NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 77/2016

Transcription

1 NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 77/2016 Belgrade, July 2016 Page 1 of 55

2 Pursuant to Article 61 of the Law on Public Procurement (RS Official Gazette, Nos 124/2012, 14/2015 and 68/2015, hereinafter: LPP), Article 2 of the Rules on Mandatory Elements of Tender Documentation in Public Procurement Procedures and the Manner of Proving the Fulfilment of Requirements (RS Official Gazette, No 86/2015), Article 40 of the Rulebook on Procurements in the National Bank of Serbia (G. No 1545 of 13 March 2014, G. No 5808 of 4 August 2014 and G. No 7575 of 12 October 2015), the decision initiating the public procurement procedure (G. No 3926 of 2 June 2016) and the decision establishing the Public Procurement Committee (G. No 3927 of 2 June 2016), the following was prepared: TENDER DOCUMENTS for the public procurement of goods intermediate goods for passports, PP 77/2016 Tender Documents contain: 1 GENERAL INFORMATION ON PROCUREMENT TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION OF GOODS TECHNICAL SPECIFICATION LIST OF REQUIREMENTS FOR PARTICIPATION UNDER ARTICLES 75 AND 76 OF THE LPP AND INSTRUCTIONS ON PROVING THE FULFILMENT OF THESE REQUIREMENTS CONTRACT AWARD CRITERION FORMS INTEGRAL TO THE BID MODEL CONTRACT ON PURCHASE ON PURCHASE OF THREAD FOR THE SEWING OF PASSPORT BOOKLETS INSTRUCTIONS TO BIDDERS ON PREPARING THE BID AGREEMENT BY WHICH BIDDERS IN A GROUP OF BIDDERS COMMIT TO EACH OTHER AND TO THE CONTRACTING AUTHORITY TO EXECUTE PUBLIC PROCUREMENT Committee: 1. Ana Đurković, member Snežana Tadić, alternate 2. Nada Ćipranić, member Nataša Marić, alternate 3. Darko Vasić, member Aleksandar Stamenković, alternate 4. Gordana Stamenković, member Mladen Milinković, alternate Page 2 of 55

3 1 GENERAL INFORMATION ON PROCUREMENT 1.1 Name, address and website of the contracting authority: National Bank of Serbia Kralja Petra 12, Belgrade Type of public procurement procedure: open procedure. 1.3 Subject matter of the public procurement: goods intermediate goods for passports, PP 77/ Description of lots: This procurement is divided into four lots, as follows: Lot No Lot 1 Lot 2 Lot 3 Lot 4 Lot name Adhesive tape Security material for passport covers Thread for the sewing of passport booklets Carbon ribbon 1.5 This is not a reserved public procurement. 1.6 There is no electronic auction. 1.7 The procedure is conducted for the purpose of signing a contract, rather than a framework agreement. 1.8 Contact: javne.nabavke@nbs.rs, every business day (Monday Friday) from 7.30 to Page 3 of 55

4 2 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION OF GOODS 2.1 TYPE OF GOODS: Procurement of intermediate goods for passports, PP 77/ TECHNICAL CHARACTERISTICS: Technical characteristics of the goods that are the subject matter of this public procurement are presented in Chapter 3 of the Tender Documents. 2.3 QUALITY: In line with the requirements in the Technical Specification. 2.4 QUANTITY AND DESCRIPTION OF GOODS: In line with the requirements in the Technical Specification. 2.5 QUALITY CONTROL AND ASSURANCE: The quality of the goods delivered shall be verified at the record-verified takeover by a representative of the contracting authority. 2.6 DELIVERY DEADLINE: As stated in the bid. 2.7 PLACE OF DELIVERY: Institute for Manufacturing Banknotes and Coins Topčider, Pionirska 2, Belgrade. Page 4 of 55

5 3 TECHNICAL SPECIFICATION Purpose: Adhesive tape for passport booklets (spine tape) Lot 1 Adhesive tape (type Scharnierstoff FRP HM-252) spine tape, or equivalent, is a bookbinding material meant to reinforce the binds of the passport pages and the covers on the gutter. Composition: Adhesive tape spine tape is made of a synthetic material and is coated with thermal adhesive Description: Adhesive tape for passport booklets (spine tape): - Adhesive tape is rolled on a core, - it is white, - it has a specific texture, - it is coated with thermal adhesive on the inner side, - in is smooth on the outer side Dimensions: Size Value Core diameter (inch) 3 Tape length (m) 500 Tape width (mm) 264 Deviations from the dimensions are not allowed. Quantity: A procurement must be executed of 15,000 m of adhesive tape (30 rolls) 7,000 m in 2016 and 8,000 m in Note: Potential suppliers should submit a sample for industrial testing, with the dimensions of 264 mm x 5 m, rolled on a 3 inch core. Page 5 of 55

