Providing a FIRST CHOICE community through excellence in public service

Transcription

1 Planning Commission Minutes Chesterfield, Virginia December 19, 2017 PRESENT: Mr. Gib Sloan, Chairman Mr. Michael Jackson, Vice-Chairman Mrs. Gloria Freye Mr. Peppy Jones Dr. Edgar Wallin Mr. Andrew Gillies, Secretary to the Commission, Director, Planning ALSO, PRESENT: Mr. William Dupler, Deputy County Administrator County Administration Mr. Mike Tompkins, Assistant Director, Planning Department Mr. Rob Robinson, Senior Assistant County Attorney, County Attorney s Office Mr. Mike Chernau, Senior Assistant County Attorney, County Attorney s Office Mr. Steve Haasch, Planning Manager, Planning Department Ms. Bonnie Perdue, Planning Operations Administrator/Clerk to Planning Commission Planning Department Ms. Jane Peterson, Planning Manager, Planning Department Ms. Darla Orr, Planning, and Special Projects Manager, Planning Department Mr. Ryan Ramsey, Planning, and Special Projects Manager, Planning Department Mr. Drew Noxon, Planning and Special Projects Manager, Planning Department Mr. Jesse Smith, Director, Transportation Department Mr. Mike Nannery, Assistant Director Providing a FIRST CHOICE community through excellence in public service

2 Utilities Department Mr. Carl Schlaudt, Revitalization Manager, Community Enhancement Department Mr. Dave Wolverton, Microcomputer Analyst Information Systems Technology Department Deputy Fire Marshall Anthony Batten, Fire, and Life Safety, Fire and EMS Department Mr. Ray Cash, Zoning Administrator Planning Department Ms. Christina Walsh, Administrative Assistant, Zoning ASSEMBLY AND WORK SESSION. 11:00 A.M. PLANNING COMMISSION WORK SESSION PUBLIC MEETING ROOM. Commissioners Sloan, Jackson, Freye, Jones, Wallin and staff assembled at 11:00 a.m. in the Public Meeting Room, Iron Bridge Road Chesterfield, VA for a work session. I. REQUEST TO POSTPONE ACTION, EMERGENCY ADDITIONS, AND CHANGES IN THE ORDER OF PRESENTATION. Mr. Sloan added item I(A)., Planning Commission Special Meetings Dates and Times, item I(B)., initiate an application for Banner Christian School and add item I(C). moving the Jefferson Davis Special Area Plan public hearing to the February 20, 2018 Planning Commission Work Session. On motion of Dr. Wallin, seconded by Mr. Jones, the Commission agreed to add items I(A), I(B) and I(C) to the agenda. I(A). PLANNING COMMISSION SPECIAL MEETING DATES, LOCATIONS AND TIMES. o o o o o Friday, January 19 PMR 8:30 a.m. to 12:30 p.m. Friday, February 23 CDBG multi-purpose room 8:30 a.m. to 12:30 p.m. Friday, March 23 PMR 8:30 a.m. to 12:30 p.m. Friday, April 20 PMR 8:30 a.m. to 12:30 p.m. Friday, May 18 CDBG multi-purpose room 8:30 a.m. to 12:30 p.m. On motion of Mr. Jones, seconded by Mr. Jackson, the Commission agreed to include the 2018 Special Meeting dates, locations and times in their meetings agenda. I(B). INITIATE AN APPLICATION FOR BANNER CHRISTIAN SCHOOL. On motion of Mrs. Freye, seconded by Dr. Wallin, the Commission agreed to initiate an application for Banner Christian School. This motion includes a waiver of zoning disclosure affidavits per the movant, Mrs. Freye CPC FINAL Minutes 2 P a g e

3 I(C). REQUEST TO MOVE JEFFERSON DAVIS SPECIAL AREA PLAN DISCUSSION. On motion of Mr. Sloan, seconded by Dr. Wallin, the Commission agreed to move the Jeff Davis Special Area Plan discussion to the February 20, 2018 work session. II. REVIEW UPCOMING AGENDAS. Ms. Jane Peterson stated for the January 16, 2018 agenda there are 19 cases, for the February 20, 2018 agenda there are 18 cases, for March 20, 2018, agenda there are 3 cases and April 17, 2018 agenda has one case. III. REVIEW DAY S AGENDA. Ms. Jane Peterson advised for the 6:00 p.m. agenda there are a total of 10 cases, 5 cases are deferrals, 4 cases are consent and 1 case is discussion. IV. REVIEW WORK PROGRAM. There were no questions about the work program. V. REVIEW PLANNING COMMISSION FOLLOW-UP ITEMS. There were no questions about the follow-up items list. VI. DISCUSSION OF COMPREHENSIVE PLAN UPDATE (17PJ0104). Mr. Haasch stated the Commission will receive a document with all previous comments, new comments will be highlighted and those new comments will be posted to the webpage. THE COMMISSION RECESSED AT 11:49 A.M. FOR LUNCH. 1:00 P.M. PLANNING COMMISSION WORK SESSION CONTINUED PUBLIC MEETING ROOM. VI. CONTINUED DISCUSSION OF COMPREHENSIVE PLAN UPDATE (17PJ0104). Dr. Wallin suggested staff have face-to-face meetings with citizens so staff can ensure citizen views, thoughts and comments are communicated in the update that comes back to the Commission. There was general discussion among the Commission and staff relative to minor changes within the Chapters that have already been reviewed and which Chapters would be discussed at the Special Meetings scheduled for the Friday after each Planning Commission meeting that are open to the public CPC FINAL Minutes 3 P a g e

