Land Information System For Ayedun Layout Ido Local Government Aera, Oyo State, Nigeria

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1 Land Information System For Ayedun Layout Ido Local Government Aera, Oyo State, Nigeria Idhoko K.E Tinuoso A Adeleke M Adegboyega S Department of Surveying and Geoinformatics, Faculty of Environmental Sciences, Nnamdi Azikiwe University Awka, Nigeria Abstract: Population growth and economic development in Nigeria have created an exponential increase in the demand for land for various purposes. Consequently, the information requirements for land title administrations have increased. Yet the system of information collation and retrieval has remained, in most cases, unchanged leading to haphazard development of land resources with serious legal, planning, economic, and environmental impacts. This realization led to the involvement of Information Technology (IT) tools, to assist in the creation, documentation, and management of land titles. This paper describes a database application model to improve the situation. The methodology, operation, and evaluation of the system are discussed. The paper concludes that the system will provide reliable and easy system for collating information, analysis, retrieval, and monitoring trends pertaining to any particular plot of land which is invaluable for efficient land title management in case study. Keywords: LIS, database, layout, query, Nigeria. I. INTRODUCTION Land is the ultimate resource of the biosphere which refers to a specific area of the earth surface with physical entity in terms of its topography and spatial nature, and one of the characteristics of space that is widely recognized as a significant for planning and management purposes (Abbas et al., 2010). Land Information Management System (LIMS) is defined as the combination of human and technical resources, together with a set of organizing procedures that produce information on land in support of a broad range of managerial requirements (FIG, 1995). Data are raw collection of facts. Data relating to land may be acquired and held in alphanumeric form (for example books), or graphically (for example, as maps or aerial photographs), or digitally (for example, using electronic methods). To become information, the raw data must be processed so that it can be understood by a decision maker. Land information management system may be designed to serve one primary function or they may be multifunctional for supporting strategic planning. The focus is on determining organizational objectives and on the resources employed to achieve them. Some provide for management control and are concerned with the effective use of resources so as to accomplish an organization s objectives. Others are designed for operational control so that specific tasks can be carried out effectively and efficiently. Each requirement dictates a special set of information criteria and hence a special type of information system. Land information has been used in a variety of systems over the years; from register of deed, tract indexes to surveyors tie sheets or soil surveys. Today many organizations are moving land information into GIS. Land information is an integral part of government, nonprofit, and private sector activities. Adopting LIS technique can advance broader social purposes by making more effective public decisions and by using natural resources in a more optimal way. LIS supports spatial analysis and modeling procedure for solving complex planning and management problem. Information management system is an integrating technology where resources and activities are brought together to support the decision making process of an organization. By taking the advantage of Remote Sensing (RS) and Geographic Information System (GIS) technology, Land Record Information Management System for cadastral mapping was developed by integrating digital cadastral map and land record database. The fast development of society has been hastening the application of technologies especially LIS and technology in land administration. As an important facet of nature and society, land is attracting people s attention. The most attractive point which captures the interest of professionals Page 16

