AIA Connecticut Board of Directors

Transcription

1 AIA Connecticut Board of Directors Agenda February 12, 2018, 3:30 PM AIA Connecticut is the voice of the Architectural Profession, dedicated to serving its members, advancing their value, and improving the quality of the built and natural environments. It is our vision to continually enhance and effectively communicate the Value of Architects services. Consent Agenda 1. Secretary s Minutes 2. Treasurer s Report For discussion: 1. President s Report Art Sanders 2. Executive Director Report 3. Architectural Licensing Board Angela Cahill 4. National Update Richard Connell 5. AIA New England Alan Lagocki 6. EP Report Adrienne Nielson 7. Connecticut Architecture Foundation Kermit Thompson 8. Government Affairs 9. Old Business a. Black Spectacles b. Find an Architect Website Update c. CAF Memorandum of Understanding (MOU) d. Grassroots New Business a. Affiliate Membership Application(s) 11. Executive Session (if applicable) The next regularly scheduled meeting of the Board of Directors of the Connecticut Chapter of the American Institute of Architects will be held on Monday, March 19, 2018 at 3:30 PM at AIA Connecticut offices.

2 A Chapter of The American Institute of Architects 370 James Street, Suite 402, New Haven, CT Board of Directors Meeting January 22, 2018 Board Members Present: Linda Batchelder, Joe Bergin, John Butkus, Angela Cahill, George McGoldrick, Adrienne Nelson, Linda Reeder, Art Sanders, Kermit Thompson, Susan Wyeth. Executive Director: Gina Calabro Guests: George Fellner, Alan Lagocki, Joanne Rees Absent: Randy Anway, Glenn Gollenberg, Rich Connell. Art Sanders, 2018 AIA Connecticut President, welcomed the board asked all board members to introduce themselves as 4 new members begin their terms. Board binders were distributed to new members. These are available for other board members should they wish to have them. MOTION by Angela Cahill for executive session at the end of the meeting. Seconded by Jack Butkus. No discussion. The motion passed unanimously. AMENDED MOTION by George McGoldrick to invite Gina Calabro, George Fellner, and Alan Lagocki to be present at the executive session. Seconded by Jack Butkus. No discussion. The motion passed unanimously. MOTION by Jack Butkus to approve the December 11, 2017 minutes. Seconded by George McGoldrick. No discussion. The motion passed unanimously. Treasurer s Report: George McGoldrick noted that the Profit & Loss and Balance Sheet reports are year to date and also show where AIA Connecticut stood at this time last year. Gina Calabro added that 2017 has not yet been closed out The reports will be refined; the percent of change does not need to be noted, and future reports will reflect a cleaned up chart of accounts. MOTION by Jack Butkus to accept the Treasurer s Report. Seconded by Kermit Thompson. No discussion. The report was unanimously accepted. Executive Director s Report: Gina Calabro distributed an updated Executive Director s report. It was requested that the membership numbers be broken out by category for the next report. Gina handed out the conflict of Interest Forms for board signatures. See below for Committee reports. President s Report: Art Sanders encouraged board members to attend the February 28 Joint Industry Dinner at the Aqua Turf in Plainville. Art noted that the AIA Connecticut Strategic Plan needs to be reviewed in Affiliate Members: MOTION by George McGoldrick to accept I. M. Smitten of Trumbull as a Corporate Affiliate member. Seconded by Kermit Thompson. No discussion. The motion carried unanimously. Officers Directors Arthur L. Sanders, AIA Angela D. Cahill, AIA Randall Anway, AIA Adrienne M. Nelson, AIA President Secretary Linda J. Batchelder, AIA Linda C. Reeder, FAIA Glenn R. Gollenberg, AIA George E. McGoldrick, AIA Joseph R. Bergin, AIA Kermit D. Thompson, AIA Vice President Treasurer John J. Butkus, AIA Susan Edler Wyeth, AIA Gina Calabro, Executive Director