4 THE COMMISSION RECESSED THE WORK SESSION AT 2:30 P.M. THE COMMISSION RESUMED THE WORK SESSION AT 2:49 P.M. VII. SITE PLAN REVIEW PROCESS. Mr. Greg Allen presented a comprehensive review to the Commission on the life of a site plan review, explaining why certain steps are taken and the history behind the process. VIII. REVIEW OF ANNUAL REPORT. Mr. Tompkins stated that he accompanied the Planning Commission Chairman to a Board of Supervisors meeting where the color palette selected for the current report received comment. The deadline for the 2017 annual report is drawing near and Mr. Tompkins stated he will have a draft document to present at the January 16, 2018 work session for collaborative review. In February, staff will have a final draft compiled. IX. ACTION BY COMMISSION TO SUSPEND BYLAWS TO ALLOW BLOCK VOTING. On motion of Mrs. Freye, seconded by Dr. Wallin, the Commission agreed to suspend the policy for 90 days regarding the bylaws and allowing for block voting on deferral and consent cases at the 6:00 p.m. session. X. RECESS. There being no further business to discuss, the Commission recessed the Work Session at approximately 4:46 p.m. agreeing to meet in the Conference Room at 5:00 p.m. for dinner, and to reconvene in the Public Meeting Room at 6:00 p.m. for the public hearing. 5:00 P.M. DINNER. During dinner, there was general discussion on topics related to the Planning Commission. 6:00 P.M. PUBLIC MEETING AND HEARING. I. CALL TO ORDER. Mr. Sloan called the session to order. II. INVOCATION. Mr. Sloan presented the invocation. III. PLEDGE OF ALLEGIANCE TO THE FLAG OF UNITED STATES OF AMERICA. The Commission led in the Pledge of Allegiance to the flag CPC FINAL Minutes 4 P a g e

5 IV. REVIEW UPCOMING AGENDAS. Mr. Andrew Gillies stated the December 19, 2017 agenda has 10 cases, January 16, 2018 has 19 cases, February 20, 2018 has 18 cases, March 20, 2018 has 3 cases and April 17, 2018 has one case. V. APPROVAL OF THE FOLLOWING PLANNING COMMISSION MINUTES: November 21, 2017 Planning Commission Minutes On motion of Mrs. Freye, seconded by Dr. Wallin, the Commission agreed to approve the minutes for November 21, 2017, Planning Commission meeting. VI. REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR CHANGES IN THE ORDER OF PRESENTATION. There were no requests to postpone action, emergency additions or changes in the order of presentation. VII. REVIEW MEETING PROCEDURES. Mr. Andrew Gillies reviewed the meeting procedures. VIII. CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS INVOLVING THE SERVICES, POLICIES, AND AFFAIRS OF THE COUNTY GOVERNMENT REGARDING PLANNING OR LAND USE ISSUES. No one came forward to speak during the public comment period. IX. PUBLIC HEARING. THE BELOW FIVE (5) DEFERRAL CASES WERE VOTED ON USING THE BLOCK SYSTEM AND AS THERE WERE NO OBJECTIONS. ON MOTION OF MR. JONES, SECONDED BY MR. JACKSON, THE COMMISSION AGREED TO DEFER CASES: 18SN0520, 18SN0578, 18SN0609, 18SN0621 AND 18SN0629. DEFFERAL REQUESTS BY INDIVIDUAL PLANNING COMMISSIONERS ZONING APPROVALS. F. 18SN0520*: (AMENDED) In Dale Magisterial District, TowneBank requests rezoning from Agricultural (A) and Neighborhood Commercial (C-2) to Community Commercial (C- 3) plus conditional use planned development to permit exceptions to ordinance requirements relative to development and architectural standards and amendment of zoning district map on 2.9 acres located in the northwest corner of Iron Bridge and Lori Roads. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office uses within the Historic Courthouse Design Area. Tax IDs , 7116, and CPC FINAL Minutes 5 P a g e

