CITY OF CRESTVIEW OFFICE OF THE CITY CLERK P.O. DRAWER 1209, CRESTVIEW, FLORIDA Phone # (850) Fax # (850) August 27, :30

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CITY OF CRESTVIEW OFFICE OF THE CITY CLERK P.O. DRAWER 1209, CRESTVIEW, FLORIDA 32536 Phone # (850) 682-1560 Fax # (850) 682-8077 August 27, 2018 5:30 PM Council Chambers Workshop 1. Call to Order 2.

1 CITY OF CRESTVIEW OFFICE OF THE CITY CLERK P.O. DRAWER 1209, CRESTVIEW, FLORIDA Phone # (850) Fax # (850) August 27, :30 PM Council Chambers Workshop 1. Call to Order 2. Pledge of Allegiance 3. Open Policy making and legislative session 4. Approve agenda 5. Public Opportunity on Council proposition 6. Workshop Items a. Interim Building Official duties and responsibilities. b. Discussion Vacation of Mapoles Street right of way lying between Blocks 42 and 43, Town of Crestview. c. Discussion Vacation of the City easements located on Parcels 05-2N and 05-2N , located at 5300 Ferdon Blvd South. d. Discussion of outstanding tasks Growth Management. 7. Other items for Discussion 8. Comments from the Audience 9. Adjournment Those not listed on the regular agenda who wish to address the council should fill out a yellow card. The Card must be submitted to the City Clerk. Speaking time should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members. All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. If any person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City Council of the City of Crestview, Florida does not discriminate upon the basis of any individual s disability status. Anyone requiring reasonable accommodation as provided for in the American With Disabilities Act to insure access to and participation in the meeting should contact the Office of the City Clerk at (850) prior to the meeting to make appropriate arrangements. August 27, 2018 Page 1 of 16

2 DISCUSSION ITEM 6 a Growth Management Department Interim Duties And responsibilities Relating to the Building official August 27, 2018 Page 2 of 16

3 DISCUSSION ITEM 6 b Requested by First Baptist Church of Crestview, Adjacent Property Owner 171 HICKORY AVE EAST VACATION OF RIGHT-OF-WAY Vacating of a portion of Mapoles Street Right-of-Way between Hickory St West and James Lee Blvd (Involving PIN #(s) 17-3N , 17-3N , 17-3N ) August 27, 2018 Page 3 of 16

4 Site August 27, 2018 Page 4 of 16

5 Street View August 27, 2018 Page 5 of 16

6 DISCUSSION ITEM 6 c Requested by Hit Sum to Me, LLC Property Owner 5300 Ferdon Blvd S VACATION OF easements Vacating the easements in conjunction with the Sundial Mobile Home Park (Involving PIN #(s) 05-2N , 05-2N , and 05-2N August 27, 2018 Page 6 of 16

Sales In Area Previous Parcel Next Parcel Field Definitions Return to Main Search Okaloosa Home Owner and Parcel Information Owner Name HIT SUM TO ME LLC Today's Date August 24, 2018 Mailing Address

7 Sales In Area Previous Parcel Next Parcel Field Definitions Return to Main Search Okaloosa Home Owner and Parcel Information Owner Name HIT SUM TO ME LLC Today's Date August 24, 2018 Mailing Address 297 W JAMES LEE BLVD Parcel Number 05-2N CRESTVIEW, FL Tax District CRESTVIEW (District 3) Location Address 5300 FERDON BLVD S CRESTVIEW 2017 Millage Rates Property Usage VACANT COM (001000) Acreage 0 Section Township Range 5-2N-23 Homestead N Business Name Value Information 2017 Certified Values 2018 Preliminary Values Building Value $0 $0 Extra Feature Value $0 $0 Land Value $85,100 $85,100 Land Agricultural Value $0 $0 Agricultural (Market) Value $0 $0 Just (Market) Value* $85,100 $85,100 Assessed Value $85,100 $85,100 Exempt Value $0 $0 Taxable Value $85,100 $85,100 "Just (Market) Value" description - This is the value established by the Property Appraiser for ad valorem purposes. This value does not represent anticipated selling price. Legal Information BEG NE COR LOT 14 BLK D SOUTHVIEW EST PH II S4 DEG W100 FT E240 FT N4 DEG E100 FT W240 FT TO POB AS RE 5300 S FERDON BLVD The legal description shown here may be condensed for assessment purposes. Exact description should be obtained from the recorded deed. Building Information No buildings associated with this parcel. Extra Features Data Description Number of Items Unit Length x Width x Height Units Effective Year Built No records associated with this parcel. Land Information LAND USE NUMBER OF UNITS UNIT TYPE Frontage Depth COMM VACANT 100 FF Multi- Parcel Sale No Yes Yes No No No Sale Date Sale Price Instrument Deed Book $ 100 $ 345,000 $ 450,000 $ 1,000,000 $ 1,000,000 $ 40,000 Quit Claim Deed Warranty Deed Warranty Deed Warranty Deed Warranty Deed Warranty Deed Deed Page Sale Information Sale Qualification Vacant or Improved Unqualified Vacant Grantor RIVERWALK DEVELOPERS OF CRESTVIEW LLC Qualified Improved HIT SUM TO ME LLC Grantee HIT SUM TO ME LLC RIVERWALK DEVELOPERS OF CRESTVIEW LLC Qualified Improved ALBICH HOLDINGS INC HIT SUM TO ME LLC Unqualified Improved BOWERS DANIEL A JR ALBICH HOLDINGS INC Unqualified Improved YAWN WILEY & JOAN BOWERS DANIEL A JR Unqualified Vacant YAWN WILEY & JOAN Sales In Area Previous Parcel Next Parcel Field Definitions Return to Main Search Okaloosa Home The Okaloosa County Property Appraiser's Office makes every effort to produce the most accurate information possible. No warranties, expressed or implied, are provided for the data herein, its use or interpretation. The Senior Exemption Does Not Apply to All Taxing Authorities. Just (Market) Value is established by the Property Appraiser for ad valorem tax purposes. It does not represent anticipated selling price. Working values are subject to change. Website Updated: August 20, by the County of Okaloosa, FL Website design by qpublic.net August 27, 2018 Page 7 of 16

