The Hyde Group Grounds Maintenance and Cleaning Framework

Transcription

1 The Hyde Group Grounds Maintenance and Cleaning Framework Framework Scope: User Guide Grounds Maintenance and Communal Cleaning in 4 geographical lots: Lot 1: London Lot 2: South Lot 3: South East Lot 4: East Anglia Valid from: 15 Oct 2015 Valid to: 14 Oct 2019

2 Purpose of this document The purpose of this guide is to give potential users a quick understanding and background of these Hyde Framework Agreements and how other registered housing providers are able to access them. 1. About Hyde Hyde is an award-winning provider of homes and builder of communities that makes a lasting difference to people s lives. Hyde has been delivering services that matter since 1967, including value added services such as financial inclusion support, employment and debt advice. The Hyde Group builds new homes and neighbourhoods ranging in size from a few homes to complex, major mixed-use urban regeneration schemes providing thousands of new homes. Our Corporate Plan has three strategic priorities: Growth, Increasing Capacity and delivering quality services, which are reflected in Hyde s approach to procuring development and construction services. 2. Hyde The corporate procurement team within Hyde is an established commercial centre of excellence, influencing 100% of all non-pay expenditure Our remit within the organisation is as follows: Manage each year >30 large scale (above 100,000 contract value) spend reviews and tenders with 3 rd parties, working closely with relevant budget owners Current pipeline of projects over 1bn Provide help, guidance and specialist expertise to all staff in relation to: Value for Money Commercial Market Intelligence Strategic Contract Management Purchase 2 Pay Optimisation Business Partner Negotiation

3 Manage a central contracts database for all organisational contracts above 100k Work closely with Executive Team members and their teams to ensure full business compliance is achieved against both best practice and legal requirements 3. Framework Objectives This procurement has been designed to recognise the companies who will best fit Hyde s vision and objectives. The markets that Hyde operates in are changing; residents expectations are increasing; technological and communication developments provide opportunities for improving service, management and cost. Hyde has appointed companies that it can work with to help develop and continuously improve the quality of its estates and drive maximum value for money and Social Value from its supply chain. 4. Framework Scope 4.1 Scope Communal Cleaning Window Cleaning Supply of Cleaning Equipment/Materials Graffiti Removal Pest control Replacing communal light bulbs Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc) Bulk rubbish collection Gardening, trees and tree surveys Japanese Knotweed Control and Eradication Play Area Inspection/Cleaning

4 4.2 This Framework Agreement is split into 4 geographical lots: Lot 1: London Lot 2: South

5 Lot 3: South East Lot 4: East Anglia

6 See Appendix 1 - for successful framework partners Awarded from October 2015, all Agreements last for a period of 4 years. However, contracts called off under the Framework Agreement may, where appropriate, continue beyond the 4 year term of the Framework Agreement. 5. Who can use the Framework? Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) are entitled to call-off contracts under the Framework Agreement. A Social Housing Provider for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call off shall be under any obligation to do so, neither does the Social Housing Provider in question have the automatic right to do so without direct permission from The Hyde Group. 6. Framework Benefits There are a number of potential benefits to be achieved by using this Framework namely: The Framework has already carried out a tender process which is compliant with UK and European Procurement Law - thereby saving you valuable time and resources with greatly reduced procurement timescales. There is no need to advertise the requirements, and there are no minimum time periods within the process to which you must adhere. Contractors listed on the Framework agreements have already been assessed for their operational, technical and professional conformance and capabilities. Pre-agreed terms and conditions are imbedded into the Framework agreement. Direct Selection or Mini Tender procedure available to ensure that projects can get underway quickly and efficiently.

