*Denotes item(s) not part of original agenda

Transcription

1 Media Release: Immediate Regional Municipality of Waterloo Consolidated Council Agenda Wednesday, November 1, 2017 Closed Session 6:30 p.m. Waterloo County Room Regular Meeting 7:00 p.m. Regional Council Chamber 150 Frederick Street, Kitchener, ON 1. Moment of Silence 2. Roll Call 3. Motion To Go Into Closed Session *Denotes item(s) not part of original agenda That a closed meeting of Council be held on Wednesday, November 1, 2017 at 6:30 p.m. in the Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) receiving of advice subject to solicitor-client privilege related to interpretation of legislation 4. Motion to Reconvene Into Open Session 5. Declaration of Pecuniary Interest Under The Municipal Conflict of Interest Act

2 Council Agenda /11/01 6. Presentations 7. Petitions 8. Delegations a) Ramona Ostrander re: Waterloo Warbirds * b) Kevan Wagner re: Cambridge LRT 9. Minutes of Previous Meetings a) Closed Council October 11, 2017 b) Council October 11, 2017 c) Community Services October 24, 2017 d) Administration & Finance October 24, 2017 e) Planning & Works October 24, 2017 f) Closed Committee October 24, 2017 g) Special Council October 24, 2017 h) Budget October 24, Communications a) Council Information Package Friday, October 27, 2017 (Distributed Electronically) 11. Motion To Go Into Committee Of The Whole To Consider Reports 12. Reports Finance Reports a) COR-TRY-17-90, Volvo L150 Loader Purchase 5 Recommendation: That the Regional Municipality of Waterloo approve the purchase of One (1) Volvo L150 Loader from Strongco Corporation at an estimated cost of $562,982.59, subject to the applicable US/Canadian dollar exchange rate in effect at the time of order, and inclusive of a 6 year/10,000 hour service agreement plus all applicable taxes as set

3 Council Agenda /11/01 out in report COR-TRY dated November 1, b) COR-TRY-17-91, P Supply of Membrane Thickening Equipment Hespeler WWTP 8 Recommendation: That the Regional Municipality of Waterloo accept the proposal of GE Water & Process Technologies Canada for P Supply of Membrane Thickening Equipment, Hespeler Wastewater Treatment Plant, City of Cambridge, in the amount of $874,800 plus all applicable taxes as set out in report COR-TRY dated November 1, c) COR-TRY-17-92, P Polyaluminum Chloride for Mannheim Water Treatment Plant 11 Recommendation: That the Regional Municipality of Waterloo accept the proposal of Kemira Water Solutions Canada Inc. for P Polyaluminum Chloride for Mannheim Water Treatment Plant for a five (5) year term commencing January 1, 2018 with an option to renew for two additional one-year periods, at an estimated total cost of $1,745,000 (annual estimated cost of $349,000) plus all applicable taxes as set out in report COR-TRY dated November 1, Committee Reports * a) Community Services - attached & marked SS b) Administration & Finance - attached & marked FS c) Planning & Works - attached & marked PS Closed Planning & Works attached & marked CPS Chief Administrative Officer Regional Chair Regional Clerk A 13. Other Matters Under Committee Of The Whole a) PDL-LEG-17-75, Rapid Transit Project Surplus Declaration of Easement Interest In Favour of Ontario Teachers Insurance Plan Inc

4 Council Agenda /11/01 Pertaining to Part of 125 Northfield Drive West, City of Waterloo Recommendation: That The Regional Municipality of Waterloo declare lands depicted in Appendix A attached hereto, surplus to the needs of the Region for purposes of conveying a drainage easement to Ontario Teachers Insurance Plan Inc., pursuant to the Region s property disposition bylaw, and direct the Regional Solicitor to approve, enter into an agreement for, and execute all documentation related to the said conveyance on terms satisfactory to the Regional Solicitor. And That the Regional Solicitor has all necessary authority to execute all such documents related thereto. 14. Motion For Committee Of The Whole To Rise And Council Resume 15. Motion To Adopt Proceedings Of Committee Of The Whole 16. Motions 17. Notice of Motion 18. Unfinished Business 19. Other Business 20. Questions 21. Enactment Of By-laws First, Second & Third Readings a) A By-Law To Expropriate Lands For The Purpose Of The Proposed Construction Of A New Roundabout At The Intersection Of Fischer- Hallman Road (Regional Road 58) And Bleams Road (Regional Road 56) And The Construction A New Twin Box Concrete Culvert At Strasburg Creek Under Fischer-Hallman Road (Regional Road 58) Approximately 370 Metres South Of Bleams Road (Regional Road 56), In The City Of Kitchener, In The Regional Municipality Of Waterloo b) A By-law to Amend By-law , as Amended, Being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Manitou Drive, City of Kitchener)