3 A Chapter of The American Institute of Architects 370 James Street, Suite 402, New Haven, CT ALB: Angela Cahill reviewed ALB activities. New legislation will allow AXP/ARE interns to take the licensing exams at an earlier date. The ALB is reviewing chapter 390 of the statutes, and chairman David Barkin would like AIA Connecticut views on exploring a State requirement for architects to have continuing education to maintain their licenses; a cap on lapsed licensing fees; increasing fines for offenders; and enforcing the unauthorized use of the word architecture and its derivatives. Angela reported that the ALB is assisting the Freedom by Design effort and would like to find architect mentors. Art Sanders noted that the reception for Newly Licensed Architects will be held on January 30 at AIA Connecticut, and invited board member to attend. Find an Architect: Gina Calabro reported that technical work on Find an Architect is proceeding. Data is coming in from firms. Art Sanders and George Fellner will review the design of the service. CAF: Kermit Thompson gave a complete review of the foundation s structure, mission, fundraising activities, grants, and scholarships. He encouraged members to attend the April 19 fundraising gala at the University of Hartford. Gina Calabro asked about an accountant consolidated review every two of both groups. She will contact the association accountant for insight on this process. Emerging Professionals: Adrienne Nelson reported on the upcoming February 20 Bowling event. The hope is it will exceed the 2017 number of 110 bowlers. The charge will be $35; the committee has secured $ pledged from sponsors for the event. The Emerging Professionals Kick off is January 31. The committee is working on a survey to encourage EP membership. The March 8 CanStruction event is proceeding well. Tours of firms are planned. Gina Calabro noted that the EP group would like to use a variation of the AIA Connecticut logo for their materials which will be presented to the board for approval. Government Affairs: Gina Calabro noted that she is meeting with the lobbyists on Thursday, January 25 to go over the legislative agenda. Gina may attend the January 24 public hearing on the State adoption the 2015 family of codes. Art Sanders has not heard back from the lobbyists on the limit of $25,000 that was budgeted for lobbying services. Updike Kelly and Spellacy (UKS) has created a new lobbying entity called FOCUS. Gina added that we will expect an annual report card from the lobbyists on their activities on our behalf. Kermit Thompson noted that UKS was a knowledgeable, respected lobbying firm. AIA New England: Alan Lagocki reviewed the role of AIA New England (AIA NE). Its strength is in the numbers of the constituent chapters in relationship to the national organization. AIA New England has quarterly meetings, all held in Boston; the next meeting is on March 9 in Boston. BSA and AIA Connecticut contribute most to AIA NE s overhead. Strategic Council: No report. QUAD: Gina Calabro announced that the $13,500 seed money that AIA Connecticut provided to the conference has been returned. This will be reflected in 2017 revenue. Officers Directors Arthur L. Sanders, AIA Angela D. Cahill, AIA Randall Anway, AIA Adrienne M. Nelson, AIA President Secretary Linda J. Batchelder, AIA Linda C. Reeder, FAIA Glenn R. Gollenberg, AIA George E. McGoldrick, AIA Joseph R. Bergin, AIA Kermit D. Thompson, AIA Vice President Treasurer John J. Butkus, AIA Susan Edler Wyeth, AIA Gina Calabro, Executive Director