2 and administrators is the changing policy of government about natural resources management and the application of technologies especially GIS in resources administration. The last decade has seen moves towards establishment of fully digitized land information systems throughout the world. It is recognized that cadastral systems are not ends in themselves. It is also recognized that digital cadastral systems must be tailored to facilitate an efficient land market as well as effective land-use administration and thereby, more generally, promote economic development, social cohesion and sustainable development. (Enemark, 2007). According to Dele and Mclaughlin (1998), land forms the basis for all forms of human activity, from it we obtain the food we eat, the shelter we need, the space to work and the room we relax. The usefulness of land is enormous; therefore man has to guard it jealously considering its scarce nature. For this reason, conflicts most often arise in the sharing of resources or right of ownership of the land. This of course, is due to the rapid population growth of man on earth and his desires to explore land in myriad of ways. Partitioning of land therefore often generates anxiety among the beneficiaries; be it for administrative, economic hazards, environmental degradation and population growth for policy making in sharing of land parcel or resources thereon. A number of problems are encountered in the current system. Prominent among these is the lack of a centralized database that is easily accessible. Also, International and landing agencies worldwide are increasingly recognizing the importance of improving the operation and management of cities in developing countries. A key component to this improvement is the use of Land Information Management (Willie, 1998). The resources of land are neither inexhaustible nor indestructible. The importance of land to human existence and the need to survey and manage effectively and efficiently for the use and good of mankind is very crucial. Therefore, for Nigeria s sustainable development, information relating to the location, size, use (residential, commercial, agricultural, industrial, educational, recreational, and cultural etc), contents/value, ownership and state of land must be aggregated as a system so that its administration would be less cumbersome and people driven. This means, land information is a pre-requisite for land administration (Molen, 2001). According to UN-ECE (2005) Land information System (LIS) is defined as a tool for legal, administration and economic decision making and an aid for planning and development which consist on one hand a database containing spatially reference land related data for a defined area, and on the other hand procedures and techniques for the systematic collection, updating, processing and distribution of data. The base of a land information system is a uniform spatial referencing system for the data in the system which also facilitates the linking of data and within the system with other land related data. A land information system for state administration on land is expected to consist of the following components. Geospatial data Software and programs Hardware system (data server, workstation, computers, scanners, printers, Plotters, computer network: LAN, WAN, UPS etc) The operators (surveyors, land officers etc) The integrated approaches and methods Several advanced countries have pioneered system for using new technology in land information, which is receiving a wide acceptability in most developing countries like Nigeria. This acceptability in information technology on land is due to the fact that the uses of new information technology on land are receiving a wider awareness which the analogue system of land management are gradually been phased out. It is due to the fact that the new information technology has a variety of manipulation capacities, high accuracy, time saving and aids decision making. II. IMPORTANCE OF LAND INFORMATION AND CADASTRAL INFORMATION SYSTEMS A land parcel is the basic unit for access and control of land, as well as land use decisions. Current, reliable land information is necessary for many public programs, for land planning, and for infrastructure development. A. LAND ADMINISTRATION Land administration and management in Nigeria is presently bedeviled with poor remuneration, poor conditions of service, and inadequate logistics; lack of transparency in work processes, delays, and cumbersome manual procedures; poor records management; perceived corruption; mistrust on the part of customary land owners in land administration generally; lack of technical expertise in new technology available; and lack of effective collaboration and cooperation between the agencies. Thus, Nigeria s land management presents formidable challenges to the land administrator, the planner, the surveyor, the lawyer, the sociologist, the environmentalist, and the economist, especially in an environment where baseline data is scant. The lack of adequate functional and coordinated land information system and networks underpins this weak system, requiring that land related agencies maintain up-to-date scientific data, maps, and plans. B. THE DATABASE APPROACH A computer-based land administration system will force standardization in the collation and processing of land data; decrease the cost and space required for storing records; prevent unnecessary duplication; facilitate access to land related data; improve information distribution, reduce the time and cost involved in transferring property rights, processing mortgages, facilitates the monitoring and analysis of market and rental value of land and property; and provide built in mechanism for quality control. The system will permit the integration of records of land ownership, land values, and land use with sociological, economic, and environmental data in support of physical planning. This will allow spatial analysis of any kind - this is the power of the system as a generic tool. The use of a database system will allow managers to re- Page 17

