6:30 pm Registration. 7:00 pm I. Establish a Quorum. Call to Order. Introduce Guest Chief Jones, Montgomery County Constable Office
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1 Lake Windcrest Property Owners Association, Inc. ANNUAL MEETING AGENDA Wildwood United Methodist Church, 8911 FM 1488, Magnolia, Texas April 25, PM 6:30 pm Registration 7:00 pm I. Establish a Quorum II. III. IV. Call to Order Introduce Guest Chief Jones, Montgomery County Constable Office Approve Minutes of April 26, 2016 Meeting V. Board of Directors Report VI. VII Financial Report Announce Election Results 8:00 pm VII. Homeowners Forum If you wish to speak, please submit your questions and/or the subject of your comments using the Homeowner Comment Form. We will collect these from you prior to the start of the Forum. 9:00 pm Adjournment
2 Lake Windcrest Property Owners Association, Inc. Homeowner Meeting April 26, 2016 A meeting of the members of Lake Windcrest Property Owners' Association (the "Association") was called to order by Trish Peterson, President at 7:00 p.m. Directors in attendance were: Susan Thompson, David Foxworth, Clifford Parker, Danny keck and Chad Beuershausen. Janet Hampton, Community Manager with Associa Principal Management Group Houston ( PMGH ), was also in attendance. A Quorum of Homeowners present was verified. The motion to adopt the Minutes of April 28, 2015 Meeting was made and approved. Board of Director Report Accomplishments of 2015 included continued improvements in the community drainage system, enhancements to the entrances with the installation of new landscaping and the American Flag, and initiation and site visit for a new Reserve Study. It was announced that a long-standing process to gain TCEQ permitting of Azure and the Serenity Lakes was finally accomplished in December following close to eight years of negotiation with the San Jacinto River Authority and the City of Houston. It was emphasized that volunteers save the Association money and are an important part of the success of an Association. Volunteers were requested to stand and appreciation was shown by the audience clapping for their efforts in the participation and success of Lake Windcrest. Property owners were encouraged to run for the Board, join the Community Service, Grounds & Amenities and Drainage, Lakes & Dams Committee, be the newsletter editor or a consultant for the website. Results of Director Election The election of Directors was conducted by mail-in ballot. Ballots were tabulated by a random group of three homeowner volunteers. Thanks to all the candidates on the ballot for participating -- Chad Beuershausen, Oscar Hudna, Nancy Ghigna, Kelli Mittelstadt and Bryan Kurtz. The newly elected Directors are Bryan Kurtz, Nancy Ghigna and Kelli Mittelstadt. Congratulations. Nancy Ghigna, Kelli Mittelstadt and Bryan Kurtz were elected to the Board of Directors by acclamation since no other nominations were made. Open Forum Property Owner Comments Various questions were answered and comments were made by property owners. Adjourned 9:00 p.m. Janet Hampton, CMCA, AMS, PCAM Community Manager
3 Balance Sheet Report As of December 31, 2016 Balance Dec 31, 2016 Balance Nov 30, 2016 Change Assets Operating Funds Pacific Premier Bank CK , , , Pacific Premier Bank MM , , Pacific Premier Bank MM ICS # , , Due to/from Reserves Total Operating Funds 707, , , Reserve Funds PPB Res CK # , , (8,149.06) Pacific Premier MM Reserve , , , Pacific Premier MM Reserve ICS # , , (49,856.29) Due to/from Operating (737.95) (737.95) Total Reserve Funds 876, , (32,999.18) Accounts Receivable Residential Assessments Receivable 35, , (6,844.08) Total Accounts Receivable 35, , (6,844.08) Other Current Assets Prepaid Insurance 12, , (1,839.88) Clearing Account 1,80 1,80 Total Other Current Assets 14, , (1,839.88) Total Assets 1,633, ,507, , Liabilities Liabilities Transfer Fee Payable PMG Collections 3, , (27) Payment Plan Fees (2) (2) Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 1 of 2
4 Balance Sheet Report As of December 31, 2016 Balance Dec 31, 2016 Balance Nov 30, 2016 Change Liabilities Liabilities Payment Plan Payable-Prior Mgmt (3) (3) Resident Refunds Other Accrued s 34, ,25 23, Architectural Review Fees Deposit 32,40 34,20 (1,80) Prepaid Assessments 209, , , Deferred Revenue 47, (47,946.63) Total Liabilities 279, , , Total Liabilities 279, , , Owners' Equity Owners Equity - Prior Years Operating Fund - Prior year 404, , Total Owners Equity - Prior Years 404, , Capital Reserves - Prior Years Repair & Replacement Reserve - Prior Yrs 778, , Total Capital Reserves - Prior Years 778, , Total Owners' Equity 1,182, ,182, Net Income / (Loss) 171, , (43,981.93) Total Liabilities and Equity 1,633, ,507, , Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 2 of 2