4 A Chapter of The American Institute of Architects 370 James Street, Suite 402, New Haven, CT Annual Conference: Gina is putting together a package for AIA Connecticut sponsors that will include sponsors for the annual conference. Eight sponsors for the event have already committed. Grass Roots: Grass Roots will be held in San Diego on March Art Sanders, Gina Calabro, and Glenn Gollenberg will attend. Gina will make arrangements for registration and hotels. Black Spectacles: Gina Calabro reviewed Black Spectacles, an electronic ARE review program that will be offered to 10 AIA Associate members at no cost. Each seat costs $65 per month, but the commitment is for three months for a total expenditure of $ Gina announced that we will post this offer for the three months, and after that AIA Connecticut Associate members will be given the discounted rate of $65 per month for each seat. Any AIA Associate member beyond the 10 initially will be offered the discounted price. CAF Memorandum of Understanding (MOU): The MOU is necessary to document the separation between AIA Connecticut and the Foundation. The board will be sent an electronic version of the MOU. Any suggestions or edits should be returned before the next meeting. Legacy Giving: Kermit Thompson explained that where to advertise the CAF Legacy Giving on the AIA Connecticut website was under discussion and needs further exploration. Corporate Resolutions: RESOLUTION proposed by George McGoldrick that the AIA Connecticut Peoples Bank corporate credit card have a limit of $25,000. Seconded by Sue Wyeth. The resolution passed unanimously. RESOLUTION proposed by John Butkus that Gina Calabro, Glenn Gollenberg, and George McGoldrick be authorized as signers on the AIA Connecticut Peoples checking and savings bank accounts. Seconded by Adrienne Nelson. The resolution passed unanimously. RESOLUTION proposed by Linda Reeder to add the following as signers to the Everbank account: Gina Calabro, George McGoldrick, and Art Sanders. Seconded by Jack Butkus. The resolution passed unanimously. RESOLUTION proposed by Jack Butkus to remove Tim Brewer, AIA from the Everbank account. Seconded by Kermit Thompson, The resolution passed unanimously. Directory: Gina Calabro informed the board that a contract with EM Publishing for producing the AIA Connecticut Directory had been signed last year for a three-year commitment with a cap of annual advertising revenue to the chapter of $10,000. We have in the past exceeded that figure. Gina will contact our attorney to see if we can get out of the contract. Officers Directors Arthur L. Sanders, AIA Angela D. Cahill, AIA Randall Anway, AIA Adrienne M. Nelson, AIA President Secretary Linda J. Batchelder, AIA Linda C. Reeder, FAIA Glenn R. Gollenberg, AIA George E. McGoldrick, AIA Joseph R. Bergin, AIA Kermit D. Thompson, AIA Vice President Treasurer John J. Butkus, AIA Susan Edler Wyeth, AIA Gina Calabro, Executive Director

5 Executive Session commenced at 5:46pm A Chapter of The American Institute of Architects 370 James Street, Suite 402, New Haven, CT aiainfo@aiact.org, MOTION by Jack Butkus made a motion to end the Executive Session at 6:06pm Seconded by Kermit Thompson. The motion passed unanimously. MOTION by George McGoldrick to adjourn the Board meeting. Seconded by Linda Batchelder. The motion passed unanimously. The meeting adjourned at 6:08 pm. Respectively submitted, Angela Cahill, AIA Secretary Officers Directors Arthur L. Sanders, AIA Angela D. Cahill, AIA Randall Anway, AIA Adrienne M. Nelson, AIA President Secretary Linda J. Batchelder, AIA Linda C. Reeder, FAIA Glenn R. Gollenberg, AIA George E. McGoldrick, AIA Joseph R. Bergin, AIA Kermit D. Thompson, AIA Vice President Treasurer John J. Butkus, AIA Susan Edler Wyeth, AIA Gina Calabro, Executive Director

6 3:51 PM A I A Connecticut 02/08/18 Balance Sheet Accrual Basis As of December 31, 2017 Dec 31, 17 ASSETS Current Assets Checking/Savings 1015 PEOPLE'S BANK 206, PEOPLE'S SAVINGS ACCOUNT 9, EVERBANK SAVINGS ACCT 182, TD AMERITRADE - MONEY MARKET AC 1, TD AMERITRADE - INVESTMENTS 140, Total Checking/Savings 540, Accounts Receivable 1130 ACCOUNTS RECEIVABLE 5, Total Accounts Receivable 5, Other Current Assets 34, Total Current Assets 579, Fixed Assets 1560 EQUIPMENT 27, ACCUM DEPREC OF EQUIPMENT -27, COMPUTER EQUIPMENT 26, COMPUTER EQUIPMENT-Accum Deprec -23, FURNITURE & FIXTURES 48, ACCUM DEPREC - FURN & FIXTURES -45, OFFICE EQUIPMENT 4, OFFICE EQUIPMENT-Accum Deprec -4, VEHICLES 28, ACCUM DEPREC - VEHICLES -28, LEASE ACQUSITIONS , ACCUM DEPRECIATION -131, SOFTWARE 27, SOFTWARE - Accumulated Amort -27, Total Fixed Assets 505, TOTAL ASSETS 1,085, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 ACCOUNTS PAYABLE 4, Total Accounts Payable 4, Other Current Liabilities 4, Total Current Liabilities 8, Long Term Liabilities 2710 UNEARNED INVOICED MEMBERS DUES 173, UNEARNED NEW MEMBERS DUES 7, UNEARNED INCOME OTHER 8, Total Long Term Liabilities 189, Total Liabilities 198, Equity 3040 OPENING BAL EQUITY RETAINED EARNINGS 760, Net Income 126, Total Equity 887, TOTAL LIABILITIES & EQUITY 1,085, Page 1