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9 DISCUSSION ITEM 6 d Growth Management Department Outstanding Tasks Request for scheduling Prioritizing the tasks and returning to Assistant for scheduling August 27, 2018 Page 9 of 16

10 OUTSTANDING TASKS Please review each task and associated responsibilities shown on the following pages. Evaluate the importance of the task and the urgency by which it need to be accomplished. Please determine a priority ranking for each, as being Low, Medium and High. Outstanding Task Priority The Corridor Management Study Update Low Med High Title VI Non-Discrimination Policy and Plan Low Med High ADA Compliance Study and Analysis Low Med High Revisions of Chapter 14 Building and Building Regulations Low Med High Revision of Chapter 38 Health and Sanitation Low Med High Chapter 74 Streets and Sidewalks Addressing Updating Low Med High Land Use and Zoning Incompatibility Low Med High New Zoning Categories Mixed Use District and R-2S and R-2M Districts Low Med High Land Development Code Land Use Regulations Low Med High Alcoholic Beverage Regulations Low Med High Downtown Parking District Low Med High Itinerate Vendors, Mobile Vendors and Specialty Vendors Rights of way Parking and Enforcement Procedures Low Med High Low Med High Systematic updating of computer records Low Med High Out of City Utility Services and Annexation Low Med High August 27, 2018 Page 10 of 16

11 OUTSTANDING TASKS The Corridor Management Study Update At the August 16 th Transportation Planning Organization meeting, the City requested that a Corridor Management Study for all of Highway 85, from Airport Road to Antioch Road, with a phase split at Aplin Roadway, be placed on the priority list. This was approved by the TPO unanimously. The study will provide a means to study all the traffic issues affecting Highway 85 in its entirety, such as the volume of vehicles, timing of lights, and other issues. The result will be the ability to provide suggestions to improve the flow of traffic and reduce wait time at lights. The resulting solutions could vary from closing the dangerous wide-open medians in some areas and creating controlled turns, improved light timing, to improving and creating alternative routes through City streets for locals and emergency services to have a way of moving north and south without using Highway 85. This study is on the priority list along with three other studies and will need to be prioritized and then funded. Continuing efforts by the TPO will be to push for this Study to occur as quickly as possible as well as ensure funding is available. Usual timelines for this effort is at times 2 3 years before completion, sometimes longer as it is dependent on available funding. More information on the Corridor Management Study? Would a short presentation from the Planner provide a better understanding of the need, procedures and cost for the study? Title VI Non-Discrimination Policy and Plan The City of Crestview is successfully working towards becoming LAP Certified. This will allow the City to administer Transportation Alternative (TA) Grants on our own, without having to utilize the services of Okaloosa County. This will improve our ability to receive funding from that source for projects such as sidewalk design and construction, bicycle facilities, intersection improvements for pedestrian safety. One part of that LAP Certification effort is bringing the City of Crestview into compliance with numerous federal regulations that are compiled together into a program known as the Title VI program. This program protects people from discrimination based on race, color, or national origin in any program that receives federal funding. This program will also serve to open up other opportunities for funding various improvement projects. It will also improve the services the City provides to the citizens. More information on the Title VI? Would you like a copy of the draft Policy? Would a short presentation provide a better understanding of the Policy? The next round of TA applications are due in November 2018, this Policy will need to be in place. August 27, 2018 Page 11 of 16

