Notice of Commissioner Meetings & Agenda for the Week of December 2, 2013

Transcription

1 Board of County Commissioners Doug Howard, President David H. Roush, Vice President Haven N. Shoemaker, Jr., Secretary Robin Bartlett Frazier Richard S. Rothschild Carroll County Government 225 North Center Street Westminster, Maryland ; fax MD Relay ~ 7-1-1/ Notice of Commissioner Meetings & Agenda for the Week of December 2, 2013 Please Note: This weekly notice and agenda is subject to change. Please call to confirm a meeting you plan to attend. All meetings, unless otherwise noted, will be held at the Carroll County Office Building, Room 311. All or part of a meeting may be conducted in closed session. Indicates Outside Activities Monday ~ December 2, :00 p.m. City of Westminster Holiday Open House Westminster, Maryland Commissioners Howard, Roush & Rothschild 6:30 p.m. Francis Scott Key High School Advisory Council Meeting Union Bridge, Maryland Commissioner Frazier Tuesday ~ December 3, :00 a.m. Board of County Commissioners County Office Building ~ Room 311 Public Comment Release of FY 13 Audit and Comprehensive Annual Financial Report (CAFR) and Overview of the County s Financial Position Department of the Comptroller ~ Mr. Robert Burk Bid Approval ~ Carroll County Detention Center On-Site Dental Services REBID Carroll County Detention Center ~ Warden George Hardinger Bureau of Purchasing ~ Mr. Richard Shelton

2 Tuesday ~ December 3, 2013 (Continued) Bid Approval ~ Westminster Community Pond Stormwater Management Facility ~ Mr. Phil Hager Bureau of Purchasing ~ Mr. Richard Shelton Briefing & Request for Public Hearing Proposed Amendments to Chapter 103 Cluster Subdivision Requirements ~ Mr. Phil Hager Briefing ~ Proposed Zoning Text Amendments Solar Energy Conversion Facilities ~ Mr. Phil Hager Briefing/Discussion ~ Zoning Classifications ~ Mr. Phil Hager 1:30 p.m. Closed Administrative Session 6:00 p.m. Carroll County Republican Women s Club Christmas Party Westminster, Maryland Commissioner Rothschild Wednesday ~ December 4, :30 a.m Carroll County Good Scout Award Breakfast Pleasant Valley Community Fire Company ~ Westminster, Maryland Commissioners Roush & Rothschild 8:00 a.m. Warfield Development Corporation Meeting Sykesville, Maryland Commissioner Howard

3 Thursday ~ 8:00 a.m. Carroll County Agribusiness Breakfast Meeting Baugher s Restaurant ~ Westminster, Maryland Commissioners Frazier & Rothschild 10:00 a.m. Board of County Commissioners County Office Building ~ Room 311 Positively Carroll Public Comment Maryland Association of Counties Visit Michael Sanderson, Executive Director ~ MACo Rick Pollitt, 2013 MACo President Public Hearing ~ 2013 Carroll County Water & Sewer Master Plan ~ Mr. Phil Hager Public Hearing ~ Rezoning Case No. 220 Property located at Old Gamber Rd. & Gamber Road ~ Mr. Phil Hager 1:30 p.m. Board of County Commissioners County Office Building ~ Room 311 Public Comment Consideration/Adoption ~ Proposed Finksburg Comprehensive Rezoning Map ~ Mr. Phil Hager Deliberation/Decision ~ Rezoning Case No. 219 Long Reach Farms, Inc. (Robert R. Clarke) ~ Mr. Phil Hager

4 Thursday ~ (Continued) Presentation ~ Chapter 71 Finding of Exceptional Circumstances Walnut Ridge, Section 8 ~ Mr. Phil Hager Office of Public Safety ~ Mr. Scott Campbell Presentation ~ Chapter 71 Finding of Exceptional Circumstances Suzie s Corner, Section 3 ~ Mr. Phil Hager Office of Public Safety ~ Mr. Scott Campbell Exercise the Option to Purchase County Conservation Easements and Sign Installment Purchase Agreement Resolutions ~ Mr. Phil Hager Briefing ~ Carroll County Master Plan Chapters 1 & 2 ~ Mr. Phil Hager Discussion/Deliberation/Possible Adoption Chapter 44 Amendments Legally Required & Other Proposed Changes to Retirement Plan Ordinances Office of Human Resources ~ Ms. Kim Frock Approval/Adoption of Minutes Administrative Session ~ Open Review of Board Assignments Election of County Commissioners Officers 7:00 p.m. Catherine s Cause 7 th Annual Remembrance Ceremony The Portico at St. John s ~ Westminster, Maryland Commissioner Shoemaker