7 12:57 PM A I A Connecticut 02/08/18 Profit & Loss Accrual Basis January through December 2017 Jan - Dec 17 Ordinary Income/Expense Income 4100 AIA MEMBERSHIP 4110 AIA MEMBERS 341, AIA ASSOCIATES 17, AIA EMERITUS 1, AFFILIATE MEMBERS 4172 CORP AFFILIATE 44, INDIV AFFILIATES 7, Total 4170 AFFILIATE MEMBERS 52, RECIPROCAL MEMBERS PARTICIPATING MEMBERS AIA MEMBERSHIP - Other 1, Total 4100 AIA MEMBERSHIP 415, EDUCATION 4201 AIA SEASON TICKET 7, BP&R 20, HISTORIC RESOURCES CONTINUING EDUCATION 10, COTE 5, DESIGN 1, PROF PRACTICE EXTERNAL WORKSHOPS 4, EDUCATION - Other Total 4200 EDUCATION 50, PROGRAMMING 4310 DESIGN AWARDS 19, ALICE WASHBURN 2, EMERGING ARCHITECTS BUSINESS AWARDS FELLOWS 2, NEW ENGLAND 6, Total 4300 PROGRAMMING 30, PUBLICATIONS / NON DUES 4420 DIRECTORY 11, NEWSLETTER MAILING INCOME WEBSITE 11, CLASSIFIED ADS NAT'L Total 4400 PUBLICATIONS / NON DUES 23, EVENTS 4510 ANNUAL CONFERENCE 4512 UNDERWRITER 10, SPONSORS 52, PARTICIPANTS 20, Total 4510 ANNUAL CONFERENCE 84, GOLF 4521 SPONSORS 15, PARTICIPANTS 17, Total 4520 GOLF 32, FUNDRAISING 4551 COOKBOOK-RETAIL COOKBOOK-SHIPPING 7.98 Total 4550 FUNDRAISING Page 1

8 12:57 PM A I A Connecticut 02/08/18 Profit & Loss Accrual Basis January through December 2017 Jan - Dec QUAD CONFERENCE 4561 QUAD DESIGN AWARDS 1, QUAD CONFERENCE - Other 13, Total 4560 QUAD CONFERENCE 14, CHAPTER MEETINGS 4581 JOINT INDUSTRY MEETING 13, CHAPTER MEETINGS - Other Total 4580 CHAPTER MEETINGS 13, Total 4500 EVENTS 145, CONTRACT DOCUMENTS 4610 DOCUMENT SALES 6, REVENUE SHARE- AIA 75, CODE PUBLICATIONS 9, SHIPPING & HANDLING 4631 SHIPPING AND HANDLING SHIPPING & HANDLING - Other 1, Total 4630 SHIPPING & HANDLING 1, Total 4600 CONTRACT DOCUMENTS 92, OFFICE / FACILITIES 4701 ASLA RENT 2, SUBLET 1, RETURNED CHECK CHARGES OFFICE / FACILITIES - Other 1, Total 4700 OFFICE / FACILITIES 6, COMMITTEES 4810 ASSOCIATES 4815 EP 3, ASSOCIATES - Other 1, Total 4810 ASSOCIATES 5, GOVT AFFAIRS Total 4800 COMMITTEES Total Income Cost of Goods Sold 5000 COST OF GOODS SOLD Total COGS , , , , Gross Profit 759, NON OPERATING EXPENSES 5100 MEMBERSHIP 5180 AIA NEW ENGLAND DUES EXPENSE 1, Total 5100 MEMBERSHIP 1, Page 2

