THE TOWN OF FARMINGTON TOWN BOARD

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1 March 24, 2015 DAVID DECLERCK PWMA - SIX MONTH PROBATIONARY PERIOD COMPLETE, PLUS INCREASE WHEREAS, The Town of Farmington Water and Sewer employee, Mr. David DeClerck, has completed the required time line of the Probationary Period in the position of Public Work Maintenance Assistant (PWMA) since his appointment to this position on September 14, 2015, and WHEREAS, the Town Personnel Policy allows an increase at this point with recommendation of the Department Head, and WHEREAS, this increase was budgeted as part of the position review during the probationary period and is in keeping within the 2015 budget limits, and NOW THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Water and Sewer Districts hereby authorizes a $.25 increase (from $12.69 to $12.94 per hour) for David DeClerck effective March 29, 2015, which is the start of a pay period. FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

2 RESOLUTION AUTHORIZING ENGINEERING SERVICES DESIGN FOR THE WWTP INFLUENT BUILDING #10 MASONRY AND ASSOCIATED REPAIRS March 24, 2015 WHEREAS, the Farmington W&S Supt. identified the need for an Engineering Proposal to provide engineering services related to the necessary repairs of failing masonry at the northeast corner of the Waste Water Treatment Plant Influent Building #10, and WHEREAS, the W&S Supt. is requiring engineering services to design repairs to the masonry as well as associated repairs to an adjacent exterior door located at the loading dock with a hoist beam running through the door, and any related roofing repairs that maybe needed to avoid further water damage to the masonry building wall, and WHEREAS, the Water and Sewer Superintendent has received a Proposal from the Town Engineer for the on-site review by a structural engineer and/or architects; preparation of design drawings; providing specifications on the plans and notes for re-insulation, reconstruction, patching of the roofing membrane and coping at the corner; producing design drawings appropriate for bidding the work; performing the Bidding phase; and provide any necessary Construction Administration required or requested by the Farmington Water and Sewer Department, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Farmington Sewer District hereby authorizes the Town to enter into a contract with MRB group, Engineering, Architecture, Surveying, P.C. of Rochester New York at a total lump sum cost not to exceed $8,500.00, and,. BE IT FURTHER RESOLVED, that funding for said Engineering Services will be from Budget Code SS (Engineering) and SS (VLT Improvements), and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

3 Theodore M Fafinski Timothy P Mickelsen Michael J. Casale Total RESOLUTION TO CLOSE OUT COURT BUILDING CAPITAL PROJECT Whereas, all requirements of the Court Building Capital Project have been completed and all financial obligations have been satisfied, Now Therefore be it Resolved, that the Town Board authorizes the remaining balance of $37,919.35, plus any interest accrued for the month should be transferred to 2011/2012 VLT Savings reserve account thereby closing out the project. Resolved, that the Town Clerk of the Town of Farmington forward copies of this resolution to Director of Development and the Bookkeeper.

4 Theodore M Fafinski Timothy P Mickelsen Michael J. Casale Total RESOLUTION TO CLOSE OUT HIGHWAY CAMPUS CAPITAL PROJECT Whereas, all requirements of the Highway Campus Capital Project has been completed and all financial obligations have been satisfied, Now Therefore be it Resolved, that the Town Board authorizes the remaining balance of $12,717.74, plus any interest accrued for the month should be transferred to the 2011/2012 VLT Savings reserve account thereby closing out the project. Resolved, that the Town Clerk of the Town of Farmington forward copies of this resolution to Highway Superintendent and the Bookkeeper.

5 RESOLUTION AUTHORIZING THE PRINCIPAL ACCOUNT CLERK TO ATTEND TWO DAY TRAINING FOR THE ANNUAL TOWN FINANCE SCHOOL WHEREAS, the Town recommends that Jeannine Marciano attend the two day training of the 2015 Annual Town Finance School to be held at the Double Tree, Rochester on May , now therefore be it RESOLVED, that the Farmington Town Board authorizes Jeannine Marciano to attend the Finance class at a cost not to exceed $200.00, and be it further RESOLVED, that the Town Clerk provide a copy of this Resolution to the Bookkeeper.

