6:00 P.M. AGENDA. I certify that the above notice of meeting was posted in accordance with the Texas Open Meetings Act on the 8 th day of July 2016.

Transcription

1 ADMINISTRATION 285 Uptown Blvd., Bldg. 100 Cedar Hill, TX O F NOTICE OF CITY COUNCIL BRIEFING SESSION JULY 12, 2016 T.W. TURK CANNADY CEDAR HILL ROOM GOVERNMENT CENTER 285 UPTOWN BLVD. BLDG. 100 CEDAR HILL, TEXAS 6:00 P.M. AGENDA I. Call the meeting to order. II. III. IV. Presentation on Youth Summit on the Hill. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting Adjourn. I certify that the above notice of meeting was posted in accordance with the Texas Open Meetings Act on the 8 th day of July Belinda Berg City Secretary This facility is wheelchair accessible. If you plan to attend this public meeting and you have a disability that requires special arrangements, please call Ext or (TDD) RELAY TX ( ) at least 48 hours in advance. Reasonable accommodations will be made to assist your needs. Mayor, Rob Franke Mayor Pro Tem, Stephen Mason Jami McCain Daniel C. Haydin, Jr. Wallace Swayze Chris Parvin Clifford R. Shaw City Manager, Greg Porter CedarHillTX.COM

2 PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY "CONFORME A LA SECCIÓN 30.07, DEL CÓDIGO PENAL (ENTRADA SIN AUTORIZACIÓN POR TITULAR DE LICENCIA CON UNA PISTOLA VISIBLE), UNA PERSONA CON LICENCIA BAJO EL SUBCAPÍTULO H, CAPÍTULO 411 DEL CÓDIGO DE GOBIERNO (LEY DE LICENCIAS DE PISTOLAS), NO PUEDE ENTRAR EN ESTA PROPIEDAD CON UNA PISTOLA VISIBLE

3 ADMINISTRATION 285 Uptown Blvd., Bldg. 100 Cedar Hill, TX O F NOTICE OF CITY COUNCIL MEETING JULY 12, 2016 T.W. TURK CANNADY-CEDAR HILL ROOM 285 UPTOWN BLVD. BLDG. 100 CEDAR HILL, TEXAS 7:00 P.M. VISION STATEMENT: We envision Cedar Hill as a premier city that retains its distinctive character; where families and businesses flourish in a safe and clean environment. MISSION STATEMENT: The mission of the City of Cedar Hill is to deliver the highest quality municipal services to our citizens and customers consistent with our community values. AGENDA I. Call the meeting to order. II. Invocation. III. Pledge of Allegiance. IV. Distinctive Character Presentation: 1. Present the 2016 Waste Management Scholarships to Micah Demby and Paige Lucas-Smith, students of Cedar Hill Collegiate High School of the Cedar Hill Independent School District. V. Citizens Forum. VI. Consent Agenda: The Consent Agenda includes routine items that may be acted upon with a single vote. Any City Council member may remove items from the Consent Agenda for separate discussion and consideration. 1. Approve the minutes of the June 28, 2016 regular meeting. Mayor Rob Franke Mayor Pro Tem, Stephen Mason Jami McCain Daniel C. Haydin, Jr. Wallace Swayze Chris Parvin Clifford R. Shaw City Manager, Greg Porter CedarHillTX.COM

4 Page 2 City Council Meeting Agenda June 28, Case No Approve, in accordance with the Planning and Zoning Commission s recommendation, the preliminary plat and layout plans for Hillcrest Addition, Section Three, Block One, Lot 6, located on the south side and at the terminus of Maplegrove Drive, north of Crestway Drive; requested by Jay Childs on behalf of Hillcrest Baptist Church. VII. Regular Agenda: 1. Case No Review and consider a final plat and variances to Sections 20-19(c)(1) and 20-22(b), Chapter 20 Subdivision Regulations for Brook View Addition, Block 2, Lots 2A-2D located on the south side of Evergreen Trail, east of South Cedar Hill Road; requested by Dick Jones, Herbert S. Beasley Land Surveyors on behalf of Stacey D. Ansley and Troy A. Duval. VIII. Adjourn. I certify that the above notice of meeting was posted in accordance with the Texas Open Meetings Act on the 8 th day of July Belinda Berg City Secretary This facility is wheelchair accessible. If you plan to attend this public meeting and you have a disability that requires special arrangements, please call Ext or (TDD) RELAY TX ( ) at least 48 hours in advance. Reasonable accommodations will be made to assist your needs. PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY "CONFORME A LA SECCIÓN 30.07, DEL CÓDIGO PENAL (ENTRADA SIN AUTORIZACIÓN POR TITULAR DE LICENCIA CON UNA PISTOLA VISIBLE), UNA PERSONA CON LICENCIA BAJO EL SUBCAPÍTULO H, CAPÍTULO 411 DEL CÓDIGO DE GOBIERNO (LEY DE LICENCIAS DE PISTOLAS), NO PUEDE ENTRAR EN ESTA PROPIEDAD CON UNA PISTOLA VISIBLE