9 12:57 PM A I A Connecticut 02/08/18 Profit & Loss Accrual Basis January through December 2017 Jan - Dec EDUCATIONAL 5210 ASSOCIATES 5215 EAC 3, ASSOCIATES - Other 2, Total 5210 ASSOCIATES 5, BP&R CONTINUING EDUCATION COTE DESIGN 1, GOVERNMENT AFFAIRS 5255 PROF SERVICES/LOBBYIST 25, GOVERNMENT AFFAIRS - Other Total 5250 GOVERNMENT AFFAIRS 26, PROF PRACTICE PUB REL COM 1, EDUCATIONAL - Other Total 5200 EDUCATIONAL 37, PROGRAMS 5310 DESIGN AWARDS 6, ALICE WASHBURN BUSINESS ARCHITECTS AWARDS ANNUAL MEETING CHAPTER MEETINGS EXPENSE 5331 JOINT INDUSTRY MEETING 7, CHAPTER MEETINGS EXPENSE - Other 3, Total 5330 CHAPTER MEETINGS EXPENSE 11, FELLOWS EXPENSE 1, BOARD MEETINGS 5351 BOARD INSURANCE 2, BOARD MEETINGS - Other Total 5350 BOARD MEETINGS 2, AIA NATIONAL 5361 GRASSROOTS 3, NATIONAL CONVENTION 5, Total 5360 AIA NATIONAL 9, NEW ENGLAND 5378 NE MEETINGS NEW ENGLAND - Other 5.22 Total 5370 NEW ENGLAND MISC. MEETINGS Total 5300 PROGRAMS 32, PUBLICATION 5470 WEBSITE Total 5400 PUBLICATION EVENT 5500A QUAD EXPENSE REGIONAL CONFERENCE 13, Page 3

10 12:57 PM A I A Connecticut 02/08/18 Profit & Loss Accrual Basis January through December 2017 Jan - Dec ANNUAL CONFERENCE EXP 5511 FACILITY 24, PROMOTION 3, PROGRAMMING MISCELLANEOUS 1, ANNUAL CONFERENCE EXP - Other Total 5510 ANNUAL CONFERENCE EXP 29, GOLF OUTING 5521 COURSE 18, PRIZES/GIFTS 1, MISC Total 5520 GOLF OUTING 20, CANstruction Exp Total 5500 EVENT 64, CONTRACT DOCUMENT 5610 DOCUMENTS EXPENSE SHIPPING CHARGES 2, Total 5600 CONTRACT DOCUMENT 5950 MISCELLANEOUS EXPENSE TOTAL NON OPERATING EXPENSE 2, , OPERATING EXPENSES 6500 MARKETING 6508 CAF EXPENSE DUES & SUBSCRIPTION Total 6500 MARKETING 1, EMPLOYEE 6610 GROSS SALARIES 238, EMP INSURANCE 17, EMP DENTAL 3, FICA TAX CONTRIBUTION 20, CONN UNEMPLOYMENT TAX 1, FEDERAL UNEMPLOYMENT TAX 6640 STAFF TRAVEL & ENTERTAINMENT EMPLOYEE - Other Total 6600 EMPLOYEE 281, OFFICE/FACILITIES 6701 RENT MONTHLY 70, BANK CHARGES 6704 CREDIT CARD FEES 3, A PAYPAL 2, B AMAZON FEES CHECKING BANK SERVICE CHARGES BANK CHARGES - Other Total 6703 BANK CHARGES 6, Page 4