5 Friday ~ December 6, :00 a.m. Carroll County Association of Realtors Annual Legislative Luncheon Maggie s Restaurant ~ Westminster, Maryland Commissioners Howard, Shoemaker, Roush, & Rothschild 6:00 p.m. Starry Night Carroll Community College ~ Westminster, Maryland Commissioners Roush & Shoemaker 6:00 p.m. Carroll County Farm Museum Holiday Volunteer Open House Westminster, Maryland Commissioners Howard, Frazier & Rothschild Saturday ~ December 7, :00 a.m. A Bird s Eye View with Commissioner Frazier Taneytown Branch Library ~ Taneytown, Maryland Commissioner Frazier 6:00 p.m. City of Taneytown Christmas Tree Lighting Ceremony Taneytown, Maryland Commissioner Frazier Sunday ~ December 8, :00 a.m. The Commissioners Report WTTR Commissioner Rothschild ** Upcoming Events** 12/10/ :00 a.m. Joint Board of County Commissioners/Delegation Meeting County Office Building ~ Reagan Room ACCESSIBILITY NOTICE: The Americans With Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact Madeline M. Morey, The Americans With Disabilities Act Coordinator, or , or MD Relay 7-1-1/ or mmorey@ccg.carr.org as soon as possible but no later than 72 hours before the scheduled event. CARROLL COUNTY a great place to live, a great place to work, a great place to play

6 Department of the Comptroller Stafftime December 3, 2013 Release of FY 13 Audit and Comprehensive Annual Financial Report (CAFR) and overview of the County s Financial Position Today the Board will release the County s FY 2013 audited financial statements and Comprehensive Annual Financial Report (CAFR). I will present a brief review of the results of operations and financial position of the County as reported. We have received an unmodified audit opinion from the independent CPA firm of CliftonLarsonAllen, LLP. The Single Audit of Federal Grants is included in the CAFR. The CAFR will be distributed to the State and Federal governments, credit rating agencies, bond markets, governmental partners, media and made available on the County s website ( Additional copies may be obtained by contacting the Department of the Comptroller. Following the release of the County s FY 13 financial statements, I will provide the Board and the public with an overview of the County s current financial position. Areas I will cover include: FY 13 Audited Financial Statements Credit Ratings Fund Balances & Reserves Debt Position Pension Funding Status Financial Ratios Enterprise Funds For information only. Robert M. Burk, CPA Comptroller

7 DATE: November 22, 2013 TO: RE: The Carroll County Board of Commissioners Carroll County Detention Center On-Site Dental Services - REBID 27-F-4-13/14 EXECUTIVE SUMMARY: The Carroll County Bureau of Purchasing is requested bids from licensed firms to conduct an independent practice of dentistry at the Carroll County Detention Center (CCDC), located at 100 North Court Street, Westminster Maryland, with an average population of 275 inmates. Carroll County, in turn, shall provide the required space and sufficient time to conduct its dental practice. The successful bidder shall provide services one day every other week and any other time when services are required as scheduled. Major Steve Reynolds, Detention Center in cooperation with the Bureau of Purchasing recommends award for the above project to be awarded to Dentrust Dental This is within the project budget and no additional funds will be needed. Number of Bids: One (1) Received Budget Approval: X Yes Comments: Debarment & suspension check completed and this business is in good standing: X Approved Business is in good standing with the Maryland Department of Assessment and Taxation: X Approved Business is in good standing with Carroll County Collections Office: Approved X N/A Your concurrence today will authorize the Bureau of Purchasing to move forward with the award and obtain a legally sufficient contract document for signing by Sheriff Tregonning. Bureau of Purchasing Date Board of Commissioners Date Commissioner Frazier: Commissioner Shoemaker: Commissioner Roush: Commissioner Rothschild: Commissioner Howard: Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Comments: Action Taken: Accepted Denied Other: CM/mm Cc: File Revised 11/6/07 12/2/10