3 examine their current procedures and thereby improve delivery. It will also permit better monitoring of organizational performance, providing information on what is happening on the land in a better way so that problem areas are identified and appropriate remedial measures applied. III. STUDY AREA This study intends to in Ayedun layout in Ido Local Government Area of Oyo State, Nigeria and it lies within mE to mE and mN to mN. It covers an area of sqm. V. METHODOLOGY/ MATERIALS A. SYSTEM SELECTION This comprises of both the hardware and software used for data acquisition, management and information presentation as required in this project execution: LIST OF THE HARDWARE USED Germin 9 GPS - (1 No):- for acquiring the geometric data. Field book for booking field records. 30-metres tape - (1 No). A personal Computer (Laptop) with the following configurations; Inter (R) core (TM) i3 CPU, 2.53GHz, 4 GB of RAM, HP Laserjet1300 Printer Nails and bottle covers LIST OF THE SOFTWARE USED Arc GIS 10.2 software for data analysis and queries Microsoft office (word 2007 and Excel 2007) B. SYSTEM REQUIREMENTS AND SPECIFICATIONS Figure 1: Map of Ido Local Govt. showing study area Map of study Area IV. PROBLEM OF STUDY The traditional method of data management has proved to be inefficient and cumbersome. It is faced with problems such as redundancy (the unnecessary repetition or duplication of data), high maintenance costs, and difficulties in moving from one system to another, the possibility that enhancements and improvements to individual files of data will be made in an ad hoc manner, difficulties in data sharing, lack of security and standard, lack of coherent corporate views of data management. All these give motivations for this journal so that the design of a database might be done containing adequate information about the study area for others to access digitally and for the purpose of updating both in geometric and attribute data. REQUIREMENTS SPECIFICATION: This is the process of understanding the external or functional nature of a system to meet some set of requirements or standards. The functional nature of this management system may be divided as follows: SURVEYING PURPOSES: The surveyors could use the system for reconnaissance purposes so as to extract some data (both Geometric and attribute) that may be used in the field. As well to gather information that will be needed for the production of digital map and database creation for decision making. ADMINISTRATIVE PURPOSES: Land administration, this is for the final issuance of Certificate of Occupancy (C of O) to Titleholders, which guarantees ownerships. PLANNING: The Planners whose main concern is the design of Layouts and continues monitoring of physical developments could as well utilize the system for their planning scrutiny. To achieve the stated requirements various tables and menus interface are created for the user to use. C. DATABASE CREATION A Database Management System was used to accomplish this study. Specifically, a Structured Query Language (SQL) database containing information that describes or defines a plot of land among several others within a layout was designed. The SQL database has a client/server relationship whereby other stakeholders from a distance could access it. Interfaces which are user friendly were used for the purpose of extracting the required information of a particular plot within a particular layout, in such a way that every plot involved would Page 18

have its information coded, and displayed when needed from them database. The database was created using the four levels of reality, conceptual design, logical design and physical design.

4 have its information coded, and displayed when needed from them database. The database was created using the four levels of reality, conceptual design, logical design and physical design. analysis would be performed. Attribute data were typed manually into the computer and were used for creation of database. These data were processed and manipulated to give useful information. REALITY ARTICULATION Reality Articulation refers to the phenomena as it actually exist, including all aspect that may or may not be perceived by individuals CONCEPTUAL DESIGN This is the human conceptualization of reality and how each object is to be represented so as to satisfy the information requirement. Three types of representation exist and these are tessellation, vector and object oriented. The vector base conceptual design was used for this study due to the ability of this approach to capture and store X, Y coordinates as bellow. ENTITLES ATTRIBUTE Road Parcel ID, class, name ID, owner, use, Beacon Table 1: Entities and Attributes Table LOGICAL DESIGN The logical aspect of the database design is the representation of the data model designed to reflect the recording of the data in computer system, it is often referred to as data structures that translate the conceptual data model using a relational data structure. PHYSICAL DESIGN The physical design is the representation of the data structure in the format of the implementation. This is the last stage of the design phase during which the logical structure and data organization for the database were specified. The attributes for each of the table were translated into appropriate built in data types using Arc GIS10.2software. This was done such that; Stored information can be accessed and retrieved at a later date. Update can be done from time to time. Analytical functions can be performed to answer some generic question for the study. VI. DATA PROCESSING AND ANALYSES (SPATIAL AND ATTRIBUTE) Data processing describes how data is been converted into information. Data are organized into structure, group and database. The layout plan of the project area was scanned and saved with TIF extension. The scanned plan was then exported to ArcGIS 10.2 for georeferencing and digitized so that spatial Figure 2: Query to display plots that have C of O in the layout VII. RESULT AND DISCUSSION According to Uluocha (2007), Querying or searching a database is a common function of LIS. This involves probing the database to see if certain specified relationships or conditions exist among some features or data items. Spatial query was carried out to get information about parcels. The approached provides flexibility, allowing a paper map to be quickly produced in digital form which exactly meets the needs of user, it even goes further (since the data are stored on a computer) to make data analysis, modeling, retrieving, simulation and mining become possible. For example one might point to a plot of land and ask computer to give information about it. Also allow easy access to land for development where it is needed, increase efficiency in land use management through good planning, and promote greater social equity. It should also allow for revenue generation to the government (taxation), maintenance of environmental quality, and provide security of tenure. The show that some plot of land within the layout does not have Certificate of Occupancy (C of O) VIII. CONCLUSION Although most Cadastral Information Management Systems are in form of Geographic Information System (GIS), the use of SQL database technology coupled with the Visual Basic programming language proved productive. The later could not only be easily managed but would also be cheaper to produce and maintain as such suitable for developing countries where the comprehensive and complex GIS for the management of Cadastre may not be readily available for usage. This design that described a prototype model proves simpler and cost effective for processing of client requirements on land management matters. The underlying methodology, development, and operation of the prototype have been simplified for easier comprehension and operation. Page 19