5 Page 3 City Council Meeting Agenda June 28, 2016 PREMIER STATEMENTS CEDAR HILL HAS DISTINCTIVE CHARACTER CEDAR HILL HAS EXCELLENT, SAFE & EFFICIENT INFRASTRUCTURE CEDAR HILL IS SAFE CEDAR HILL IS CLEAN CEDAR HILL HAS TEXAS SCHOOLS OF CHOICE CEDAR HILL HAS VIBRANT PARKS AND NATURAL BEAUTY CEDAR HILL HAS A STRONG AND DIVERSE ECONOMY CITY COUNCIL VALUES PEOPLE AND RELATIONSHIPS STEWARDSHIP HIGHEST ETHICAL STANDARDS, BEHAVIOR AND INTEGRITY SERVANT LEADERSHIP I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the Government Center bulletin board on the day of, 2016, By:

6 BRIEFING MINUTES CITY COUNCIL MEETING JUNE 28, 2016 The City Council of the City of Cedar Hill, Texas, met in briefing session Tuesday, June 28, 2016, 6:00 p.m., 285 Uptown Blvd., Bldg. 100, Cedar Hill, Texas. The following members of the City Council were present, to wit: Mayor Pro Tem Stephen Mason and Council Members Jami McCain, Daniel C. Haydin, Jr., Wallace Swayze and Clifford Shaw. I. Call the meeting to order. Mayor Pro Tem Mason called the meeting to order at 6:03 p.m., declaring it an open meeting with a quorum present and the meeting notice was duly posted. II. Briefing on Neighborhood Services. Neighborhood Services and Code Manager Stacey Graves, along with Neighborhood Services Coordinator Michelle Ebanks, briefed the City Council on current activities and objectives of the Neighborhood Services Department. Also included was a summary of this year s Town Hall Block Parties, which again received high marks from citizens on the City s efforts to engage and promote communication and cooperation between the City and neighborhoods. III. Briefing on Pay Day Loan Regulations. Assistant City Manager Melissa Valadez-Cummings briefed the City Council on proposed regulations for Pay Day and Title Loan businesses in Cedar Hill. Valadez- Cummings presented some statistics on how obtaining loans from these types of businesses can quickly escalate into an enormous financial burden on the borrower, most often being working class families and senior citizens. IV. City Manager Reports: City Council Calendar/Upcoming Events. City Manager Porter reviewed the City Council s calendar, emphasizing the following: Thursday, June 30-5:30pm-7:30pm Ribbon Cutting/Open House for Diemer Marketing Group 320 West Belt Line Rd., Cedar Hill Friday, July 1-7:00pm-9:00pm Jam to Give Summer Concert Series Hillside Village Shopping Center (Village Green), 305 West FM 1382, Cedar Hill Monday, July 4-4 th of July Holiday City Offices Closed Friday, July 8-7:00pm-9:00pm Jam to Give Summer Concert Series Hillside Village Shopping Center (Village Green), 305 West FM 1382, Cedar Hill

7 Page 2 City Council Briefing Meeting Minutes June 28, 2016 Tuesday, July 12-6:00pm-8:00pm City Council Meeting - T.W. Turk Cannady/Cedar Hill Room Government Center, 285 Uptown Blvd. Bldg. 100, Cedar Hill Friday, July 15-7:00pm-9:00pm Jam to Give Summer Concert Series Hillside Village Shopping Center (Village Green), 305 West FM 1382, Cedar Hill Friday, July 22-7:00pm-9:00pm Jam to Give Summer Concert Series Hillside Village Shopping Center (Village Green), 305 West FM 1382, Cedar Hill Tuesday, July 26-6:00pm-8:00pm City Council Meeting - T.W. Turk Cannady/Cedar Hill Room Government Center, 285 Uptown Blvd. Bldg. 100, Cedar Hill Friday, July 29-7:00pm-9:00pm Jam to Give Summer Concert Series Hillside Village Shopping Center (Village Green), 305 West FM 1382, Cedar Hill City Operations. Duy Vu, the City s newly hired Environmental Services Manager, gave a brief update on migratory birds, such as the cattle egrets, which have recently nested in various locations throughout Cedar Hill. Conduct a briefing to discuss items for the 7:00 p.m. regular meeting. Presentations Present a Certificate of Appreciation to Jabez Robinson for Eagle Scout Service Project Operation Save Lives. Present Bear Creek Ranch HOA as the 2016 Premier Neighborhood Award recipient. Present Bradford Park as the 2016 Premier Neighborhood runner-up. Present a Proclamation designating the month of July 2016 as Parks and Recreations month in Cedar Hill. Consent Agenda Consider approving the minutes of the June 7, 2016 special meeting and the June 14, 2016 regular meeting.

8 Page 3 City Council Briefing Meeting Minutes June 14, 2016 Regular Meeting Consider authorizing the Mayor to execute a construction contract with LKG Resources, LLC. for water line upgrades. Closed Session pursuant to Sec of the Texas Government Code, consultation with City Attorney regarding contemplated legal action in connection with: High Pointe Village Apartments Closed Session pursuant to Sec (1) and Sec (2) of the Texas Government Code for deliberation and discussion regarding economic development negotiations with, and financial offers or incentives to, business prospects that the City seeks to have locate, stay, or expand in or near the City of Cedar Hill: Project First Corner Reconvene in Open Session and consider any action(s) to be taken as a result of the closed session. V. Adjourn. There being no further business, Council Member Haydin made a motion to adjourn the briefing session, seconded by Council Member McCain. The motion passed by unanimous vote, and the meeting adjourned at 7:05 p.m. Approved: Stephen Mason, Mayo Pro Tem Attest: Belinda Berg, City Secretary