6 Mr. Brennen Keenen, the applicant s representative, stated the applicant consented to deferral of Case 18SN0520 by the District Planning Commissioner to the January 16, 2018 Planning Commission Public Hearing. On motion of Mr. Jones seconded by Mr. Jackson, the Commission resolved to defer Case 18SN0520, at the request of Mr. Jackson and with the applicant s consent, to the January 16, 2018 Planning Commission Public Hearing. C. 18SN0578*: In Midlothian Magisterial District, Chesterfield County Board of Supervisors proposes amendment of zoning approval (Cases 03SN0316 and 17SN0760) relative to road improvements and amendment of zoning district map in a Community Business (C- 3) District on 8.1 acres known as 1300 Winterfield Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Planned Transition Area use. Tax ID Mr. Jones stated he spoke to the attorney for the applicant and the applicant consented to deferral of Case 18SN0578 by the District Planning Commissioner to the January 16, 2018 Planning Commission Public Hearing. On motion of Mr. Jones, seconded by Mr. Jackson, the Commission, resolved to defer Case 18SN0578, at the request of Mr. Jones and with the applicant s consent, to the January 16, 2018 Planning Commission Public Hearing. D. 18SN0609*: In Midlothian Magisterial District, SBR Sanctuary LLC requests amendment of zoning approval (Case 07SN0206) to amend cash proffers and amendment of zoning district map in a Residential (R-15) District on 27.2 acres located within the Sanctuary at Roseland Subdivision along Garston Lane, Swinson Way, Garston Place and Old Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I (maximum of 2.0 dwellings per acre). Tax IDs , 5368, and6385, , 7001, 7867, 8018, 8696, and 9140, , and 0888, , 1359, 1606, 2725, 3849, and 4670, and , 3947, 4329, 4763, 6567, 8431, 8651, and CPC FINAL Minutes 6 P a g e

7 Ms. Darla Orr stated staff had received consent in writing from the applicant s representative consenting to deferral of Case 18SN0609 by the District Planning Commissioner to the January 16, 2018 Planning Commission Public Hearing. On motion of Mr. Jones, seconded by Mr. Jackson the Commission resolved to defer Case 18SN0609, at the request of Mr. Jones and with the applicant s consent, to the January 16, 2018 Planning Commission Public Hearing. H. 18SN0621: In Clover Hill Magisterial District, George Steven Warriner RNT LLC request amendment of zoning approval (Case 12SN0124) to permit a commercial kennel and amendment of zoning district map in a Community Business (C-3) District on 1.7 acres located in the southwest corner of Genito and Post Office Roads. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for neighborhood business use. Tax ID Mr. Richard Minter, the applicant s representative, stated the applicant consented to deferral of Case 18SN0621 by the District Planning Commissioner to the January 16, 2018 Planning Commission Public Hearing. On motion of Mr. Jones, seconded by Mr. Jackson, the Commission resolved to defer Case 18SN0621, at the request of Mrs. Freye and with the applicant s consent, to the January 16, 2018 Planning Commission Public Hearing. J. 18SN0629: In Midlothian Magisterial District, the Chesterfield County Board of Supervisors requests amendment of zoning approval (Case 10SN0266) to allow additions/alterations to an existing structure; conditional use to permit a private school; and conditional use planned development to permit exceptions to ordinance requirements; plus amendment of zoning district map, in a Residential (R-7) District on 6.9 acres known as and Westfield Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential area use. Tax ID and CPC FINAL Minutes 7 P a g e

8 Mr. Stuart Connock the applicant s representative, stated the applicant consented to deferral of Case 18SN0629 by the District Planning Commissioner to the March 20, 2018 Planning Commission Public Hearing. On motion of Mr. Jones, seconded by Mr. Jackson the Commission resolved to defer Case 18SN0629, at the request of Mr. Jones and with the applicant s consent, to the March 20, 2018 Planning Commission Public Hearing. X. CONSENT ITEMS RESIDENTIAL AMENDMENTS. A. RESIDENTIAL AMENDMENT K. 18SN0551: In Bermuda Magisterial District, Pulte Home Company, LLC requests amendment of zoning approval (Case 11SN0149) to amend cash proffers and amendment of zoning district map in a Townhouse Residential (R-TH) District on 5.4 acres located in the southwest corner of Branders Creek Drive and South Chalkley Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax IDs , 3787, 3873, 3987, 4173, 4188, 4374, 4388, 4574, 4588, 4774, 4888, 5074, 5294, 5474, 5496, 5598, 5774, 5799, 5974, 6175, 6375, 6575, 7075, , , , , , , 8699, 8795, 8797, 8892, 8978, 9178, and 9479, and , 6002, 6306, 6508, 6709, 6810, 7012, 8221, 8224, 8317, 8319, 8405, 8411, 8413, 8415, 8501, and Mr. Kerry Hutcherson, the applicant s representative, accepted the conditions in the staff report and stated he has not proffered any conditions that were improper under State law. On motion of Mr. Sloan, seconded by Dr. Wallin, the Commission resolved to recommend approval of Case 18SN0551 and acceptance of the proffered conditions: PROFFERED CONDITIONS The Applicant in this case, pursuant to Section of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration in this case ( the Property ) will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with CPC FINAL Minutes 8 P a g e

