Agenda August 20, 2018 Coventry Town Council Meeting 7:30 PM Town Hall Annex

Transcription

1 Agenda August 20, 2018 Coventry Town Council Meeting 7:30 PM Town Hall Annex Call To Order, Roll Call Pledge Of Allegiance Audience Of Citizens: (30 minutes - 5 minutes maximum per citizen) 3.A. Recognition: DJ Figiela & Jim Galey, Actions During Fire At 3466 Main Street Consent Agenda: All items listed with an asterisk (*) will be acted on by one motion. There will be no separate discussion on these items unless a Council member so requests, in which case, the item will be removed from the consent agenda and considered in its normal sequence on the agenda. Acceptance Of Minutes 5.A. August 6, 2018 (E) Documents: AUGUST 6, 2018 WITH ATTACHMENTS.PDF 6. Reports: 6.A. 6.B. 6.C. Council Chairwoman: Lisa Conant For Joan A. Lewis Council Members: Finance Committee: Carolyn G. Arabolos, Chairperson 6.C.1. * Monthly Financial Reports (E) Documents: FINANCE COMMITTEE PDF COUNCIL OBJ FY18.PDF SHORTCUMS FY18.PDF COUNCIL OBJ FY 19.PDF SHORTCUMS FY19.PDF 6.C.2. * Minutes, August 13, 2018 (To Be Distributed) 6.D. 6.E. 6.F. * Steering Committee: Jonathan B.Hand, Chairperson * COVRRA - John A. Elsesser: Town Manager - John A. Elsesser: 6.F.1. Project Updates (E) Documents: PROJECT MEMO.PDF

2 6.F.2. Fire-EMS Department: Department 18 Update (E) Documents: AUGUST UPDATE DEPT 18.PDF 6.F.3. Coventry 2018 CERC Data (E) Documents: CERCPROFILE2.PDF 6.F.4. Notice Of Grant Application Rejection: CT DOT Community Connectivity Program (E) Documents: COMMUNITY CONNECTIVITY GRANT FUNDING NOTICE.PDF 6.F.5. * Press Release: 2018 Beach Closing Schedule (E) Documents: BEACH CLOSING SCHEDULE 2018.PDF 6.F.6. * Staff Meeting Minutes: August 8, 2018 (E) Documents: AUGUST 8, 2018.PDF 7. Unfinished Business 7.A. 17/18-35: Consideration/Possible Action: Library Building Expansion Project: Response To Letter Of Intent To Turn Building And Land Over To Town At Completion Of Project (E) Documents: COVENTRYLIBRARYFINALREDLINEEDITFORSYTHDRAFTPURCHASE SALES AGREEMENT_ LIBRARY PROPERTY 2 (REV ).PDF 7.B. 18/19-3: Consideration/Authorization For Town Manager To Execute: Memorandum Of Agreement With Board Of Education For Non-Resident Student Tuition (E) Documents: TUITION MOA REVISED.PDF New Business Miscellaneous/Correspondence: 9.A. * Board Of Education: Agenda & Minutes, August 6, 2018 Special Meeting (E) Documents: BOE SPECIAL MEETING AGENDA.PDF _BOE_UNAPPROVED_MINUTES.PDF 9.B. * Signage Thank-You Note (E)

3 Documents: SIGNAGE THANK-YOU NOTE HOFFMAN.PDF 10. Adjournment

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26 Date: August 13, 2018 To: Finance Committee From: Amanda Backhaus, Finance Director Re: Monthly Update June 2018 and July 2018 FISCAL YEAR REVENUES General Fund Revenues by Month 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000, As of June 30, 2018, the Town of Coventry has collected $30,001,583 or % of $29,965,263 anticipated current property tax revenue. The same period last year saw property tax revenue at % of anticipated revenue. General fund revenue collections are $39,948,169 or % of $39,905,170 adjusted anticipated revenue (original reduced by $408,805 in connection with the state revenue hold backs). The same period last year saw total General Fund revenues at % of anticipated revenue. TOWN EXPENDITURES As of June 30, 2018, General Fund General Government expenditures total $9,246,184 or 96.54% of the adjusted budgeted appropriation of $9,577,563. In addition, there are outstanding encumbrances totaling $195,995, or 2.05% of the budgeted appropriation for a total of 98.59%. The same period last year saw total encumbrances and expenditures of 97.0%. 1

27 YEAR END RESULTS As of July 31, 2018: W. Remediation 6/30/2018 Original Adjusted Adjusted 6/30/2018 Budget Budget Budget Actual Variance Revenue $ 40,313,975 $ 39,905,275 $ 39,905,275 $ 39,948,169 $ 42,894 General Government Expense (9,612,418) (9,595,418) (9,577,563) (9,442,181) 135,382 Debt Service (2,724,073) (2,724,073) (2,726,428) (2,726,426) 2 Capital (682,800) (554,300) (763,800) (763,800) Capital BOE (250,000) (34,800) (250,000) (250,000) Board of Education (27,044,684) (26,996,684) (26,781,484) (26,751,513) ** 29,971 $ $ $ (194,000) * $ 14,249 $ 208,249 The original budget for FY17 18 included no use of fund balance for current year operations. In January 2018, the State announced hold back of State aid to Towns, reducing Coventry s allocation of Excess Cost funding by $723 thousand. This loss was mitigated by Council approved revisions to revenue estimates of $315 thousand, a capital expenditure freeze of $343.7 thousand and reductions in operating expenses of $65 thousand ($17k Town, $48k BOE). During FY18, the Council authorized additional expenditures totaling $194 thousand from their 1 ½ % fund for sand/salt/snow overtime and hydrilla treatment. Currently, all capital has been unfrozen, revenue has been collected in excess of the revised budget, and both operating budgets have returned adequate balances to ensure that no fund balance was used for FY18. SPECIAL REVENUE FUNDS * Includes additional appropriations for salt/snow overtime and lake management ** Based on BOE Finance Reports from July 13, 2018 COVRRA 1,400,000 1,200,000 1,000,000 COVRRA Fund Status 800, , , ,000 - Beginning Balance Expend. & Encumber Revenues Current Balance 2