6 3.1 TECHNICAL SPECIFICATION Security material for passport covers Lot 2 Purpose: Security material for passport covers is meant for manufacturing covers for passport booklets. Composition and description: In accordance with the enclosed technical requirements. Quantity: 550,000 sheets, of which 200,000 sheets in 2016 and 350,000 sheets in Note: With its bid, a supplier shall submit a sample for industrial testing 40 sheets of security material for passport covers. FORMAT mm 186 x 264 SRPS EN ISO 216: 2011 or ISO 216 series A, B and C: 200 GRAMMAGE g/m ± 10 THICKNESS mm ± 0.02 COATING DEPOSIT g/m 2 45 ± 5 ASH CONTENT % 10 1 SRPS EN ISO 536: 2013 or ISO 536: 2012 SRPS EN ISO 534: 2014 or ISO 534: 2011 INTERNAL METHOD THAT INCLUDES STANDARD SRPS EN ISO 536: 2013 or ISO 536:2012* SRPS ISO 2144: 2014 or ISO 2144:1997 DOUBLE FOLD 10,000 ISO 5626:1993 or TAPPI T 511: 2012 TEAR RESISTANCE BY THE ELMENDORF METHOD mn COMPOSITION: COATING COLOUR Colour tone defined according to the CIE Short side: min 1000 Long side: min 900 SPECIAL BLACK CELLULOSE PAPER BOUND BY SYNTHETIC LATEX DARK RED L * = a * = b * = Measurement conditions: Illumination D65, Observe angle 2º, Filter - no. SRPS EN ISO 1974: 2013 or ISO 1974: 2012 / DIN 6174: 2007 or ISO 7724: 1984 Page 6 of 55

7 Additional requirements: heat resistance up to 180 C. Colour stability 6 (Blue wool scale). SRPS marks standards of the Republic of Serbia. *INTERNAL METHOD The coating deposit is determined by the internal method that includes standards SRPS ISO 536:2013 or ISO 536:2012, by the difference in grammage before and after the removal of the coating. Page 7 of 55

8 3.2 TECHNICAL SPECIFICATION Thread for the sewing of passport booklets Lot 3 Purpose: The thread is meant for the sewing of passport booklets. Composition: The thread is made of synthetic polymer polyamide 66. Description: The thread is rolled on a spool and is woven of three fibres of different colours: white fibre (not fluorescent), blue fibre (blue fluorescent on 365 µm) and red fibre (red fluorescent on 365 µm). Fibres that make the thread should be coloured completely, rather than just their surface. During work, small pieces of material must not detach from the surface of the thread, as they are collected on the guides of the machine, nor must colour come off, since that could cause a stoppage or malfunction of the sewing machine. In normal conditions of use, the warranty period is 10 years. Size Value m/kg 12,000 Tensile strength (r) 4,900/5,100 Fusion point ( C) 260 Loop strength 6,430 < Elongation 17/23 Thread weight in grams per 1,000 metres of length 80 Number of fibres 3 Dimensions Quantity: Size Value Thread thickness (mm) 0.36 Spool outer diameter (cm) 7 Core length (cm) 14.5 Core diameter (inch) 1 Spool weight (g) 250 (+/- 2%) Length of thread (m) 3,000 (+/- 1%) 303,000 metres of thread, i.e. 101 spools 39 spools in 2016 and 62 spools in Note: Thread colour in accordance with the sample. With its bid, a bidder shall submit a sample for industrial testing 2 spools. Page 8 of 55

9 3.3 TECHNICAL SPECIFICATION Carbon ribbon Lot 4 Purpose: The carbon ribbon is meant for printing of serial numbers on passport booklets. Composition: The carbon ribbon is made of the following mixture: thermoplastic polyamide, styrene maleic resin, adipic acid ester, pigments of iron oxides, pigment of carbon etc. Description: The carbon ribbon: - has a firm form, - is black, - is coiled in a roll, - produces a green and yellow colour spectrum under UV light. Dimensions: Size Value Ribbon length one roll (m) 265 Ribbon width (mm) 40 Core diameter (mm) 40 Deviations from the dimensions are not allowed. Quantity: A total of 40 pieces must be procured 16 pieces in 2016 and 24 pieces in Note: The goods shall be delivered at the written invitation of the Institute. With its bid, a bidder shall submit a sample of carbon ribbon for industrial testing 1 roll with the minimum length of 50 m. Page 9 of 55

10 4 LIST OF REQUIREMENTS FOR PARTICIPATION UNDER ARTICLES 75 AND 76 OF THE LPP AND INSTRUCTIONS ON PROVING THE FULFILMENT OF THESE REQUIREMENTS Table 1 No 1 Requirements and evidence proving that the requirements are met Requirement: The bidder must be registered with the competent authority, i.e. entered in the appropriate business register. Evidence: FOR LEGAL ENTITIES AND ENTREPRENEURS: Certificate from the register of the competent authority Business Registers Agency; FOR NATURAL PERSONS: /. FOR A FOREIGN BIDDER: Certificate from the register. Requirement: The bidder and its legal representative have not been convicted of any criminal acts as members of an organised crime group; not convicted of commercial criminal offences, criminal offences against the environment, criminal offences of receiving or offering bribe, criminal offences of fraud; Evidence: FOR LEGAL ENTITIES: 2 For offences of organised crime CERTIFICATE OF THE SPECIAL DEPARTMENT (FOR ORGANISED CRIME) OF THE HIGHER COURT IN BELGRADE, Ustanička 29, Belgrade, certifying that the bidder has not been convicted of any criminal offence of organised crime; For commercial criminal offences, criminal offences against the environment, criminal offences of receiving or offering bribe, criminal offences of fraud CERTIFICATE OF THE BASIC COURT (which includes the data from the registry of criminal offences under the competence of the Higher Court s main criminal department) on whose territory the head office of the domestic legal entity or a branch office of the foreign legal entity is located, confirming that the bidder has not been convicted of any commercial criminal offences, criminal offences against the environment, criminal offences of receiving or offering bribe, criminal offences of fraud; Note: If the certificate issued by the Basic Court does not include data from the registry of criminal offences for criminal offences under the remit of the main criminal department of the Higher Court, the bidder shall deliver certificates from both the Basic and the Higher Court. FOR LEGAL REPRESENTATIVES OF LEGAL ENTITIES: Certificate from the registry of criminal offences, i.e. the relevant POLICE ADMINISTRATION OF THE MINISTRY OF THE INTERIOR (by place of birth or residence) confirming that the representative has not been convicted of any criminal offence as a member of an organised crime group, not been convicted of any commercial criminal offences, criminal offences against the environment, criminal offences of receiving or offering bribe, criminal offences of fraud; FOR ENTREPRENEURS AND NATURAL PERSONS: Certificate from the registry of criminal offences, i.e. the relevant POLICE ADMINISTRATION OF THE MINISTRY OF THE INTERIOR (by place of birth or residence) confirming that the bidder has not been convicted of any criminal offence as a member of an organised crime group, that it has not been convicted of any commercial criminal Page 10 of 55