5 Council Agenda /11/ Adjourn c) A By-law to Confirm the Actions of Council November 1,

6 5 5 Region of Waterloo Corporate Services Treasury Services (Procurement) Report: COR-TRY To: Regional Chair Ken Seiling and Members of Regional Council Date: November 1, 2017 File Code: F18-30 Subject: Volvo L150 Loader Purchase Recommendation: That the Regional Municipality of Waterloo approve the purchase of One (1) Volvo L150 Loader from Strongco Corporation at an estimated cost of $562,982.59, subject to the applicable US/Canadian dollar exchange rate in effect at the time of order, and inclusive of a 6 year/10,000 hour service agreement plus all applicable taxes as set out in report COR-TRY dated November 1, Summary: Nil Report: On August 30, 2017, Strongco Corporation was named the Vendor of Record (VOR) for the Region s Volvo L120 and L150 Loader acquisitions for a three (3) year period ending September 30, 2020 as set out in report COR-TRY The annual vehicle procurement review for 2018 was initiated in April As part of the review process, Fleet Management in consultation with Waste Management staff completed a detailed evaluation and condition assessment of the existing Volvo L150 loader. This process validated that the loader has reached the end of its planned life cycle therefore a replacement L150 loader is required. Due to the changes in Waste Management operations over the past few months, the existing unit will be retained as a spare to address needs arising from the increased amounts of recycling and compostable materials Page 1 of 3

7 6 6 November 1, 2017 Report: COR-TRY The prevailing US/CAN dollar exchange will be taken into account at the time the purchase order is issued for this purchase. The base purchase amount for the Volvo L150 loader is $485, (based on a US/Canadian dollar exchange rate of $1.3504). All pricing provided by Strongco over the course of the VOR will be based on the purchase amount plus the US/Canadian dollar exchange rate in effect at the time of order. The estimated revised base price of the Volvo L150 Loader would be $449, based on an exchange rate of $ as of October 16, The service agreement for the Volvo L150 loader will be in effect for a period of six (6) years or 10,000 hours. Corporate Strategic Plan: Award of this contract meets the Corporate Strategic Plan objective to ensure Regional programs and services are efficient, effective and provide value for money under Strategic Focus Area 5, Responsive and Engaging Government Services. Financial Implications: Capital Operating Total One (1) Volvo L150 Loader (based on current US/CAN exchange rate) $450,000 $450,000 6 Year/10,000 Hour Service Agreement 0 $113, ,000 Sub-total $450,000 $113,000 $563,000 Plus: Applicable Net HST of 1.76% 7,900 2,000 9,900 Total $457,900 $115,000 $572,900 Annual cost of service agreement $ 19,200 Note: All figures are rounded to the nearest $100. This vehicle was included in the Pre-Budget Approval for 2018 Vehicle Procurement report COR-FFM-17-12/COR-TRY dated August 22, The Region s preliminary 2018 Waste Management Capital Program includes a budget of $1,710,000 for Vehicle Replacements (project #01007) to be funded from the Corporate Fleet Replacement Reserve. An amount of $550,000 has been allocated for this acquisition. The annual cost of the service agreement is $19,200 including applicable taxes. The preliminary 2018 Waste Management Operating Budget includes a provision for the service agreement Page 2 of 3

8 7 7 November 1, 2017 Other Department Consultations/Concurrence: Report: COR-TRY Fleet Management and Waste Management staff was consulted in the preparation of this report. Attachments: Nil Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer Page 3 of 3