28 SPECIAL REVENUE FUNDS COVRRA (Continued) As of 6/30/18 Beginning Balance Expend. & Encumber Revenues Reservations for future use Current Balance 2018 $ 657,995 $ 1,124,790 $ 1,144,214 $ 200,000 $ 477, ,102 1,095,570 1,148, , , ,282 1,060,038 1,130, ,102 As of June 30, 2018, COVRRA user fee collections are $1,115,801 or % of $1,033,980 anticipated revenues and interest. Budgetary results for the COVRRA fund are as follows: SEWER USE COVRRA Budget Actual Variance Revenue $ 1,038,980 $ 1,144,214 $ 105,234 Expenses 1,181,915 1,124,790 (57,125) Fund Balance Impact (142,935) 19, ,000 Sewer Use Fund Status 700, , , , , , ,000 Beginning Balance Expend. & Encumber Revenues Current Balance As of 6/30/18 Beginning Expend. & Current Projected Balance Encumber Revenues Balance Balance 2018 $ 679,789 $ 434,933 $ 503,798 $ 748,654 $ 748, , , , , , , , , , ,357 As of June 30, 2018, sewer collections totaled $479,968 which represents % of the estimated sewer revenue for the year of $399,680. 3

29 SPECIAL REVENUE FUNDS SEWER USE (Continued) Budgetary results for the Sewer Use fund are as follows: SEWER Budget Actual Variance Revenue $ 404,280 $ 503,798 $ 99,518 Expenses 354, ,933 80,462 Fund Balance Impact 49,809 68,865 RECREATION 600,000 Recreation Fund Status 500, , , , , Beginning Balance Expend. & Encumber Revenues Current Balance As of 6/30/18 Beginning Expend. & Current Projected Balance Encumber Revenues Balance Balance 2018 $ 107,331 $ 441,140 $ 410,068 $ 76,259 $ 76, , , , , , , , ,374 72,938 72,938 Budgetary results for the Recreation funds are as follows: Recreation Fund 207 Recreation Fund 224 Budget Actual Variance Budget Actual Variance Revenue $ 54,000 $ 65,770 $ 11,770 $ 312,873 $ 344,298 $ 31,425 Expenses 92,913 91,827 (1,086) 376, ,928 (27,637) Fund Balance Impact (38,913) (26,057) (63,692) (4,630) Recreation Total Budget Actual Variance Revenue $ 366,873 $ 410,068 $ 43,195 Expenses 469, ,755 (28,723) Fund Balance Impact (102,605) (30,687) 4

30 FISCAL YEAR REVENUES General Fund Revenues by Month 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000, As of July 31, 2018, the Town of Coventry has collected $14,465,454 or 47.6%% of $30,407,098 anticipated current property tax revenue. The first installment of tax bills were due by August 1, If you include the August 1 payments, we have collected $16,032,953 or 52.7% of anticipated current property tax revenue. The same period last year saw property tax revenue at 52.8% of anticipated revenue. General fund revenue collections are $14,635,001 or 35.86% of $40,812,486 anticipated revenue (39.7% if you include the August 1 tax payments). The same period last year saw total General Fund revenues at 39.5% of anticipated revenue. EXPENDITURES Expended vs Appropriated FY 2019 General Fund by Function 2,500,000 2,000,000 1,500,000 1,000,000 Appropriation Expenditures 500,

31 EXPENDITURES (Continued) As of July 31, 2018, General Fund General Government expenditures total $809,333 or 8.3% of the adjusted budgeted appropriation of $9,693,156. In addition, there are outstanding encumbrances totaling $1,236,111, or 12.8% of the budgeted appropriation for a total of 21.1%. The same period last year saw total expenditures of 8.9%. FY2019 Adjusted 7/31/2018 Appropriation Expended General Government $ 1,635,307 $ 196, % Public Safety 2,511, , % Public Works 2,422, , % Human Services 295,883 18, % Civic & Cultural 580, , % Sundry 2,247, , % Total $ 9,693,156 $ 809, % BOE STATUS BOE Expenditures to Date As of July 31, 2018, the Board of Education has spent 1.8% of their approved budget, in comparison to 2.5% in the prior year. SPECIAL REVENUE FUNDS COVRRA Budget Appropriation $ 27,282,347 Less: expended to date 502,259 Balance remaining: $ 26,732,088 1,400,000 COVRRA Fund Status 1,200,000 1,000, , , , ,000 - Beginning Balance Expend. & Encumber Revenues Current Balance 6

32 SPECIAL REVENUE FUNDS (Continued) COVRRA (Continued) As of 7/31/18 Beginning Expend. & Reservations Current Projected per Balance Encumber Revenues for future use Balance FY19 Budget 2019 $ 677,419 $ 1,054,273 $ 779,367 $ 200,000 $ 202,513 $ 418, ,995 1,124,790 1,144, , , , ,102 1,095,570 1,148, , , ,995 As of July 31, 2018, COVRRA user fee collections are $778,967 or 70.0% of $1,113,000 anticipated revenues and interest. The same period last year saw COVRRA collections at 75.1% of anticipated. SEWER USE 800,000 Sewer Use Fund Status 700, , , , , , ,000 Beginning Balance Expend. & Encumber Revenues Current Balance As of 7/31/18 Beginning Balance Expend. & Encumber Revenues Current Balance Projected Balance 2019 $ 748,654 $ 71,072 $ 16,038 $ 693,620 $ 748, , , , , , , , , , ,789 As of July 31, 2018, sewer use collections totaled $15,539 which represents 3.6% of the estimated sewer revenue for the year of $436,025. Sewer Use bills will be distributed to taxpayers in August

33 SPECIAL REVENUE FUNDS (Continued) RECREATION 600,000 Recreation Fund Status 500, , , , , Beginning Balance Expend. & Encumber Revenues Current Balance As of 7/31/18 Beginning Expend. & Current Projected Balance Encumber Revenues Balance Balance 2019 $ 76,259 $ 144,317 $ 129,266 * $ 61,208 $ 70, , , ,068 76,259 76, , , , , ,331 *Revenues include FY18 deferred revenue of approximately $85 thousand dollars DEPARTMENT UPDATES Tax Collector The primary focus of the Tax office during any July is collections/deposits. The staff worked long hours to process payments received over the counter, in the drop box, mail delivered to Town Hall, lockbox payment files, online credit card and checking account payments and wire transfers (ACH) payments from banks. Add on and adjusted tax bills, initiated by the Assessor were created and mailed out. Voice messages, s, and payments were kept up to date each day. 8