11 offences, criminal offences against the environment, criminal offences of receiving or offering bribe, criminal offences of fraud; NOTE: If there are several legal representatives, a certificate from the registry of criminal offences shall be submitted for each. FOR A FOREIGN BIDDER: Appropriate evidence that the requirements are met. (Evidence may not be older than two months prior to the bid opening) Requirement: That the bidder has settled due taxes, contributions and other forms of public taxation in accordance with regulations of the Republic of Serbia or a foreign state where its head office is located. Evidence: FOR LEGAL ENTITIES AND ENTREPRENEURS: A) Certificate of the Tax Administration of the Serbian Ministry of Finance (on taxes, contributions and other forms of public taxation) and B) Certificate of the relevant local government unit town/municipality (on local public revenues), 3 or C) Certificates of the competent body testifying that the bidder is undergoing the privatisation procedure. FOR NATURAL PERSONS: A) Certificate of the Tax Administration of the Serbian Ministry of Finance (on taxes, contributions and other forms of public taxation) and B) Certificate of the relevant local government unit town/municipality (on local public revenues). FOR A FOREIGN BIDDER: Appropriate evidence that the requirements are met. 4 (Evidence may not be older than two months prior to the bid opening) The bidder has fulfilled obligations under applicable regulations on safety at work, employment and working conditions and environmental protection, and has not been pronounced a measure prohibiting it the performance of activities at the time of bid submission; Evidence: Form of statement on compliance with regulations (signed and stamped) (Chapter 6.3); Table 2 List of other mandatory documents and forms submitted along with the bid: 1 Bid form (filled, signed and stamped), individually for each lot, 2 Model contract (filled, signed and stamped), individually for each lot, 3 Form of statement on independent bid (signed and stamped) (Chapter 6.2); Manufacturer s documents (manufacturer s catalogue, manufacturer s certificate etc.) for lots 1, 2, 3 and 4, containing the technical description of the offered goods or the official website of the manufacturer showing the technical characteristics of the offered goods. 4 Technical characteristics of the offered goods prepared, signed and stamped by the bidder shall not be accepted. Note: If any of the requested technical characteristics cannot be determined based on the submitted documents or on the manufacturer s official website, the contracting authority may request additional Page 11 of 55

12 clarifications from the bidder. 5 Samples in accordance with item 8.17 of the Tender Documents; 6 Form of statement on legal representatives (signed and stamped) (Chapter 6.5); 7 Agreement (IF ACTING AS A GROUP OF BIDDERS Model Agreement in Chapter 9). NOTES: 1. If the bid is submitted with a subcontractor: Along with its bid, the bidder shall submit evidence proving that the subcontractors meet the requirements stated in Chapter 4, Table 1, items 1 to If the bid is submitted by a group of bidders: Each bidder in a group of bidders must fulfil the mandatory requirements referred to in Chapter 4, Table 1, items 1 to 4, and prove it in the manner set forth in the Tender Documents (Chapter 4, Table 1, items 1 to 4). Evidence proving the fulfilment of requirements referred to in Article 75 of the LPP may be submitted in uncertified copies. The bidder is not obliged to submit evidence publicly available on websites of competent bodies, such as the Certificate from the registry of competent authority Business Registers Agency; If there is more required evidence publicly available on websites of competent bodies, the bidder should state the website where the requested data are publicly available. The bidder/subcontractor registered in the Registry of Bidders pursuant to Article 78, paragraph 5 of the LPP is not obliged to submit evidence listed in Table 1, under numbers 1 to 3. The Committee shall assess whether the bidder/subcontractor was entered into the Registry of the Bidders. If the country where the bidder s head office is located does not issue the evidence referred to in Article 77 of the LPP, the bidder may submit, instead of evidence, its own written statement given under full financial and criminal liability, certified by a court or administrative authority, public notary or other competent authority of the country in question. If the bidder s head office is located in another country, the contracting authority may verify whether the documents substantiating that the bidder meets the requested requirements have been issued by competent authorities of such a country, pursuant to Article 79, paragraph 8 of the LPP. The bidder shall immediately inform the National Bank of Serbia in writing about any change relating to the fulfilment of requirements from the public procurement procedure, occurring before the adoption of the decision and/or conclusion of the contract, i.e. during contract validity, and shall provide documents substantiating such change in the prescribed manner. Page 12 of 55