9 MINUTES CITY OF CEDAR HILL CITY COUNCIL MEETING JUNE 28, 2016 The City Council of the City of Cedar Hill, Texas met in regular session Tuesday, June 14, 2016, 7:00 p.m., T.W. Turk Cannady - Cedar Hill Room, 285 Uptown Blvd., Cedar Hill, Texas. Present: Mayor Pro Tem Stephen Mason and Council Members Jami McCain, Daniel C. Haydin, Jr., Wallace Swayze and Clifford Shaw. I. Call the meeting to order. Mayor Franke called the meeting to order at 7:06 p.m., declaring it an open meeting with a quorum present and that the meeting notice was duly posted. II. Invocation. Council Member Clifford Shaw gave the invocation. III. Pledge of Allegiance. Boy Scout Troupe 89 led the Pledge of Allegiance to the U.S. and Texas flags. IV. Presentations: 1. Present a Certificate of Appreciation to Jabez Robinson for Eagle Scout Service Project Operation Save Lives. Neighborhood Services and Code Manager Stacey Graves provided a brief introduction and Council Member Haydin presented the award. As a token of appreciation for the support and encouragement Ms. Graves provided, Jabez Robinson presented her with an award. 2. Present Bear Creek Ranch HOA as the 2016 Premier Neighborhood Award recipient. Neighborhood Services and Code Manager Stacey Graves provided a brief introduction and Mayor Pro Tem presented the award. 3. Present Bradford Park as the 2016 Premier Neighborhood runner-up. Neighborhood Services and Code Manager Stacey Graves provided a brief introduction and Mayor Pro Tem presented the award. 4. Present a Proclamation designating the month of July 2016 as Parks and Recreations month in Cedar Hill. Council Member McCain read the Proclamation and presented it to Parks & Recreations Director Larry Foos.

10 Page 2 City Council Regular Meeting Minutes June 28, 2016 V. Citizens Forum. 1. Wes Pool, 611 E. Belt Line Rd., Cedar Hill Mr. Pool spoke regarding the City Center Signature Park, praising the preliminary design. VI. Consent Agenda: Mayor Pro Tem Mason introduced the Consent Agenda and stated the Consent Agenda includes routine items that may be acted upon by a single vote. Any City Council member may remove items from the Consent Agenda for separate discussion and consideration. There were none. 1. Consider approving the minutes of the June 7, 2016 special meeting and the June 14, 2016 regular meeting. 2. Consider authorizing the Mayor to execute a construction contract with LKG Resources, LLC. for water line upgrades. Council Member Haydin made a motion to approve Consent Agenda Items 1 and 2, as presented. The motion was seconded by Council Member Swayze and approved by a unanimous vote. VII. Regular Agenda: 1. Closed Session pursuant to Sec of the Texas Government Code, consultation with City Attorney regarding contemplated legal action in connection with: High Pointe Village Apartments 2. Closed Session pursuant to Sec (1) and Sec (2) of the Texas Government Code for deliberation and discussion regarding economic development negotiations with, and financial offers or incentives to, business prospects that the City seeks to have locate, stay, or expand in or near the City of Cedar Hill: Project First Corner The City Council convened into Closed Session at 7: Reconvene in Open Session and consider any action(s) to be taken as a result of the closed session.

11 Page 3 City Council Regular Meeting Minutes June 28, 2016 The City Council reconvened 8:21. No action was taken as a result of the closed session. VIII. Adjourn. Upon a motion by Council Member Swayze, seconded by Council Member Shaw, the meeting adjourned at 8:22 p.m. Approved: Stephen Mason, Mayor Pro Tem Attest: Belinda Berg, City Secretary

12 Consent #2 Agenda Date: July 12, 2016 CITY OF CEDAR HILL CITY COUNCIL AGENDA ITEM Agenda Item Wording: Case No Approve, in accordance with the Planning and Zoning Commission s recommendation, a preliminary plat and layout plans for the Hillcrest Addition, Section 3, Block 1, Lot 6, located on the south side and at the terminus of Maplegrove Drive, north of Crestway Drive; requested by Jay Childs on behalf of Hillcrest Baptist Church. Summary: Approval of this preliminary plat will authorize the owner to submit a final plat and construction plans for the last phase of the Cresthaven retirement village. The purpose of the preliminary plat is to show how the property is planned to be subdivided and how public facilities will be extended to support the proposed subdivision of land. As you recall, this property was recently rezoned to PD (Planned Development) which authorizes 22 single-family detached units and 2 duplex units on a single large lot. The main entrance will be from the private street, to the south, which will be extended into this phase. An emergency access gate will be located at the end of Maplegrove Drive. Public water and waste water lines will be extended to each dwelling. On June 21, 2016, the Planning and Zoning Commission unanimously recommended approval subject to the Development Review Committee (DRC) comments finding that the request complies with all applicable codes and ordinances (see attached minutes). It should be noted that the DRC Comments have been addressed since the Commission s consideration and the updated plans are enclosed for your consideration. Funding Source: N/A Recommended Action: Concur with Planning and Zoning Commission s recommendation Attachments: Yes If yes, how many pages: 11

