT October 26, 2016 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Concorde Estates Community Development District was held on Wednesday, October 26, 2016 at 6:01 p.m., at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida Present and constituting a quorum: Sailyn Alli Edwin Diaz Kelly Ortiz Basam Alli Lloyd Jones Also present were: Anthony Jeancola Gregg Johnson David Jae Scott Campbell Steve Boyd Rich McGath Audience Member FIRST ORDER OF BUSINESS Board Supervisor, Chairperson Board Supervisor, Vice Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary District Manager, Rizzetta & Company, Inc. District Counsel, Garganese, Weiss & D Agresta Lerner Real Estate Advisors Lerner Real Estate Advisors District Engineer, Boyd Civil Engineering Clubhouse Manager None Call to Order Mr. Jeancola called the meeting to order and read the roll. SECOND ORDER OF BUSINESS Audience Comments on the Agenda Items Mr. Jeancola asked for any comments from the audience. There were none. THIRD ORDER OF BUSINESS Discussion Regarding SPE Land Sale Agenda item 5A - Discussion Regarding SPE Land Sale was taken out of order. Mr. Campbell updated the Board on the SPE land sale. Avex Homes is purchasing the SPE lots and is asking that the alleyways be repaired and repaved. There are a total of 112 lots. There will be two contracts one for single-family homes and one for townhomes.

8 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT October 26, 2016 Minutes of Meeting Page 2 Mr. Boyd inspected the alleyways and agrees with Avex Home s engineer and the assessment and believes that the cost is in line with similar projects. There is an option to do all of the work at once or in phases. Mr. Diaz expressed concern regarding the alleyways being damaged by construction activity. On Motion by Ms. Alli, seconded by Mr. Jones, with all in favor, the Board committed to acknowledging that the alleyways are the District s responsibility and will assess scheduling necessary repairs, with phasing still to be determined, for Concorde Estates Community Development District. THIRD ORDER OF BUSINESS Staff Reports A. District Counsel No Report. B. District Engineer No Report. C. District Manager Mr. Jeancola took a tally for the next meeting being held on November 23, Four out of the five board members will be in town and plan to be in attendance. Discussion ensued regarding RFP options for the builder to also act as a general contractor for the alleyway repair and repaving project. D. Clubhouse Manager Mr. McGath reviewed the amenity management report for October Orlando Seamless Gutter will be sending over a proposal to perform the gutter services. Ms. Ortiz suggested that the HOA be informed of the 3 gutter vendors. Mr. McGath will be on vacation from November 8 th through the 19 th. Discussion ensued regarding additional security coverage for 2 ½ extra security days. On Motion by Ms. Alli, seconded by Ms. Ortiz, with all in favor, the Board approved adding on 2 ½ extra security days during November 8 th through the 19 th for Concorde Estates Community Development District. Ms. Alli stated that she observed a transient within the community. Mr. McGath said that he will work with security and the Sherriff s office. Discussion ensued.

9 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT October 26, 2016 Minutes of Meeting Page 3 FOURTH ORDER OF BUSINESS Consideration of the Minutes of the Board of Supervisors Meeting held on September 28, 2016 Mr. Jeancola stated that the minutes were reviewed by District Counsel. On Motion by Mr. Diaz, seconded by Mr. Jones, with all in favor, the Board approved the Minutes of the Board of Supervisors Meeting held on September 28, 2016 for Concorde Estates Community Development District. FIFTH ORDER OF BUSINESS Ratification of Operation and Maintenance Expenditures for August 2016 Mr. Jeancola reviewed the expenditures with the Board. On Motion by Mr. Diaz seconded by Mr. Jones, with all in favor, the Board approved the Operation and Maintenance Expenditures for August 2016 in the amount of $66, for Concorde Estates Community Development District. SIXTH ORDER OF BUSINESS Presentation of Monthly Maintenance Reports, American Ecosystems The Board reviewed the maintenance report from American Ecosystems. SEVENTH ORDER OF BUSINESS Consideration of Donnie Daniels Plumbing Proposal (3 options) The Board reviewed the 3 proposed options received from Donnie Daniels Plumbing. 1) Install new 3 bowl drinking fountain w/pet bowl - $6, ) Install bubbler only - $ ) Remove fountain and cap off lines - $ The Board requested a revised proposal including verbiage stating that the hole would be filled as part of option number 3. On a motion by Mr. Diaz, seconded by Mr. Alli, with all in favor, the Board of Supervisors approved for the Chair to execute the revised plumbing proposal from Donnie Daniels Plumbing for Concorde Estates Community Development District.

