20 DAYS TO SCAMPI A: HOW TO GET TO THE FINISH LINE AND KEEP YOUR SANITY

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1 20 DAYS TO SCAMPI A: HOW TO GET TO THE FINISH LINE AND KEEP YOUR SANITY NAME: Cathy Henderson ORGANIZATION: Broadsword A

2 Have questions? Enter to win a prize package! Please ask or feel free to talk to Cathy after the presentation for more information. Turn in your business card during this presentation for a chance to win.

3 Today s Production brought to you by. Cathy Henderson Senior Consultant, Broadsword Solutions Cathy@Broadswordsolutions.com

ACT I -A warm Spring afternoon 18 months before the SCAMPI ACT II Some time later (6

4 Program The Action of the play takes place in businesses everywhere Characters PM. Project Team. Program Sponsor Management Appraisal Team Lead Appraiser. ACT I -A warm Spring afternoon 18 months before the SCAMPI ACT II Some time later (6 months before SCAMPI ) ACT III-A stormy night 20 days before the SCAMPI Final Curtain Call Take a Bow!

Detailed Tasks Don t forget Appraisal Activities Appraisal Team Training,

5 ACT I (How to Pre Plan way before 20 Days out) Develop a Program Plan from Start to SCAMPI Include important stuff: Schedule Milestones Resources Detailed Tasks Don t forget Appraisal Activities Appraisal Team Training, Readiness Review, PIID Collection, and other good stuff May 2017 May 2018 Nov 2019

3 Training for those required to attend 20 Select Organizational Unit 12 Select Projects to be appraised 12 Conduct Mini-Appraisal (if required) 8 Begin detailed

6 ACT I (How to Plan way before 20 Days Out) Approx. Weeks before onsite Task 52+ Weeks Kick off PI Program and Design Processes 24 Meet with Sponsor regarding appraisal planning 24 Schedule CMMI DEV 1.3 Training for those required to attend 20 Select Organizational Unit 12 Select Projects to be appraised 12 Conduct Mini-Appraisal (if required) 8 Begin detailed appraisal planning 8 Identify Appraisal Team Members and alternates 8 Plan and schedule onsite events 8 Finalize appraisal plan 6 Conduct SCAMPI Team Training 6 Finalize and approve appraisal plan 6 Distribute PIID worksheets to Appraisal Team Members 6 Conduct Remote or Onsite PIID training

7 ACT II (How do you know measure if you are on track?) Monitor and Review the Project Plan to ensure : Processes have been deployed (OPD, OPF) Training has occurred (GP 2.5) Projects are producing expected Outputs (PPQA) Management understands their role in championing results (GP 2.10, M&A ) May 2017 May 2018 Nov 2019

ACT II continued (How do you know measure if you are on track?

Plan Select Appraisal Team Members Work with your Lead Appraiser to

Appraisal Team Training and Readiness Review Monitor the Projects

8 ACT II continued (How do you know measure if you are on track?) Monitor and Review that Appraisal Tasks are happening according to Plan Select Appraisal Team Members Work with your Lead Appraiser to draft the initial Appraisal Plan Select candidate projects Schedule the Appraisal Team Training and Readiness Review Monitor the Projects selected to be Appraised Will they be producing the artifacts expected in the next 6 months?

9 ACT III (What does 20 Days before an Appraisal Look Like?) That Depends May 2017 May 2018 Nov 2019

collecting artifacts (PIIDs) Organized your Artifacts Scheduled interviews Reserved Meeting Rooms Scheduled a

10 ACT III (What does 20 days before an Appraisal look like?) If you : Completed an Appraisal Plan Conducted: Appraisal Team Training Readiness Review Have already or Are collecting artifacts (PIIDs) Organized your Artifacts Scheduled interviews Reserved Meeting Rooms Scheduled a weekly tag up with your Lead Appraiser If you: Haven t Deployed Processes Are still training on the processes Cannot find evidence (easily) Have not started the stuff over there

11 ACT III Appraisal Gotcha s and How to Avoid them Gotcha Lack of CMMI Practice understanding Not enough time to Characterize with Mini Team Partner Broken Links in PIIDs Mini Team A has different Evidence than Mini Team B Cannot locate Project Data What Else?? Fix Collaborate with your Lead Appraiser and meet as an entire Team to discuss evidence and interpretation Divide and Conquer-Collect information individually but meet to characterize as a mini team Talk to IT about a freeze! Link to highest folder level Collaborate with your Lead Appraiser, entire Appraisal Team and use your CMMI DEV 1.3 Tip sections of the book! Use a dedicated space for data on server, repository, Google Drive etc.

ACT III ( The 20 Day Checklist) Confirm Appraisal Projects outputs Conduct Readiness Review Select and Communicate Location of appraisal Interview and Appraisal Team Rooms Food Arrangements

12 ACT III ( The 20 Day Checklist) Confirm Appraisal Projects outputs Conduct Readiness Review Select and Communicate Location of appraisal Interview and Appraisal Team Rooms Food Arrangements Conference lines if applicable Finalize & Submit Appraisal Plan to the CMMI Institute Confirm SAS ID s Team Members and Sponsor Identify participants for all meetings in Appraisal Schedule Invite interviewees Schedule the Go/No Go Decision for one week out

13 The Plan From ACT I to ACT III Approximate Weeks before onsite Task 24 Meet with Sponsor regarding appraisal planning 24 Schedule CMMI DEV 1.3 Training for those required to attend 20 Select Organizational Unit 12 Select Projects to be appraised 12 Conduct Mini-Appraisal (if required) 8 Begin detailed appraisal planning 8 Identify Appraisal Team Members and alternates 8 Plan and schedule onsite events 8 Finalize appraisal plan 6 Conduct SCAMPI Team Training 6 Finalize and approve appraisal plan 6 Distribute PIID worksheets to Appraisal Team Members 6 Conduct Remote or Onsite PIID training 4 Conducted Readiness Review 4 Preliminary Go/No Go decision 4 Submit appraisal plan to the CMMI Institute 4 Book interview rooms 4 Send calendar invites to participants 1 Final Go/No Go Decision

14 20 Days to Success! PIIDs People Plan Projects

15 Curtain Call Relax (Especially if you have followed ACT I through ACT III!) Have Fun! Relish how much your company has accomplished and will continue to improve by conducting a SCAMPI A

16 Questions?????

Speaker Resources TEXT SCAMPI to 313131 to receive a copy of this presentation! Visit us at www.

17 Speaker Resources TEXT SCAMPI to to receive a copy of this presentation! Visit us at Follow our blog at Follow us on

Lessons Learned on Cooperative Government/Industry Appraisals aka Registered Appraisals. Melanie G. Benhoff Integrity Applications, Inc

Lessons Learned on Cooperative Government/Industry Appraisals aka Registered Appraisals Melanie G. Benhoff Integrity Applications, Inc A definition: Cooperative Appraisals - Government members or representatives