9 8 8 Region of Waterloo Corporate Services Treasury Services (Procurement) Report: COR-TRY To: Regional Chair Ken Seiling and Members of Regional Council Date: November 1, 2017 File Code: F18-40 Subject: P Supply of Membrane Thickening Equipment, Hespeler Wastewater Treatment Plant, City of Cambridge Recommendation: That the Regional Municipality of Waterloo accept the proposal of GE Water & Process Technologies Canada for P Supply of Membrane Thickening Equipment, Hespeler Wastewater Treatment Plant, City of Cambridge, in the amount of $874,800 plus all applicable taxes as set out in report COR-TRY dated November 1, Summary: Nil Report: Proposals were called for P Supply of Membrane Thickening Equipment, Hespeler Wastewater Treatment Plant (WWTP), City of Cambridge and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region s website. Two proposals were received and opened in the presence of L. McDermott, T. Ormson and T. Lumgair. The proposals were evaluated using pre-determined criteria which included adherence to technical specifications, qualifications and experience, and price. Following the qualitative evaluation one price envelope was opened. The following proposal was shortlisted: GE Water & Process Technologies Canada Oakville, ON Page 1 of 3

10 9 9 November 1, 2017 Report: COR-TRY There are only a small number of known suppliers of this type of equipment. The bid received from GE Water & Process Technologies Canada meets the proposal specifications and the quoted price is within the expected price range. The work under this contract includes the following: 1. Supply and delivery of membranes for pre-thickening of Waste Activated Sludge (WAS); 2. Associated equipment including tanks, valves, permeate pumps, instruments and chemical cleaning systems; and 3. Services in support of installation, commissioning and start up. The selected equipment will be incorporated by means of a Novation Agreement into the future headworks and thickening general construction contract at the Hespeler WWTP. The construction project, which includes this membrane thickening equipment, is expected to start in mid-2018 after tendering and Council approval in early The final date of acceptance for this proposal is December 25, Corporate Strategic Plan: Award of this contract meets the Corporate Strategic Plan objective to protect the quality and quantity of our water resources under Focus Area 3, Environment and Sustainable Growth. Financial Implications: P $874,800 Plus: Applicable Net HST of 1.76% 15,400 Note: All figures are rounded to the nearest $100. Total $890,200 The Region s approved 2017 Ten Year Wastewater Capital Budget includes an amount of $15,413,000 in the years for the Hespeler Expansion (project #08242) to be funded from the Wastewater Capital Reserve (31.2%; $4,809,800), Regional Development Charges Reserve Fund (20.1%; $3,103,300), user rate debentures (29.2%; $4,500,000) and the Clean Water and Wastewater Fund (CWWF) grant (19.5%; $3,000,000). The equipment in this proposal is not part of the Hespeler Expansion project that receives CWWF funding. An amount of $1,000,000 has been allocated for the equipment and the cost of this acquisition is within the proposed budget Page 2 of 3

11 10 10 November 1, 2017 Report: COR-TRY Debt servicing costs to be reflected in future wastewater operating budgets for the $4,500,000 of debentures are estimated to be $528,000 annually over a period of 10 years on an estimated cost of borrowing of 3.0%. Other Department Consultations/Concurrence: Design & Construction staff and Water Services staff were consulted in the preparation of this report. Attachments: Nil Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer Page 3 of 3

12 11 11 Region of Waterloo Corporate Services Treasury Services (Procurement) Report: COR-TRY To: Regional Chair Ken Seiling and Members of Regional Council Date: November 1, 2017 File Code: F18-40 Subject: P Polyaluminum Chloride for Mannheim Water Treatment Plant Recommendation: That the Regional Municipality of Waterloo accept the proposal of Kemira Water Solutions Canada Inc. for P Polyaluminum Chloride for Mannheim Water Treatment Plant for a five (5) year term commencing January 1, 2018 with an option to renew for two additional one-year periods, at an estimated total cost of $1,745,000 (annual estimated cost of $349,000) plus all applicable taxes as set out in report COR- TRY dated November 1, Summary: Nil Report: Proposals were called for P Polyaluminum Chloride for Mannheim Water Treatment Plant (WTP) and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region s website. One (1) proposal was received. The proposal was evaluated using pre-determined technical criteria which included three steps: technical proposal evaluation criteria, bench scale product performance evaluation, and full-scale performance evaluation. Following the qualitative evaluation, Kemira s price envelope was opened in the presence of J. Markovic, A. Lee and F. Infante. The following proposal was received: Kemira Water Solutions Canada Inc. Varennes, Quebec $1,745, Page 1 of 3