34 DEPARTMENT UPDATES (Continued) Tax Assessor The top priorities in July were the changes for bills to be paid, and customer service. We are current with transfers and are continuing with our Building permit data entry. We are current with all 2017 and 2016 corrections. We are through June with New Construction Prorates and have started permit work in all 4 sections of town. We currently have 4 applications to the September Motor Vehicle Board of Assessment Appeals. The Revaluation contract was signed with Vision Government Solutions Inc. for the October 1, 2019 Revaluation. The total cost for the project is $91,400 which is far less the amount we had projected in the capital budget. We are in the process of converting the current data into Vision 8, the newest version of the company s software. We will be finished with the conversion by the end of August. Our office has processed 536 Motor Vehicle corrections, 16 Personal Property corrections and 41 Real Estate corrections. Some of these corrections were only address or non value changes. The year to date corrections against the October 1, 2017 Grand List is as follows: Grand List Year: 2017 Original Grand List 965,961,835 Less: Corrections (1,174,483) BAA Reductions (29,910) Plus: Prorate New Construction 1,360,808 Net Grant List 966,118,250 Supplemental MV Total Net Grant List 966,118,250 Finance/Accounting The Finance department has been busy with year end wrap up and preparation for the FY18 audit which commences in October. In addition, both the pension and OPEB actuarial valuations are underway. information has been provided to our actuaries. All Town requested Bid requests for the FY19 capital lease are due August 13, Results of this will be shared upon receipt. 9

35 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:52:24 by ABACKHAUS Page 1 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== BOND PREMIUM - OTHER FINANCING (49,521.00) 1, (48,355.36) SALARY AND WAGES 298, , , REGULAR FULL TIME 4,188, (74,464.00).00 4,111, , PART TIME 116, (10,657.15) , , OVERTIME 234, , , TEMPORARY 26, , , , PAYROLL TAXES & INSURANCE 28, , , FICA - GA 83, (7,000.00).00 75, FICA - PS 154, (800.00) , , FICA - PW 122, (1,542.00) , , FICA - HUMAN SVCS 18, , FICA - CIVIC/CULTURAL 6, , PENSION 32, , PENSION - GA 118, (24,837.00) 2, , PENSION - PS 215, , , PENSION - PW 131, (1,593.00) , PENSION - HS 26, , PENSION - CC 14, , OTHER 71, (2,355.25).00 69, LONGEVITY 50, , DIFFERENTIAL 4, , , FRINGE BENEFITS 28, , , HEALTH INS GENERAL ADMIN 220, , , HEALTH INS PUBLIC SAFETY 321, (5,405.00) , HEALTH INS PUBLIC WORKS 328, (12,966.00) , HEALTH INS HUMAN SERVICES 33, , HEALTH INS CIVIC & CULTURAL 8, , , LIFE INSURANCE 6, , , REVENUE OFFSET (16,000.00) (5.00).00 (2,162.38) (13,842.62) ARCHITECTS AND ENGINEERING 15, , , , FINANCE AND ACCOUNTING 7, (470.00).00 6, , LEGAL 91, (26,800.00) 5, , (2,146.21) LICENSES/SUPPORT-DATA PROCESSING 129, (1,550.08) , , INSURANCE 144, , , INDEXING RECORDING 23, , , OTHER PROFESSIONAL SERVICES 144, (8,046.68) 24, , , PROFESSIONAL AFFILIATION 31, (625.00).00 29, , TRAVEL MEETINGS MILEAGE 94, (1,901.14).00 90, , TRAINING 43, (14,597.75) 1, , , POSTAGE 27, (5,741.00).00 18, , SERVICE CONTRACTS 194, , , , , EQUIPMENT REPAIRS 59, , , , (3,207.58) RADIO AND ALARM REPAIRS 16, (2,369.76).00 11, , BUILDING REPAIRS/MAINTENANCE 58, , , , (29.21) ADVERTISING 20, (4,549.65).00 13, , PRINTING 26, (2,124.60).00 20, , COPIERS 3, , EQUIPMENT RENTAL 2, (2,024.00) MEALS 4, (216.02).00 4, MISCELLANEOUS 4, , (53.14) GRANTS AND CONTRIBUTIONS 97, (4,010.00).00 92, ,

36 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:52:38 by ABACKHAUS Page 2 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== NEGOTIATED UNION CONTRACT 5, (1,700.00).00 3, OTHER SERVICES 1, (1,153.00) AUDIT 31, (3,950.00).00 27, WORKER COMP - GA 22, (1,600.00).00 20, WORKER COMP - PS 133, (24,650.00) , WORKER COMP - PW 105, (20,640.00).00 84, WORKER COMP - HS 2, (900.00).00 1, WORKER COMP - CC 12, (1,840.00).00 10, REFINANCE SEWER ASSESSMENT (2002) 31, (.50).00 31, SEWER EXPANSION PROJECT - CWF LOAN 551, (.98) , SCHOOL PROJECT BALANCE 210, (.75) , SCHOOL ASBESTOS ABATEMENT 34, , WATER SYSTEM MANDATES 34, , PARKER BRIDGE RD BRIDGE 16, , SCHOOL BONDING , , POLICE STATION BONDS 88, , VETERANS' PROGRAMS 1, , FEES 3, , OFFICE SUPPLIES 22, (678.05) , , OFFICE EQUIPMENT (10.00) MICROFILM PHOTO SUPPLIES 1, (10.98).00 1, GASOLINE 49, , , , DIESEL FUEL 49, (9,554.00).00 32, , MOTOR OIL LUBRICANTS 7, (1,300.00).00 5, CUSTODIAL SUPPLIES 5, (61.00).00 3, , PAPER GOODS 6, (404.00).00 5, CLOTHING SAFETY EQUIPMENT 43, (5,985.30) 11, , , OSHA REQMTS 4, (1,000.00) , NFPA REQMTS 10, , , AUTO PARTS 21, , , TRUCK PARTS 63, (3,278.00) , EQUIPMENT PARTS 64, (9,799.00) 1, , , WELDING SUPPLIES 2, (75.00).00 1, HAND TOOLS 6, (1,489.00).00 3, , BUILDING SUPPLIES 1, , CEMENT SAND SALT GRAVEL 207, , , , , GROUND SUPPLIES 27, (3,915.00) 3, , , STREET CLEANING SUPPLIES 2, (80.00).00 2, POLICE EQUIPMENT SUPPLIES 9, , , , TRAFFIC CONTROL SIGNS 6, (4,504.00).00 1, OTHER PURCHASED 8, , , , SUBSCRIPTIONS BOOKS 43, (1,456.40) , , PROGRAM COSTS 11, (3,212.00) , (56.63) TRANSFERS 150, (41,580.35) , , SEVERANCE.00 5, , TIRES 25, , , ASPHALT/HOT & COLD PATCH 25, (5,049.00).00 12, , KENNEL SERVICES 3, , PUBLIC RELATIONS 5, (1,407.31).00 2, , VAN EXPENSES 1, (900.00) LAUNDRY

