TilE CITY OF MEETING NOVATO DATE:

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1 STAFF REPORT G TilE CITY OF MEETING NOVATO DATE: TO: Aprill8,2017 City Council CALIFORNiA 922 Machin Avenue Novato, CA / FAX 415/ FROM: Petr Skala, Assistant Engineer www. novato. org SUBJECT: ACCEPT WORK AS COMPLETE AND AUTHORIZE THE CITY MANGER APPROVE A NOTICE OF COMPLETION - SAFE PATHWAYS TO SCHOOLS CROSSWALK IMPROVEMENTS CIP PROJECT NO AND SAFE PATHWAYS TO SCHOOLS RADAR SPEED FEEDBACK SIGNS CIP PROJECT NO REOUEST Consider accepting the work as complete and authorizing the City Manager to approve a Notice of Completion for the Safe Pathways to Schools Crosswalk Improvements and Radar Speed Feedback Signs, CIP projects and DISCUSSION CIP project installed crosswalk improvements at Ignacio Country Club Drive and Laurelwood Drive; South Novato Lark Court and Yukon Way. CIP project installed radar speed feedback signs at frontage areas of Novato High, San Mann High, Pleasant Valley School, Lynwood School and Hamilton School. These projects were both funded by Mann County Measure A, managed by Transportation Authority of Mann (Safe Pathways to School Grant). CIP project was also funded by Gas Tax (272), Long Term Maintenance (LTM) Infrastructure (324) and funds from Measure F. On March 15, 2016, the Safe Pathways project was advertised for bid. On April 6, 2015 two bids were received. DC Electric Group Inc. was determined to be the apparent lowest responsible bidder and awarded the construction contract in the amount of $154, plus 10% contingency on April 18, In compliance with the City s procurement policy (under $175,000), the City Manager executed the contract agreement. The project work began on June 13, 2016 and was completed at final construction cost of $161, on January 27, City Council action is needed to formally accept the construction contract work as complete. Recordation of the Notice of Completion commences a 35 day time period for filing of any mechanic s or material supplier s liens on payment due for work performed under this contract. ccl

2 PUBLIC OUTREACH These projects were presented to the public and to Novato City Council at the following meetings: February 11, 2016, public workshop with 2 attendees. Staff introduced the project and provided answers to questions from residents. February 23, 2016, City ofnovato Council Meeting - Approving Plans and Specifications and Authorizing Bid Advertisement, and CEQA Exemption. ENVIRONMENTAL ASSESSMENT These projects have been determined to be Categorically Exempt from CEQA as detailed in the staff report presented at the February 23, 2016 City Council meeting. FISCAL IMPACT Accepting the work as complete will enable final payment of budgeted and obligated five percent retention funds to the Contractor subsequent to a 35-day waiting period after the notice of completion is recorded. Contractor and subcontractors are affected regarding release of retention payments and insurance. RECOMMENDATION Authorize the City Manager to sign the Notice of Completion for the Safe Pathways to Schools Crosswalk ftnprovements and Radar Speed Feedback Signs, CIP projects and ALTERNATIVES Staff has determined the project is complete. Should sufficient evidence be presented at the Council meeting to reasonably suggest that elements of the project have not been fully completed per the project plans and specifications, continue this item and direct staff to provide additional evaluation. ATTACHMENTS 1. Notice of Completion 2. CTP Budget Excerpts 3. Vicinity Maps 2 2

3 Recording Requested by City of Novato When Recorded Mail To G-4 1 Name: City of Novato, City Clerk Street Address: 922 Machin Avenue City/State/Zip: Novato, CA SPACE ABOVE THIS LINE FOR RECORDER S USE RECORD WITHOUT FEE PER G.C NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: On the 27 day of January 2017 a work of improvements was completed consisting of installing crosswalk improvements at four designated intersections and radar speed feedback signs in seven designated areas near schools for the Safe Pathways to School Crosswalk Improvements and Radar Speed Feedback Signs, CIP Project No and (General Work Description) under an original contract(s) between City of Novato, 922 Machin Avenue Novato, CA (Owner s Name and Address) the owner of the underlying properties, and DC Electric Group Inc., (Original Contractor s Name) the original contractor, on the properties described as lgnacio Boulevard at Country Club Drive and Laurelwood Drive; South Novato Boulevard at Lark Court and Yukon Way; frontage areas of Novato High, San Mann High, Pleasant Valley School, Lynwood School and Hamilton School, (Legal Description) and located at various locations throughout the City. (Street Address) Associated General Contractors of California, Inc over- Form AGCC 15 Revised 1/05 ASSOCIATED GENERAL CONTRACTORS OF CALIFORNIA, INC. -1-3