13 12 12 November 1, 2017 Report: COR-TRY Only one bid was received due to the limited number of suppliers of Polyaluminum Chloride. Kemira Water Solutions Canada is the Region s current supplier of Polyaluminum Chloride and staff conclude that the price submitted is fair and reasonable as it is a 0.6% increase compared to the current price. The work of this contract is to supply the Polyaluminum Chloride chemical on a unit cost basis for the coagulation/flocculation process at the Mannheim WTP. The Mannheim WTP located at 2069 Ottawa Street South in Kitchener, produces potable water by treating raw water pumped from the Grand River with a chemically enhanced filtration process. In the treatment process, Polyaluminum Chloride is used as a coagulant to bind particulates and suspended solids in the raw water to form floc that can be settled out by gravity. It is injected into the raw water influent just prior to the jet mixers for the coagulation and flocculation process. Polyaluminum Chloride is stored in tanks at the Mannheim WTP and ordered when required for storage tank replenishment. All work to be completed under this contract will be in accordance with the Municipal Drinking Water Licence (MDWL) for the Integrated Urban System. Subject to Council approval, it is anticipated this five (5) year contract will commence on January 1, 2018 and end December 31, 2022 with an option to renew for two (2) additional one year periods. The final date of acceptance for this proposal is December 29, Corporate Strategic Plan: Award of this contract meets the Corporate Strategic Plan objective to plan for and provide the infrastructure and services necessary to create the foundation for economic success under Strategic Focus Area 1, Thriving Economy. Financial Implications: Five Year Estimate Annual Estimate P $1,745,000 $349,000 Plus: Applicable Net HST of 1.76% 30,700 6,100 Note: All figures are rounded to the nearest $100. Total $1,775,700 $355,100 The preliminary 2018 Water Supply operating budget includes $445,000 for Polyaluminum Chloride. The cost is based on an estimate of 1,000,000 kg of Polyaluminum Chloride per year. The actual annual cost associated with this contract will be based on the actual chemical usage Page 2 of 3

14 13 13 November 1, 2017 Report: COR-TRY Pricing will remain firm for the first year of the contract. The contractor upon request will be granted a rate increase in the subsequent year(s) based on the Consumer Price Index (CPI) Ontario All Goods Index for the preceding twelve (12) month period, to the nearest $0.05. Price increases must be submitted to the Region one (1) month before the anniversary date for each year. Other Department Consultations/Concurrence: Water Services staff was consulted in the preparation of this report. Attachments: Nil Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer Page 3 of 3

15 14 14 SS The Regional Municipality of Waterloo Community Services Committee Summary of Recommendations to Council The Community Services Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the following changes to the Ontario Works Discretionary Benefits (OWDB) Program budget effective January 1, 2018: 1. Enhance customer service by offering services in a variety of locations in closer proximity to participants which will allow a reallocation of $100,000 from bus tickets to other OWDB expenditures; 2. Discontinue furniture and appliance repairs and purchases allowing for alternative OWDB expenditures of $100,000; and 3. Realign budget for Interpreter Services to Cost of Administration. That a request for an additional $235,000 in ongoing Regional funding be referred to Budget Committee of the Whole for consideration as described in Report CSD-EIS dated October 24, That the Regional Municipality of Waterloo take the following actions with respect to Ontario Early Years Child and Family Centres as outlined in Report CSD-CHS dated October 24, 2017: 1. Authorize the Commissioner, Community Services, to execute such agreements and documentation necessary with the Ministry of Education, upon terms and conditions acceptable to the Regional Solicitor, as may be required to advance funding for Ontario Early Years Child and Family Centres; Enter into service agreements for the period January 1, 2018 to June 30, 2018 with the following agencies for the ongoing provision of early years services:

16 15 15 SS a. Kitchener-Waterloo Young Men s Christian Association; b. Our Place Family Resource and Early Years Centre; and c. Cambridge Family Early Years Centre; and 3. Authorize the Commissioner, Community Services to determine local funding allocations and execute agreements in a form satisfactory to the Regional Solicitor, to ensure funding for this program is fully utilized. 3. That the Regional Municipality of Waterloo take the following actions in response to the Report of the Minister s Expert Panel on Public Health: (a) Advise the Premier and the Minister of Health and Long Term Care (MOHLTC) that the Region of Waterloo supports the current fully-integrated approach to Public Health delivery in Waterloo Region; (b) Advise the Premier and the MOHLTC that the Region of Waterloo does NOT support the recommendations of the Expert Panel, and urge the government not to adopt the Expert Panel recommendations; (c) Endorse Report PHE as the Region of Waterloo s response to the consultation regarding the report of the Minister s Expert Panel on Public Health; (d) Endorse The Association of Municipalities of Ontario s position which also opposes the recommendations of the Minister s Expert Panel on Public Health; and (e) Forward a copy of this report to the Premier of Ontario, the Minister of Health and Long Term Care, all local MPPs, the Association of Municipalities of Ontario (AMO), the Association of Local Public Health Agencies (alpha), the other 35 Boards of Health in Ontario and the Waterloo-Wellington Local Health Integration Network (LHIN). 4. That the Regional Municipality of Waterloo approve the final design and budget for the following public artworks within the ION LRT corridor: The Passenger by Brandon Vickerd as part of the Research and Technology Stop Improvements; Arras by Lauren Judge and Elana Chand as part of the Fairway Transit Driver s Facility; and Fabric of Place by Lilly Otasevic as a pedestrian area enhancement at the Albert McCormick Community Centre crossing as outlined in Report PDL- CUL dated October 24, October 24,

17 16 16 FS The Regional Municipality of Waterloo Administration and Finance Committee Summary of Recommendations to Council The Administration and Finance Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the Letter of Credit Policy as attached as Appendix A to report COR-FSD dated October 24, October 24,

18 17 17 PS The Regional Municipality of Waterloo Planning and Works Committee Summary of Recommendations to Council The Planning and Works Committee recommends as follows: 1. That Council of The Regional Municipality of Waterloo approve the expropriation of lands for the purpose of the proposed construction of a new roundabout at the intersection of Fischer-Hallman Road (Regional Road 58) and Bleams Road (Regional Road 56) and the construction a new twin box concrete culvert at Strasburg Creek under Fischer-Hallman Road (Regional Road 58) approximately 370 metres south of Bleams Road (Regional Road 56), in the City of Kitchener, in the Regional Municipality of Waterloo as detailed in report PDL-LEG dated October 24, 2017, described as follows: Fee Simple Partial Taking: 1. Part of Lot 2, Registrar s Compiled Plan 1469, being Part 1 on Plan 58R , Part of PIN (LT) (1255 Fischer-Hallman Road, Kitchener); 2. Part of Lot 4, Registrar s Compiled Plan 1469, being Part 3 on Plan 58R , Part of PIN (LT) (1375 Bleams Road, Kitchener); 3. Part of Lot 2, Registrar s Compiled Plan 1483, being Part 7 and 14 on Plan 58R-19075, Part of PIN (LT) (1198 Fischer-Hallman Road, Kitchener); 4. Part of Lot 1, Registrar s Compiled Plan 1483, being Part 11 on Plan 58R , Part of PIN (LT) (Corner of Bleams Road and Fischer- Hallman Road, Kitchener); 5. Part of Lot 3, Registrar s Compiled Plan 1483, being Part 15 on Plan 58R , Part of PIN (LT) (Part of vacant land, Bleam s Road, Kitchener); 6. Part of Lot 1, Registrar s Compiled Plan 1471, being Part 17 on Plan 58R , Part of PIN (LT) (1250 Fischer-Hallman Road, Kitchener);