37 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:52:41 by ABACKHAUS Page 3 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== IMPROVEMENTS NOT BUILDING OFFICE FURNITURE & EQUIPMENT 7, , OTHER EQUIPMENT 10, , , , , OPEN SPACE 25, , CAPITAL & NONRECURRING 167, , KITCHEN IMPROVEMENTS 20, , COMPUTER REPLACEMENT AND UPGRADES 3, , (90.40) PLAN OF CONSERVATION & DEVELOPMENT 12, , CLASSROOM FURNITURE 30, , EQUIPMENT PURCHASES 8, (2,500.00).00 4, , TELEPHONE 31, , , , ELECTRIC 158, , , , HEATING FUEL 54, , , , WATER 1, SEWER 5, , DISPOSAL FEES 2, , DOG TAGS VETERINARY FEES 1, (850.00) ST CT LICENSE FEES 4, , PET ADOPTION FEES DEP BOILER REPAIR/REPLACEMENT 32, , FINANCING COSTS 2006 BONDS 7, , LAKE MANAGEMENT PROJECTS 12, , , CAD/RMS MOBILE SOLUTION 37, (8,000.00).00 29, ANNIVERSARY CELEBRATIONS PUBLIC WORKS FACILITY 227, , ROAD WORK 80, , PARKING LOT REPAIR/MAINTENANCE 30, , PUCKER ST BRIDGE 10, , NORTH COVENTRY FIREHOUSE RENOVATIONS 126, (.37) , ROOF REPAIR/REPLACEMENT 113, , BOE WOOD FLOOR REFINISHING 20, , TANKER(1999)&SO STREET REFUNDING 5, , COMPUTER REPLACEMENT AND UPGRADES 38, , SCHOOL BONDING (1999) REFUNDING 342, , SCHOOL RENOV (2000) REFUNDING 335, , SERVICE TRUCK 12, , NCFD EMERGENCY RESCUE 64, , QUINT AERIAL 31, , TANKER TRUCK (1) 48, , TANKER TRUCK (2) 39, , DUMP TRUCK (1) 37, (1.11).00 37, DUMP TRUCK (2) 38, , DUMP TRUCK (3) 22, , TOOL CAT 12, , BACKHOE 4X4 18, (9.67).00 18, POLICE CRUISER 41, (6,000.00).00 35, MOWER 18, (.82).00 18, SCBA FIRE PAKS 10, , SCBA COMPRESSSOR FIRE EQUIPMENT/GEAR 10, ,

38 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:52:43 by ABACKHAUS Page 4 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== REVALUATION 60, , SUMMER ROAD PROGRAM 270, , EDUCATIONAL COMPUTERS 150, , *** Grand Total *** 13,269, , , ,986, , ================== ================== ================== ================== ================== ======== ====== Selection Legend ====== Account Type: E FY: 2018 to 2018 Trx. Date: 01-Jul-2017 to 30-Jun-2018 From Fund: 110 to 110 Account Sub Type: CP

39 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:52:59 by ABACKHAUS Page 1 Town of Coventry Monthly Expenditure Summary - (SHORTCUMS.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== OPERATING BUDGET 1101 TOWN COUNCIL 34, , , , TOWN MANAGER 214, , , FINANCE ADMINISTRATION 119, (3,095.00) , ACCOUNTING 115, , COLLECTOR OF REVENUE 115, (2,120.00) , , ASSESSOR 141, , ASSESSMENT APPEALS TREASURER 23, (2,000.00).00 21, INFORMATION TECHNOLOGY 176, , , , , PLANNING 143, (16,283.24) , ZONING BOARD/APPEALS 23, (9,646.32).00 13, CONSERVATION 2, (1,435.00) ECONOMIC DEVELOPMENT 13, (1,542.31).00 11, INLAND WETLANDS 48, (7,756.98).00 40, P&Z COMMISSION 4, (2,436.15).00 2, LEGAL COUNSEL 90, (26,000.00) 5, , (2,346.21) PROBATE COURT 7, , RECORDING/LICENSING 154, (3,505.00) , , ELECTIONS 56, , , TOWN OFFICE BLDG. 77, , , , , CENTRAL SERS./SUPPLY 47, (4,500.00).00 36, , POLICE ADMINISTRATION 195, (3,801.28) 3, , POLICE OPERATIONS 1,320, (36,023.34) 3, ,279, , POLICE SUPPORTIVE SERVICES 329, , , , POLICE MARINE PATROL 8, (3,386.91) , POLICE STATION 59, , , , FIRE MARSHAL 19, , , COVENTRY VOL FIRE ASSN 41, (4,900.00).00 33, , NORTH COV. VOL. FIRE DEPT 25, , , , NO. COV. SUB-STATION 7, , , JOINT FIRE BUDGET 391, (11,150.00) 10, , , CVFA SOUTH ST. SUBSTATION 15, , , EMERGENCY MANAGEMENT 27, , , , , ANIMAL CONTROL 71, (2,900.33).00 67, ROADS & DRAINAGE 586, (4,526.00) 21, , , PUBLIC WORKS BUILDING 57, , , , , SNOW REMOVAL 293, , , , , FACILITY MAINTENANCE 323, (11,495.00) 6, , PUBLIC WORKS ADMINISTRATION 241, , , , FLEET MAINTENANCE 457, (5,851.00) 8, , , MATCHING FUNDS 2, , STREET LIGHTS 41, , , , CEMETERY COMM. 25, , , , TREE WARDEN 33, , , , (1,950.00) FACILITIES - OTHER 5, (1,000.00).00 2, , ENGINEERING 80, (5,700.00) 13, , , BLDG. INSPECTION 144, (3,997.00) , BUILDING CODE BD. OF APPEALS HEALTH DEPT. 65, ,

40 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 11:53:11 by ABACKHAUS Page 2 Town of Coventry Monthly Expenditure Summary - (SHORTCUMS.REP) Fiscal Year: 2018 to 2018 for Dates from 01-Jul-2017 to 30-Jun-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== 4102 VISITING NURSE & COMM. CARE 2, , , HUMAN SERVICES/GA 191, (5,700.00) , , ELDERLY SERVICES 101, , , , , BOOTH DIMOCK/PORTER LIBRARIES 468, , PARKS & REC SUPV/OPERATIONS 101, , MEMORIAL DAY 3, (1,010.00).00 2, MUNICIPAL INSURANCE 398, (20,000.00) , PENSION/SOCIAL SECURITY 886, (29,000.00) 2, , , HEALTH INSURANCE 917, , , CONTINGENCY 20, (20,000.00) CLAIMS AND LOSSES 40, (24,320.00).00 14, , Total OPERATING BUDGET 9,612, (34,855.00) 195, ,246, , ================== ================== ================== ================== ================== ======== DEBT SERVICE / CAPITAL EXPENDITURES 9101 DEBT SERVICE 2,724, , ,726, CAPITAL EXPENDITURES 932, , ,013, Total DEBT SERVICE / CAPITAL EXPENDITURES 3,656, , ,740, ================== ================== ================== ================== ================== ======== *** Grand Total *** 13,269, , , ,986, , ================== ================== ================== ================== ================== ======== ====== Selection Legend ====== Account Type: E FY: 2018 to 2018 Trx. Date: 01-Jul-2017 to 30-Jun-2018 From Fund: 110 to 110 Account Sub Type: CP Department :