13 City of Cedar Hill Planning and Zoning Commission June 21, 2016 Page 1 of 3 MINUTES PLANNING AND ZONING COMMISSION Meeting of June 21, 2016 The Planning and Zoning Commission of the City of Cedar Hill, Texas met on TUESDAY, June 21, 2016 at 6:00 p.m. in the T.W. Turk Cannady/Cedar Hill Room, 285 Uptown Blvd, Bldg. 100, Cedar Hill, TX. Planning & Zoning Commissioners present: Chairman Theresa Brooks, Vice-Chairman Bill Strother, Commissioners: Lisa Thierry, Michael Deeds, Chad McCurdy, Timothy Hamilton and Gehrig Saldana City Staff members present: Rod Tyler, Director of Planning, LaShondra Stringfellow, Asst. Director of Planning and Sharon Davis, Executive Secretary. I. Call the Meeting to Order Chairman Brooks called the meeting to order at 6:01 p.m. declaring it an open meeting in which a quorum was present and the meeting notice was duly posted. II. Issue Oath of Office The City Secretary swore in Commissioners Hamilton, McCurdy and Vice-Chairman Strother. III. Approve the minutes of the May 3, 2016 regular meeting A motion was made by Commissioner Deeds and seconded by Commissioner Saldana to approve the minutes of the May 3, 2016 regular meeting. The vote was as follows: Ayes: 4 Chairman Brooks, Vice-Chairman Strother, Commissioners Deeds and Saldana Nays: 0 Abstain: 3 Commissioners Hamilton, Thierry and McCurdy Chairman Brooks declared the motion carried. IV. Citizens Forum No one spoke. V. Case No Review and consider a final plat and variances to Sections 20-19(c)(1) and 20-22(b), Chapter 20 Subdivision Regulations for the Brook View Addition, Block 2, Lots 2A-2D, located on the south side of Evergreen Trail, east of South Cedar Hill Road; requested by Dick Jones, Herbert S. Beasley Land Surveyors on behalf of Stacey D. Ansley and Troy A. Duval.

14 City of Cedar Hill Planning and Zoning Commission June 21, 2016 Page 2 of 3 Mr. Rod Tyler, Director of Planning delivered the staff report by describing the location of the property stating the applicant was proposing to take two unplatted lots with a total area of acres and plat into four lots. He reported that the property was zoned SF-E Single Family Estate. The nearest sewer system is about 3,000 feet away. There is a water line near Windy Lane and Evergreen Trail. The existing roadway is paved with asphalt. Since the existing roadway does not meet City Standards nor does it have sidewalks and curb and gutters, the applicant is asking for a variance to this as well as getting a variance for the sewer line. The applicant is proposing an aerobic septic system. Staff is recommending approval of the plat and the two variances. There were several questions from the Commissioners about the aerobic system as far as who issues them, who maintains them or are there chemicals involved. Mr. Tyler indicated the aerobic systems are installed by private companies, maintained by the owner and there are no chemicals involved. The city does require an annual inspection report showing that the system is working properly. Mr. Troy Duval, 5771 Appalossa Drive, Grand Prairie, indicated they were building a 2800 sq. ft. house on Lot D. Commissioner Deeds made a motion to recommend approval of Case with the variances to the roadway as stated in Section 20-19(c)(1) and the sewer system as stated in Section 20-22(b) of the City Standards. The motion was seconded by Commissioner Hamilton. The vote was as follows: Ayes: 7 Chairman Brooks, Vice-Chairman Strother, Commissioners Deeds, Thierry, McCurdy, Hamilton and Saldana. Nays: 0 Chairman Brooks declared the motion carried. VI. Case Review and consider a preliminary plat and layout plans for the Hillcrest Addition, Section 3, Block 1, Lot 6, located on the south side and at the terminus of Maplegrove Drive, north of Crestway Drive; requested by Bobby Fletcher on behalf of Hillcrest Baptist Church. Mr. Rod Tyler, Director of Planning delivered the staff report describing the location of the property. He stated the property is zoned Planned Development and Staff recommends approval of the Preliminary Plat subject to the Development Review Committee comments. Mr. Jay Childs, 209 E. Main St., Waxahachie stated he answer any questions the Commissioners may have. Commissioner Deeds made a motion to recommend approval of Case subject to the Development Review Committee comments as stated in the staff report. The motion was seconded by Vice-Chairman Strother. The vote was as follows:

15 City of Cedar Hill Planning and Zoning Commission June 21, 2016 Page 3 of 3 Ayes: 7 Chairman Brooks, Vice-Chairman Strother, Commissioners Deeds, Thierry, McCurdy, Hamilton and Saldana. Nays: 0 Chairman Brooks declared the motion carried. VII. Training on Roles and Responsibilities of the Planning and Zoning Commission Ms. LaShondra Stringfellow, Asst. Director of Planning presented a presentation on P&Z Basics. VIII. Staff Reports and Discussion Items 1. Staff reviewed with the Commission the current development applications. IX. Adjourn A motion was made, followed by a second for adjournment. The meeting adjourned at 7:15 pm. Theresa Brooks Chairman Sharon Davis Executive Secretary

16 City of Cedar Hill Case Preliminary Plat and Layout Plans for Cr est havenvi l l age PhaseI I I Feet Southwick Longleaf 100 Map Printed - June 2016 Cedar Hill Planning Department Aerial Photography - Spring 2015 Highview 1 inch = 200 feet Old Oak. One 6 Acre Lot Zoned PD Subject area rove Mapleg thill a v en Cr es t h Rid ge Cres n Ca n yo nd Overla way Crest ark Crestp