8 DATE: November 20, 2013 TO: RE: The Carroll County Board of Commissioners Westminster Community Pond Stormwater Management Facility 75-F-1-13/14 EXECUTIVE SUMMARY: The Bureau of Purchasing solicited bids from qualified contractors for the work at the site which shall include, but is not limited to, the retrofit of an existing pond, and installation of new diversion structures at the ends of existing culverts beneath Maryland routes 140 and 97, along with all associated conveyances. Sediment and erosion control is also included in the work effort. This project is located on the North side of Maryland Route 140, on east side of the junction with Maryland Route 97 North. Gale Engles, Bureau Chief, Resource Management in cooperation with the Bureau of Purchasing recommends award for the above project to be awarded to Kibler Construction Co. Inc. in the amount of $1,892, This is within the project budget and no additional funds will be needed. Number of Bids: Three (3) Vendors & Bid Results: 1.Kibler Construction Company Inc. Finksburg, MD $ 1,892, CJ Miller LLC Hampstead, MD $2,150, Highland Turf Inc. (HTI) Finksburg, MD $2,689, Received Budget Approval: X Yes Comments: Debarment & suspension check completed and this business is in good standing: X Approved Business is in good standing with the Maryland Department of Assessment and Taxation: X Approved Business is in good standing with Carroll County Collections Office: X Approved N/A Your concurrence today will authorize the Bureau of Purchasing to move forward with the award and obtain a legally sufficient contract document for signing by Philip Hager, Director, Planning. Bureau of Purchasing Date Board of Commissioners Date Commissioner Frazier: Commissioner Shoemaker: Commissioner Roush: Commissioner Rothschild: Commissioner Howard: Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Motion 2 nd All in Favor Denied Comments: Action Taken: Accepted Denied Other: CM/mm

9 December 3, 2013 Briefing and Request for Public Hearing on Proposed Amendments to Chapter 103 Cluster Subdivision Requirements Chapter 103 specifies the requirements for cluster subdivisions in the Residential zoning districts. Development Review staff has received comments from both developers and other County review agencies to modify the specific requirements that allow for cluster subdivisions. Staff met with the Planning and Zoning Commission on November 19 to discuss this matter and the Commission unanimously endorsed the code changes. To implement the recommended code change, the Board must host a public hearing following appropriate notice and advertisement. Following the hearing and a period where the record remains open, the Board may consider formal adoption. Authorize staff to host a public hearing to accept testimony in support or opposition. Philip R. Hager, Director, Clay Black, Bureau Chief, Bureau of Development Review

10 December 3, 2013 Briefing Proposed Zoning Text Amendments Solar Energy Conversion Facilities Solar Energy Conversion Facilities as a principle permitted land use activity is not currently recognized in Chapter 223. Recent advances in technology and changes in power generation and transmitting have made this activity a more feasible activity and it is likely that Carroll County will experience some level of development pressure related to this use. To prepare for this, the Environmental Advisory Council (EAC) and staff were tasked with investigating this land use activity and developing recommendations. The EAC and staff produced a report which was later reviewed with the Planning Commission. The Commission continues to evaluate this issue. The purpose of this briefing is an interim status update to the Board of County Commissioners. No action is required. Briefing. Philip R. Hager, Director, Jay Voight, Zoning Administrator Clay Black, Chief, Bureau of Development Review

11 December 3, 2013 Briefing/Discussion Zoning Classifications The Board of County Commissioners has indicated that they would like to hold a work session with staff on Carroll County zoning. This briefing is being scheduled in response to that request. Briefing. Philip R. Hager, Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning

12 Public Hearing 2013 Carroll County Water & Sewer Master Plan The purpose of this hearing is to accept public comment regarding the triennial update of the County Master Water and Sewer Plan. In compliance with Environment Article of the Annotated Code of Maryland, the hearing was duly advertised in the Carroll County Time on November 21 st and November 28 th. Hearing Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning

13 Public Hearing - Rezoning Case No Property located at Old Gamber and Gamber Road Rezoning Case No property located at Old Gamber and Gamber Road is to reclassify 4.45 acres from Business Neighborhood Retail (B-NR) to Business General (B-G). The property is located at the intersection of Old Gamber Road (MD 879) and Gamber Road (MD 91), in election district 4. The property has a land use designation of Neighborhood Business in the 1981 Finksburg Area and Environs Comprehensive Plan. The case was introduced to the Planning and Zoning Commission on September 17, 2013 and a full staff report was given on October 15, Following the review, the Planning and Zoning Commission voted to forward the petition to the Board of County Commissioners with an unfavorable recommendation based upon a finding of no mistake in the current zoning. A briefing was held by the Board of County Commissioners on November 21 st regarding this case. On in accordance with Section of the Land Use Article of the Annotated Code of Maryland, a Public Hearing is scheduled before the Board. This hearing was duly advertised in the Carroll County Times on November 21st and November 28 th as well as signs posted on the petition property two weeks in advanced. Landowners of property that either adjoins, or is in close proximity to the property involved in the above-referenced rezoning case and landowners in the petition neighborhood were notified by mail of the request and hearing date and time. Hearing Philip R. Hager, Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning

14 Consideration/Adoption Comprehensive rezoning of land adjoining Baltimore Boulevard corridor in accordance with the Finksburg Corridor Plan On October 15 th the Planning and Zoning Commission approved the map and forwarded it to the Board of County Commissioners for a Public Hearing. A public forum was held on October 30 th for landowners to come and discuss their proposed zoning change. On October 31 st the Board of County Commissioners was briefed on this matter and request for a Public Hearing was granted. This hearing was duly advertised in the Carroll County Times on November 7 th and November 14 th as well as signs posted on the petition properties two weeks in advance. Landowners of properties that either adjoin, or are in close proximity to the properties involved in the abovereferenced rezoning case and landowners in the petition neighborhood were notified by mail of the hearing date and time. A public hearing was hosted by the Board of County Commissioners on November 21. This rezoning will affect 21 properties along Baltimore Boulevard corridor, from the 3400 block to the 2900 block, at the intersection of Emory Road. Landowners of affected properties have received notice of this potential change in their zoning. One property owner requested to be exempted from this action and another requested that the rezoning proposal be modified to conform with an existing approved site plan. Consideration of Adoption. Philip R. Hager, Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning

15 Deliberate/Consideration of Adoption Rezoning Case No. 219 Long Reach Farms, Inc. (Robert R. Clarke) Rezoning Case No. 219 Long Reach Farms, Inc. (Robert R. Clarke) is a petition to reclassify a 6.59-acre portion of a acre area on Lot 19 of the Long Reach Farms subdivision from C Conservation to B-NR Business Neighborhood Retail. The property is located on the south side of MD 26 and north side of Rhonda Road, in election district 14. The case was introduced to the Planning and Zoning Commission on August 7, 2013 and a full staff report was given on September 17, Following review, the Planning and Zoning Commission voted to approve the requested rezoning petition and unanimously approved a motion to forward the request to the Board of County Commissioners with a favorable recommendation. The Board of County Commissioners was briefed by staff on October 10 th regarding this case. In accordance with Section of the Land Use Article of the Annotated Code of Maryland, a Public Hearing was scheduled before the Board. This hearing was duly advertised in the Carroll County Times on November 7 th and November 14 th as well as a sign posted on the petition property two weeks in advance. Landowners of property that either adjoins, or is in close proximity to the property involved in the above-referenced rezoning case and landowners in the petition neighborhood were notified by mail of the request and hearing date and time. The Board hosted a public hearing on November 21. Deliberate and consideration of adoption. Philip R. Hager, Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning

16 Chapter 71 Finding of Exceptional Circumstances Walnut Ridge, Section 8 Chapter 71, Adequate Public Facilities and Concurrency Management, establishes minimum adequacy standards or thresholds for public facilities (schools, roads, water and sewer facilities, police, fire, and emergency medical services). The Code states No project may be approved by the Commission if a public facility or service is inadequate or projected to be inadequate during the current CIP, unless a relief facility is planned to address the inadequacy or the developer provides mitigation acceptable to the County or the Board of County Commissioners has determined that exceptional circumstances exist to allow the approval despite the inadequacy or approaching inadequacy. On September 17, 2013 the Planning and Zoning Commission denied the residential subdivision Walnut Ridge, Section 8 based on the results of testing the subdivision as measured by the criteria detailed in Chapter 71. The specific denial of the subdivision was based on the fire service being rated inadequate. The criteria that resulted in the rating: [1] Total number of late and no responses equals or exceeds 15%, and the total number of no responses equals or exceeds 4% measured on a 24-month basis, updated monthly The first-due Fire Department that was rated inadequate according to the standards in Chapter 71 is the Reese fire station. When the plan was presented to the Commission, 6.0% of the calls were categorized as no responses, and 16.0% as late and no responses. As required by the Code, the Commission denied the plan. The Code does authorize the Board of County Commissioners to allow the Chapter 71 approval with a finding that is based on exceptional circumstances in instances where the Planning Commission has denied approval of a subdivision plan due to the inadequacy of a facility/service,. The owner/developer will be presenting information intended for the Board of Commissioners to determine exceptional circumstances exist that will allow for the subdivision to continue. Discussion and deliberation. Philip R. Hager, Director, Clay Black, Bureau Chief, Bureau of Development Review Scott Campbell, Administrator, Office of Public Safety

17 Chapter 71 Finding of Exceptional Circumstances Suzie s Corner, Section 3 Chapter 71, Adequate Public Facilities and Concurrency Management, establishes minimum adequacy standards or thresholds for public facilities (schools, roads, water and sewer facilities, police, fire, and emergency medical services). The Code states No project may be approved by the Commission if a public facility or service is inadequate or projected to be inadequate during the current CIP, unless a relief facility is planned to address the inadequacy or the developer provides mitigation acceptable to the County or the Board of County Commissioners has determined that exceptional circumstances exist to allow the approval despite the inadequacy or approaching inadequacy. On October 15, 2013 the Planning and Zoning Commission denied the residential subdivision Suzie s Corner, Section 3 based on the results of testing the subdivision as measured by the criteria detailed in Chapter 71. The specific denial of the subdivision was based on the fire service being rated inadequate. The criteria that resulted in the rating: [1] Total number of late and no responses equals or exceeds 15%, and the total number of no responses equals or exceeds 4% measured on a 24-month basis, updated monthly The first-due Fire Department that was rated inadequate according to the standards in Chapter 71 is the Reese fire station. When the plan was presented to the Commission, 6.0% of the calls were categorized as no responses, and 16.0% as late and no responses. As required by the Code, the Commission denied the plan. The Code does authorize the Board of County Commissioners to allow the Chapter 71 approval with a finding that is based on exceptional circumstances in instances where the Planning Commission has denied approval of a subdivision plan due to the inadequacy of a facility/service,. The owner/developer will be presenting information intended for the Board of Commissioners to determine exceptional circumstances exist that will allow for the subdivision to continue. Discussion and deliberation. Philip R. Hager, Director, Clay Black, Bureau Chief, Bureau of Development Review Scott Campbell, Administrator, Office of Public Safety

18 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Boerner Property, 1686 Garrett Road, Manchester, District 1 A acre farm property owned by Joseph E. Boerner, Barbara A. Boerner, Angela J. Roop, Amy J. Boerner, and Joseph E. Boerner, Jr. and located at 1686 Garrett Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $190,560.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Boerner property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/boerner.doc

19 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Fleming/Ringley Property, East Side Woodbine Road, Woodbine, District 4 A acre farm property owned by Dorothy E. Fleming and Carolyn E. Ringley, Trustees under the Will of Stanley S. Fleming and located at the East Side Woodbine Road, Woodbine was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $307,880.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Fleming/Ringley property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/fleming Ringley.doc

20 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Ian A. Hoff Property, 1835 Wilt Road, New Windsor, District 4 A acre farm property owned by Ian A. Hoff and located at 1835 Wilt Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $662,400.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Ian A. Hoff property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/ian Hoff.doc