10 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT October 26, 2016 Minutes of Meeting Page 4 EIGHTH ORDER OF BUSINESS Supervisor Requests and Audience Comments There were no audience comments. Mr. Diaz questioned about the splash bucket proposal. Mr. McGrath does have proposal. Mr. Diaz also had a question regarding the 2 seats up for election. They are both unopposed. Ms. Alli had a question regarding a tree in the back. Discussion ensued regarding fan replacement and installation. The Board agreed on a not to exceed amount of $ On a motion by Ms. Alli, seconded by Mr. Diaz, with all in favor, the Board approved to replace and install the fans in a not to exceed amount of $ for Concorde Estates Community Development District. Mr. Jeancola stated that the next meeting would be held on Wednesday, November 23, 2016 at 10:00 a.m. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida NINTH ORDER OF BUSINESS Adjournment On a motion by Mr. Alli, seconded by Mr. Jones, with all in favor, the Board adjourned the meeting at 7:22 p.m. for Concorde Estates Community Development District. Assistant Secretary Chairman/Vice Chairman

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12 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA Operation and Maintenance Expenditures September 2016 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from September 1, 2016 through September 30, This does not include expenditures previously approved by the Board. The total items being presented: $88, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

13 Concorde Estates Community Development District Paid Operation & Maintenance Expenditures September 1, 2016 Through September 30, 2016 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount American Ecosystems, Inc Lake Maintenance 09/16 $ Basam Alli BA Board of Supervisors Meeting $ BrightView Landscape Services, Mini Pine Bark Mulch Installed $ 18, Inc BrightView Landscape Services, Landscape Maintenance 08/16 $ 15, Inc CenturyLink Acct# Clubhouse Telephone $ /16 09/16 Cleanwel Inc Amenity Cleaning Service 08/16 $ Commando Pest Control & Pest Control Service 09/16 $ Trappers, Inc Concorde Estates CDD CD287 CD287 September Debit Card Purchases $ DIRECTV LLC Acct # Amenity TV Service $ /16 Donnie Daniels Plumbing, Inc Repair Flush Valve $ Egis Insurance Advisors, LLC General Liab/Prop/POL Insurance FY $ 13, /17 Exercise Systems, Inc Stairmaster Fitness Purchase $ 5, Exercise Systems, Inc Fitness Equipment Repair 09/16 $ Florida Department of Revenue Sales Tax for August 2016 $ /16 Garganese, Weiss & D'Agresta, Monthly Legal Services 08/16 $ P.A. J&A Security Services, LLC Patrol - Pool Detail 09/16 $ 1, Kissimmee Utility Authority Grasmere View Parkway VLITE 09/16 $ 4, /16 Kissimmee Utility Authority KUA Electric Electric Summary 08/16 $ 7, Summary 08/16 Lake Fountains & Aeration, Inc Quarterly Fountain Service 06/16 $ Lake Fountains & Aeration, Inc Quarterly Fountain Service 08/16 $ Lloyd Jones LJ Board of Supervisors Meeting $ LLS Tax Solutions Inc Arbitrage Rebate Calculation S2011 A2 A&B PE 07/31/16 LLS Tax Solutions Inc Arbitrage Rebate Calculation S2011 A1 A&B PE 07/31/16 $ $

