RIVER HALL COMMUNITY DEVELOPMENT DISTRICT. REGULAR MEETING AGENDA March 7, 2019

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1 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA March 7, 2019

2 River Hall Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Toll-free: (877) Fax: (561) February 28, 2019 Board of Supervisors River Hall Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Board of Supervisors of the River Hall Community Development District will be held on March 7, 2019, at 3:30 p.m., at the River Hall Town Hall Center, 3089 River Hall Parkway, Alva, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments (3 minutes per speaker) 3. Discussion/Presentation by Sheriff s Department: Unauthorized Access Into Preserve Land/Community 4. Update/Discussion: Perimeter Access Control Initiatives 5. Update/Discussion: Portico Recent Zoning/Planning/Permitting Activities 6. Update/Discussion: Hofmeister Property Easement 7. Update/Discussion: SR80 Waterline Drainage Issue 8. Acceptance of Unaudited Financial Statements as of January 31, Approval of February 7, 2019 Regular Meeting Minutes 10. Staff Reports A. District Counsel: Daniel H. Cox, P.A. B. District Engineer: Hole Montes C. District Manager: Wrathell, Hunt and Associates, LLC NEXT MEETING DATE: April 4, 2019 at 3:30 P.M. D. Operations Manager: Wrathell, Hunt and Associates, LLC 11. Public Comments: Non-Agenda Items (3 minutes per speaker)

3 Board of Supervisors River Hall Community Development District March 7, 2019, Regular Meeting Agenda Page Supervisors Comments/Requests 13. Adjournment Should you have any questions, please do not hesitate to contact me directly at (239) Sincerely, FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE: Call-in number: Chesley E. Adams, Jr. Conference ID: District Manager

4 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT 8

5 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED JANUARY 31, 2019

6 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS JANUARY 31, 2019 General Fund Debt Service Fund Capital Projects Fund Total Governmental Funds ASSETS SunTrust $ 768,117 $ - $ - $ 768,117 Investments SBA 5, ,108 Interest A Revenue A-1-771, ,701 Revenue A-2-127, ,726 Prepayment A Construction - - 1,646,994 1,646,994 Due from capital projects fund 5, ,077 Deposits 1, ,622 Total assets $ 779,924 $ 899,429 $ 1,646,994 $ 3,326,347 LIABILITIES AND FUND BALANCES Liabilities: Due to general fund $ - $ - $ 5,077 $ 5,077 Total liabilities - - 5,077 5,077 Fund balances: Prepaid and deposits 1, ,622 Restricted for: Debt service - 899, ,429 Capital projects - - 1,641,917 1,641,917 Assigned to: Opeating capital 145, ,000 Disaster recovery 250, ,000 Unassigned 383, ,302 Total fund balances 779, ,429 1,641,917 3,321,270 Total liabilities and fund balances $ 779,924 $ 899,429 $ 1,646,994 $ 3,326,347 1

7 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED JANUARY 31, 2019 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: on-roll: net $ 7,042 $ 289,869 $ 474,743 61% Assessment levy: off-roll ,182 0% Interest and miscellaneous % Total revenues 7, , ,425 53% EXPENDITURES Legislative Supervisor - 4,000 6,000 67% Financial & administrative District management 3,750 15,000 45,000 33% District engineer 5,166 17,498 15, % Trustee - - 7,100 0% Tax collector/property appraiser - 4,497 4, % Assessment roll prep 375 1,500 4,500 33% Auditing services - - 3,300 0% Arbitrage rebate calculation % Public officials liability insurance - 2,805 3,000 94% Legal advertising - - 1,100 0% Bank fees % Dues, licenses & fees % Postage % ADA website compliance N/A Website maintenance % Contingency N/A Legal counsel District counsel 1,284 4,270 10,000 43% Electric utility services Utility services 793 2,462 9,000 27% Street lights 399 1,129 5,000 23% Stormwater control Fountain service repairs & maintenance ,000 2% Aquatic maintenance 11,382 11,382 95,000 12% Mitigation/wetland area monitoring ,100 3% Lake/pond bank maintenance - 27,242 5, % Stormwater system maintenance - - 5,000 0% Mitigation/wetland area maintenance ,000 0% 2