41 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:54 by ABACKHAUS Page 1 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== SALARY AND WAGES 307, , REGULAR FULL TIME 4,298, , ,975, PART TIME 115, , , OVERTIME 239, , , TEMPORARY 18, , , PAYROLL TAXES & INSURANCE 27, , FICA - GA 83, , , FICA - PS 156, , , FICA - PW 122, , , FICA - HUMAN SVCS 18, , , FICA - CIVIC/CULTURAL 6, , PENSION 32, , PENSION - GA 123, , , , PENSION - PS 207, , , PENSION - PW 142, , , PENSION - HS 27, , PENSION - CC 15, , OTHER 73, , , LONGEVITY 51, , , DIFFERENTIAL 4, , FRINGE BENEFITS 28, , HEALTH INS GENERAL ADMIN 214, , , , HEALTH INS PUBLIC SAFETY 300, , , , HEALTH INS PUBLIC WORKS 349, , , , HEALTH INS HUMAN SERVICES 33, , HEALTH INS CIVIC & CULTURAL 8, , LIFE INSURANCE 5, , REVENUE OFFSET (16,000.00) (16,000.00) ARCHITECTS AND ENGINEERING 15, , FINANCE AND ACCOUNTING 7, , LEGAL 86, , , , LICENSES/SUPPORT-DATA PROCESSING 133, , , , INSURANCE 178, , , , INDEXING RECORDING 23, , OTHER PROFESSIONAL SERVICES 129, , , , PROFESSIONAL AFFILIATION 32, , , , TRAVEL MEETINGS MILEAGE 93, , TRAINING 43, , POSTAGE 26, , , SERVICE CONTRACTS 212, , , , EQUIPMENT REPAIRS 54, , , RADIO AND ALARM REPAIRS 11, , , BUILDING REPAIRS/MAINTENANCE 53, , , ADVERTISING 12, , , PRINTING 24, , COPIERS 3, , EQUIPMENT RENTAL 2, , MEALS 5, , MISCELLANEOUS 4, , GRANTS AND CONTRIBUTIONS 90, , , (404,909.89) NEGOTIATED UNION CONTRACT 4, ,

42 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:55 by ABACKHAUS Page 2 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== OTHER SERVICES 1, , AUDIT 31, , , , WORKER COMP - GA 25, , , (2,900.00) WORKER COMP - PS 108, , , , WORKER COMP - PW 90, , , , WORKER COMP - HS 2, , WORKER COMP - CC 10, , , , REFINANCE SEWER ASSESSMENT (2002) 30, , SEWER EXPANSION PROJECT - CWF LOAN 551, , , SCHOOL PROJECT BALANCE 203, , , SCHOOL ASBESTOS ABATEMENT 34, , WATER SYSTEM MANDATES 34, , PARKER BRIDGE RD BRIDGE 15, , SCHOOL BONDING , , , POLICE STATION BONDS 85, , , VETERANS' PROGRAMS 1, , FEES 3, , (450.00) OFFICE SUPPLIES 18, , , OFFICE EQUIPMENT MICROFILM PHOTO SUPPLIES 1, , GASOLINE 52, , , DIESEL FUEL 46, , , MOTOR OIL LUBRICANTS 7, , , CUSTODIAL SUPPLIES 5, , , PAPER GOODS 5, , CLOTHING SAFETY EQUIPMENT 42, , , OSHA REQMTS 4, , NFPA REQMTS 10, , , AUTO PARTS 20, , (98.68) 17, TRUCK PARTS 63, , , EQUIPMENT PARTS 63, , , WELDING SUPPLIES 2, , HAND TOOLS 5, , , BUILDING SUPPLIES 1, , CEMENT SAND SALT GRAVEL 222, , , GROUND SUPPLIES 27, , , STREET CLEANING SUPPLIES 2, , POLICE EQUIPMENT SUPPLIES 8, , , TRAFFIC CONTROL SIGNS 6, , , OTHER PURCHASED 8, , SUBSCRIPTIONS BOOKS 41, , , PROGRAM COSTS 13, , TRANSFERS 137, , , TIRES 25, , , ASPHALT/HOT & COLD PATCH 26, , , KENNEL SERVICES 3, , PUBLIC RELATIONS 3, , VAN EXPENSES 1, , LAUNDRY IMPROVEMENTS NOT BUILDING OFFICE FURNITURE & EQUIPMENT 4, ,

43 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:55 by ABACKHAUS Page 3 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== OTHER EQUIPMENT 8, , , OPEN SPACE 15, , CAPITAL & NONRECURRING 170, , COMPUTER REPLACEMENT AND UPGRADES 3, , PLAN OF CONSERVATION & DEVELOPMENT 10, , CLASSROOM FURNITURE 30, , EQUIPMENT PURCHASES 8, , TELEPHONE 34, , , ELECTRIC 168, , , , HEATING FUEL 56, , , WATER 1, , SEWER 5, , DISPOSAL FEES 2, , DOG TAGS VETERINARY FEES 1, , ST CT LICENSE FEES 4, , PET ADOPTION FEES DEP BOILER REPAIR/REPLACEMENT 32, , FINANCING COSTS 2006 BONDS 7, , LAKE MANAGEMENT PROJECTS 17, , ANNIVERSARY CELEBRATIONS PUBLIC WORKS FACILITY 224, , ROAD WORK 250, , PUCKER ST BRIDGE 35, , NORTH COVENTRY FIREHOUSE RENOVATIONS 124, , ROOF REPAIR/REPLACEMENT 111, , COVENTRY ACADEMY OUTFITTING 10, , TANKER(1999)&SO STREET REFUNDING 5, , COMPUTER REPLACEMENT AND UPGRADES 38, , SCHOOL BONDING (1999) REFUNDING 324, , SCHOOL RENOV (2000) REFUNDING 318, , SERVICE TRUCK 12, , NCFD EMERGENCY RESCUE 64, , QUINT AERIAL 31, , TANKER TRUCK (1) 48, , TANKER TRUCK (2) 40, , DUMP TRUCK (1) 37, , DUMP TRUCK (2) 38, , DUMP TRUCK (3) 22, , DUMP TRUCK (4) 26, , BACKHOE 4X4 18, , POLICE CRUISER 41, , , TASER REPLACEMENTS 10, , PICK UP TRUCK 39, , SCBA FIRE PAKS 10, , FIRE EQUIPMENT/GEAR 10, , REVALUATION 45, , SUMMER ROAD PROGRAM 337, , , EDUCATIONAL COMPUTERS 150, ,