9 only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffer shall immediately be null and void and of no further force or effect. The Applicant hereby amends case 11SN0149 by modifying Proffered Condition #13 to read as follows: 1. Road Cash Proffer. The applicant, sub-divider, or assignee(s) shall pay $5,922 per dwelling unit to the County of Chesterfield for road improvements within the service district for the Property. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or The Applicant hereby amends case 11SN0149 by modifying Proffered Condition #2.G. to read as follows: 2. Roofing materials shall be dimensional architectural shingles with a minimum 30-year warranty and algae protection. (P and BI) The Applicant hereby amends Proffered Condition #6 to read as follows: 3. "All private driveways shall be brushed concrete, stamped concrete, exposed aggregate concrete, or decorative pavers. Gravel and asphalt driveways shall not be permitted." (P) Additional Proffered Conditions are as follows: 4. Style and Form. Front facades of dwelling units shall have an architectural treatment and materials generally consistent with those depicted in the renderings entitled, 18SN0551: Elevations, dated October 4, Side and rear facades of dwelling units shall have an architectural treatment and materials generally consistent with those depicted in the renderings entitled, Stonebridge Gardens West, dated December 11, (P and BI) 5. Variation in Front Elevations. The following restrictions designed to maximize architectural variety of the dwelling units constructed on the Property shall apply: i. The same front elevation may not be located on dwelling units that are adjacent to each other within the same building. ii. Variation in the front elevation to address the paragraph above shall not be achieved by mirroring the façade, but it shall be accomplished by providing at least three (3) of the following architectural changes: (a) increasing or decreasing the length of the porch or entry (b) varying the location and/or style of a front facing gable(s) (c) alternating the color themes with respect to siding, doors, and trim CPC FINAL Minutes 9 P a g e

10 (d) providing different materials and/or siding types on at least 50% of the elevation (e) providing a different roof type/roof line (f) varying the window and door fenestration. (P and BI) 6. Front Walks. Any front walks leading from dwelling units to driveways shall be a minimum of four (4) feet in width and constructed of brushed or stamped concrete. (P) 7. Dwelling Units Per Building. There shall be no more than two (2) buildings where seven (7) dwelling units are attached in a single building. All other buildings shall have no more than six (6) dwelling units attached in a single building. (P and BI) 8. Garage Doors. Front loaded and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any garage door with a minimum of two (2) enhances features. Enhanced features shall include, but are not limited to, windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior façade (at the level of the garage) that enhance the entry (i.e. decorative lintels, shed roof, overhangs, arches, columns, keystones, eyebrows, lantern-style lighting, etc.). Flat panel garage doors are prohibited. (P and BI) 9. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. 10. Rear Yard Screening. Rear yard/patio areas of these units shall be screened from view of the roads by fencing, landscaping, or a combination. Any rear yard fences constructed shall be fiber cement lumber, composite, vinyl and/or comparable material. The height of the rear yard fences shall not exceed six (6) feet. (P) 11. Street Lighting. Street lighting shall be provided as generally shown on that certain plan made by Townes Site Engineering entitled, Streetlight Plan, dated September 19, 2014 and last revised on March 5, Except for the light located at the corner of S. Chalkley Road and E. Stonepath Garden Drive, all streets lights shall be of a post lantern style (e.g., Decorative Colonials or similar products). The style of the light located at the corner of S. Chalkley Road and E. Stonepath Garden Drive shall be determined by the Planning Department. (P and EE) 12. Foundation Height. Dwelling unit foundations shall extend a minimum of eighteen (18) inches above final grade. (P and BI) 13. Maintenance of Building Exteriors and Common Areas. The homeowner s association for the development shall be responsible for properly maintaining and repairing on-site improvements including, but not limited to, all common areas, driveways, lot landscaping, lighting, fencing, street trees, sidewalks, and dwelling unit exteriors (as initially built and delivered by builder). Dwelling unit interiors and any additions or modifications are expressly excluded from the homeowner s association s maintenance and repair obligations, and the homeowner s association shall not be obligated to insure individual CPC FINAL Minutes 10 P a g e