13 5 CONTRACT AWARD CRITERION 5.1 CRITERION The selection between the submitted appropriate and acceptable bids will be made using the criterion of the lowest offered price. 5.2 TWO OR MORE BIDS WITH THE SAME OFFERED PRICE If two or more bids have the same lowest offered price, the contract will be awarded to the bidder offering the shorter delivery deadline. In case of the same offered delivery deadline, the contract will be awarded to the bidder offering the longest payment term. If the contract may not be awarded in this way because the bids are still equal in all aspects, the bidder will be selected by drawing lots. The Public Procurement Committee will schedule the time and place of the draw and invite the bidders authorised representatives to attend the draw. During the draw, bidders representatives will write the names of bidders on special pieces of paper. Members of the Public Procurement Committee shall give them identical envelopes in which they will place the filled out pieces of paper. These envelopes will be manually shuffled in front of the bidders, after which the bidders envelopes will be selected at random and bids will be ranked by the order in which the envelopes were selected, of which a record on the draw in the procedure PP 77/2016 will be made. If an invited bidder does not respond to the invitation to attend the draw, the members of the Public Procurement Committee shall, in front of the attending authorised bidders representatives, put pieces of paper with the names of absent bidders in empty envelopes, which will be included in the draw procedure, along with the envelopes of the attending authorised representatives of bidders. The same procedure will be done if no bidder appears. Page 13 of 55

14 6 FORMS INTEGRAL TO THE BID - Bid form (Chapter 6.1.1, 6.1.2, 6.1.3, 6.1.4); - Form of statement on independent bid (Chapter 6.2); - Form of statement on compliance with regulations (Chapter 6.3); - Form of statement on bid preparation costs (not mandatory) (Chapter 6.4); - Form of statement on legal representatives (for foreign bidders) (Chapter 6.5), are provided below. Page 14 of 55

15 No of PP: 77/ BID FORM BID FORM Adhesive tape LOT 1 I submit the bid (indicate the manner of bid submission): a) independently b) as a joint bid c) with a subcontractor No Name Unit Quantity 1 Adhesive tape (fully in accordance with the Technical Specification) metre 15,000 Manufacturer and product model/type Unit price in RSD/EUR exclusive of VAT (indicate the currency) Unit price in RSD/EUR inclusive of VAT (indicate the currency) Total price in RSD/EUR exclusive of VAT (indicate the currency) Total price in RSD/EUR inclusive of VAT (indicate the currency) Payment term (minimum 15 days, maximum 45 days): Delivery deadline (maximum 45 calendar days): Warranty period (minimum 12 months) days from the date of receipt of a valid invoice (invoice in accordance with the bid and the concluded contract, that contains all elements prescribed by law) for the delivery of goods verified by the Receipt document of the Institute for Manufacturing Banknotes and Coins - Topčider calendar days from the date of receipt of a written invitation from the Buyer s representative for the first delivery (2016) calendar days from the date of receipt of a written invitation from the Buyer s representative for the second delivery (2017) months from the delivery Bid validity period (minimum 60 calendar days) Note: Indicate whether a EUR.1 certificate document proving that the goods are imported to Serbia from the European Union is submitted, or the goods are accompanied by the Statement on authorisation on the account original (if the goods are from the European Union) foreign seller. calendar days from the bid opening date Goods are accompanied by the EUR.1 certificate or the Statement on authorisation on the account YES NO (indicate) Notes: The 2016 delivery 7,000 m The 2017 delivery 8,000 m. The total price includes the price of goods and any costs incurred by the bidder during contract execution. Prices of goods that are the subject of the procurement may be expressed in dinars or a foreign currency euros. Page 15 of 55

16 A DOMESTIC BIDDER shall express the price of goods including all costs to the premises of the buyer Institute for Manufacturing Banknotes and Coins Topčider, Belgrade, Pionirska 2 (including the costs of customs and freight forwarding), exclusive of value added tax. A FOREIGN BIDDER shall express the price of goods in accordance with DAP parity (Incoterms 2010), exclusive of taxes. For the bids of domestic and foreign bidders to be comparable, Article 86, paragraph 5 of the Law on Public Procurement prescribes that the offered price of a foreign bidder includes customs duties. In this regard, for bid-ranking purposes, the price of a foreign bidder stated in the bid form shall be increased by the costs of freight forwarding to be incurred by the National Bank of Serbia in the amount of RSD 24, (price of the service provided to the NBS by a freight forwarder under a contract for two customs clearances) and the customs rate in accordance with the regulations of the Republic of Serbia and applied to imports from the bidder s country. If the bidder s goods are to be accompanied by a EUR.1 certificate, the bidder shall state so in the bid form, in the Notes section. To assess a bid in which prices are expressed in euros, prices will be converted into dinars at the middle exchange rate of the National Bank of Serbia on the day of bid opening. With its bid, a bidder shall submit detailed technical specifications of the offered goods. A bidder shall announce the time of each delivery of goods and deliver it in entirety. The Seller shall announce the delivery of goods in accordance with the deadline agreed under the contract by sending an to zahtevi.zin@nbs.rs, with the following data: date and time of the delivery of goods, data on the Seller, names of persons who will deliver the goods and the vehicle registration plate. When invoicing the delivered goods, the Seller shall state on the invoice the number under which the contract has been registered in the Buyer s records (G. No) and the number of the public procurement PP-77/2016, Lot 1. Enclosures to the bid form: Enclosure 1 (data on the bidder), Enclosure 2 (data on members of the group of bidders) and Enclosure 3 (data on the subcontractor). can be found after the bid form for Lot 4. Date: Stamp Bidder s signature Page 16 of 55

