GOVERNMENT OF KARNATAKA CIRCULAR. Sub:- Filing of Property Returns by the IAS/IPS and IFS officers.

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1 GOVERNMENT OF KARNATAKA No.DPAR 8 SAP 2007 Karnataka Government Secretariat, Vidhana Soudha, Bangalore, dated: CIRCULAR Sub:- Filing of Property Returns by the IAS/IPS and IFS officers. ****** As per rule 16(1) of All India Service (Conduct) Rules 1968, every person shall on his first appointment to the service submit a return of his assets and liabilities in such form as may be prescribed by the Government giving the full particulars regarding: a) the immovable property owned by him or inherited or acquired by him or held by him on lease or mortgage, either in his own name or in the name of any member of his family or in the name of any other person; b) shares, debentures, postal cumulative Time Deposits and cash including bank deposits inherited by him or similarly owned, acquired or held by him; c) other movable property inherited by him or similarly owned, acquired or held by him; and d) debts and other liabilities incurred by him directly or indirectly NOTE 1:- In all returns, the values of items of movable property worth less than Rs.15,000 in value may be added and shown as a lump sum. The value of articles of daily use such as clothes, utensils, crockery and books need to be included in such return. NOTE 2:- Where a member of an All India Service is appointed as a member of another All India Service, he shall not be required to submit a fresh return under this sub-rule. As per rule 16(2) every member of the service shall submit an annual return in such form as may be prescribed by the Government in this regard, giving full particulars of the immovable property inherited by him or owned or acquired by him or held by him on lease or mortgage either in his own name or in the name of any member of his family or any other person. The Statement of immovable property on appointment to the service should be filled in Form-I (enclosed) in duplicate within a month on first appointment to the service and submitted to the concerned authority. The particulars of liquid assets, movable properties, PF and LIC policy and statement of debts, liabilities, on first appointment to the service should also be filled in Form-II to V (enclosed) and submitted to the concerned authority in duplicate within a month of first appointment to service. The filing of Forms-II to V relating to liquid assets, movable properties etc is a onetime affair and there is no need to file the particulars in Form No.II to V every year during the service. Every officer is required to give intimation of movable properties acquired by them and their family members, value of which exceeds Rs.15,000/- in each case within a month from the date of the transaction. While doing so, the source of meeting cost

2 --: 2 :-- involved in the transaction of movable properties should be intimated. In addition to this every officer should file statements of immovable property owned, acquired or inherited by him or held by him on lease or mortgage either in his own name or in the name of member of his family or any other person in Form-I mentioned above in duplicate in the month of January every year during the service giving details of immovable properties the officer and his family etc., as on 31 st December of the preceding year (i.e. calender year January to December). The purpose of the above provisions is to ensure that the immovable/movable properties acquired by the Government servant after joining the Government service are within the means of his income known to the Government and that the acquisition of properties after his/her joining the Government service is not only after the due intimation/permission as required under the Conduct rules, but also that the information of such acquisition is held and properly monitored by the respective office. IAS/IPS/IFS officers shall therefore take prompt action in ensuring that All India Service (Conduct) Rules are strictly followed in submitting property returns promptly to the Government. Those found violating the Conduct Rules or holding assets disproportionate to their known source of income will be dealt with as per All India Service (Conduct) Rules. APRs should be submitted within time and failure to do so, Government would be constrained to take action not to release the annual increments of such officers till such time the APRs are filed by them. Sd/- (TUSHAR GIRINATH) Additional Secretary to Government, DPAR (Services). TO: 1. All IAS officers 2. The DG& IGP, Karnataka, Bangalore- to send copy of the circular to all IPS officers of Karnataka. 3. The Principal Chief Conservator of Forests, Bangalore- to send copy of the Circular to all IFS officers of Karnataka. 4. The Director, LBSNAA, Mussoorie- to bring the Circular to the notice of IAS Probationers coming to the Academy for the Probationers Training every year. 5. The Director, SVP National Police Academy, Hyderabad- to bring the Circular to the notice of IPS Probationers coming to the Academy for the Probationers Training every year. 6. The Director, National Forest Academy, Dehradun- to bring the Circular to the notice of IFS Probationers coming to the Academy for the Probationers Training every year. 7. P.S to Chief Secretary, 8. The Under Secretary, DPAR (Services-4). 9. IAS/IPS/IFS officers Association 10. Spare Copies/SGF.