4 Date: The interest of the contracting owner in the above-described property is in the nature of fee simple (e.g., fee simple, lessee, purchaser under contract of purchase ). The full names and addresses are for all persons or entities having an ownership interest in the above-described property during the pendency of the work of improvement and the term of cessation, are set forth as follows: City of Novato 922 Macbin Avenue, Novato, CA Dated: CITY OF NOVATO OWNER By Regan M. candelario, City Manager or his Agent NOTE: California Civil Code requires that a copy of the Notice of Completion be served on any party which has provided preliminary twenty-day notice in accordance with Civil Code 3097 within ten days after recordation of this Notice; the notification shall be sent by registered or certified mail or by first class mail, evidenced by a certificate of mailing. Failure to give notice to a contractor or claimant within ten days of recording the Notice of Completion shall extend the period of time in which that contractor or claimant may file a mechanics lien or stop notice to ninety days beyond the date that a Notice of Completion has been recorded. For purposes of this requirement, the term Owner means a person who has an interest in real property or the person s successor-in-interest on the date a Notice of Completion is filed, who causes a building, improvement or structure to be constructed, altered or repaired on the property. The term Owner does not include a person who occupies the real property as a personal residence and the dwelling consists of not more than four residential units, not does it include a person who has a security interest in the property. VERIFICATION I, the undersigned, state: I am the City Manager of the City of Novato ( Agent of, President of, A Partner of, Owner of, etc.) the claimant named in the foregoing Notice of Completion; I have read said claim of Notice of Completion and know the contents thereof, and I certify that the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Regan M. Candelario, City Manager or his Agent NOTE: This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This form is intended to meet the requirements of California law as of January 1, ASSOCIATED GENERAL CONTRACTORS OF CALIFORNIA, INC. -2-4

5 G-4 Capital Improvement Program 2. () V A T 0 N I N Project No.: Safe Pathways to Schools Crosswalk Improvements - Ignacio Boulevard and South Novato Boulevard Funded Base Code: 431 Project Objective: This project would install crosswalk markings and controls at two locations on Ignacio Boulevard where none exist and install enhancements at two existing crossing locations on South Novato Boulevard. The specific locations are Ignacio at Country Club Drive and at Laurelwood Drive (west) and South Novato Boulevard at Lark Court and at Yukon Way. The specific enhancements include continental style markings, rectangular rapid flashing beacons, pedestrian refuge and signage. Project Description and Background: The subject locations were chosen based on the criteria for a Transportation Authority of Mann Safe Pathways to Schools grant. Basis for Cost Estimate: The project costs are based on actual project development costs and low construction bid received in April Basis for Schedule: The project should be completed in summer 2016 Revenue Considerations: A Transportation Authority of Mann Measure A Safe Pathways to Schools grant provides the bulk of the funding with a match contribution of Measure F funds. Sub Prior to Project Expenditure Objects 16/17 16/17 17/18 18/19 19/20 20/21 Total Proj Develop , ,000 Construction ,000 85, ,977 Construction Mgt 440 4,500 4,500 9,000 Equipment! Furnishings , ,291 TOTAL 156,791 90, ,268 Sub Prior to Funding Source Objects 16/17 16/17 17/18 18/19 19/20 20/21 Total Measure F (201) ,000 22,000 Measure F (201) ,279 63,279 Measure F (201) 440 8,140 8,140 Gas Tax (272) ,000 20,000 SP2S Measure A (309) 410 2,000 2,000 SP2S Measure A (309) ,309 43,309 SP2S Measure A (309) SP2S Measure A (309) ,831 53,831 LTM Infrastructure (324) ,389 24,389 TOTAL 237, ,808 CARRYOVER 81,017 Page 380 City of Novato Adopted Budget 2016/ 17 5

6 Capital Improvement Program T:)t C1T t (H NO V A 10 Cit. itt) RN) Project No.: Base Code: 431 Funded Project Objective: This projectwould installseven radarspeed feedback signs atschools within Novato. The specific locations have been preliminary determined to be at San Mann High School, Pleasant Valley ElementarySchool, Novato High School and Hamilton Elementary School. Project Description and Background: The subject locations were chosen based on the criteria fora Transportation Authority of Mann Safe Pathways to Schools grant. Basis for Cost Estimate: The project costs are based on e ngi fleer s estimate. Basis for Schedule:The projectshould be completed in summer20l6. The project is being bid and construction with CIP project Revenue Considerations: A Transportation Authority of Mann Safe Pathways to Schools grant provides Sub Prior to Project Expenditure Objects 16/17 16/17 17/18 18/19 19/ Total Proj Develop Construction ,500 24,500 Construction Mgt TOTAL 0 24, ,500 Sub Prior to Funding Source Objects 16/17 16/17 17/18 18/19 19/20 20/21 Total SP2S Measure A (309) SP2S Measure A (309) , ,500 SP2S Measure A (309) TOTAL 24, ,500 CARRYOVER 24,500 City of Novato Adopted Budget 2016/17 Page 381 6

7 G-4 SCALE: 1:24,000 PROJECTS LOCATIONS PROJECTS NAMES Safe Pathwys to Schools Crosswalk Improvements and Radar Speed Feedback Signs CIP No and PROJECT LOCATIONS: South Novato Boulevard at Lark Court and Yukon Way. Novato High, San Mann High, Pleasant Valley School. VICINITY MAP - NORTH 7

8 I N 2000 GRAPHIC SCALE I inch = 2000 ft. SCALE: I :24,000 PROJECTS LOCATIONS PROJECTS NAMES : Safe Pato Schools Crosswa oyements and CIP No and PROJECT LOCATIONS: Ignaclo Boulevard at Country Club Drive and Laureiwood Drive. Lynwood School and Hamilton School. VICINITY MAP - SOUTH 8