6 Theodore M Fafinski Timothy P Mickelsen Michael J. Casale Total RESOLUTION AUTHORIZING ESTABLISHMENT OF CAPITAL PROJECT TO PLAN, DESIGN AND PROVIDE RENOVATIONS TO THE TOWN OF FARMINGTON TOWN HALL Whereas, the purpose of the capital project is to plan, design and construct renovations to the Town of Farmington Town Hall using funding from the Town Complex Facility Reserve account. Now Therefore be it Resolved, that the Town of the Town of Farmington hereby is authorized and directed to create a capital project line hereby named Town Facility (HT) Further Resolved, that the Town of the Town of Farmington hereby is authorized and directed to transfer from the Town Complex Facility Reserve to the capital project, four hundred thousand dollars ($400,000) for the project and be it further Resolved, that the usage of the Town Complex Facility Reserve funds in the amount of $400,000 shall be subject to permissive referendum, as required by laws and the Town Clerk shall publish the necessary public notices, and be it fully Resolved, that the Town Clerk forward copies of this resolution to the and the Bookkeeper.

7 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO ATTEND THE 2015 ANNUAL HIGHWAY SCHOOL WHEREAS, the Highway/Parks Superintendent, Ed McLaughlin, has requested authorization to attend the 2014 Annual Highway School to be held at Ithaca College in Ithaca, NY from June 1 thru June 3, 2015 at a cost not to exceed $110.00, NOW THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes Mr. McLaughlin to attend the aforementioned Highway School at a cost not to exceed $110.00, and be it further RESOLVED that the Town Clerk provide a copy of this Resolution to the Bookkeeper and the Highway/Parks Department.

8 RESOLUTION SETTING THE ANNUAL SPRING CLEANUP DATES FOR AS APRIL 30, MAY 1 AND 2, 2015 WHEREAS, the Town of Farmington holds an Annual Spring Cleanup for three (3) days each May to give Town Residents an opportunity to rid themselves of unwanted waste and various household items, NOW THEREFORE BE IT RESOLVED, that the Town Board sets the 2015 Spring Cleanup for April 30, May 1 and 2, 2015 from the hours of 7AM to 7PM Thursday and Friday and 7AM to 3PM on Saturday, and THEREFORE BE IT RESOLVED, that the Rules and Regulations of the Annual Spring Cleanup, such as that only Town Residents may take part and only certain items are accepted as set by the Highway/Parks Superintendent and posted on the Town of Farmington s website, and BE IT FURTHER RESOLVED, that the Town Clerk forward copies of the Resolution to the Highway/Parks Superintendent, the Water and Sewer Superintendent, the Deputy Clerk s (for posting) and the s Office.

9 RESOLUTION APPOINTING ED HEMMINGER TO THE BOARD OF ASSESSMENT REVIEW WHEREAS, there is a vacancy on the Board of Assessment Review, and WHEREAS, Mr. Hemminger has served on both the Planning Board and the Zoning Board of Appeals in the past, and THEREFORE BE IT RESOLVED, that the Farmington Town Board authorizes the appointment of Ed Hemminger to the Board of Assessment Review with a term date from March 24 th, 2015 to March 24 th, 2019, and BE IT FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary, the Assessor and Robin Johnson of the Ontario County Real Property Tax Services.