21 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Panora Acres, Inc. Property, 3000 and 3009 Tracey s Mill Road, Manchester, District 1 A acre farm property owned by Panora Acres, Inc. and located at 3000 and 3009 Tracey s Mill Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $578,400.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Panora Acres, Inc. property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/panora Acres, Inc.doc

22 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Pickett Property, 1901 Gillis Falls Road, Woodbine, District 4 A acre farm property owned by Eileen S. Pickett and Eric D. Pickett and located at 1901 Gillis Falls Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $308,000.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Pickett property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/pickett.doc

23 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Robinson, 3296 Bullfrog Road, Taneytown, District 1 A acre farm property owned by Gregory Robinson and located at 3296 Bullfrog Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $226,760.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Robinson property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/robinson.doc

24 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Yohn Property, 3226 Marston Road, Westminster, District 4 A 118-acre farm property owned by William Yohn III and located at 3226 Marston Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $326,000.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Yohn property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/yohn 118 acres.doc

25 Agricultural Land Preservation Using Installment Purchase Agreement (IPA) on the Yohn Property, 3026 Marston Road, Westminster, District 4 A 132-acre farm property owned by William Yohn III and located at 3026 Marston Road was approved for the purchase of an agricultural conservation easement by the Carroll County Agricultural Land Preservation Advisory Board. Notice of Intent to purchase a Conservation Easement on the property has been duly advertised. The Option signed by the owners provides 120 days for the Commissioners to exercise the Option thereby converting it to a Contract of Sale. The property owners requested to be compensated through an Installment Purchase Agreement (IPA) and agreed to the purchase price of $520,000.00, which represents 40% of Fair Market Value. Twice-annual interest payments will be committed at 5.25% for 20 years. Each agreement requires a Resolution by the County Commissioners. Staff is recommending exercising this option. In preparation for settlement, it is now requested that the Board of Commissioners sign the Resolution. To exercise an Option to Purchase and to sign a Resolution for an Agricultural Conservation Easement on the Yohn property. Philip R. Hager, Director, Tom Devilbiss, Deputy Director, Deborah Bowers, Preservation Specialist, Agricultural Land Preservation Program P:\Ag Pres Program\COUNTY COMMISSIONERS\Staff Time Briefings\County easements/ipa/exercise option for IPA FY12 applicants/yohn 132 acres.doc

26 Review of Carroll County Master Plan Chapters 1 2 The Carroll County Master Plan is currently under revision. This is an update and revision to the 2011 Planning Commission Approved version. On November 6 th the Bureau of Comprehensive Planning presented the Planning Commission with Chapters 1-4 of the current draft document. Comments regarding these chapters have been received by the Comprehensive Planning Bureau and have been incorporated into the document. Staff has also presented the Planning Commission with Chapters 5-8 and the table of contents. The Planning Commission is scheduled to provide feedback at the December Planning Commission meeting. Briefing. Philip R. Hager, Director, Lynda Eisenberg, Chief, Bureau of Comprehensive Planning

27 OFFICE OF HUMAN RESOURCES Conduct deliberations and consider Adoption of Proposed Changes to County Retirement Plans (County Pension Plan, County Certified Law Officers Pension Plan, 401(k) Plan and Section 457 Deferred Compensation Plan. Minor changes to the Plans are proposed for the following purposes: 1. Update the plan documents in compliance with changes made to federal laws; 2. Eliminate the current provision in the Carroll County Certified Law Officers Pension Plan that would prevent future transfers of service from other Maryland pension plans; 3. Provide increased clarity and simplification of the wording used in sections of the current documents. On November 14, 2013, the Board held a public hearing. No comments were offered during the public hearing. At the conclusion, the Commissioners indicated that they wished to keep the record open for a period of time not less than ten (10) days. No comments have been received. That period of time having expired, it is appropriate for the Board to consider adoption. Consider motion to adopt. Kimberly L. Frock, Administrator Human Resources William A. Bates, Retirement Plans Manager BOC Vote Motion Second For Against Howard Rothschild Roush Frazier Shoemaker