12 OUTSTANDING TASKS ADA Compliance Study and Analysis Planning Dept. is in the process of compiling data concerning the compliance of developments of the City with the current ADA Standards. In the processing of Business Tax Receipts, which involves a site visit to the property, we have discovered that outdated signage was the main key element that was out of compliance. To aid this compliance issue, the Department shall stock the approved signage and provide it to the public at cost. We shall work with the property owners to correct the non-conformities. This will also include the City buildings. As per the City s Code of Ordinances: Parking for the handicapped. The number, design and location of handicapped spaces shall be consistent with the requirements of F.S and , or succeeding provisions. On publicly owned and maintained streets and parking lots, reserved parking space for the handicapped shall be posted with a fixed sign approved by the State Department of Transportation (DOT) bearing the internationally accepted wheelchair symbol with caption, "PARKING BY DISABLED PERMIT ONLY." The following minimum number of parking spaces shall be provided as follows: Total Parking in Lot Required Minimum Number of Handicapped Accessible Spaces 1 to to to to to to to to to to percent of total 1001 and over 20 plus 1 for each 100 over 100 Any business, firm or persons licensed to do business with the public are encouraged to provide parking for the handicapped consistent with the above minimums. Such spaces when marked by the DOT approved signage shall be subject to the same restrictions and punishments in the event of violation. Handicapped spaces shall be located as close as feasibly possible to the handicapped-accessible entrance or entrances of a business. Maintenance: Parking lots shall be properly maintained in all respects. Parking area surfaces shall be kept in good condition, free from potholes, and parking space lines or markings shall be kept clearly visible and distinct. More information on the ADA Compliance Study? Continue the process and give period updates? August 27, 2018 Page 12 of 16

13 OUTSTANDING TASKS Revisions of Chapter 14 Building and Building Regulations Revisions of Chapter 14 are based on the Florida Building Code, Sixth Edition (2017) which was made effective December 31, The Building Officials Association of Florida has prepared a model document for use by its members as a tool to facilitate the uniform and consistent application of local amendments to the administrative provisions of the Florida Building Code. Every effort represented has been made to present the amendments in the mandatory language format. The Crestview Administrative Code contains substantial materials owned and copyrighted by the International Code Council. The ICC has granted a non-exclusive license to the Florida Department of Business and Professional Regulation to make the Florida Building Code available. This material is made available through the BOAF web site in order that members may have a tool for the integration of administrative provisions from the Florida Building Code and the 2015 International Building Code. This will be an intense study and may require a couple of workshops to work through the complete thirty-four page booklet. However, it is based on the ICC Document. The Property Maintenance was also an ICC Document and the formatting is very similar. Provide the draft document for study and review at least 2-4 weeks prior to any workshops being scheduled?? May require scheduling special workshops?? The new Building Code has been in effect since 12/31/17. It is advantageous to have the new revisions be adopted as soon as possible. Revision of Chapter 38 Health and Sanitation Revisions of Chapter 38 for the addition of the Crestview Property Maintenance Code into the Code of Ordinances. Chapter 38 was created by the adoption of Ord. No. 805, as adopted on Minor revisions are necessary to the remainder of Chapter 38 will allow for the updating of the verbiage. The verbiage of the Crestview Property Maintenance Code has already been approved. This needs to be adopted and in use as soon as possible. Chapter 74 Streets and Sidewalks Addressing Updating We are now receiving the calls from the first wave of the Census 2030 workers. The main Census Information collection from physical sites will take place next year. As part of being prepared for this, as well as meeting the Local Government Unit deadline for address verification, Staff has confirmed the existence of approximately 13, 000 addresses within the City. One of the request August 27, 2018 Page 13 of 16

14 OUTSTANDING TASKS from the Census Bureau is the physical verification of the visibility of the number placement on the structure. During the early field investigation, numerous structures were found without proper visibility posting, posting of a conflicting number and some with no posting at all. Notification to the property owners will need to be sent out via postal delivery, which would incur a cost. Advertisement, also a cost. Mailings, a cost. Physically delivering, cost. Secondary, the absolute need for the updating of the internal system within the City itself, which is noted in an item below. More information on the complexity of correcting the Addressing System? The Census data collection is extremely important and holds tremendous value in the future development of the City. It happens every 10 years. The ease of location of the citizens being interviews shall aid to the accuracy factor of the data. Land Use and Zoning Incompatibility We have discussed this item before without uncovering a complete solution. The City made great strides in correcting a large portion of the problem with the EAR process beginning in 2008, with the passages of the 2010 Amendments. This portion was completed the summer of 2014, with the adoption of numerous rezoning ordinances. This was a good start, however, there is much more that is needing to be completed. This is a self-induced problem and is causing hardship on the citizens involved. We have analyzed the approaches of solving the situation. Unfortunately, it is costly, but not as costly as citizens processing the changes one property at a time. More information on the complexity of correcting the Incompatibilities? New Zoning Categories Mixed Use District and R-2S and R-2M Districts The new Zoning District classifications are needed to implement the existing Future Land Use Categories in clear and concise way. This will be necessary prior to the passage of the proposed Code and Land Use Regulations. Land Development Code Land Use Regulations The updating of the Land Development Code, Chapter 102 Land Use Regulations is currently undergoing intense analysis and revision in order to incorporate the new laws and regulations from Federal, State, and Local entities, along with the new regulations of the numerous agencies involved in the development avenues and operational activities of the City. Since this August 27, 2018 Page 14 of 16