5 Operating Income Income Residential Assessments 48, , , , ,55 13, ,55 (13,685.31) Application Fees (83.00) 56 1,00 (44) 1, Gate & Access Fees ,03 1,00 3 1,00 (3) Late Fees & Interest ,00 (759.93) 12, , ,00 (561.02) Legal Reimbursements (186.50) 1, (1,353.50) 12, ,00 (1,098.21) 14,00 1, Compliance Fees (133.00) 1,60 1,60 1, Miscellaneous Income 16,20 16,20 (16,20) Interest Earned - Operating Accounts (3.92) 1, , ,00 (110.74) Total Income 49, , , , ,15 29, ,15 (29,048.86) Total Operating Income 49, , , , ,15 29, ,15 (29,048.86) Administrative General Administrative (36.75) (176.75) Application/Processing (38.00) ,00 (395.00) 1, Bad Debt 4, , , ,00 5, ,00 (5,500.33) Bank Charges 4.00 (4.00) (1) Billing/Collections (417.00) 9, ,00 4, ,00 (4,619.55) Decorations (385.00) 4, , (110.30) 4, Dues & Subscriptions (62.00) (156.00) Meeting (34.04) Office Supplies (51.40) (249.12) Records Storage , , ,80 (72.80) Web Site Maintenance 4.00 (4.00) 5 (5) Other Administrative Services (436.90) Community Events (417.00) ,00 (4,011.70) 5,00 4, Printing & Copying (203.50) 5, , ,00 (896.44) Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 1 of 5
6 Operating Administrative Postage (239.06) 3, ,50 (652.56) 4, Newsletter Services 1,00 (1,00) 12,00 (12,00) 12,00 12,00 Total Administrative 5, , , , , (5,733.13) 44, , Insurance Insurance Premiums 1, , (243.12) 23, ,00 (1,576.15) 25,00 1, Total Insurance 1, , (243.12) 23, ,00 (1,576.15) 25,00 1, Utilities Electric Service 1, , (152.79) 20, , ,00 (149.18) Water Service 1, , , ,00 (10,203.77) 20,00 10, Total Utilities 3, , , ,00 (10,054.59) 40,00 10, Landscaping Grounds & Landscaping - Contract 35,25 12,50 22,75 137, ,00 (12,375.51) 150,00 12, Force Mow (62.00) 75 (75) Tree Removal (833.00) 10,00 (10,00) 10,00 10, Landscape Other 7, , , , ,00 (12,462.94) 25,00 12, Irrigation Repair & Maintenance 1, , (1,377.50) 7, ,00 (32,618.03) 40,00 32, Total Landscaping 44, , , , ,75 (68,206.48) 225,75 68, Operations Permits & Licenses (175.00) 2,10 2,10 2,10 Total Operations (175.00) 2,10 2,10 2,10 Contracted Services Fountains/Ponds/Lakes Services 1, , ,40 1, ,40 (1,044.50) Gate Services 1,00 (1,00) 1,00 (1,00) 1,00 1, Safety & Security (1,885.00) 3,75 (5,635.00) 43, ,00 (1,895.00) 45,00 1, Water Treatment/Lake & Fish Service 4,50 (4,50) ,50 (4,432.00) 4,50 4, Total Contracted Services ,20 (10,176.00) 55, ,90 (6,282.50) 61,90 6, Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 2 of 5
7 Operating Repair & Maintenance Common Areas Repair & Maintenance (208.00) 8, ,50 5, ,50 (5,845.00) Electrical Supplies/Repair & Maintena (42.00) (95.88) Fence Repair & Maintenance (625.00) 4, ,50 (2,779.62) 7,50 2, Fountain/Pond/Lake/Dam Rprs & Main (125.00) 5, ,50 4, ,50 (4,454.73) General Repair & Maintenance (493.46) (493.46) Lighting Supplies/Repair & Maintenan (503.73) Locks & Keys Repair & Maintenance (140.41) Drainage Repair & Maintenance 3, (3,167.00) 16, ,00 (21,958.60) 38,00 21, Playground Maintenance/Repairs (833.00) 4, ,00 (5,853.00) 10,00 5, Signage Repair & Maintenance (42.00) 50 (50) Vandalism Repair & Maintenance (42.00) 50 (50) Total Repair & Maintenance 5, (5,084.00) 39, ,00 (21,236.69) 61,00 21, Professional Services Audit & Tax Services (417.00) 5,00 (5,00) 5,00 5, Consulting Services 25 (25) 2,20 3,00 (80) 3, Engineering Services 1, , (1,402.50) Legal Services - Collections (417.00) 3, ,00 (1,151.36) 5,00 1, Legal Services - General Counsel (135.50) 9, ,00 (656.18) 10, Legal Services - Deed Restrictions 1, , ,00 (813.15) 10, Management Fees 3, ,25 (139.00) 37, ,00 (1,668.00) 39,00 1, Other Professional Services , ,00 (568.50) 3, Total Professional Services 5, ,25 (927.82) 65, ,00 (9,254.69) 75,00 9, Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 3 of 5
8 Operating Taxes Property/Real Estate Tax 8.00 (8.00) (55.27) Total Taxes 8.00 (8.00) (55.27) Total Operating 60, , , , , (122,399.50) 535, , Total Operating Income / (Loss) (10,982.75) (11,576.00) , (78,425.00) 151, (78,425.00) (151,448.36) Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 4 of 5
9 Reserves Income Income Reserve Contribution Income 148,17 148,17 (148,17) Interest Earned - Reserve Accounts , , (1,537.19) Total Income , , (149,707.19) Total Reserves Income , , (149,707.19) Reserve s Concrete s 8, , (8,908.02) Water Rights Reserves 33, , , , (42,038.61) Total Reserve s 33, , , , (50,946.63) Total Reserves 33, , , , (50,946.63) Total Reserves Income / (Loss) (32,999.18) (32,999.18) 98, , (98,760.56) Total Association Net Income / (Loss) (43,981.93) (11,576.00) (32,405.93) 171, (78,425.00) 250, (78,425.00) (250,208.92) Printed by Charis Diggs-AssociaHDQ on Thu Mar 16, :46 pm Page 5 of 5
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