11 12:57 PM A I A Connecticut 02/08/18 Profit & Loss Accrual Basis January through December 2017 Jan - Dec AUTO MAINTENANCE 2, POSTAGE 7, COMPUTER SYSTEM PLAN & INSTALL 1, SUPPLIES/OFFICE EXPENSE 5, FURN/EQUIP MAIN EXP 22, TELEPHONE/COMMUNICATIONS 10, PROF SERVICES 113, CLEANING/MAINT CITY PROPERTY TAX 3, INSURANCE 3, STORAGE FACILITY 1, SALES TAX EXPENSE BAD DEBT Total 6700 OFFICE/FACILITIES 249, Total OPERATING EXPENSE TOTAL EXPENSE NET ORDINARY INCOME 8000 OTHER INCOME 8910 INTEREST 8915 DIVIDENDS 8950 MISCELLANEOUS 29, , , , UNCATEGORIZED INCOME 35, Total 8000 INVESTMENTS 9000 OTHER EXPENSE 64, INVESTMENT FEES UNCATEGORIZED EXPENSE 1, , UNREALIZED INV LOSS Total 9000 INVESTMENT FEES 26, Net Income 126, Page 5

12 Executive Director Report February 12, 2018 AIA Connecticut is the voice of the Architectural Profession, dedicated to serving its members, advancing their value, and improving the quality of the built and natural environments. It is our vision to continually enhance and effectively communicate the Value of Architects services. Membership Current membership as of 2/8/18 is AIA 898 Associate 164 Emeritus 84 FAIA 37 Sr. Associate 19 Corporate Affiliate 110 Affiliate 21 Participating 4 Reciprocal 4 Friend 3 Student 2 Office: New Hires - Events and Sponsorship Manager, Irene Gonzalez starts February 20 th, and Maria Nazarko, Office Coordinator starts February 21 st. Investments The January 2018 statement balance in our investment account is $148, with $147, invested in mutual funds and $1, in money market funds. December 2017 $143, November 2017 $142, October 2017 $139, September 2017 $137, August 2017 $135, Government Affairs On January 31, the legislature convened briefly to consider an override of Governor Malloy's veto of a bill that would delay cuts in the Medicare Savings Program. The legislature convened in special session late last year to save the program, despite a promise from the Governor to veto any legislation that didn't address the full scope of the budget deficit, projected at more than $200 million for the current fiscal year. The House voted and the Senate voted 30-1 to easily override the veto.

13 Session opened February 7 th. The weather accurately reflected the mood at the start of session today--bleak and dreary. Despite the Governor's remarks on putting progressive social issues at the front and center, the budget will still be the dominant issue of the 2018 session. There will almost certainly be more cuts to state services and/or increases in taxes in order to close the $200+ million budget deficit. As this is an election year, no legislators are looking forward to these budget votes. That being said, it seemed like many Democratic legislators were somewhat energized by the focus on social issues (i.e., anything other than the budget). Annual Conference Jenny Sabin of the Cornell University of Architecture has agreed to be the Keynote Speaker. Eleven sponsors have confirmed for a total of $17,000 with a goal of $67,000 (2018 budget) Committee Reports: BP&R The Brown Bag Lunch program has been expanded: on March 16 Paul Torcellini from Eastern Connecticut State University and the National Renewable Energy Lab will lead a discussion on Zero Energy buildings. In April, at either a Farmington or East Hartford site, Greg Grew, AIA will lead a discussion on new codes. Greg will present a 2015 IRC Update on June 6 at the East Hartford Community Center. At the committee s behest, we have downloaded a draft copy of the new 2018 State codes so that members may have access to them in the interim period of code proposal review. COTE The committee continues to explore 2018 topics. The Well Building program is scheduled for May (co-sponsored by BP&R). On June 7 Joe Lstiburek of the Building Science Corporation will present an all- day program on Building Failures. We are looking for sponsor monies to support this program because of the substantial stipend. Other programs planned are a reprise of the 2017 Fuel Cell program and a presentation by Lou Daviau of Simpson Strong Tie on High Wind Loads. Off Site Construction and a Resiliency follow-up are being considered for the fall. Design Committee February meeting to be held on the 15th of the month. Education February meeting to be held on the 13th of the month. Fellows AIA Connecticut Fellows met on January 29 and discussed the process by which candidates apply for Fellowship with the backing of the chapter. A letter outlining the process this process and the alternative process was ed to all members of February 7. The AIA Connecticut website Fellows web page can be helpful to potential candidates. Professional Practice The January Professional Practice Roundtable on Marketing for Small Firms was well attended and received. Small Firms Round Table The first 2018 roundtable will be held on February 14. This will be an organizational meeting.