10 RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO SIGN INTERMUNICIPAL COOPERATION AGREEMENT WHEREAS, the Ontario County Board of s, pursuant to Resolution No , established a policy and program for the County to share in the costs of defending legal challenges to real property tax assessments, and WHEREAS, the Town requested that the County share in the cost of defending certain certiorari proceedings pending in the Town of Farmington, and WHEREAS, the County Board of s, pursuant to Resolution No , authorized the County to share in the cost of defending four certiorari cases involving two hundred sixty nine tax parcels, and authorizing the County Attorney to join with the Towns to defend the cases and pay 25% of defense costs, including professional appraisal and legal fees, subject to total funding available and to be made available by the County Board of s, and WHEREAS, the Town requested that the Victor Central School District also share in the cost of defending the certiorari cases and pay 25% of defense costs, including professional appraisal and legal fees, NOW THEREFORE BE IT RESOLVED, that the Town Board authorize the Town to sign the Intermunicpal Cooperation Agreement BE IT FURTHER RESOLVED, that the Town Clerk forward the three (3) executed originals of the Resolution to the Victor Central School Superintendent for signature.

11 RESOLUTION AUTHORIZING A BUDGET AMENDMENT IN THE GENERAL ACCOUNT March 24, 2015 WHEREAS, the account A Taxes and Assessment on Property had an expense for the 2015 Fiscal year for Taxes on vacant land, NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the following budget transfer to cover this expense From: A Contingency $17.45 To: A Taxes and Assessment on Property $17.45 BE IT RESOLVED that the Bookkeeper completes the Budget amendment FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper.

12 RESOLUTION AUTHORIZING BUDGET AMENDMENT NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the following recall and amended bank account transfer: FROM: A Parks PS $ TO: A Parks Retired Personnel $ BE IT RESOLVED, that the Bookkeeper transfers money from Parks PS (A ) to Parks Retired Personnel (A ) in the amount of $ BE IT FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper and the Highway Superintendent.

13 RESOLUTION AUTHORIZING ENGINEERING SERVICES DESIGN WASTE WATER TREATMENT PLANT DECANT PIT FOR THE March 24, 2015 WHEREAS, the Farmington W&S Supt. identified the need for an Engineering Proposal to provide engineering services related to the necessary construction of a Decant Pit to be located at the Water Treatment Plant Influent, and WHEREAS, the W&S Supt. as discussed this project with the Public Works Committee and is requiring engineering services to design a decant concrete pit to allow the offloading of fluids and solids from the Town s sewer flusher truck in a safe and secure location at the Waste Water Treatment Plant, and WHEREAS, the Water and Sewer Superintendent has received a Proposal from the Town Engineer to perform a site visit to determine the location and lay-out with town staff for the preferred location and orientation of a decant pit; review and evaluate the condition of the RBC tank structures and potential to utilize the tanks for equalization and decant storage at a cost of $3, ; provide structural design of a decant pit including foundation, pit walls and a concrete off-loading ramp; produce design drawings, specifications, and contract documents for a General Construction Contract at a cost of $11,500.00; and bidding services for the project at a cost of $2,500.00, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Farmington Sewer District hereby authorizes the Town to enter into a contract with MRB group, Engineering, Architecture, Surveying, P.C. of Rochester New York at a total lump sum cost not to exceed $17, for the decant pit project, and BE IT FURTHER RESOLVED, that funding for said Engineering Services will be from Budget Code SS (Engineering) and SS (VLT Improvements), and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

14 RESOLUTION TO AUTHORIZE CREDIT OF LATE FEES FOR ACCOUNT # WHEREAS, A Canandaigua/Farmington Water & Sewer District property owner located at 1133 Squire Lane has requested a credit for late fees charged to her account, and WHEREAS, the property owner was out of town due to a family emergency and the bill was overlooked (see attached letter), and WHEREAS, the property owner listed above has a good payment history within the past (copy attached), and NOW THEREFORE BE IT RESOLVED, that the Farmington Town Board authorizes the credit of late fees, as an exception to policy, for Canandaigua/Farmington Water & Sewer District Account # in the amount of $ This action does not constitute a precedent or change in policy. BE IT FURTHER RESOLVED, that the Water & Sewer Superintendent will supply the Bookkeeper with the entries and amounts for the credit of the late fees for Account # FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper and the Water and Sewer Superintendent.