44 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:55 by ABACKHAUS Page 4 Town of Coventry Monthly Expenditure Summary - (COUNCILOBJ.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== *** Grand Total *** 13,530, ,338, ,935, ,256, ================== ================== ================== ================== ================== ======== ====== Selection Legend ====== Account Type: E FY: 2019 to 2019 Trx. Date: 01-Jul-2018 to 31-Jul-2018 From Fund: 110 to 110 Account Sub Type: CP

45 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:56 by ABACKHAUS Page 1 Town of Coventry Monthly Expenditure Summary - (SHORTCUMS.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== OPERATING BUDGET 1101 TOWN COUNCIL 34, , , , TOWN MANAGER 220, , , FINANCE ADMINISTRATION 123, , , , ACCOUNTING 121, , , COLLECTOR OF REVENUE 116, , , ASSESSOR 146, , , ASSESSMENT APPEALS TREASURER 22, , , INFORMATION TECHNOLOGY 176, , , , PLANNING 144, , , ZONING BOARD/APPEALS 21, , , CONSERVATION 1, , ECONOMIC DEVELOPMENT 19, , INLAND WETLANDS 46, , , P&Z COMMISSION 1, , LEGAL COUNSEL 85, , , , PROBATE COURT 7, , RECORDING/LICENSING 160, , , ELECTIONS 56, , , , TOWN OFFICE BLDG. 82, , , , CENTRAL SERS./SUPPLY 43, , , POLICE ADMINISTRATION 192, , , POLICE OPERATIONS 1,328, , ,215, POLICE SUPPORTIVE SERVICES 331, , , , POLICE MARINE PATROL 7, , POLICE STATION 60, , , , FIRE MARSHAL 18, , , , COVENTRY VOL FIRE ASSN 37, , , NORTH COV. VOL. FIRE DEPT 29, , , NO. COV. SUB-STATION 6, , , JOINT FIRE BUDGET 385, , , , CVFA SOUTH ST. SUBSTATION 12, , , EMERGENCY MANAGEMENT 27, , , , ANIMAL CONTROL 72, , , ROADS & DRAINAGE 600, , , , PUBLIC WORKS BUILDING 57, , , SNOW REMOVAL 314, , , FACILITY MAINTENANCE 331, , , , PUBLIC WORKS ADMINISTRATION 237, , , , FLEET MAINTENANCE 461, , , , MATCHING FUNDS 2, , STREET LIGHTS 46, , , CEMETERY COMM. 24, , , TREE WARDEN 43, , , FACILITIES - OTHER 6, , , ENGINEERING 81, , , BLDG. INSPECTION 149, , , BUILDING CODE BD. OF APPEALS HEALTH DEPT. 66, ,

46 1641-GLEXPMTDRPT.REP Printed 08-Aug-2018 at 12:36:57 by ABACKHAUS Page 2 Town of Coventry Monthly Expenditure Summary - (SHORTCUMS.REP) Fiscal Year: 2019 to 2019 for Dates from 01-Jul-2018 to 31-Jul-2018 ========================================================================== ================== ================== ================== ================== ================== ======== Account and Description Appropriation Appropriation Adj Encumbrances Expenditures Remaining Balance % Used ========================================================================== ================== ================== ================== ================== ================== ======== 4102 VISITING NURSE & COMM. CARE 1, , HUMAN SERVICES/GA 179, , , ELDERLY SERVICES 114, , , , BOOTH DIMOCK/PORTER LIBRARIES 477, , , (590.00) PARKS & REC SUPV/OPERATIONS 99, , , MEMORIAL DAY 3, , MUNICIPAL INSURANCE 392, , , , PENSION/SOCIAL SECURITY 895, , , , HEALTH INSURANCE 910, , , , CONTINGENCY 15, , CLAIMS AND LOSSES 35, , Total OPERATING BUDGET 9,693, ,236, , ,647, ================== ================== ================== ================== ================== ======== DEBT SERVICE / CAPITAL EXPENDITURES 9101 DEBT SERVICE 2,904, ,126, ,778, CAPITAL EXPENDITURES 932, , , Total DEBT SERVICE / CAPITAL EXPENDITURES 3,836, , ,126, ,608, ================== ================== ================== ================== ================== ======== *** Grand Total *** 13,530, ,338, ,935, ,256, ================== ================== ================== ================== ================== ======== ====== Selection Legend ====== Account Type: E FY: 2019 to 2019 Trx. Date: 01-Jul-2018 to 31-Jul-2018 From Fund: 110 to 110 Account Sub Type: CP Department :

47 Manager s project update: August meeting Below please find a brief summary and update of on-going projects. Public Works/Engineering 1.) We are working on road prep for contracted road shimming scheduled for the late August. The largest project this year will be Richmond Road for a process called Sammy Seal which is a combination of chip seal and pavement. The intersection with Sam Green will also be addressed. Roads Chip sealed last week: Brewster Street High Street Wrights Mill Road Lake Street (Monument Hill to High Street) will be fog sealed later to match the other sections. Cedar Swamp Extension Stage Road (NOT DONE DUE TO WATER PONDING ISSUE-will correct and add to next year) Reynolds Drive (Gable Road to Lombard Drive) Richmond Road (Prep for Overlay) This year we are testing using pretreated stone which already has emulsion applied to reduce dust and increase adherence. It is a different color now but will change to the normal color as it settles in. sweeping is scheduled for later this month and then line stripping. List of roads to be shimmed. 1.) Daly Road 2.) Broadway 3.) North Farms Road, Joshua Lane and Barbara Drive 4.) Satari Drive, Zeya Drive and Noor Drive 5.) Rabbit Trail (Waterfront Park) 6.) Gable Road (Actors Colony) 7.) John Hand Drive 2.) We have redesigned the Town Hall flag pole project funded by a LOCIP grant to reuse the granite curbing from Main Street to get the project back within budget. The Council has agreed the location of the exterior wall. We no longer have time to work on this so it has been bumped off the schedule until after summer roads work. 3.) The Depot Road open space parcel (now Mill Pond Park) site work will be completed this week except for guard rail, paving and signage. We will meet the September grant deadline. Another opportunity for a fall ribbon cutting. 1