17 PLANNING DEPARTMENT 285 Uptown Blvd., Cedar Hill, TX O X1080 F TO: FROM: Planning and Zoning Commission LaShondra Stringfellow, Assistant Director of Planning P&Z DATE: June 21, 2016 REQUEST: Case No REQUEST: Consider an application for a preliminary plat for the Hillcrest Addition, Section Three, Block One, Lot 6 on property zoned PD Planned Development District ( ) located on the south side and at the terminus of Maplegrove Drive, north of Crestway Drive; requested by Bobby Fletcher on behalf of Hillcrest Baptist Church. A 6.0-acre tract is proposed to be platted into 1 lot for the construction of 22 singlefamily detached units and two duplexes for a total of 26 units within a gated community. It is Phase III of Cresthaven Village. The PD authorizes attached and detached residential units limited to residents with a minimum age of 60 years subject to the MF-Multiple-Family Residential District standards except where noted. ACTION REQUIRED: Per Section of the Subdivision Regulations, a simple majority of the Planning and Zoning Commission members present and voting is required to recommend approval of this preliminary plat to the City Council. The Commission s decision shall be based upon compliance with all applicable city ordinances noted in the Standards for Review section below. STAFF S RECOMMENDATION: Approval of the preliminary plat with the findings that the request complies with Chapter 20 of the Code of Ordinances and subject to the Development Review Committee Comments stated in the staff report. DEVELOPMENT REVIEW COMMITTEE COMMENTS: 1. Show the boundaries of the two open space areas as dashed lines since they are not separate lots. 2. Remove the Phase 2 references along the southern property line since the adjoining property is Section 2 and labeled accordingly. 3. The length of the southern boundary line is labeled on the plat exhibit (page 1) as while the corresponding distance is stated as in the metes and bounds description on page 2. Please resolve the discrepancy accordingly. CedarHillTX.COM

18 4. Label the building line on the northern property line adjoining the Maplegrove Drive right-of-way in accordance with the approved PD-Site Plan. STANDARDS FOR REVIEW: Requirement PD site plan Zoning Access (roadways and sidewalks) Adequacy of public and private infrastructure and conformance with associated master plans Proposed delineation of boundary lines, easements, dimensions, contours, existing and proposed infrastructure (public and private), detention/retention basins, floodways and floodplains, street names, and parks/open spaces Park dedication Staff s Findings The preliminary plat is consistent with the PD site plan, recommended for approval by the Commission on May 3, 2016 and approved by City Council on May 24, Zoning requirements applicable to plats include setback lines, and lot dimensions. The preliminary plat complies showing the required setback line. The development does not have individual lots for the units as it is similar to that of a condominium development. There are two points of gated vehicular ingress/egress. The main entrance will be from Cresthaven Drive to the south. The emergency exit will be along Maplegrove Drive to the west. All internal access will be via a 50-foot private access easement that will function as a street. The PD site plan does not require sidewalks for this development. There are existing 8-inch and 20-inch public sewer lines and an existing 15-inch public water line external to the development that this property will tie into. An 8-inch water line and an 8-inch sewer line will be installed in the 5 foot private access/drainage/utility easement. The City Engineer finds that these are adequate to service the development. The applicable features are properly delineated. The open space requirement was specified in the PD of 3.5%. No additional open space

19 ATTACHMENTS: Application Form Preliminary Plat or dedication of land as specified in the Subdivision Regulations is required. However, a park dedication fee of $500 per lot is still due prior to recordation of the final plat.

20

21 142.86' ' SOUTHWICK DRIVE (50' R.O.W.) LONGLEAF DRIVE ( 25 NORTH SITE MAPSCO 71-B FM 1382 PLEASANT RUN ROAD (90' R.O.W.) OLD CLARK ROAD (80' R.O.W.) CEDAR HILL ROAD HWY MAPLEGROVE DRIVE (50' R.O.W.) OLD OAK DRIVE (50' R.O.W.) ' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) 64.99' 49.41' C1 S88 21'21"W 25.00' N01 38'39"W ' CRESTHAVEN DRIVE 1 2 CRESTHAVEN CT. N06 16'32"W 82.13' C ' LOT 6 BLOCK ONE (6.000 ACRES) 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) C4 NOTES: PLAN DATA: VICINITY MAP ALL TREES ARE DEPICTED ON THIS PLAN. NO SIDEWALKS TO BE BUILT WITH THIS PROJECT. AMENITIES FOR THIS PHASE ARE A GATED EMEGENCY ENTRY, AND OPEN SPACES ON WHICH EXISTING TREES ARE PRESERVED. AMENITIES IN PHASES 1 & 2 ARE AVAILABLE TO THIS PHASE. NO FIRE LANES OTHER THAN SHOWN, BUT PARKING LIMITED TO ONE SIDE FOR EMERGENCY ACCESS VEHICLES. Phase 3: 22 Single Units Total Units: 22 Single Unit: One Unit per Rooftop Phase 3: 2 Duplex Units Total Units: 4 Duplex Unit: Two Units per Rooftop N.T.S. C2 N06 16'32"W ' ' 96.53' ' N83 43'27"E ' ' ' CRESTHAVEN DRIVE ' 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) C5 Existing Land Use: Vacant Proposed Land Use: Residential (Single Family and 2 Family) Density: 4.3 Units per Acre Units Vary From 1300 SF to 2500 SF Minimum Building Separation: 10 Feet Specify Individual Units Per Sale as Condominiums. Condominium Regime Will be Filed and Followed. Condominium Owner Will be Responsible for Maintenance of Sanitary Sewer, Storm Drain and Streets (Paving). 3 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) 54.18' CANYON RIDGE DRIVE 25.00' 25.00' CRESTHAVEN DRIVE 4 5 CRESTVISTA DRIVE 6 OWNER / DEVELOPER: Prepared by: dietz