8 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED JANUARY 31, 2019 Current Month Year to Date % of Budget Budget Other physical environment General liability insurance - 3,415 3,500 98% Property insurance - 7,533 8,000 94% Entry & walls maintenance - 19,775 5, % Landscape maintenance 12,853 59, ,000 33% Irrigation repairs & maintenance - - 2,500 0% Landscape replacement plants, shrubs, trees ,000 0% Annual mulching - 7,970 8, % Holiday decorations 5,500 11,000 10, % Clock tower maintenance - - 1,750 0% Ornamental lighting & maintenance - - 2,500 0% Tree trimming & landscape extras ,000 0% Road & street facilities Street/parking lot sweeping ,000 13% Street light/decorative light maintenance - 1,988 3,500 57% Roadway repair & maintenance - - 1,500 0% Sidewalk repair & maintenance - - 1,500 0% Street sign repair & replacement - - 1,500 0% Total expenditures 42, , ,425 38% Excess/(deficiency) of revenues over/(under) expenditures (35,794) 84,546 - Fund balances - beginning 815, , ,378 Assigned Operating capital 145, , ,000 Disaster recovery 250, , ,000 Unassigned 384, , ,322 Fund balances - ending $ 779,924 $ 779,924 $ 695,378 3

9 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES DEBT SERVICE FUND SERIES 2011 FOR THE PERIOD ENDED JANUARY 31, 2019 Current Month Year To Date % of Budget Budget REVENUES Special assessment - on roll $ 14,331 $ 584,382 $ 965,243 61% Special assessment: off-roll - - 1,022,643 0% Lot closings 18,622 18,622 - N/A Interest 552 3,455 - N/A Total revenues 33, ,459 1,987,886 31% EXPENDITURES Debt service Principal (A-1) ,000 0% Principal (A-2) ,000 0% Interest (A-1) - 283, ,073 50% Interest (A-2) - 330, ,813 50% Total debt service - 613,942 1,987,886 31% Excess/(deficiency) of revenues over/(under) expenditures 33,505 (7,483) - Fund balances - beginning 865, , ,358 Fund balances - ending $ 899,429 $ 899,429 $ 843,358 5

10 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND FOR THE PERIOD ENDED JANUARY 31, 2019 Current Month Year To Date REVENUES Interest $ 3,074 $ 11,965 Total revenues 3,074 11,965 EXPENDITURES Construction in progress - 19,029 Total expenditures - 19,029 Excess/(deficiency) of revenues over/(under) expenditures 3,074 (7,064) Net change in fund balances 3,074 (7,064) Fund balances - beginning 1,638,843 1,648,981 Fund balances - ending $ 1,641,917 $ 1,641,917 6

11 11:08 AM River Hall Community Development District 02/05/19 Check Detail January 2019 Type Num Date Name Account Paid Amount Original Amount Check /17/2019 RIVER HALL CDD Suntrust , Due to De , , TOTAL -541, , Check /17/2019 RIVER HALL CDD Suntrust , Due to De , , TOTAL -28, , Bill Pmt -Check /17/2019 DANIEL H.COX Suntrust , Bill /16/ Legal Fee... -1, , TOTAL -1, , Bill Pmt -Check /17/2019 FPL Suntrust , Bill /16/ Street Lights Bill /16/ Utility Serv TOTAL -1, , Bill Pmt -Check /17/2019 HOLE MONTES Suntrust , Bill /16/ Engineerin... -1, , Bill /16/ Engineerin... -1, , TOTAL -3, , Bill Pmt -Check /17/2019 SOLITUDE LAKE M Suntrust , Bill PI-A /16/ Aquatic M , , TOTAL -11, , Bill Pmt -Check /17/2019 STRANGE ZONE, I Suntrust Bill /16/ Website M TOTAL Page 1

12 11:08 AM River Hall Community Development District 02/05/19 Check Detail January 2019 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /17/2019 WRATHELL, HUNT Suntrust , Bill /16/ Managem... -3, , Assessme TOTAL -4, , Check /29/2019 RIVER HALL CDD Suntrust , Due to De , , TOTAL -13, , Check /29/2019 RIVER HALL CDD Suntrust Due to De TOTAL Bill Pmt -Check /29/2019 ADA SITE COMPLI Suntrust Bill /28/ ADA Web TOTAL Bill Pmt -Check /29/2019 GULFSCAPES LAN Suntrust , Bill /28/ Landscap , , TOTAL -12, , Bill Pmt -Check /29/2019 LEE COUNTY COM Suntrust Bill /28/ Mitigation/ TOTAL Bill Pmt -Check /29/2019 PASSARELLA & A Suntrust , Bill 18RHC /28/ Engineerin... -1, , TOTAL -1, , Page 2

13 11:08 AM River Hall Community Development District 02/05/19 Check Detail January 2019 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /29/2019 TRIMMER'S HOLID Suntrust , Bill /28/ Holiday De... -3, , Bill /28/ Holiday De... -2, , TOTAL -5, , Page 3