5 Consequently, the problem of lack of expertise to operate and manage the systems has been completely eliminated. While it is evident that the application is potentially useful tool for client requirements processing, further improvements (e.g., to the user interface) and extensions incorporating other complex requirements, or integrating with other packages, etc., could no doubt, enhance its effectiveness in contributing towards the complete satisfaction of client requirements. REFERENCES [1] Abbas, I.I; Muazu, K.M and Ukoje, J.A (2010): Mapping Land use- land cover and Change Detection in Kafur Local Government, Katsina, Nigeria ( ) using Remote Sensing and GIS. Research Journal of Environmental and Earth Sciences, 2010 Vol.2.Issue 1, pp [2] Dele P.F and Maclaughlin, (1998), Land Information Management: An introduction with spatial reference to cadastre problems in third world countries. Clear Dem Press Oxford. [3] Enemark, S., Williamson, I., and Wallace, J. (2005)\ Building Modern Land Administration Systems in Developed Economies. Journal of Spatial Science, Perth, Australia, Vol. 50, No. 2, pp [4] FIG (1995): Statement on the Cadastre. FIG publications no. 11. FIG Office, Copenhagen. ent_on_cadastre.html [5] Molen, Paul van der (2001): The Importance of the Institutional Context for Sound Cadastral Information Management for Sustainable Land Policy. Proceedings of FIG International Conference on Spatial information for Sustainable Development, Nairobi, Kenya, 2-5 October /pub/proceedings/nairobi/vandermolen-ts7-4.pdf [6] Uluocha, N. O. (2007). Maps and Sustainable Economic Development. Nigerian. Nigerian Journal of Business and Social Sciences, New Series, Vol. 1. No.3 [7] UN-ECE (2005): Land Administration in the UNECE Region Development trends and main principles. [8] Willie, I Strategic Management of Cadastral Reform Page. Presented on 50 th Anniversary Celebrations of the Universidad Distrital Francisco, Jose de Calda Bogata, Colombia May, Page 20

University of Nairobi LAND INFORMATION SYSTEM FOR LAND MANAGEMENT IN KENYA. CASE STUDY: NAIROBI COUNTY, BURUBURU PHASE I ESTATE

University of Nairobi LAND INFORMATION SYSTEM FOR LAND MANAGEMENT IN KENYA. CASE STUDY: NAIROBI COUNTY, BURUBURU PHASE I ESTATE BY Justus Amdavi F56/69371/2013 Supervisor: Mr Jasper Mwenda CONTENTS Introduction