22 123.68' ' MAPLEGROVE DRIVE (50' R.O.W.) OLD OAK DRIVE (50' R.O.W.) ' C1 C3 A LOT 6 BLOCK ONE (6.000 ACRES) 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) S88 21'21"W 25.00' N01 38'39"W ' C4 FM 1382 PLEASANT RUN ROAD (90' R.O.W.) NORTH SITE MAPSCO 71-B OLD CLARK ROAD (80' R.O.W.) CEDAR HILL ROAD HWY. 67 CANYON RIDGE DRIVE (50' R.O.W.) A ' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) C ' 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) N06 16'32"W ' 25.00' 25.00' ' 96.53' ' 64.99' A CRESTHAVEN CT. N06 16'32"W 82.13' 56.88' N83 43'27"E ' ' ' CRESTHAVEN DRIVE ' 6' C.I. 6' C.I. 50' PRIVATE ACCESS, DRAINAGE AND UTILITY EASEMENT (BY THIS PLAT) 8' C.I. CRESTHAVEN DRIVE A C5 A EXIST. 'Y' INLET PH 2 OS NOTES: VICINITY MAP ALL TREES ARE DEPICTED ON THIS PLAN. NO SIDEWALKS TO BE BUILT WITH THIS PROJECT. AMENITIES FOR THIS PHASE ARE A GATED EMEGENCY ENTRY, AND OPEN SPACES ON WHICH EXISTING TREES ARE PRESERVED. AMENITIES IN PHASES 1 & 2 ARE AVAILABLE TO THIS PHASE. NO FIRE LANES OTHER THAN SHOWN, BUT PARKING LIMITED TO ONE SIDE FOR EMERGENCY ACCESS VEHICLES. N.T.S CRESTHAVEN DRIVE A CRESTVISTA DRIVE A A Phase 3: 22 Single Units Total Units: 22 Single Unit: One Unit per Rooftop Phase 3: 2 Duplex Units Total Units: 2 Duplex Unit: Two Units per Rooftop PLAN DATA: CRESTPARK DRIVE A A CRESTHILL DRIVE PROJECT DETENTION AREA (50,000 CF VOLUME +/-) Existing Land Use: Vacant Proposed Land Use: Residential (Single Family and 2 Family) Density: 4.3 Units per Acre Units Vary From 1300 SF to 2500 SF Minimum Building Separation: 10 Feet Specify Individual Units Per Sale as Condominiums. Condominium Regime Will be Filed and Followed. Condominium Owner Will be Responsible for Maintenance of Sanitary Sewer, Storm Drain and Streets (Paving) OLD CLARK ROAD (80' R.O.W.) SANTA FE RAILROAD (100' R.O.W.) CEDAR HILL ROAD OWNER / DEVELOPER: Prepared by: dietz

23 NORTH SITE MAPSCO 71-B C FM 1382 PLEASANT RUN ROAD (90' R.O.W.) OLD CLARK ROAD (80' R.O.W.) CEDAR HILL ROAD HWY. 67 C1 C3 VICINITY MAP N.T.S. 1 C5 C OWNER / DEVELOPER: Prepared by: dietz

24 Regular #1 Agenda Date: July 12, 2016 CITY OF CEDAR HILL CITY COUNCIL AGENDA ITEM Agenda Item Wording: Case No Review and consider a final plat and variances to Sections 20-19(c)(1) and 20-22(b), Chapter 20 Subdivision Regulations for Brook View Addition, Block 2, Lots 2A-2D located on the south side of Evergreen Trail, east of South Cedar Hill Road; requested by Dick Jones, Herbert S. Beasley Land Surveyors on behalf of Stacey D. Ansley and Troy A. Duval. Summary: Two unplatted lots totaling acres are being platted into four single-family lots. Three of the lots will have an area of 1.0 acre and front on Evergreen Trail and the fourth lot will be acres and front on Windy Lane. The applicant requests a final plat without the submission of a preliminary plat because the construction of municipal infrastructure would not be required if the variances are approved. The Subdivision Regulations require the developer to improve the adjoining roadway with sidewalks, curb, and gutter when property is platted. While the existing roadways are paved, they are not to city standards nor do they have sidewalks, curb and gutter. The applicant does not propose to upgrade these roadways and requests a variance to Section 20-19(c)(1). The Subdivision Regulations require the developer to extend public wastewater to each lot when it is platted. The nearest public wastewater line is about 3,000 feet from this property and given the large size and few number of proposed lots, the applicant requests a variance to Section 20-22(b). Per Section of the Subdivision Regulations, City Council may authorize a variance to the Subdivision Regulations if an undue hardship will result from strict adherence to the regulations and all the following conditions exist: 1. There are special circumstances or conditions affecting the land. 2. The variances are necessary for the preservation and enjoyment of a substantial property right and they will not be detrimental to the public health, safety or welfare or injurious to other property in the area. 3. The granting of the variance will not have the effect of preventing the orderly subdivision of other land in the area. On June 21, 2016, the Planning and Zoning Commission recommended approval by a unanimous vote (see attached minutes) finding that the request complies with all applicable codes and ordinances and meets the test for granting a variance. Funding Source: N/A Recommended Action: Concur with Planning and Zoning Commission s recommendation Attachments: Yes If yes, how many pages: 13