7 7. Expressions of Interest Users considering using the Frameworks should, in the first instance, contact the Hyde procurement team helpdesk to express your interest in utilising the Frameworks: Tel: Once received you will be contacted by the Framework Manager to discuss your project and request in more detail. The Hyde Framework Manager will then assess whether your project qualifies for using the Framework. If eligible, the Framework Manager will provide information on how to access the Framework. If a Social Housing Provider wishes to use any of the Frameworks, they must sign an access agreement and comply with the Frameworks terms and conditions of use. Participating bodies should develop their own individual working procedures that comply with their own contractual procedure rules and the Framework principles. Please note that it is the responsibility of each User to ensure that there are no Section 20 of the Landlord and Tenant Act 1985 limitations to their particular requirements or that they identify any such issues and internally accept any potential risks. 8. Framework Access Fees Access to the framework will incur a charge of 5,000 excluding VAT per call off.

8 APPENDIX 1 - The Hyde Group Grounds Maintenance and Cleaning Frameworks The successful framework partners are listed below. Lot 1: London CONTRACTOR NAME REGISTERED ADDRESS COMPANY NUMBER Chequers Contract Services Units 12-14, Tait Road Industrial Estate Ltd Croydon, Surrey, CR02DP Cleanscapes Ltd 1 Paper Mews, 330 High Street Dorking, Surrey RH4 2TU Innovation Environmental Ltd 83 Melrose Avenue, Wimbledon Park London, SW19 8BU Just Ask Estate Services Ltd 1 Acton Hill Mews, Uxbridge Rd Acton, London W3 9QN Pinnacle Housing Ltd 1st Floor, 6 St Andrew Street, Holborn London EC4A 3AE Wealden Services Ltd Richard Place Dobson Accountants, 1-7 Station Road, Crawley, West Sussex, RH10 1HT Wetton Cleaning Services Ltd Wetton House, St. James's Road London, SE1 5JX

9 Lot 2: South CONTRACTOR NAME REGISTERED ADDRESS COMPANY NUMBER Acorn Environmental Ltd 2nd Floor Old Inn House, 2 Carshalton Road Sutton Surrey SM1 4RA Chequers Contract Services Units 12-14, Tait Road Industrial Estate Ltd Croydon, Surrey, CR02DP Groundscapes Ltd 1 Paper Mews, 330 High Street Dorking, Surrey RH4 2TU Schooner Park, Schooner Court, Hi- Spec Facilities Services Crossways Business Park, Dartford, Kent PLC DA2 6NW Just Ask Estate Services Ltd 1 Acton Hill Mews, Uxbridge Rd Acton, London W3 9QN Pinnacle Housing Ltd 1st Floor, 6 St Andrew Street, Holborn London EC4A 3AE Wetton Cleaning Services Ltd Wetton House, St. James's Road London, SE1 5JX

10 Lot 3: South East CONTRACTOR NAME REGISTERED ADDRESS COMPANY NUMBER Chequers Contract Services Units 12-14, Tait Road Industrial Estate Ltd Croydon, Surrey, CR02DP Cleanscapes Ltd 1 Paper Mews, 330 High Street Dorking, Surrey RH4 2TU Schooner Park, Schooner Court, Hi- Spec Facilities Services Crossways Business Park, Dartford, Kent PLC DA2 6NW Just Ask Estate Services Ltd 1 Acton Hill Mews, Uxbridge Rd Acton, London W3 9QN New Green Services Ltd 5 Coopers Court, Folly Island, Hertford Hertfordshire, SG14 2UB Pinnacle Housing Ltd 1st Floor, 6 St Andrew Street, Holborn London EC4A 3AE Wetton Cleaning Services Ltd Wetton House, St. James's Road London, SE1 5JX Lot 4: East Anglia CONTRACTOR NAME REGISTERED ADDRESS COMPANY NUMBER Central Cleaning Company Papyrus Road, Peterborough, Partnership Cambridgeshire, PE4 5ER Registered Partnership Country Grounds Maintenance Hill House Farm, Bath Road, West Ltd Dereham, Kings Lynn, Norfolk, PE33 9TP New Green Services Ltd 5 Coopers Court, Folly Island, Hertford Hertfordshire, SG14 2UB Pinnacle Housing Ltd 1st Floor, 6 St Andrew Street, Holborn London EC4A 3AE