11 lots or any improvements thereon. All areas of concrete shall be maintained by the homeowner s association without pot holes and ruts. The homeowner s association shall ensure that the affairs of the homeowner s association are professionally managed, including the homeowner s association s maintenance and repair obligations. (P) 14. Chain-link Fencing Prohibited. Chain-link fencing shall be prohibited on the Property. (P) 15. Gazebo in Common Area. A gazebo meeting the specifications described in the attached Exhibit A shall be provided in the portion of the common area that serves as a focal point for the Property. (P) 16. Vinyl Siding Thickness. Where vinyl siding is used, such vinyl siding shall have a minimum wall thickness of inches. (P and BI) ON MOTION OF MRS. FREYE, SECONDED BY DR. WALLIN, THE COMMISSION AGREED TO RECOMMEND APPROVAL, SUBJECT TO ANY CONDITION OR CONDITIONS; AND ACCEPTANCE OF ANY PROFFERED CONDITION OR PROFFERED CONDITIONS; OR ANY ADDENDUM OR ADDENDUMS IN THE STAFF REPORT. THE BELOW THREE (3) CONSENT CASES WERE VOTED ON IN A BLOCK FORMAT: 18PD0163, 18SN0530 AND 18SN0611. B. REZONING, CONDITIONAL USE, CONDITIONAL USE PLANNED DEVELOPMENTS AND SUBSTANTIAL ACCORD OTHER. E. 18PD0163: In Bermuda Magisterial District, Chesterfield County Parks & Recreation requests substantial accord determination to permit a special purpose park and amendment of zoning district map in an Agricultural (A), Light Industrial (I-1), Moderate Industrial (I-2) and Heavy Industrial (I-3) Districts on 53.1 acres located at 1800 Old Bermuda Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office/Research & Development/Light Industrial and Industrial use Tax ID Mr. Stuart Connock, the applicant s representative, accepted staff s recommendation. On motion of Mr. Jackson, seconded by Mrs. Freye, the Commission resolved to recommend approval of Case 18PD CPC FINAL Minutes 11 P a g e

12 F. 18SN0530: In Bermuda Magisterial District, Henry D. Moore requests rezoning from Townhouse Residential (R-TH) to Townhouse Residential (R-TH) with conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map in a Townhouse Residential (R-TH) District on 0.8 acre fronting 240 feet on the east line of Dale Lane, 240 feet north of West Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed use. Tax ID Mr. Dean Hawkins, the applicant s representative, accepted the conditions in the staff report and stated he has not proffered any conditions that were improper under State law. On motion of Mr. Jackson, seconded by Mrs. Freye, the Commission, resolved to recommend approval of Case 18SN0530 and acceptance of the proffered conditions: PROFFERED CONDITIONS The applicant in this case, pursuant to Sec of the Code of Virginia (1950, as amended) and the Zoning Ordinance of the County of Chesterfield, for itself and its successors and/or assigns, proffer that the property known as Chesterfield Geographic Parcel Identification Number (GPIN) ( the Property ) under consideration will be used according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event that this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately become null and void and of no further force or effect. 1. Master Plan. The Preliminary Site Plan ( the Plan ), dated 7 December 2017 by Dean E. Hawkins, ASLA, along with the Textual Statement dated 7 December 2017, shall be considered the Master Plan. (P) 2. Architectural Design Elements. The Architectural Design elements described below are considered the minimum standards for dwelling units on the Property. a. Dwelling Unit Style and Form. Dwelling units shall have an architectural treatment generally consistent with those depicted on the renderings on Sheets CS, 1 and 2, dated , by TM Vavra + Associates, P.C., titled Gregory Place Townhouses (the Elevations ). b. Exterior Facades. i. Facade Materials. Acceptable siding materials include brick, stone, horizontal lap siding, vertical siding, or a combination thereof. Siding is to be manufactured from cement fiberboard (such as HardiPlank, HardieShingle, or HardieTrim ), solid PVC or other material of comparable quality as approved by the Planning Commission. Plywood, vinyl or metal siding shall not be permitted. Plywood, metal, PVC, Fypon moulded CPC FINAL Minutes 12 P a g e