25 City of Cedar Hill Planning and Zoning Commission June 21, 2016 Page 1 of 3 MINUTES PLANNING AND ZONING COMMISSION Meeting of June 21, 2016 The Planning and Zoning Commission of the City of Cedar Hill, Texas met on TUESDAY, June 21, 2016 at 6:00 p.m. in the T.W. Turk Cannady/Cedar Hill Room, 285 Uptown Blvd, Bldg. 100, Cedar Hill, TX. Planning & Zoning Commissioners present: Chairman Theresa Brooks, Vice-Chairman Bill Strother, Commissioners: Lisa Thierry, Michael Deeds, Chad McCurdy, Timothy Hamilton and Gehrig Saldana City Staff members present: Rod Tyler, Director of Planning, LaShondra Stringfellow, Asst. Director of Planning and Sharon Davis, Executive Secretary. I. Call the Meeting to Order Chairman Brooks called the meeting to order at 6:01 p.m. declaring it an open meeting in which a quorum was present and the meeting notice was duly posted. II. Issue Oath of Office The City Secretary swore in Commissioners Hamilton, McCurdy and Vice-Chairman Strother. III. Approve the minutes of the May 3, 2016 regular meeting A motion was made by Commissioner Deeds and seconded by Commissioner Saldana to approve the minutes of the May 3, 2016 regular meeting. The vote was as follows: Ayes: 4 Chairman Brooks, Vice-Chairman Strother, Commissioners Deeds and Saldana Nays: 0 Abstain: 3 Commissioners Hamilton, Thierry and McCurdy Chairman Brooks declared the motion carried. IV. Citizens Forum No one spoke. V. Case No Review and consider a final plat and variances to Sections 20-19(c)(1) and 20-22(b), Chapter 20 Subdivision Regulations for the Brook View Addition, Block 2, Lots 2A-2D, located on the south side of Evergreen Trail, east of South Cedar Hill Road; requested by Dick Jones, Herbert S. Beasley Land Surveyors on behalf of Stacey D. Ansley and Troy A. Duval.

26 City of Cedar Hill Planning and Zoning Commission June 21, 2016 Page 2 of 3 Mr. Rod Tyler, Director of Planning delivered the staff report by describing the location of the property stating the applicant was proposing to take two unplatted lots with a total area of acres and plat into four lots. He reported that the property was zoned SF-E Single Family Estate. The nearest sewer system is about 3,000 feet away. There is a water line near Windy Lane and Evergreen Trail. The existing roadway is paved with asphalt. Since the existing roadway does not meet City Standards nor does it have sidewalks and curb and gutters, the applicant is asking for a variance to this as well as getting a variance for the sewer line. The applicant is proposing an aerobic septic system. Staff is recommending approval of the plat and the two variances. There were several questions from the Commissioners about the aerobic system as far as who issues them, who maintains them or are there chemicals involved. Mr. Tyler indicated the aerobic systems are installed by private companies, maintained by the owner and there are no chemicals involved. The city does require an annual inspection report showing that the system is working properly. Mr. Troy Duval, 5771 Appalossa Drive, Grand Prairie, indicated they were building a 2800 sq. ft. house on Lot D. Commissioner Deeds made a motion to recommend approval of Case with the variances to the roadway as stated in Section 20-19(c)(1) and the sewer system as stated in Section 20-22(b) of the City Standards. The motion was seconded by Commissioner Hamilton. The vote was as follows: Ayes: 7 Chairman Brooks, Vice-Chairman Strother, Commissioners Deeds, Thierry, McCurdy, Hamilton and Saldana. Nays: 0 Chairman Brooks declared the motion carried. VI. Case Review and consider a preliminary plat and layout plans for the Hillcrest Addition, Section 3, Block 1, Lot 6, located on the south side and at the terminus of Maplegrove Drive, north of Crestway Drive; requested by Bobby Fletcher on behalf of Hillcrest Baptist Church. Mr. Rod Tyler, Director of Planning delivered the staff report describing the location of the property. He stated the property is zoned Planned Development and Staff recommends approval of the Preliminary Plat subject to the Development Review Committee comments. Mr. Jay Childs, 209 E. Main St., Waxahachie stated he answer any questions the Commissioners may have. Commissioner Deeds made a motion to recommend approval of Case subject to the Development Review Committee comments as stated in the staff report. The motion was seconded by Vice-Chairman Strother. The vote was as follows:

27 City of Cedar Hill Case Final Plat containing Lots 2A, 2B, 2C & 2D; Block 2 Brook View Addition 1 inch = 400 feet Map Printed - June 2016 Cedar Hill Planning Department Aerial Photography - Spring Feet CC Cedar Hill. 354 Evergreen Trail 6.4 Acres aa pp cc oo rr nn Linda Atkins Evergreen TA R Windy Subject Site Sim mon s High e s on Burl rr ii Nan c e Bluebonnet Lay