17 No of PP: 77/ BID FORM Security material for passport covers LOT 2 I submit the bid (indicate the manner of bid submission): a) independently b) as a joint bid c) with a subcontractor No 1 Name Security material for passport covers (fully in accordance with the Technical Specification) Quantity (sheets) Manufacturer and product model/type Unit price in RSD/EUR exclusive of VAT (indicate the currency) Unit price in RSD/EUR inclusive of VAT (indicate the currency) Total price in RSD/EUR exclusive of VAT (indicate the currency) Total price in RSD/EUR inclusive of VAT (indicate the currency) Payment term (minimum 15 days, maximum 45 days): Delivery deadline (maximum 60 calendar days): Warranty period (minimum 12 months) Bid validity period (minimum 60 calendar days) Note: Indicate whether a EUR.1 certificate document proving that the goods are imported to Serbia from the European Union is submitted, or the goods are accompanied by the Statement on authorisation on the account original (if the goods are from the European Union) foreign seller. days from the date of receipt of a valid invoice (invoice in accordance with the bid and the concluded contract, that contains all elements prescribed by law) for the delivery of goods verified by the Receipt document of the Institute for Manufacturing Banknotes and Coins - Topčider calendar days from the date of receipt of a written invitation from the Buyer s representative for the first delivery (2016) calendar days from the date of receipt of a written invitation from the Buyer s representative for the second delivery (2017) months from the delivery calendar days from the bid opening date Goods are accompanied by the EUR.1 certificate or the Statement on authorisation on the account YES NO (indicate) Notes: The 2016 delivery 200,000 sheets The 2017 delivery 350,000 sheets. The total price includes the price of goods and any costs incurred by the bidder during contract execution. Prices of goods that are the subject of the procurement may be expressed in dinars or a foreign currency euros. A DOMESTIC BIDDER shall express the price of goods including all costs to the premises of the buyer Institute for Manufacturing Banknotes and Coins Topčider, Belgrade, Pionirska 2 (including the costs of customs and freight forwarding), exclusive of value added tax. Page 17 of 55

18 A FOREIGN BIDDER shall express the price of goods in accordance with DAP parity (Incoterms 2010), exclusive of taxes. For the bids of domestic and foreign bidders to be comparable, Article 86, paragraph 5 of the Law on Public Procurement prescribes that the offered price of a foreign bidder includes customs duties. In this regard, for bid-ranking purposes, the price of a foreign bidder stated in the bid form shall be increased by the costs of freight forwarding to be incurred by the National Bank of Serbia in the amount of RSD 24, (price of the service provided to the NBS by a freight forwarder under a contract for two customs clearances) and the customs rate in accordance with the regulations of the Republic of Serbia and applied to imports from the bidder s country. If the bidder s goods are to be accompanied by a EUR.1 certificate, the bidder shall state so in the bid form, in the Notes section. To assess a bid in which prices are expressed in euros, prices will be converted into dinars at the middle exchange rate of the National Bank of Serbia on the day of bid opening. With its bid, a bidder shall submit detailed technical specifications of the offered goods. A bidder shall announce the time of each delivery of goods and deliver it in entirety. The Seller shall announce the delivery of goods in accordance with the deadline agreed under the contract by sending an to zahtevi.zin@nbs.rs, with the following data: date and time of the delivery of goods, data on the Seller, names of persons who will deliver the goods and the vehicle registration plate. When invoicing the delivered goods, the Seller shall state on the invoice the number under which the contract has been registered in the Buyer s records (G. No) and the number of the public procurement PP-77/2016, Lot 2. Enclosures to the bid form: Enclosure 1 (data on the bidder), Enclosure 2 (data on members of the group of bidders) and Enclosure 3 (data on the subcontractor). can be found after the bid form for Lot 4. Date: Stamp Bidder s signature Page 18 of 55

19 No of PP: 77/ BID FORM No 1 Thread for the sewing of passport booklets LOT 3 I submit the bid (indicate the manner of bid submission): a) independently b) as a joint bid c) with a subcontractor Name Thread for the sewing of passport booklets (fully in accordance with the Technical Specification) Quantity (spool) 101 Manufacturer and product model/type Unit price in RSD/EUR exclusive of VAT (indicate the currency) Unit price in RSD/EUR inclusive of VAT (indicate the currency) Total price in RSD/EUR exclusive of VAT (indicate the currency) Total price in RSD/EUR inclusive of VAT (indicate the currency) Payment term (minimum 15 days, maximum 45 days): Delivery deadline (maximum 60 calendar days): Bid validity period (minimum 60 calendar days) Note: Indicate whether a EUR.1 certificate document proving that the goods are imported to Serbia from the European Union is submitted, or the goods are accompanied by the Statement on authorisation on the account original (if the goods are from the European Union) foreign seller. days from the date of receipt of a valid invoice (invoice in accordance with the bid and the concluded contract, that contains all elements prescribed by law) for the delivery of goods verified by the Receipt document of the Institute for Manufacturing Banknotes and Coins - Topčider calendar days from the date of receipt of a written invitation from the Buyer s representative for the first delivery (2016) calendar days from the date of receipt of a written invitation from the Buyer s representative for the second delivery (2017) calendar days from the bid opening date Goods are accompanied by the EUR.1 certificate or the Statement on authorisation on the account YES NO (indicate) Notes: The 2016 delivery 39 spools The 2017 delivery 62 spools The total price includes the price of goods and any costs incurred by the bidder during contract execution. Prices of goods that are the subject of the procurement may be expressed in dinars or a foreign currency euros. A DOMESTIC BIDDER shall express the price of goods including all costs to the premises of the buyer Institute for Manufacturing Banknotes and Coins Topčider, Belgrade, Pionirska 2 (including the costs of customs and freight forwarding), exclusive of value added tax. Page 19 of 55