13 polyurethane or other similar materials may be used for trim and accent features only. ii. iii. Foundation Materials. The foundations of dwelling units shall be comprised of brick or stone and shall extend a minimum of twenty-four (24) inches above final grade on the front and side facades, but in no case, shall the foundations materials be required to extend higher than the bottom trim of the first-floor windows. Such foundation materials shall extend at least eight (8) inches above final grade on the rear facade. Roofs. Roof material shall be thirty (30) year architectural dimensional shingles with algae protection. Roof peak centerlines of each unit shall be offset front to back and/or laterally from the adjacent unit, showing a distinct break or reveal in their horizontal positions. c. Porches and Stoops. Each dwelling unit shall include a front porch or stoop, measuring at least five (5) feet in depth. Where piers are used at the base of porch or stoop columns, such piers shall be constructed of brick or stone. Porch or stoop floors shall be constructed of poured concrete with a brush finish, or brick and/or concrete pavers. Front porches shall, at a minimum, cover the front entranceway to each dwelling unit, but porches may extend over a greater distance across the front of any dwelling, as generally shown on the Elevations. d. Variation in Front Elevations. The following restrictions, designed to maximize architectural variety of the dwelling units constructed on the Property, shall apply: i. The same front elevation may not be located on dwelling units that are adjacent to each other within the same building. ii. Variation in front elevations to address the paragraph above shall not be achieved by mirroring the facade, but shall be accomplished by providing at least three (3) of the following architectural changes: 1. Increasing or decreasing the length of the porch or entry; 2. Varying the location and/or style of the front facing gable(s); 3. Alternating the color themes of siding, doors, and trim; 4. Providing different materials and/or siding types on a least fifty (50) percent of the elevation; 5. Providing a different roof type/roof line, and; 6. Varying the window and door fenestration. (P) 3. Pavements. The following pavements shall be constructed with this development: i. Public Parking along Dale Lane. The public parking along Dale Lane shall contain eight (8) parallel (7' wide x 22' long) spaces. Concrete curb and gutter and bituminous pavement shall be constructed per VDOT standards. ii. Alleys in Open Space Areas. Alleys in Open Space Areas shall be constructed of bituminous pavement materials. Concrete wheel stops shall be required at each guest parking space CPC FINAL Minutes 13 P a g e

14 iii. iv. Private Driveways. Private Driveways located on individual lots shall be constructed of brushed concrete, or brick and/or concrete pavers. Public Sidewalks. The Public Sidewalk within the public right-of-way along Dale Lane, lying adjacent to the proposed parallel public parking on Dale Lane, shall be five (5) feet wide, as measured from the face of curbing to the back of the sidewalk, and be constructed of brushed concrete for the length of the parallel parking spaces, connecting to the existing entrance and/or existing public sidewalk, as shown on the Plan. v. Walkways. Walkways leading to and from the dwelling units, as they lie outside the public right-of-way, shall be constructed of brushed or stamped pattern concrete, concrete pavers, and/or brick. These sidewalks shall be at least least four (4) feet wide. (P) 4. Street Lighting. Along the Dale Lane public road frontage, behind the proposed public sidewalk and within the public right-of-way, four (4) street lights, similar to the existing Acorn style lamps and poles used along West Hundred Road in the Chester Village, as approved by the Planning Department, shall be installed with this development. (P) 5. Lot Landscaping. Front, rear and side yards shall be sodded and irrigated. Foundation planting beds shall be required along the entire front facade of all dwelling units, and shall extend along the sides facing a street. Foundation planting beds outer boundaries shall be a minimum of three (3) feet wide from the unit foundation. Planting beds shall have medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4-5') or small evergreens (6-8') at the time of planting. (P) 6. Buffers. Along the rear (eastern) property line, lying adjacent to neighboring parcels identified s GPINs and , there shall be a 10' wide landscaped buffer with a density as specified in the Chesterfield County Zoning Ordinance for buffers less than fifty (50) feet in width. (P) 7. Location of Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. HVAC and Whole House Generator Units are not required to be screened, but they shall be located at the rear of the dwelling unit they serve. (P) 8. Common Area Component. Certain items located within the Common Area shall be provided on the Property and/or as further described by the following: a. Entrance Sign and Cluster Mailbox. i. Any entrance or development identification sign shall be in the form of a single monument-style sign, and be near the existing entrance to and from Dale Lane. The design of the sign shall be architecturally compatible with the dwelling units. ii. Mail delivery to the site shall be made to a Cluster Mailbox, containing individual receptacles for each dwelling unit CPC FINAL Minutes 14 P a g e