48 4.) We have moved into the permit and construction documents stage for Jones Crossing culvert after receiving bonding approval. Local wetland permits were filed last week. Army Corps permits are in final submission stage and they will have 90 days to review the permit so it is becoming questionable whether this will happen this fall. We are reluctant to order the culvert to be made until we have a permit. The State denied our emergency grant funding request but urged us to apply for the local bridge funding grant which they would review and try to expedite. This would cover 50% of the cost of the bridge and engineering. While it may slow up the replacement timeframe this could bring in $325,000 or more. We are coordinating with the utilities to keep the project moving. The grant application has been submitted. 5.) After our meeting with CTDOT on their thoughts on a four-way intersection at Bread and Milk and Boston Turnpike (and Swamp and Northfields) we have submitted a Lotcip application to CRCOG for consideration. We also submitted a project for some South Street improvements between Seagraves and Skinner Hill Road and multi-use paths on one side to CRCOG for scoring. We can see how they both score which may allow both to be considered. Our application for a fast track grant did not make the list so we are in the review for a September decision. The subcommittee on the grants is meeting today. 6.) The State has finished installing the hazardous curve signs (at their expense) on certain Town roads which we worked with them on a couple years ago. We now have a contact person to refer concerns to. Chief Palmer is in discussion to determine whether there are options to tone the signs down, maybe by eliminating some of the upright reflectors. Steering will continue to discuss. 7.) We have learned that the Folly Lane Bridge is finally moving so soon we will need to ask for the engineering funds for the design (from CNREF) which is our share of the project. We are starting to ask for price proposals for it so this may be in September/October. Other Construction projects 1) The Main Street project is at the punch list stage. The clock has been reset. Wendy Rubin to put together a small grant for some necessary window and door repairs and improvements to the Visitors Center which was submitted to the Last Green Valley for consideration. We are working on getting the weeding into our schedule. 2) Transfer Station changes are on hold until a blight case is resolved on abutting land next to the Public Works facility. The Judge ruled in our favor and we are getting additional prices for removal of the blight. We have decided the boats will stay for now. Clean up work may start next week. Desiato was the low bidder. 3) DPW has installed the grant funded compost bins at the middle school and we have started selling compost bins at $20.00 after State and COVRRA subsidies. The kick off was at the Farmers Market on July 29 nd where we sold 20 and took reservations for 32 more. We ordered another pallet and have reservations for all but 20. 4) We are reviewing a serious turf issue for the Miller Richardson football field. We have brought in Anchor Engineering for further review and are awaiting results. A reminder that we have full DEEP permits for this field over a closed landfill. We will top dress and reseed. 2

49 We are also waiting for some concept plans to get water to assist the grass to reestablish. Some LOCIP funds were approved for this project. We have a price to start the Miller Richardson infield on the major league field. 5) The connector at Mill Brook Place is complete including paving in the rear. 6) The chiller unit at the Library is in and working. I am working on getting prices for the boiler replacement due tomorrow. Grants DEEP open space: Williams open space on Cooper Lane has the sign installed so we are ready to schedule a ribbon cutting. Eric Thomas has submitted a Walktober proposal so we will likely do the ribbon cutting in conjunction with that on September 27th. He is coordinating the walk with the Williams family. Nathan Hale Greenway design is reaching conclusion. We have selected preferred concept trail locations. We plan to offer one on one meetings with abutters soon to show property lines. We met with BSC to start the prep for a final community presentation in both Bolton and Coventry in a month or so. We also have been awarded a $20,000 historical grant to evaluate the Caprilands house and grounds. Our initial review of the property raises concerns due to years of neglect. Gaining access inside the house remains difficult, but the saga continues. The probate court has ruled favorably on levying contempt charges to the current occupant and has ruled to take away his lifetime occupancy. We are also waiting for further court s ruling to allow the Town inspection. The DEEP Microgrid grant application is in final review by DEEP with a determination expected within a month. Eco-Solar continues to work with Orchard Hills on an agreement arrangement. If awarded the Town, Board and Housing Authority will need to reach an agreement for the power purchase. The CDBG grant for Orchard Hills roof and sidewalks is now complete and under budget. We are asking for the State to consider allowing using the remaining money for re-roofing the two community buildings. The Town should be proud of the work of the Housing Authority in maintaining quality housing for seniors. It should be noted that the front units are reaching a milestone where some subsidies will be lost and the rents will be changing. The clean air grant for $46,000 for an early truck replacement has been awarded and we are using the funds to buy down the lease purchase. We have taken the savings out of next year s budget and have ordered the truck due in December. Another round of grants is coming from the Volkswagen emissions settlement. We will review options. Our truck from last year has just arrived. We continue to work with the Energy Committee on the Bright Ideas grant and are in the final stages of closing the $5,000 grant out. The Farmer s Market event on July 29 th promoted energy savings and smart bulbs, gave away LED bulbs, had EV car displays, vendors and safe household chemicals. 3

50 We did not get the Community Connections grants for sidewalks on Main from Hemlock Point road to Birch Bend. Our two Lotcip road projects are being recommended for approval by the scoring committee at CRCOG for a possible mid-september award. Public Safety: We have two new officers in the Academy. The one officer out on maternity leave will return the first week in September. We are upgrading the Tasers and the video cameras for cruisers are installed and thermal image cameras added to the spot lights too. The Sergeant s test has been scheduled for later this month. The consultants have met with the employees to describe the process. The sidewalk slab at the front door was repaired. We are considering approaches for replacing Michael McDonagh. Fire EMS: Work continues on the ISO fire rating review. A new reviewer has reopened the file, visited, and requested follow-up information. Physical standards for various positions in the Fire/EMS Service have been established. Several persons have not been cleared for duty at this time. If they cannot pass they can move to be Fire Police. A grant to cover some of this expense has been awarded. We had a meeting with CVFA and NCFD on the future options for the fire service. Both have indicated a willingness to work on a transition. It is hoped that guidelines for this process will be in place fairly soon. The ambulance construction is almost complete and after inspection will be placed into service. Replacements for personal protective gear have been ordered. In September we are implementing the additional 2 hours a day Monday-Friday to the Vintech schedule approved by the Council, and are working on the scheduling software to try to fill night and weekend shifts. An has been sent to all active members explaining the need and how to sign up for shifts. We also are proceeding with providing a meal to active members in appreciation for their service at the Arts on Main festival. The new Department 18 is also in the works with a hope of being operational in September. Finance: The School Building and Energy Committee is being called back into action to move the approved project forward. At their recent meeting an approach was outlined. Priority is being given to oil tank removal and boiler replacement with engineering plans underway. Code funding approvals are underway with paperwork submitted to the State. Year-end transfers have been made and close out is underway. The purchasing rules are being looked at to consider raising bid thresholds to keep up with inflation, make them clearer on the use of other public bids and incorporate the fracking waste ordinance requirements. The revaluation bid was accepted and work will begin. A presentation on the project to the Council is planned for fall. Lease purchase bids for the new dump truck came in slightly under budget. Work continues on reviewing requested Board policy changes. ECHIP has also bid out for a group Employee Assistance program and we will be changing to this service in late fall. We are also looking at 4