28 PLANNING DEPARTMENT 285 Uptown Blvd., Cedar Hill, TX O X1080 F TO: FROM: Planning and Zoning Commission LaShondra Stringfellow, Assistant Director of Planning P&Z DATE: June 21, 2016 REQUEST: Case No REQUEST: Review and consider a final plat and variances to Sections 20-19(c)(1) and 20-22(b), Chapter 20 Subdivision Regulations for the Brook View Addition, Block 2, Lots 2A-2D located on the south side of Evergreen Trail, east of South Cedar Hill Road; requested by Dick Jones, Herbert S. Beasley Land Surveyors on behalf of Stacey D. Ansley and Troy A. Duval. Final plat Two unplatted lots with a total area of acres are being platted into four lots for single-family residential dwellings. Three of the lots will have an area of 1.0 acre and front on Evergreen Trail and the fourth lot will be acres and front on Windy Lane. The property was previously subdivided into lots prior to annexation into the City of Cedar Hill. Because this subdivision was not recorded as an addition or subdivision to the City of Cedar Hill, it is considered unplatted. Consequently, the public hearing requirements for a residential replat do not apply. The applicant requests a final plat without the submission of a preliminary plat because the construction of municipal infrastructure would not be required if the variance is approved. Variances Section 20-19(c)(1) While the existing roadways are paved, they are not to city standards nor do they have sidewalks and curb and gutter. The applicant does not propose to upgrade these roadways and requests a variance to Section 20-19(c)(1) which states: If the proposed addition or subdivision is for residential use and is located along only one (1) side of a substandard road, street or highway, the developer shall be required to improve the developer's half of such road, street or highway, including sidewalks, to bring, the same to city standards, at no cost to the city. The minimum half street shall be twenty-two and five-tenths (22.5) feet to a maximum width of twenty-four (24) feet. CedarHillTX.COM

29 The frontage of the subject site on Evergreen Trail is 523 feet out of a total roadway length of 2,335 feet. The frontage of the subject site on Windy Lane is 580 feet out of a total roadway length of 2,728 feet. Bringing the roadways up to city standards is impractical and not recommended for one-fifth of midblock pavement. Section 20-22(b) The subject site is approximately 3,000 feet from the nearest sewer line to the east. Due to the size of the lots and the number of proposed dwellings, the applicant requests a variance to Section 20-22(b) which states: Sanitary sewers shall be designed in accordance with the standard specifications of the Texas Natural Resource Conservation Commission (TNRCC) for public works constructions. Sanitary sewer facilities shall be provided to adequately service the addition or subdivision and conform to the city s sewer master plans. In lieu of extending sewer services, the applicant proposes an aerobic septic system similar to other homes in this area. This system would be reviewed when building plans are submitted for the homes on the site. Per Section of the Subdivision Regulations, the City Council may authorize a variance from the Subdivision Regulation when in its opinion undue hardship will result from strict adherence to the regulations taking the items noted below into consideration. Staff has addressed each item. a. Nature and density of the proposed use of land Four single-family residences are proposed. b. Existing uses of the land in the vicinity Proposed are approximately single-family residences along Evergreen Trail and Windy Lane; the remaining property is undeveloped. c. Number of persons that will reside or work in the proposed subdivision Approximately 16 will reside in the proposed subdivision. The average number of persons per household in Cedar Hill is approximately 3. But, given the size of the homes and lot area, staff estimates that the number of persons in this particular subdivision will exceed the average. d. Effect of the variance upon traffic, public health, safety, convenience and welfare The additional trips from the four residences will not adversely impact the existing street. As long as the property owners adhere to the requirements and routine maintenance of an aerobic septic system, no negative impact is anticipated.

30 In order to grant the variance, City Council must find the following: 1. That there are special circumstances or condition affecting the land involved such that the strict application of the provisions of this chapter [Subdivision Regulations] ould result in unnecessary hardship to the applicant. 2. That the variances are necessary for the preservation and enjoyment of a substantial property right of the applicant, that the granting of the variance will not be detrimental to the public health safety or welfare or injurious to other property in the area. 3. That the granting of the variance will not have the effect of preventing the orderly subdivision of other land in the area in accordance with the provisions of this chapter [Subdivision Regulations]. Such finding of the city council together with the specific facts on which such findings are based shall be incorporated under the official minutes of the city council meeting at which such variance is granted. Variances may be granted only when in harmony with the general purpose and intent of this chapter so that the public health, safety and welfare may be secured and substantial justice done. Pecuniary hardship to the subdivider, standing alone, shall not be deemed to constitute undue hardship ACTION REQUIRED: Per Section of the Subdivision Regulations, a simple majority of the Planning and Zoning Commission members present and voting is required to recommend approval of this final plat and variance to the City Council. The Commission s decision shall be based upon compliance with all applicable city ordinances noted in the Variance section above and the Standards for Review section below. STAFF S RECOMMENDATION: Approval of the final plat and the variances to Sections 20-19(c)(1) and 20-22(b) with the findings that the request complies with Chapter 20 of the Code of Ordinances and meets the test for a variance stated in Section STANDARDS FOR REVIEW: Requirement Zoning Staff s Findings Zoning requirements applicable to plats include setback lines, and lot dimensions. The minimum lot size requirement is 1.0 acre and the front yard setback requirement is 30 feet for the SF-E district. The final plat

31 Access (roadways and sidewalks) Adequacy of public and private infrastructure and conformance with associated master plans Proposed delineation of boundary lines, easements, dimensions, contours, existing and proposed infrastructure (public and private), detention/retention basins, floodways and floodplains, street names, and parks/open spaces Park dedication complies. The three northern lots will access Evergreen Trail and the southern lot will access Windy Lane. A 30-foot right-of-way dedication is shown. Public Works is recommending a variance for no widening or improvement with sidewalks on either roadway given the location and number of lots being platted. All four lots will be required to tie into the existing water lines on Evergreen Trail and Windy Lane. As detailed in the Variance section of this report, the applicant is requesting and aerobic septic system for each lot. Drainage will be contained upon each lot. The applicable features are properly delineated. No additional open space or dedication of land is required due to the number of lots being platted. However, a park dedication fee of $500 per lot is still due prior to recordation of the final plat. ATTACHMENTS: Aerial Map Application and Final Plat

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