15 iii. iv. Any Entrance Sign and Cluster Mailboxes shall be integrated into a line of ornamental fencing, along with brick or stone columns which are similar in design to those contained in the exterior facades of the dwelling units, all measuring a minimum of four (4) feet high. These items shall be provided along the Property's southern boundary, within the Common Area, and adjacent to the existing parking spaces now located on GPIN: (3810 West Hundred Road), and extend between the Dale Lane right-of-way and the Alley entrance and Focal Point feature. In addition to the ornamental fencing and columns described in iii. above, similar fencing and columns shall be provided on the property for the length of the northern property boundary adjacent to Thompson Avenue and be located within the Common Area and across Lot 1, to provide a barrier from vehicles and pedestrians using Thompson Avenue. b. Refuse Disposal. No trash dumpster shall be located in the Common Area. c. Focal Point. A Picnic Gazebo Focal Point, as shown on the Plan near the Alley entrance into the development, shall be provided to serve as a visual attraction for the development, and to serve as an outdoor gathering place for the residents and guests of the development. d. Street Trees. Street trees, consisting of one (1) Large Deciduous Tree, measuring 3 ½ in caliper in size, spaced at thirty-five (35') feet on center, shall be provided along Dale Lane within the public right-of-way, per Perimeter Landscaping Type J' standards. e. Thompson Avenue Setback Landscaping. Within the Thompson Avenue setback area, varied and random deciduous and evergreen landscaping shall be provided to the side and rear of the dwelling unit, the parking and the alley areas. The design of this landscaping shall be approved by the Planning Department. f. Preservation of Oak Tree. The existing 46 diameter oak, located at the Dale Lane/Thompson Avenue intersection, shall be preserved. (P) 9. Maintenance of Building Exteriors and Common Areas. The homeowner's association for the development shall be responsible for properly maintaining and repairing on-site improvements including, but not limited to all Common Areas, driveways, lot landscaping, lighting, fencing, street trees, evergreen screening, sidewalks, and dwelling unit exteriors. Dwelling unit interiors are expressly excluded from the homeowner's association maintenance and repair obligations. All areas of concrete shall be maintained by the homeowner's association without potholes and ruts. The homeowner's association shall ensure that the affairs of the homeowner's association are professionally managed, including the homeowner's association's maintenance and repair obligations. (P) 10. Connection to Public Water and Sewer. The Chesterfield County public water and wastewater systems shall be used. (U) 11. Drainage. In order to accommodate stormwater runoff from the site: CPC FINAL Minutes 15 P a g e

16 a. All impervious areas which drain to the northeast corner of the site towards Old Centralia Road shall be redirected to the drainage system at the northwest corner of the site at Dale Lane, and; b. If proposed, any detention facility serving the site shall be a dry facility below the existing ground so that no manmade embankment is required. If some level of manmade embankment is necessary, a dam failure analysis may be required, as determined by the Department of Environmental Engineering at the time of site plan review, showing that no homes will be detrimentally impacted. The dam embankment design should include, but not be limited to, a clay core or a siphon structure. (EE) G. 18SN0611: In Bermuda Magisterial District, John S Bolton and Richmond Affordable Housing request conditional use to permit multifamily residential use in a Community Business (C-3) District and conditional use planned development to permit exceptions to ordinance requirements plus amendment of zoning district map on 2.8 acres fronting 400 feet on the north line of Alcott Road, 245 feet west of Jefferson Davis Highway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for general commercial use. Tax ID Ms. Lynn McAteer, the applicant s representative, accepted the conditions in the staff report and stated he has not proffered any conditions that were improper under State law. On motion of Mr. Jackson, seconded by Mrs. Freye, the Commission, resolved to recommend approval of Case 18SN0611 and acceptance of the proffered conditions: PROFFERED CONDITIONS Better Housing Coalition (the Developer) in this zoning case, proffers that the development of the property known as an approximate four (2.8) acre portion (the Project Site ) of Chesterfield County Tax Identification Number (the Property ) under consideration will be developed according to the following conditions if, and only if, the request for the Conditional Use Permit and the Conditional Planned Development ( CUPD ) is granted. In the event the request is denied or approved with conditions not agreed to by the Developer, the proffers shall immediately be null and void and of no further notice or effect. The application contains three exhibits: Exhibit A The Conceptual Site Layout, prepared by Edward H. Winks James D. Snowa Architects, P.C. Dated December 12, Exhibit B-1 Front elevation developed prepared by Edward H. Winks James D. Snowa Architects, P.C. dated October 18, CPC FINAL Minutes 16 P a g e