20 A FOREIGN BIDDER shall express the price of goods in accordance with DAP parity (Incoterms 2010), exclusive of taxes. For the bids of domestic and foreign bidders to be comparable, Article 86, paragraph 5 of the Law on Public Procurement prescribes that the offered price of a foreign bidder includes customs duties. In this regard, for bid-ranking purposes, the price of a foreign bidder stated in the bid form shall be increased by the costs of freight forwarding to be incurred by the National Bank of Serbia in the amount of RSD 24, (price of the service provided to the NBS by a freight forwarder under a contract for two customs clearances) and the customs rate in accordance with the regulations of the Republic of Serbia and applied to imports from the bidder s country. If the bidder s goods are to be accompanied by a EUR.1 certificate, the bidder shall state so in the bid form, in the Notes section. To assess a bid in which prices are expressed in euros, prices will be converted into dinars at the middle exchange rate of the National Bank of Serbia on the day of bid opening. With its bid, a bidder shall submit detailed technical specifications of the offered goods. A bidder shall announce the time of each delivery of goods and deliver it in entirety. The Seller shall announce the delivery of goods in accordance with the deadline agreed under the contract by sending an to zahtevi.zin@nbs.rs, with the following data: date and time of the delivery of goods, data on the Seller, names of persons who will deliver the goods and the vehicle registration plate. When invoicing the delivered goods, the Seller shall state on the invoice the number under which the contract has been registered in the Buyer s records (G. No) and the number of the public procurement PP-77/2016, Lot 3. Enclosures to the bid form: Enclosure 1 (data on the bidder), Enclosure 2 (data on members of the group of bidders) and Enclosure 3 (data on the subcontractor). can be found after the bid form for Lot 4. Date: Stamp Bidder s signature Page 20 of 55

21 No of PP: 77/ BID FORM Carbon ribbon LOT 4 I submit the bid (indicate the manner of bid submission): a) independently b) as a joint bid c) with a subcontractor No Name Unit Quantity 1 Carbon ribbon (fully in accordance with the Technical Specification) piece 40 Manufacturer and product model/type Unit price in RSD/EUR exclusive of VAT (indicate the currency) Unit price in RSD/EUR inclusive of VAT (indicate the currency) Total price in RSD/EUR exclusive of VAT (indicate the currency) Total price in RSD/EUR inclusive of VAT (indicate the currency) Payment term (minimum 15 days, maximum 45 days): Delivery deadline (maximum 60 calendar days): Warranty period (minimum 6 months) Bid validity period (minimum 60 calendar days) Note: Indicate whether a EUR.1 certificate document proving that the goods are imported to Serbia from the European Union is submitted, or the goods are accompanied by the Statement on authorisation on the account original (if the goods are from the European Union) foreign seller. days from the date of receipt of a valid invoice (invoice in accordance with the bid and the concluded contract, that contains all elements prescribed by law) for the delivery of goods verified by the Receipt document of the Institute for Manufacturing Banknotes and Coins - Topčider calendar days from the date of receipt of a written invitation from the Buyer s representative for the first delivery (2016) calendar days from the date of receipt of a written invitation from the Buyer s representative for the second delivery (2017) months from the delivery calendar days from the bid opening date Goods are accompanied by the EUR.1 certificate or the Statement on authorisation on the account YES NO (indicate) Notes: The 2016 delivery 16 pieces The 2017 delivery 24 pieces. The total price includes the price of goods and any costs incurred by the bidder during contract execution. Prices of goods that are the subject of the procurement may be expressed in dinars or a foreign currency euros. A DOMESTIC BIDDER shall express the price of goods including all costs to the premises of the buyer Institute for Manufacturing Banknotes and Coins Topčider, Belgrade, Pionirska 2 (including the costs of customs and freight forwarding), exclusive of value added tax. Page 21 of 55

22 A FOREIGN BIDDER shall express the price of goods in accordance with DAP parity (Incoterms 2010), exclusive of taxes. For the bids of domestic and foreign bidders to be comparable, Article 86, paragraph 5 of the Law on Public Procurement prescribes that the offered price of a foreign bidder includes customs duties. In this regard, for bid-ranking purposes, the price of a foreign bidder stated in the bid form shall be increased by the costs of freight forwarding to be incurred by the National Bank of Serbia in the amount of RSD 24, (price of the service provided to the NBS by a freight forwarder under a contract for two customs clearances) and the customs rate in accordance with the regulations of the Republic of Serbia and applied to imports from the bidder s country. If the bidder s goods are to be accompanied by a EUR.1 certificate, the bidder shall state so in the bid form, in the Notes section. To assess a bid in which prices are expressed in euros, prices will be converted into dinars at the middle exchange rate of the National Bank of Serbia on the day of bid opening. With its bid, a bidder shall submit detailed technical specifications of the offered goods. A bidder shall announce the time of each delivery of goods and deliver it in entirety. The Seller shall announce the delivery of goods in accordance with the deadline agreed under the contract by sending an to zahtevi.zin@nbs.rs, with the following data: date and time of the delivery of goods, data on the Seller, names of persons who will deliver the goods and the vehicle registration plate. When invoicing the delivered goods, the Seller shall state on the invoice the number under which the contract has been registered in the Buyer s records (G. No) and the number of the public procurement PP-77/2016, Lot 4. Enclosures to the bid form: Enclosure 1 (data on the bidder), Enclosure 2 (data on members of the group of bidders) and Enclosure 3 (data on the subcontractor). can be found after the bid form for Lot 4. Date: Stamp Bidder s signature Page 22 of 55

23 ENCLOSURE 1 FORM DATA ON THE BIDDER (WHEN PARTICIPATING INDEPENDENTLY OR WITH A SUBCONTRACTOR) Bidder s business name: Address of the head office: Contact person: Telephone: Fax: Bidder s tax identification number (TIN): Bidder s registration number: Account number: Bidder s representative registered with the Business Registers Agency who may sign the contract If the contract is signed by another person, the authorisation of the bidder s representative registered with the Business Registers Agency proving that such person may sign the public procurement contract shall be submitted along with the signed contract. Page 23 of 55