19 18 18 PS Part of Lot 2, Registrar s Compiled Plan 1471, being Part 27 on Plan 58R , Part of PIN (LT) (1270 Fischer-Hallman Road, Kitchener) 8. Part of Lot 4, Registrar s Compiled Plan 1471, being Part 1 on 58R (Part of PIN (LT)) (1314 Fischer-Hallman Road, City of Kitchener); 9. Part of Lot 5, Registrar s Compiled Plan 1471, being Parts 3 and 4 on 58R (Part of PIN (LT)) (1340 Fischer-Hallman Road, City of Kitchener); Permanent Easement Hydro Anchor: The right and easement, being an easement in gross, for itself, its successors and assigns and anyone authorized by it, in perpetuity to, at any time enter upon the following properties for purposes of constructing, laying down, installing, inspecting, repairing, altering, enlarging, replacing, correcting, operating, and maintaining hydro installations and infrastructure, both under ground and overhead, including cables, pipes, conduits of all kinds, all necessary poles, supporting wires and braces and other equipment and appurtenances thereto, herein referred to as the utility plant, which may be determined necessary from time to time through, over, upon, along and across the lands, and for all such purposes the free, unimpeded and unobstructed access for itself, its successors and assigns, servants, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement: 1. Part of Block 45, Registered Plan 58M-408, being Parts 5 and 6 on Plan 58R , Part of PIN (LT) (1201 Fischer-Hallman Road, Kitchener); 2. Part of Lot 1, Registrar s Compiled Plan 1471, being Parts 19, 20, 22, 23 and 25 on Plan 58R-19075, Part of PIN (LT) (1250 Fischer-Hallman Road, Kitchener) Temporary Easement Grading: The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on or about the 30th day of November, 2020, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the construction of a new roundabout at the intersection of Fischer-Hallman Road (Regional Road 58) and Bleams Road (Regional Road 56), in the City of Kitchener, and all related improvement works ancillary thereto and for

20 19 19 PS such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement: 1. Part of Lot 2, Registrar s Compiled Plan 1469, being Part 2 on Plan 58R , Part of PIN (LT) (1255 Fischer-Hallman Road, Kitchener) 2. Part of Lot 4, Registrar s Compiled Plan 1469, being Part 4 on Plan 58R , Part of PIN (LT) (1375 Bleams Road, Kitchener); 3. Part of Lot 2, Registrar s Compiled Plan 1483, being Parts 8, 9, 10 and 13 on Plan 58R-19075, Part of PIN (LT) (1198 Fischer-Hallman Road, Kitchener); 4. Part of Lot 1, Registrar s Compiled Plan 1483, being Part 12 on Plan 58R , Part of PIN (LT) (Corner of Bleams Road and Fischer- Hallman Road, Kitchener); 5. Part of Lot 3, Registrar s Compiled Plan 1483, being Part 16 on Plan 58R , Part of PIN (LT) (Part of vacant land, Bleam s Road, Kitchener) 6. Part of Lot 1, Registrar s Compiled Plan 1471, being Parts 18, 19, 20, 21, 22, 23, 24 and 25 on Plan 58R-19075, Part of PIN (LT) (1250 Fischer-Hallman Road, Kitchener); 7. Part of Lot 2, Registrar s Compiled Plan 1471, being Part 26 on Plan 58R , Part of PIN (LT) (1270 Fischer-Hallman Road, Kitchener) 8. Part of Lot 4, Registrar s Compiled Plan 1471, being Part 2 on 58R (Part of PIN (LT)) (1314 Fischer-Hallman Road, City of Kitchener); 9. Part of Lot 5, Registrar s Compiled Plan 1471, being Parts 5 and 6 on 58R (Part of PIN (LT)) (1340 Fischer-Hallman Road, City of Kitchener); And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act; And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce

21 20 20 PS such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act; And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required; And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001; And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region s appraiser in accordance with the Expropriations Act; And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project. 2. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed improvements to Ottawa Street (Regional Road 4) from the Highway 7 Westbound Ramp to 250 Metres West of Charles Street, in the City of Kitchener, in the Regional Municipality of Waterloo as detailed in Report PDL-LEG dated October 24, 2017: 1. Complete application(s) to the Council for The Regional Municipality of Waterloo as may be required from time to time, for approval to expropriate land, which is required for improvements on Ottawa Street (Regional Road 4) from the Highway 7 Westbound Ramp to 250 Metres West of Charles Street in the City of Kitchener, Regional Municipality of Waterloo, and described as follows: Fee Simple Partial Taking: i. Part of Lot 21, Registered Plan 655, being Part 1 on Reference Plan 58R-19710, part of PIN (LT) (382 Weber Street East, Kitchener);

22 21 21 PS ii. Part of Lot 24, Registered Plan 656, being Part 2 on Reference Plan 58R-19710, part of PIN (LT) (10 Rosedale Avenue, Kitchener); iii. Part of Lot 25, Registered Plan 656, being Part 3 on Reference Plan 58R-19710, part of PIN (LT) (107 Ottawa Street North, Kitchener); iv. Part of Lot 25, Registered Plan 656, being Part 4 on Reference Plan 58R-19710, part of PIN (LT) (113 Ottawa Street North, Kitchener); v. Part of Lots 26 & 27, Registered Plan 656, being Part 5 on Reference Plan 58R , part of PIN (LT) (533 Weber Street East, Kitchener); vi. Part of Lots 27 & 28, Registered Plan 656, being Part 6 on Reference Plan 58R , Part of PIN (LT) (533 Weber Street East, Kitchener); vii. Part of Park Lot 25, Registered Plan 404, being Part 1 on Reference Plan 58R , part of PIN (LT) (1074 King Street East, Kitchener); viii. Part of Park Lot 25, Registered Plan 404, being Part 2 on Reference Plan 58R , part of PIN (LT) (20 Ottawa Street South, Kitchener); ix. Part of Lots 1,2,& 3, Registered Plan 316, being Part 3 on Reference Plan 58R , part of PIN (LT) (1122 King Street East, Kitchener); x. Part of Lots 6-11, 486 Lane, Registered Plan 262, being Part 1 on Reference Plan 58R-19712, part of PIN (LT) (50 Ottawa Street South, Kitchener); xi. Part of Lot 11, Registered Plan 262, being Part 8 on Reference Plan 58R-19712, part of PIN (LT)(50 Ottawa Street South, Kitchener). xii. Part of Lot 34, Registered Plan 262, being Part 5 on Reference Plan 58R-19712, part of PIN (LT) (589 Charles Street East, Kitchener); xiii. Part of Lot 35, Registered Plan 262, being Part 6 on Reference Plan 58R-19712, part of PIN (LT) (593 Charles Street East, Kitchener); xiv. Part of Lot 36, Registered Plan 262, being Part 7 on Reference Plan 58R-19712, part of PIN (LT) (597 Charles Street East, Kitchener); 2. Serve notices of the above applications(s) required by the Expropriations Act (the

23 22 22 PS Act ); 3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act; 4. Attend, with appropriate Regional staff, at any hearing that may be scheduled; 5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and 6. Do all things necessary and proper to be done, and report thereon to Regional Council in due course. 3. That the Regional Municipality of Waterloo amend Traffic and Parking By-law , as amended to: a) Add to Schedule 15, Left Turn/Through/Right Turn, Left Turn Designation on Wabanaki Drive westbound at Manitou Drive (Regional Road 69) 4. That the Region of Waterloo distributes 2,400 rain barrels at a subsidized cost of $40 per unit in October 24,

24 22A CPS A The Regional Municipality of Waterloo Planning and Works Committee Summary of Closed Recommendations to Council The Planning and Works Committee recommends as follows: 1. That The Regional Municipality of Waterloo approve the settlement with Gillespie Holdings Limited (the Owner ) in relation to the partial expropriation from the property municipally known as 1083 Brantford Highway 24, Township of North Dumfries (the Property ) whereby the Region pays compensation to the Owner in the amount of $141,300, plus interest and the Owner s reasonable legal and other costs pursuant to the Expropriations Act as determined by the Regional Solicitor. October 24,