17 Exhibit B-2 and B-3 - Building Elevations developed and prepared by Edward H. Winks James D. Snowa Architects, P.C. dated December 12, Master Plan -The Textual Statement last revised on December 15, 2017 and the CONCEPTUAL SITE PLAN shall be considered the Master Plan. (P) 2. Number of Dwelling Units - The total number of dwelling units on the Project Site shall not exceed 60 multi-family units. (P) 3. Unit Types - The dwelling units shall be limited to one and two-bedroom units. (P) and BI) 4. Number of Units - The maximum number of units per floor shall be 25 (three story building) or 35 (if it is a two-story building). (P and BI) 5. Architecture - The architectural style shall generally be consistent with the buildings in Exhibit B-1 through B-3. (P and BI) 6. Pedestrian Design - Five-foot-wide sidewalks shall be constructed as part of the development Project Site and shall be interconnected and integrated with the existing sidewalks of Market Square I, II. The exact location, treatment, and design shall be determined at the time of site review. (P) 7. Amenities - a. Indoor Amenities shall include a minimum of 749 sf of indoor activity area, open and easily accessible to building residents. In addition, other areas such as resident lounges and on-site laundry facilities shall be included within the building. b. Outdoor Amenities - Outdoor space shall include a minimum of.5 acre and shall include hardscape 8. Utilities - Public water and wastewater systems shall be used. (U) 9. Age Restriction - Except as otherwise prohibited by the Virginia Fair Housing Law, the Federal Housing Law, and such other applicable federal, state, or local legal requirements, dwelling units shall be restricted to housing for older persons as defined in the Virginia Fair Housing Law and shall have no persons under 19 years of age domiciled therein. (P) 10. Construction Standards - Exterior facades shall cumulatively consist of 80% brick with the remainder being cementitious board material. 11. Landscaping - Landscaping including foundation plantings shall be provided around the perimeter of the building, driveways, and parking areas. Landscaping shall be designed to minimize the predominance of building mass and paved areas. The exact number and species shall be shown on a Landscaping Plan to be approved by the Planning Department at the time of plan review. (P) CPC FINAL Minutes 17 P a g e

18 12. Light Poles - Light poles on the Property shall have a maximum height of twenty (20) feet. Sidewalks, walkways and other pedestrian areas not otherwise illuminated by light poles may be lit by pedestrian-style lights in accordance with a lighting plan to be approved at the time of plan review. (P) 13. HVAC Screening - Ground-level HVAC equipment shall be screened from view from streets and public areas within the Property in a manner approved at the time of plan review. (P) 14. Restriction on Children s Play Facilities - The common area/recreational amenities shall not include playground equipment or similar facilities associated with children s play. (P) XI. UTILITY EXCEPTION OTHER. (NOT ON A BLOCK VOTE) I. 18SN0625: In Dale Magisterial District, Mental Health Support Services requests an exception to Section of the utility ordinance for connection to the public wastewater system and amendment of zoning district map in an Agricultural (A) District on 21.1 acres known as 7600 Beach Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed Use. Tax ID Mr. Kirkland Turner, the applicant s representative, stated Camp Baker is seeking to construct a $2.2 million addition to improve their service for the camp. Utilities has estimated the cost to extend to the public wastewater system at $5.5 million, therefore we are requesting an exception to connect to public sewer. Mr. Turner stated the applicant agrees to Conditions 1 and 3 and the substitute language made to Condition 2, which has been distributed to the Planning Commission, Utilities and the zoning case manager. Mr. Nannery with Utilities stated he has looked at the substitute language in Condition 2 and supports it. On motion of Mr. Jackson, seconded by Mr. Jones, the Commission, resolved to recommend approval of Case 18SN0625 subject to Conditions 1 and 3 and with the substitution language provided for Condition 2: CPC FINAL Minutes 18 P a g e

19 CONDITIONS 1. Utility Easements. Any site plan or building permit shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to site plan or building permit approval, whichever occurs first. (U) 2. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and the multi-purpose building and all future uses requiring domestic water and wastewater shall be connected to the4 public waste water system. Existing uses served by private wastewater systems shall not be required to connect to the public wastewater system for as long as the existing private systems are in compliance with Health Department regulations. 3. The exception to the use of public wastewater shall apply only to the proposed multipurpose building. Separate exception requests would be required for any future buildings if still a requirement by code at the time of development. (U) XI. CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS INVOLVING THE SERVICES, POLICIES, AND AFFAIRS OF THE COUNTY GOVERNMENT REGARDING PLANNING OR LAND USE ISSUES. There were no comments from citizens. XII. ADJOURNMENT. There being no further business to come before the Commission, it was on motion of Mr. Sloan, seconded by Mr. Jackson the meeting adjourned at 6:20 p.m. to Tuesday, January 16, 2018 at 3:30 p.m., in the Public Meeting Room, Iron Bridge Road, Chesterfield, VA. Chairman/Date Secretary/Date CPC FINAL Minutes 19 P a g e