24 ENCLOSURE 2 FORM DATA ON THE BIDDER (WHEN PARTICIPATING IN A JOINT BID) Bidder s business name: Address of the head office: Contact person: Telephone: Fax: Bidder s tax identification number (TIN): Bidder s registration number: Account number: *Bidder s representative registered with the Business Registers Agency who may sign the contract If the contract is signed by another person, the authorisation of the bidder s representative registered with the Business Registers Agency proving that this person may sign the contract shall be submitted along with the signed contract. *The section on the representative is only filled in by the member of the group of bidders that will sign the contract on behalf of the group. This statement is copied and submitted for each member of the group separately. Page 24 of 55

25 Subcontractor s business name: ENCLOSURE 3 FORM DATA ON THE SUBCONTRACTOR Address of the head office: Contact person: Telephone: Fax: Subcontractor s tax identification number (TIN): Subcontractor s registration number: Account number: Percentage of the total value of procurement to be outsourced to the subcontractor, not exceeding 50%: Part of the subject of the procurement which will be executed by the subcontractor: If the bidder is participating with several subcontractors, this statement must be copied and submitted for each subcontractor separately. Page 25 of 55

26 6.2 FORM OF STATEMENT ON INDEPENDENT BID STATEMENT ON INDEPENDENT BID I hereby declare the following under full financial and criminal liability: - I submitted the bid independently, without any agreement with other bidders or interested parties; Date: Stamp Bidder s signature Note: Should there be reasonable doubt as to the truthfulness of the statement on independent bid, the contracting authority shall immediately inform the authority in charge of competition protection thereof. The authority in charge of competition protection may impose a measure of prohibition of participating in the public procurement procedure to the bidder, i.e. interested party, if it establishes that the bidder, i.e. interested party has violated competition in the PP procedure, within the meaning of the Law governing competition protection. The measure of prohibition can last up to two years. The violation of competition represents a negative reference, as stipulated in Article 82, paragraph 1, item 2 of the Law. If the bid is submitted by a group of bidders, the Statement must be stamped and signed by the authorised persons of each bidder in the group of bidders. Page 26 of 55

27 6.3 FORM OF STATEMENT ON COMPLIANCE WITH REGULATIONS STATEMENT on compliance with regulations I hereby declare the following under full financial and criminal liability: - I have fulfilled obligations under applicable regulations on safety at work, employment and working conditions and environmental protection, and I have not been pronounced a measure prohibiting me from the performance of activities at the time of bid submission. Date: Stamp Bidder s signature If the bid is submitted by a group of bidders: the Statement must be stamped and signed by the authorised persons of each bidder in the group of bidders. If the bid is submitted by the bidder and a subcontractor: the Statement must be stamped and signed by the authorised persons of the bidder and the subcontractor. Page 27 of 55

28 6.4 FORM OF STATEMENT ON BID PREPARATION COSTS LOT (ENTER LOT NUMBER) STATEMENT ON BID PREPARATION COSTS I hereby declare under full financial and criminal liability that I have incurred the following costs in this public procurement procedure: COST AMOUNT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT RSD/EUR exclusive of VAT In accordance with Article 88 of the LPP, the bidder may include in its bid the total amount and structure of bid preparation costs. The costs of preparation and submission of the bid are borne exclusively by the bidder and cannot be reimbursed by the contracting authority. If the public procurement procedure was cancelled due to reasons related to the contracting authority, the contracting authority shall reimburse to the bidder the costs of the production of a sample or model, if these were made in accordance with the technical specifications of the contracting authority, and the costs of acquiring collateral, provided that the bidder requested the reimbursement of these costs in its bid. *Pursuant to the Rulebook on Mandatory Elements of Tender Documentation in Public Procurement Procedures and the Manner of Proving the Fulfilment of Conditions (RS Official Gazette, No 86/2015), this statement is a mandatory element of the Tender Documents. NOTE: SUBMISSION OF THIS STATEMENT IS NOT MANDATORY. Date: Stamp Bidder s signature Page 28 of 55

29 6.5 FORM OF STATEMENT ON LEGAL REPRESENTATIVES (FOR FOREIGN BIDDERS ONLY) STATEMENT ON LEGAL REPRESENTATIVES I hereby declare under full financial and criminal liability that pursuant to the regulations of the country where our head office is located, our legal representatives are the following: Date: Stamp Bidder s signature Page 29 of 55

30 7 MODEL CONTRACT ON PURCHASE Lots 1, 2 and 4 (enter lot No) concluded between: NATIONAL BANK OF SERBIA Kralja Petra 12, Belgrade represented by the Governor (hereinafter: the Buyer) on the one part and represented by, manager (hereinafter: the Seller) on the other part (other bidders in the group of bidders) Page 30 of 55