31 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT 9

32 DRAFT MINUTES OF MEETING RIVER HALL COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the River Hall Community Development District held a Regular Meeting on Thursday, February 7, 2019, at 3:30 p.m., at the River Hall Town Hall Center, 3089 River Hall Parkway, Alva, Florida Present were: Michael Morash Chair Paul D. Asfour Vice Chair Joseph E. Metcalfe, III Assistant Secretary Ken Mitchell Assistant Secretary Robert Stark Assistant Secretary Also present were: Chuck Adams District Manager Cleo Adams (via telephone) Assistant Regional Manager Daniel H. Cox (via telephone) District Counsel Charlie Krebs District Engineer Karen Asfour Resident Joe Lindquist Resident FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Adams called the meeting to order at 3:32 p.m. All Supervisors were present, in person. SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) There being no public comments, the next item followed. THIRD ORDER OF BUSINESS Update/Discussion: Hofmeister Property Easement Mr. Asfour stated that he recently conferred with one of the three owners of the Hofmeister Property, who was discouraged about developing the land and the easement and receptive to his suggestion to donate the property to the District. Donation is a possibility and the owners could receive a tax deduction but it depends on whether the Board is willing to

33 RIVER HALL CDD DRAFT February 7, 2019 basically give them an easement and submit a proposal; the transaction would benefit all parties involved. Mr. Asfour voiced his preference to take the land and not develop it. Discussion ensued regarding obtaining an appraisal, a tax deduction, the value and location of the property, the preserve, and making a proposal to the property owners. Mr. Cox joined the meeting via telephone. Mrs. Adams joined the meeting via telephone. Mr. Asfour informed Mr. Cox of the Board s intention to possibly acquire the Hofmeister property, through a donation. In response to Mr. Cox s question regarding the purpose of the acquisition, Mr. Asfour stated that the District would not have to pay taxes on the property; it could be preserved, as it is located in the CDD-owned wetlands, and would not be detrimental to the District. Mr. Cox was unsure what public purpose the acquisition could be put to in order for it to qualify for a tax deduction. Per Mr. Asfour, according to his research, a public purpose is not required; an individual can make a donation to a governmental entity and get a charitable deduction and it does not have to be a 501c3. Mr. Cox was not comfortable with discussing the donation tax credit on the record. Mr. Asfour stated that the District was not on record but he, himself, was. Mr. Adams would make sure that is reflected in the record. On MOTION by Mr. Morash and seconded by Mr. Mitchell, with all in favor, to pursue the potential of receiving the Hofmeister Property, as a donation to the District, was approved. In response to a question regarding the conservation easement, Mr. Krebs stated that the CDD could grant the access easement to the property owners but the permitting, costs and anything associated with improvements would be their responsibility. The Board and Staff discussed the wetlands, the flow way, the Development Order (DO) and the South Florida Water Management District (SFWMD). Mr. Asfour would forward the contact information for the property owners to Mr. Adams, who will then draft and submit a letter of interest/donation proposal to the property owners. FOURTH ORDER OF BUSINESS Update/Discussion: Perimeter Access Control Initiatives and Recent Breach at FPL Easement 2

34 RIVER HALL CDD DRAFT February 7, 2019 Mr. Krebs provided the following update: A proposal was requested from Carter Fence to install a sturdier fence near the Florida Power & Light (FPL) Easement; the proposal remains pending. Mr. Krebs would update the fence company on the CDD s plans. Referencing photographs of the FPL Easement area, the Board and Staff discussed trespassers on all terrain vehicles (ATVs), the walking trail, the sand road, the preserve, the right-of-way (ROW) in the canal, Hampton Lakes residents, a recent fire, a recent HOA meeting, installing and monitoring cameras, Resource Officers and the need to install a barrier between the CDD and the Cascades to block access points. The Board s consensus was to invite a representative from the Sheriff s Office to the next meeting. In response to a Board Member s request for an update on a fence encroachment issue, Mr. Cox stated that he will formally serve the resident with a request to remove the fence from CDD property and confirmed that three property owners are affected by the fence encroachment. FIFTH ORDER OF BUSINESS Update/Discussion: SR 80 Waterline Drainage Issue Mr. Krebs stated that there is no update on this item. SIXTH ORDER OF BUSINESS Discussion: Unauthorized Access into Preserve Land This item was discussed during the Fourth Order of Business. SEVENTH ORDER OF BUSINESS Acceptance of Unaudited Financial Statements as of December 31, 2018 Mr. Adams presented the Unaudited Financial Statements as of December 31, In response to Mr. Starks question regarding monitoring the kilowatt usage for the fountain, Mr. Adams stated Staff conducts amp readings, which indicate if the motor is starting to break down and, normally at this time of year, the electric bill increases because the lights are activated earlier and stay on longer. Mr. Adams would review the electric bills and report back to the Board at the next meeting. A Board Member questioned the Consulting Ecologists & Associates invoice, in the amount of $5,050. Mr. Adams replied that the services are for the 3