14 Concorde Estates Community Development District Paid Operation & Maintenance Expenditures September 1, 2016 Through September 30, 2016 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Poolworks Pool Maintenance 09/16 $ Protection One Alarm Amenity Security System Monitoring $ Monitoring, Inc 09/16 Rizzetta & Company, Inc District Management Fees 09/16 $ 4, Rizzetta Amenity Services, Inc INV Amenity Management Services 08/16 $ 4, Rizzetta Amenity Services, Inc INV Out of Pocket Expenses 07/16 $ Rizzetta Technology Services, INV Website Hosting Services 09/16 $ LLC Sailyn Alli SA Board of Supervisors Meeting $ Toho Water Authority Toho Water Toho Water Summary 08/16 $ 4, Summary 08/16 TRH Landscaping, Inc Cleaning Debris $ TRH Landscaping, Inc Tons Play Sand fro Volley Ball Court $ 1, Report Total $ 88,211.74

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28 Concorde Estates CDD Debit Card Account# as of 09/7/16 Date Vendor Description GL Code Amount 09/07/16 Admiral Furniture Lounge & Chair sling replacements ($460.00) Total debit card expenses to be replenished ($460.00) District Manager Date

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73 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA Operation and Maintenance Expenditures October 2016 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2016 through October 31, This does not include expenditures previously approved by the Board. The total items being presented: $56, Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary

74 Concorde Estates Community Development District Paid Operation & Maintenance Expenditures October 1, 2016 Through October 31, 2016 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Access Control Technologies, Inc S Repair Pool Gate Lock $ American Ecosystems, Inc Lake Maintenance 10/16 $ Basam Alli BA Board of Supervisors Meeting $ BrightView Landscape Services, Landscape Maintenance 09/16 $ 15, Inc BrightView Landscape Services, Irrigation Repairs $ Inc CenturyLink Acct# Clubhouse Telephone $ /16 10/16 Cleanwel Inc Amenity Cleaning Service 09/16 $ Commando Pest Control & Pest Control Service 10/16 $ Trappers, Inc DIRECTV LLC Acct # Amenity TV Service $ /16 Edwin Diaz ED Board of Supervisors Meeting $ Exercise Systems, Inc Fitness Equipment Repair 09/16 $ Garganese, Weiss & D'Agresta, Legal Services 09/16 $ P.A. J&A Security Services, LLC Patrol - Pool Detail 10/16 $ 1, Jay Fencing Services, LLC Repair Damaged Gates & Fence $ Kissimmee Utility Authority Grasmere View Parkway VLITE 10/16 $ 4, /16 Kissimmee Utility Authority KUA Electric Electric Summary 09/16 $ 8, Summary 09/16 Lloyd Jones LJ Board of Supervisors Meeting $ Nanibert Kelly Ortiz KO Board of Supervisors Meeting $ Orlando Sentinel Communications Acct #CU Legal Advertising 10/16 $ Poolworks Pool Maintenance 10/16 $ Poolworks Install New Pool Bulb & Return Cover $ Poolworks Storm Debris clean up $ Protection One Alarm Monitoring, Inc Amenity Security System Monitoring 10/16 $ 41.00

75 Concorde Estates Community Development District Paid Operation & Maintenance Expenditures October 1, 2016 Through October 31, 2016 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Rizzetta & Company, Inc District Management Fees 10/16 $ 4, Rizzetta Amenity Services, Inc INV Amenity Management Services 09/16 $ 5, Rizzetta Amenity Services, Inc INV Out of Pocket Expenses 08/16 $ Rizzetta Amenity Services, Inc INV Amenity Management Services 10/16 $ 5, Rizzetta Technology Services, INV Website Hosting Services 10/16 $ LLC Sunshades Awning Co, Inc Repair fabric over playground $ Toho Water Authority Toho Water Summary 09/16 Toho Water Summary 09/16 $ 5, Report Total $ 56,484.22

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