15 OUTSTANDING TASKS is a major overhaul and modernization of the existing Code, it will require a period of time in which to work through the details. If a suggestion is not out of line, I would like to see this scheduled during the period after the holidays and before the budget cycle starts again. Alcoholic Beverage Regulations Alcoholic Beverages consumption on premises has been studied and analyzed. documentation ready to be presented. We have Downtown Parking District The Downtown Parking District need to be analyzed and the regulations revised and clarified. Itinerate Vendors, Mobile Vendors and Specialty Vendors We have analysis and data that show alternate solutions to the vending sales within the City. Workshops for discussion and direction will be necessary, in order to proceed in a way that will be acceptable to Council. Complex issue with numerous regulatory agencies involved and rights of property owners to be considered. Rights of way Parking and Enforcement Procedures FLS. STAT provides Municipalities jurisdiction over any roadway within its jurisdiction except state roads. Private roads are included if agreed by the HOA. The roadway is defined as everything from right of way to right of way, or property line to property line. FLS. STAT specifically states Police powers include regulating parking. FLS. STAT (2) specifically states that "The municipality, through its duly authorized officers, shall have nonexclusive jurisdiction over the prosecution, trial, adjudication, and punishment of violations of this chapter when a violation occurs within the municipality and the person so charged is charged by a municipal police officer. The disposition of such matters in the municipality shall be in accordance with the charter of that municipality." Per the above FLS. STAT., parking on the right of way, if deemed not allowable by City code, is enforceable by a Police Officer. FLS. STAT states it is unlawful to impede, in any way the roadway. This means no parking on the roadway / travel way. August 27, 2018 Page 15 of 16

16 OUTSTANDING TASKS City Ordinance, 86 Traffic and Vehicles, Sec states, no parking in roadway unless marked for parking. City Ordinance, 86 Traffic and Vehicles, Sec 86-28, covers no parking in roadway, in a fire lane, etc. Does not specifically call out shoulders or right of way. City Ordinance, 86 Traffic and Vehicles, Sec 86-29, also covers no parking in the roadway. City Ordinance, 86 Traffic and Vehicles, Sec 86-36, DOES specifically cover no parking within the right of way. No parking is allowed within the right of way of any street (Sec 86-36) except as marked for parking. FLS. STAT gives Municipalities jurisdiction over roadways within its limits FLS. STAT specifically states Police or Law Enforcement is to enforce parking regulations. The only caveat would be 'Parking Enforcement Officials". City Ordinance, 86 Traffic and Vehicles, Sec (4), provides for 12 hours for the vehicle to be moved before it can be towed. At one time, CPD placed a 72-hour sticker on vehicles, stating if not removed in 72 hours, the vehicle will be towed. Of note... City Ordinance, 86 Traffic and Vehicles, Sec 86-42, does also place parking within a fire lane as a fineable offense. Law Enforcement has the responsibility, even on private property, to ticket those parked within the fire lane. Complex issue that will need discussion in order to provide a workable solution. Systematic updating of computer records The property data within the systems are not updated in a regular cycle. The requires a form of sit-down communication between the parties and formulate an avenue for updating the data without harming the archival records. It must be doable, as Okaloosa County property data is updated and presented once a week. It seems the only board spectrum update that the City has is when we update the program system itself. Complex issue with several departments. Need discussion time authorized among parties and well as Council time. Out of City Utility Services and Annexation Discussion of pros and cons of small annexations verses wide area approach. This is most needed in only one area adjacent to the City. We are continuing to process the Out of City Requests in order to keep current agreements, the matter is not urgent. Just keeping it out in the open as a reminder, in case the Council would want to hear of other options. August 27, 2018 Page 16 of 16

Okaloosa County BCC. Okaloosa County BCC. MSBU / MSTU Policy. Municipal Service Benefit Units Municipal Service Taxing Units.

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