35 RIVER HALL CDD DRAFT February 7, 2019 development of the CDD s GIS webpage. As to the completion time frame, Mr. Adams stated the project was 90% completed; the contractor was coordinating with Barraco and Associates to add the CDD s construction plans and CAD files onto the system. In response to a question regarding the conversion of the streetlights, Mrs. Adams stated the project is ongoing and she would forward an update to the Board. The financials were accepted. EIGHTH ORDER OF BUSINESS Approval of December 6, 2018 Regular Meeting Minutes Mr. Adams presented the December 6, 2018 Regular Meeting Minutes. On MOTION by Mr. Morash and seconded by Mr. Asfour, with all in favor, the December 6, 2018 Regular Meeting Minutes, as presented, were approved. NINTH ORDER OF BUSINESS Staff Reports A. District Counsel: Daniel H. Cox, P.A. Mr. Cox reported the following: Regarding the Hofmeister property, the quantification, under the property appraiser s land use, is sewage disposal and marsh land. There might be something in the record title that would necessitate having the County release it from some sewage disposal easement that may have been created at some point. If the CDD could incorporate the quality of a Plus Map and Natural Areas Inventory Map into the permit, it might receive mitigation credits that could be marketed and sold to other entities, as the credits are valuable. B. District Engineer: Hole Montes There being nothing further to report, the next item followed. C. District Manager: Wrathell, Hunt and Associates, LLC NEXT MEETING DATE: March 7, 2019 at 3:30 P.M. The next meeting will be held on March 7, 2019 at 3:30 p.m. D. Operations Manager: Wrathell, Hunt and Associates, LLC Mrs. Adams reported the following: The flowers will be changed out in March; purple and pink Pentas will be installed. 4

36 RIVER HALL CDD DRAFT February 7, 2019 The turf and shrubs are scheduled to be fertilized this month. There were some required plant replacements consisting of durante and bougainvillea. Hardwood pruning was completed in January. Two technicians from SOLitude are onsite treating the lakes every Friday. Additional required erosion repairs were observed adjacent to three homes; two on East Hampton Circle and one on Mistflower Drive. The homeowners were notified and, because the properties are still under warranty, the homeowners will try to have the builder fund the required repairs. Mrs. Adams continues to David, from Pinnacle, to recoup the $250 owed to the District. Per Mr. Metcalfe, Mrs. Adams to copy him in forwarding an to Pinnacle. A Board Member commented that the sod replacement looks good. Mrs. Adams stated the sod was replaced the previous week and she would relay the message to the landscaper. TENTH ORDER OF BUSINESS Public Comments: Non-Agenda Items (3 minutes per speaker) There being no public comments, the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors Comments/Requests Mr. Morash requested a status update on the turnover of the Cascades. Mr. Adams stated that the deed was forwarded to a person who is currently on family leave and asked for another contact to send it to. In response to a Board Member s question regarding what consensus was reached on perimeter protection: Mr. Adams stated that someone from the Sheriff s Department will be invited to the next meeting to advise the Board on its options. Discussion ensued regarding ATVs and the HOA. TWELFTH ORDER OF BUSINESS Adjournment There being no further business to discuss, the meeting adjourned. On MOTION by Mr. Metcalfe and seconded by Mr. Mitchell, with all in favor, the meeting adjourned at 4:35 p.m. 5

37 RIVER HALL CDD DRAFT February 7, 2019 Secretary/Assistant Secretary Chair/Vice Chair 6

38 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT 10C

39 RIVER HALL COMMUNITY DEVELOPMENT DISTRICT NOTICE OF MEETINGS FOR FISCAL YEAR 2019 The Board of Supervisors ( Board ) of the River Hall Community Development District ( District ) will hold meetings for Fiscal Year 2019 at 3:30 p.m., at the River Hall Town Hall Center, located at 3089 River Hall Parkway, Alva, Florida on the following dates: October 4, 2018 November 1, 2018 December 6, 2018 January 3, 2019 (canceled) February 7, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 6, 2019 July 11, 2019 August 1, 2019 September 5, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida or by calling (561) There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or (TTY) / (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager River Hall Community Development District

SOUTHERN HILLS PLANTATION I COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2019 PROPOSED BUDGET UPDATED APRIL 23, 2018

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