APPENDIX-10 (SEE NOTE 2 BELOW SUBSIDIARY RULE 220)

Transcription

1 APPENDIX-10 (SEE NOTE 2 BELOW SUBSIDIARY RULE 220) RULES MADE BY THE COMPTROLLER AND AUDITOR-GENERAL FOR REGULATING THE PREPARATION OF LAST PAY CERTIFICATES IN CASES OF DUTY, OR OF RETURN FROM LEAVE. Transfers on duty may be of two kinds- Circle of audit to another. A Government servant may proceed on duty from one State or A Government servant may proceed on duty from one place to another in the same State or circle of audit. 2. In the former case the certificate should be given as follows- If the Government servant is employed at the station of the Accountant-General of his State, the certificate should be given by that officer, provided that the system of payment after pre-audit is followed in the audit office; otherwise the procedure laid down in clause (b) below should be adopted. If he has to pass trough that station on his way to his new State, the certificate should be given by the officer in charge of the treasury from which he last drew pay and countersigned by the Accountant-General. If he is not employed at, and has not to pass through, the Accountant-General s Station, the certificate should be given by the officer in charge of the treasury and a duplicate of it should be forwarded by the Treasury Officer to the Accountant-General for countersignature and transmission to the Accountant-General of the transferred Government servant s new State. Exception- As an exception to the preceding rules, the last pay certificates of non-gazetted Government servants transferred from one State or Circle of audit to another may be given by the head of the office and need not be countersigned by the Accountant-General concerned but in the case of transfers out of India, the last pay certificate should be signed by the Accountant- General. 3. In the second case of transfer, the Government servant should obtain a last pay certificate from the officer in charge of the treasury from which he last drew pay. Or if he is a non- Gazetted Government servant, from the head of the office under whom he was last employed. APPENDIX-10 1 of 5

2 4. A Government servant who has drawn his leave salary in India should before returning to duty, obtain a last pay certificate from the Accountant-General by whom, or within whose jurisdiction, his leave salary was last paid. 5. The last pay certificate shall be prepared in all cases mentioned above in the from shown in the Annexure. This from provides for detail of the fund deductions, although the officer preparing the bills is responsible for their correctness, but the officer preparing the last pay certificate is responsible not only for entering in the certificate all demands against the departing Government servant, including any made under an order of attachment of his pay by a Court of Law of which he may have received notice before granting the certificate, but also for passing on any of which he may afterwards receive notice to the treasury or the disbursing office from which the Government servant will in future drew pay. The officer preparing the last pay certificate should also enter details in regarding to any insurance policies being financed from a provident fund indicating the name of the insurance company, the policy number and the amount and the due for payment of premium. 6. In all cases of transfers from one district to another within the same audit circle, the last pay certificate should specify the last regular or monthly payment, and the entire pay for the month in which transfer has been made should be paid in the new district except where the Treasury of the Financial Rules of a Government provide to the contrary. 7. In the case of the pay bill of a Government servant of whatever rank required to a company the headquarters of Government to a hill station or other station which has been declared to be the headquarters of Government for the time being, the signature or countersignature of a gazetted Government servant on the bill may be treated as a last pay certificate for the purpose of these rules. 8. For the purpose of drawal of transit pay and allowances of Government servant on his promotion from a non-gazetted to a past, an extra copy of the last pay certificate should be sent by Head of Office direct to the Audit Officer. On reversion from gazetted post, the last pay certificate should be sent by the Treasury Officer to the Audit Officer and latter should communicate it and sent to the Head of Office responsible for drawing the pay of the Government servant as a non-gazetted officer. APPENDIX-10 2 of 5

3 ANNEXURE Last Pay Certificate OBVERSE Last pay certificate of Of the Proceeding on To He has been paid up to.. at the following rates- Particular Rate Substantive pay Officiating pay. Deductions 3. His General Provident Fund Account No. is. maintained by the Accountant General 4. He made over charge of the office of on the noon of.. 5. Recoveries are to be made from the pay of the Government servant as detailed on the reverse. 6. He has been paid leave salary as detailed below. Deductions have been made as noted on the reverse:- Period Rate Amount Rs. 7. He is entitled to draw the following:- 8. He is also entitled to joining time for..days. APPENDIX-10 3 of 5

4 9. The details of the income-tax recoveries from him up to the date from the beginning of the current year are noted on the reserve. (Signature) Dated 20 (Designation) Note- Agent Serial No. of the information should be incorporated by the Head of office in case of non-gazetted government servants and by the Treasury Officer/Officers himself, in case of gazetted officers. In addition, when a Government servant is transferred from one audit to another, the name of the Accounts Officer who will maintain has General Account after transfer should also be recorded in the case of a gazetted by the Accountant General while countersigning the Last Pay certificate and by the Head of office in case of non-gazetted Government servant, if possible. APPENDIX-10 4 of 5

5 LAST PAY CERTIFICATE REVERSE Details of recoveries Nature of recovery Amount Rs.. To be recovered in. Installments. Deductions made from leave salary Period Rate Amount From. To..at Rs. A month From. To.. at Rs a month From To at Rs. A month Name of Pay Gratuity fee Funds and Amount of Remarks months etc. other income tax deductions recovered April May June July August September October November December January February March Rs. P. Rs. P. Rs. P. Rs. P. APPENDIX-10 5 of 5