31 SUBJECT MATTER Article 1 The subject of this contract is the purchase of goods intermediate goods for passports, Lot (hereinafter: goods) in accordance with the Seller s bid registered with the Buyer under No / of / 2016 (completed by the Buyer), the Technical Specification from the Tender Documents and the Manufacturer s documents which are integral to this contract and in accordance with the submitted samples. (The Seller participates with a subcontractor, from, that will execute a part of the procurement, namely the part: ). PRICE Article 2 If the offered price is expressed in dinars domestic bidder: The total price of the goods referred to in Article 1 hereof is RSD. If the offered price is expressed in euros domestic bidder: The total price of the goods referred to in Article 1 hereof is EUR. If the payment is to be made to a foreign bidder: The price of the goods referred to in Article 1 hereof (excluding costs of freight forwarding and customs) specified in the bid form to be paid to a foreign bidder is EUR at DAP parity (Incoterms 2010). Costs of freight forwarding and customs shall be borne by the Buyer. Costs of freight forwarding shall be paid at the price from the Contract between the National Bank of Serbia and the freight forwarder, while the customs rate will be determined based on regulations governing the procedure of imports and the information of the Customs Administration. The price specified in paragraph 1 hereof is exclusive of value added tax. PAYMENT Article 3 The Buyer shall pay the price for the delivered goods, determined according to unit prices specified in the bid referred to in Article 1 hereof within days of the day of receiving a valid invoice (which is in compliance with the bid and the concluded contract and contains all elements prescribed by law), verified by the Receipt document of the Institute for Manufacturing Banknotes and Coins Topčider, at the unit prices specified in Article 2 hereof. If the offered price is expressed in euros domestic bidder: Payment shall be made in the dinar equivalent value at the official RSD/EUR middle exchange rate of the National Bank of Serbia on the invoice date. Page 31 of 55

32 DELIVERY OF GOODS Article 4 The Seller shall deliver the goods successively over the period of the validity of the contract, according to the Technical Specification, the submitted sample and the specification of quantities of goods for each delivery. The delivery deadline is: - days from the date of receipt of a written invitation of the Buyer s representative for the first delivery; - days from the date of receipt of a written invitation of the Buyer s representative for the second delivery. A DOMESTIC Seller shall deliver the goods to the Buyer at the address Belgrade, Pionirska 2 (hereinafter: place of delivery). A FOREIGN Seller shall deliver the goods to the Buyer in accordance with DAP (Incoterms 2010) at the address Belgrade, Pionirska 2 (hereinafter: place of delivery). The Seller shall announce its arrival to the Institute by sending an to zahtevi.zin@nbs.rs, with the following data: date and time of the delivery, data on the Seller, names of persons who will deliver the goods and the vehicle registration plate. At the delivery of goods, the Seller shall submit the following documents to the Buyer: - invoice (one original and two copies); - dispatch notice (one original) domestic seller; - bill of lading (one original and two copies) foreign seller; - EUR.1, the document certifying that the goods are imported to Serbia from the European Union, or the Statement on authorisation on the account original (if the goods are from the European Union) foreign seller. The Seller shall deliver the goods along with other documents required for imports and customs clearance, which are normally provided by the Seller foreign seller. After the dispatch of goods, the Seller shall deliver one original copy of the invoice to the Buyer as soon as possible, via a courier service express mail. LIABILITY FOR LEGAL DEFICIENCIES Article 5 The Seller shall deliver to the Buyer goods free of any rights or claims of third parties. The Seller shall be liable to the Buyer if a third party claims any rights to the goods delivered which either exclude, reduce or restrict the Buyer s right to the use and disposal of such goods. TAKEOVER OF GOODS Article 6 The takeover of goods shall be performed at the place of delivery specified in Article 4 hereof in accordance with the documents accompanying the delivery. Page 32 of 55

33 At takeover, the Buyer shall verify whether the delivery is complete and whether the packaging has suffered any visible damage during transport, of which it shall make a record (in case of a complete delivery without defects Receipt document) of the Institute for Manufacturing Banknotes and Coins Topčider and notify the Seller within 30 days from the takeover of goods. In case of an incomplete delivery or visible damage to the packaging, the Buyer may use legal means referred to in Article 7 hereof, related to the Buyer s rights in case of material defects to delivered goods. MATERIAL DEFECTS NON-CONFORMITY Article 7 It is deemed that there are material defects non-conformity of goods if the Seller delivers to the Buyer: - goods that are not in accordance with the samples submitted by the Seller; - goods of a kind other than the one envisaged by the contract; - goods whose quality, dimensions and/or characteristics are not in conformity with those specified in the bid and Technical Specification; - quantity of goods smaller or greater than the quantity envisaged under the contract; The Seller shall be liable to the Buyer for any material defect non-conformity which existed at the moment of the transfer of risk to the Buyer, even if such material defect non-conformity became evident subsequently. The Seller shall also be liable to the Buyer for any material defect non-conformity which occurred after the transfer of risk to the Buyer or which occurs after the transfer of risk due to reasons which were present beforehand. The Buyer shall inspect the goods within 30 days of the takeover and inform the Seller of any material defect non-conformity identified during that inspection. The parties agree that the inspection referred to in paragraph 3 hereof is performed by inspecting randomly selected sheets in the quantity of 1% of the total delivered goods. The Buyer shall inform the Seller of the material defect non-conformity by or fax. If after receipt of goods by the Buyer it becomes apparent that the goods have a defect that could not have been detected by inspection in the manner described in paragraph 4 hereof (hidden defect), the Buyer shall notify the Seller of this without delay, i.e. immediately after detecting the defect. Upon informing the Seller of a material defect non-conformity, the Buyer may: 1. Request that the Seller delivers other appropriate goods and returns the inappropriate goods at its own expense within 15 days of the day of sending a request, 2. Request that the Seller delivers the missing quantity of goods at its own expense within 15 days of the day of sending the request. 3. Request that the Seller submits a credit note within 8 days of receiving a written request of the Buyer, by which the Seller agrees that the Buyer should reduce the value of the issued invoice by the value of inappropriate and/or missing goods at the unit prices in the bid referred to in Article 1 hereof. 4. Request that the Seller returns any excess of delivered goods at its own expense. 5. Terminate the contract in the manner and under the terms specified in Article 12 hereof. In each of the above cases, the Buyer has the right to demand damage compensation. Page 33 of 55