25 23 23 Region of Waterloo Planning Development and Legislative Services Legal Services Report: PDL-LEG To: Chair Ken Seiling and Members of Regional Council Date: November 1, 2017 File Code: L07-90 Subject: Rapid Transit Project Surplus Declaration of Easement Interest In Favour of Ontario Teachers Insurance Plan Inc. Pertaining to Part of 125 Northfield Drive West, City of Waterloo Recommendation: That The Regional Municipality of Waterloo declare lands depicted in Appendix A attached hereto, surplus to the needs of the Region for purposes of conveying a drainage easement to Ontario Teachers Insurance Plan Inc., pursuant to the Region s property disposition by-law, and direct the Regional Solicitor to approve, enter into an agreement for, and execute all documentation related to the said conveyance on terms satisfactory to the Regional Solicitor. And That the Regional Solicitor has all necessary authority to execute all such documents related thereto. Summary: N/A Report: A. Project Authorizations On June 15, 2011, Regional Council of The Regional Municipality of Waterloo (the Region ) approved light rail transit ( LRT ) as the preferred rapid transit technology from Northfield Drive in the City of Waterloo through the City of Kitchener to the Ainslie Street Terminal in the City of Cambridge. Stage 1 of the LRT project will include LRT service from Northfield Drive in the City of Waterloo to Fairway Road in the City of Page 1 of 4

26 24 24 November 1, 2017 Report: PDL-LEG Kitchener, as well as, adapted bus rapid transit service from Fairway Road in the City of Kitchener to the Ainslie Street Terminal in the City of Cambridge (the LRT Project ). B. Surplus Declaration and Conveyance of a Permanent Easement 125 Northfield Drive West, Waterloo The Ontario Teachers Insurance Plan Inc. ( OTIP ), the owner of 125 Northfield Drive West, Waterloo, requested the Region convey a permanent storm water drainage easement over lands depicted in Appendix A attached hereto (the TPSS Easement Lands ), being lands (the TPSS Lands ) whereon a traction power substation and associated infrastructure is constructed in connection with the LRT. The TPSS Easement Lands are approximately acres in size and serve as a drainage swale for the TPSS Lands and OTIP s site. Regional staff has no concerns with the proposed conveyance of the drainage easement from the Region to OTIP. With respect to the value of the conveyance of the drainage easement, the compensation payable will be proportionate to the compensation paid by the Region to OTIP when the Region acquired the TPSS Lands. Corporate Strategic Plan: The report supports Focus Area 3.1 of Council s Strategic Focus: Implement a light rail transit system in the central transit corridor, fully integrated with an expanded conventional transit system. Financial Implications: In June 2011, Council approved the implementation of the ION Rapid Transit project, incorporating both Light Rail Transit and adapted Bus Rapid Transit, at an estimated capital cost of $818 million. The capital cost was confirmed in May 2014 when the Design-Build-Finance-Operate-Maintain (DBFOM) contract was awarded by Council. Capital financing is provided by the federal government ($265 million), the Province of Ontario ($300 million) and the Region ($253 million of which $131 million is being financed by Grandlinq and repayable by the Region over the 30 year operations and maintenance term). Land acquisition is being carried out by the Region outside of the DBFOM contract. The budget for the land acquisition and associated cost is $42.2 million. As of September 30, 2017, $31.5 million has been spent with the remainder committed to estimated outstanding costs of future acquisitions Page 2 of 4

27 25 25 November 1, 2017 Report: PDL-LEG Other Department Consultations/Concurrence: Rapid Transit staff and Finance staff have been consulted in the preparation of this Report. Attachments: Appendix A Map of TPSS Easement Lands Prepared By: Andy Gazzola, Solicitor, Property (Rapid Transit) Approved By: Debra Arnold, Regional Solicitor, Director of Legal Services Page 3 of 4

28 26 26 November 1, 2017 Appendix A Report: PDL-LEG Page 4 of 4