3 FORM I [See Government of India s Instructions (1) and (2) below rule 16.] Statement of Immovable property on appointment for the year Name of Officer (in full) and Service... to which the officer belongs. 2. Present post held Cadre of the state on which borne Present Pay:... Inapplicable clause to be struck out. Name of districts, sub- Division, Taluk and village in which property is situated Name and details of Property 1.Housing and other buildings 2. Lands Present Value If not in own name, state in whose name held and his/her relationship to the members of the Service How acquired whether by purchase, lease, mortgage, inheritance, gift or of otherwise with date of acquisition and name with details of person/ persons from whom acquired. Annual income from property Remarks Signature of the Officer Date... Note. This declaration form is required to be filled in and submitted by every member of the IAS/I.P.S. under rule 16(5) of the All India Services (Conduct) Rules, 1968 on first appointment to the Service, and thereafter at the interval of every twelve months, giving particulars of all immovable property owned, acquired or inherited by him or held by him on lease or mortgage, either in his own or in the name of any member of his family or in the name of any other person.

4 FORM NO.II Statement of liquid assets on first appointment as on the 31 st December (1) Cash and Bank balance exceeding 3 months emoluments. (2) Deposits, loans, advances and investments (such as shares, securities, debentures etc.) Sl. Description Name & Amount If not in own name, Annual Remarks No. Address of name and address of income Company, person in whose derived Bank name held and his/her relationship with the Government servant Date Signature. Note.1. In column 7, particulars regarding sanctions obtained or report made in respect of various transactions may be given. Note.2. The term emoluments means the pay and allowances received by the Government Servant.

5 FORM NO. III Statement of movable property on first appointment as on the 31 st December, 19 Sl. No. Description of items Price or value at the time of acquisition and/or the total payments made upto the date of return, as the case may be, in case of articles purchased on hire purchase or instalment basis If not in own name, name and address of the person in whose name and his/her relationship with the Government servant How acquired with approximate date of acquisition Remarks Date Signature. Note 1. In this Form information may be given regarding items like (a) jewellery owned by him (total value); (b) silver and other precious metals and precious stones owned by him not forming part of jewellery (total value), (c) (i) Motor Cars (ii) Scooters/Motor Cycles; (iii) refrigerators/air-conditioners, (iv) radios/radiograms/television sets and any other articles, the value of which individually exceeds Rs. 1,000 (d) value of items of movable property individually worth less than Rs. 1,000 other than articles of daily use such as cloths, utensils, books, crockery, etc., added together as lumpsum. Note 2 : In column 5, may be indicated whether the property was acquired by purchase, inheritance, gift or otherwise. Note 3 : In column 6, particulars regarding sanction obtained or report made in respect of various transactions may be given.

6 FORM NO. V Statement of Debts and Other Liabilities on First Appointment as on 31 st December,.. Sl. No. Amount Name and address of Creditor Date of incurring Liability Details of Transaction Remarks Date.. Signature. Note 1. Individual items of loans not exceeding three months emoluments or Rs. 1,000 whichever is less, need not be included. Note 2. In column 6, information regarding permission, if any, obtained from or report made to the competent authority may also be given. Note 3. The term "emoluments" means pay and allowances received by the Government servant. Note 4. The statement should also include various loans and advances available to Government servants like advance for purchase of conveyance, house building advance, etc. (other than advances of pay and travelling allowance), advance from the GP Fund and loans on Life Insurance Policies and fixed deposits. [Cab. Sectt. DP&AR O.M. No. 25/7/65-Ests. (A) dated 6 th January, 1973]