51 debt service impact for the approved school projects and the possible library project and can do both without any increase in debt service due to declining debt. Development group: The big news is that there was no appeal for the Cumberland Farms special permit. We are not yet aware when they are planning to start construction. We have prices for the Stewart clean up not including the boats (boats are complicated). Work may start next week. EDC continues working on selected sites for the concept planning approved in last July s budget with a focus on the Bolton town line area. The WPCA is now directly working with the Bolton Lakes WPCA to get the project agreement in place. We continue to reach out to developers to get input on the draft plans. EDC is focusing on updating their section of the Plan of Conservation and Development. We continue to discuss the long-term sewer capacity issue of our plant and WPCA did release some gallons for possible new use in the Village area, but it was not as much as the user hoped for. As you may have heard Reid s closed but staff is talking to a possible buyer. The negativenews folks also aren t mentioning that the former vet building is under renovation and should be open the end of this month with a planned tour as part of Arts on Main. The festival is looking good for events and the Hayes art exhibit should be a special time. We have coordinated with the Hayes family to feature 8 pieces of his work at Millbrook Place. Staff met our goal of submitting information for review by the May 1 deadline for the Sustainability Certified Community program. We got feedback and a lot of minor revision work is needed pending August 24th deadline. A neighbor has filed action against a ZBA approval on Hop River road. HR issues: Our labor attorney has given us a draft of our personnel rules, which haven t had a major look since they were adopted in We also want them to review a draft update of our affirmative action plan completed by our intern. A position assessment as required by the Town Hall contract for one job has been forwarded to the union. We are recruiting for a Public Works Maintainer position. We received about 40 applicants and after testing are down to the final interview stage for 3 candidates with interviews next week. Other projects: Work continues with the Assessing Office on updating our tax maps. planning for the revaluation project and mapping out a schedule. We are also starting the We continue to work with CRCOG and neighboring towns on the crumbling concrete foundation issue. CRCOG s Ad-hoc Study Committee on Crumbling Foundations was fairly successful in getting State aid. We are serving as the lead town for a CDBG concrete foundation testing grant application with those who expressed interest during the application period first. The CHS Walls Code Compliance Building Committee is working to develop Plan B for the missing re-bar and anticipates discussion with the Council in September. A new code coming in may be helpful. The other school building committee and library building committee are both working on moving forward now that funds are available. The library committee is looking at narrowing the building 5

52 to allow use of the current driveway and avoiding the cost of the retaining wall. The committee fined tuned the budget to $4.9 million (a reduction of $500,000 and is ready for a presentation to the Town Council on August 27 th and a Special Town Meeting on September 5 th and vote on November 6 th if the Council chooses. The second Hydrilla treatment was made and testing is planned. future plans. We await the results and 6

53 Town of Coventry 1712 Main Street Coventry, Connecticut (860) desk (860) fax FIRE/EMS ADMINISTRATOR James McLoughlin EMERGENCY MANAGEMENT DIRECTOR Status of Department 18 August 2018 I would like to update you on the current status of the development of Department 18. During the past week, there have been a number of inquiries as to what is happening, when will it happen, how will it happen, etc. These are all great questions and I want to address as many of your concerns as I possibly can. Whenever there is change, there are questions. I am glad that these questions are being raised. I would prefer to speak to each of you personally, but I do not want to delay getting this information to you. This letter is being distributed via to a new list that s been generated for Active Members. If people need to be added or removed, I will make the adjustments. Please have your Chief or your President forward this information to me via . On July 16, 2018 the Town Council authorized the development of Department 18 to manage the EMS Division of the Town of Coventry Fire-EMS Department. They also authorized the expansion of hours for Vintech beginning September 1, 2018 and Vintech will begin working from on that date. In order to assure coverage of the remaining hours of the day, shifts have been created for each weekday from and for 2 shifts each on Saturday and Sunday using the same 5am/5pm time frame for the volunteers. Rather than rely on a written calendar, we will be moving our scheduling to an electronic format that is web based. A letter went out to both departments on August 2, 2018 with instructions on how to get a user name and password to sign up for shifts. Once you have a user name you will be able to sign up for shifts as well as see who is assigned to a particular shift. This will take the guess work out of who is covering shifts and when. If you have not received this information, please see one of your officers asap. We plan to begin the scheduling of personnel on August 21 st for the month of September in conjunction with the Vintech hours change. The expansion of Vintech hours and the electronic scheduling were steps we could take now. Steps that we are still working on include: A policy manual which includes an organizational chart, application, SOPs, and more Dispatch protocol with Tolland County Plans for A508 & A708 Station duties Developing an MOU for members to serve rather than go through a new application process Development of driver qualifications Development of an FTO program on your behalf citizen s first

54 Town of Coventry 1712 Main Street Coventry, Connecticut (860) desk (860) fax FIRE/EMS ADMINISTRATOR James McLoughlin EMERGENCY MANAGEMENT DIRECTOR Additionally, based on letters received from Coventry Volunteer Fire Association and North Coventry Volunteer Fire Department, indicating a decision to participate on a transition planning team to address one unified department, a draft charge of action is being developed which addresses the responsibilities of the team. Once this charge is developed, a team will be selected and will begin discussions related to the future of the Fire-EMS service in town. Many of the details being sought by the membership do not have definitive answers yet. I was asked about junior membership for the new department and will defer that decision to the transition team. While the establishment of Department 18 has been authorized to begin managing the EMS Division of the Fire-EMS Department, I look forward to working with the transition team to further develop the department as a whole. Respectfully, James McLoughlin James McLoughlin, EMD Fire/EMS Administrator on your behalf citizen s first

55

56